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Head, Information Services (P-5)

Head, Information Services (P-5)

COMPLETE OUTLINE

E-ADM/ISB/HIS/F0105/P-5/84/12-18

 

PRINCIPAL FUNCTIONS

Reporting to the Director of Administration, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Information Services Branch (ISB):

  1. Supervises the ERP project and directly manages the internal and external resources currently engaged in the testing phase, and deliver the project into operational status.
  2. Manages the existing supplier relationships and contracts and advises Management on areas of adaption and improvement.
  3. Evaluates and recommend to Management the appropriate treatment of legacy data and systems replaced by the ERP project.
  4. Formulates the medium-term OPCW ICT strategy and, once approved within the IT Governance framework, is responsible to implement it.
  5. Provides policy guidance on the use of Information Technology to senior management on conceptual strategy development and management of the implementation of overall strategies and intra and interdivisional policies and procedures.
  6. Manages the Information Services Branch, planning organising and overseeing its work:
    1. Workplan: prepares the annual branch work plan, reviews it on a periodical basis and ensures the timely implementation of it by determining the priorities and allocating the necessary resources for its completion;
    2. Budget: identifies and manages budget requirements and resource allocation, participates in the overall IS branch budget life cycle, proposing and negotiating the branch budget and, once approved, controlling and monitoring the use of allocated funds (as certifying officer);
    3. Human resources management: supervises ISB staff, mainly the two Heads of section and staff members of the IS Main Office. Oversees the supervision of other staff of ISB. Organises with the Human Resources Branch the recruitment of staff for vacant positions;
    4. Organises and/or carries out all administrative activities necessary for the functioning of the branch, such as procurement, staff performance, reporting of programme performance and Result based Budget (RBM);
  7. ICT Governance and policy: Accountability for the adoption and implementation of relevant processes, methodologies, policies, instructions and practises across all federated ICT teams including matrix oversight of technology projects and procurement undertaken by those teams.
  8. Project Management:Direct involvement in highly visible organisational projects, either as project manager, as a member of the project steering committee overseeing the project implementation, or chairing some internal working groups.
  9. Represents OPCW in ICT or UN fora: As required, the incumbent shall participate in appropriate external committees and bodies as the OPCW representative and actively pursue engagement with the peer group to foster inter-agency collaboration, adoption and use of beneficial standards or commercial contracts that enables OPCW technology resiliency and supports its outreach agenda.

 


RECRUITING PROFILE

Education (Qualifications):

Essential: Advanced University Degree in computer sciences, business administration, mathematics, engineering or related field relevant to the work. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced degree.

Required Certification: Relevant training/certification on current Information technology, methodologies and/or enterprise architecture.  Relevant training/certification in ERP system management or deployment.  Prince2 Practitioner.

Experience: 

Essential:

  • At least 10 years of relevant and progressively responsible and combined experience related to softwaredevelopment and system integration technologies, information management, technical support, project management, IT security, database design, business intelligence, risk management, knowledge management.
  • Extensive experience in business applications, especially ERP development and implementation, including but not limited to:Project management, Organisational change processes and staff communications, business process re-design, training and business user adoption strategies.Ideally, this would include experience working with Unit4 Business World (Agresso).
  • Professional experience managing multiple technology teams through line managers or running multi-site ICT functions. Ideally, this will include third-party delivery teams under contracted terms and demonstrable skills in managing the differences of internal and external technical teams.
  • Professional experience in ERP system implementation and stabilization.
  • Experience in an international setting involving several nationalities amongst team members.

Desirable:

Professional experience working within a classified data security regime would be an asset.

Skills and Abilities:

  • Professionalism: Demonstrates sound judgement based on extensive experience in information systems and technology suited to a diverse range of information needs and functions. Demonstrated ability to apply ICT to effectively solve business issues while also managing costs and risks. Ability to think and plan strategically, set direction and manage within a results-based management framework.
  • Planning and organising: Proven ability to plan and organise work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of the section into the OPCW work programme.
  • Communication: Excellent drafting ability, strong negotiating and presentation skills to make for a trustworthy record keeping and information systems and to bring others to reach agreement on difficult issues.
  • Teamwork: Demonstrated ability to work in a multicultural environment and to maintain effective working relations with people of different national and cultural backgrounds.
  • Client orientation: Ability to identify clients’ needs and propose appropriate solutions as well as establish and maintain effective work relationships with outside collaborators and other contacts, including member states and the public. Ability to understand how to use technology to succeed and how to satisfy both internal and external clients.
  • Technological awareness: Excellent conceptual knowledge of Information Architecture, Information Management and Software Development Agile Methodologies, broad knowledge of all aspects of system design, implementation and management of highly complex Application Systems. Familiarity with all major Microsoft development products such as .Net Framework, Visual Studio, SQL Server. Skilled in using modern infrastructure technologies, platforms and deployment methods including external provisioning.
  • Commercial acumen: Capable and experienced in formulating requirements for tenders and engaging with suppliers across the procurement and vendor management lifecycles. Especially desirable is programmatic expertise in public-sector procurements.

Managerial competencies:

  • Managing performance: Proven managerial and analytical capabilities in planning and directing a team of technical staff responsible for information management and communication infrastructure. Strong supervisory skills and the ability to provide leadership and motivation to staff.
  • Leadership: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and /or overseeing the analysis of complex human resources, financial and administrative management policy and programme issues; proven record of building and managing teams, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/ skills enhancement initiatives to ensure effective transfer of knowledge/skills. Tact in negotiating skills; good judgment and decision making skills.
  • Influencing: Well developed stakeholder management skills with demonstrable experience influencing decision-makers to make well-informed and action-oriented choices. This shall include matrix management skills to collaborate with peers in other Divisions and their respective technology teams to take decisions and actions that are aligned to the overarching OPCW ICT Strategy and the overall organisational goals in technology investment.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

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Information Security Officer (Business Continuity and Data Protection), (P-3)



Information Security Officer (Business Continuity and Data Protection), (P-3)
 
Post Level :    P-3  Closing Date :  12 June 2018 (6 days left)
Vacancy Ref :     E-ODG/OCS/ISO/F0180/P-3/23/04-18
Branch :     Office of Confidentiality and Security
Division :    Office of the Director-General
Date :    14 May 2018
 
This fixed-term appointment is for duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 
 Principal Functions  Requirements
Under the supervision of the Head, Information Security (Confidentiality and Information Security), and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:

1. Development and Maintain the Business Continuity Plan for the Organisation.

· Carry out a Business Impact Analysis for the Organisation through engagement with all relevant stakeholders;
· Develop and maintain a high-level Business Continuity Plan (BCP) for the Organisation;
· Develop policy and guidance to ensure that subsidiary BCPs can be developed within Divisions, Branches and Sections;
· Coordinate the regular testing and execution of BCPs.

2. Develop and oversee the implementation of confidentiality-related policies, procedures and working instructions affecting all staff members throughout the Secretariat.

Assist the Head of Information Security in developing and internally coordinating all policies and procedures intended to be applicable Secretariat-wide to facilitate the work of the Organisation;
Participate in meetings and informal consultations with Member States in which Confidentiality issues are discussed. As requested by the Head of OCS or the Head of Section, brief and otherwise inform such meetings/consultations on specific confidentiality-related issues;
Co-ordinate with staff members of other branches/units to ensure that confidentiality requirements of the CWC are met during the daily operations of the Secretariat;
Draft all amendments to the Manual of Confidentiality Procedure (MCP), the Secretariat’s primary document
governing the handling and protection of confidential material, and create new versions of the document as required;

Regularly monitor access to confidential information on the SCN and follow-up access anomalies and/or questionable access to ensure (possible) breaches of confidentiality procedure are properly documented and reported to the Head of Section;
Provide confidentiality-related advice/assistance to OPCW inspection teams as necessary during the inspection process and advise the Head of Section of recurring problem areas that may require additional guidance and/or training to be provided;
Serve as Secretary to the Confidentiality Commission providing all necessary assistance to the Chairman and Vice Chairs of the Commission during preparations for, conduct, and follow-up to annual or special meetings of the Commission;
Regularly liaise with the Information Security (ICT) Section to coordinate prospective changes to the SCN and/or other IT networks used by the Secretariat and report potentially adverse impacts of such changes to the Head of Section.

3. As directed by the Head of Section, provide advice on security controls and conduct monitoring of the implemented technical measures to ensure appropriate protection of unclassified but sensitive information (for example, medical, personally identifiable and financial information).

4. Assist the Head of Section and contribute to the drafting of the Director General's “Annual Report on the Implementation of the Regime Governing Confidentiality” to the Conference of States Parties and any other report requiring input from the OCS Confidentiality Section.

5. Serve as Acting Head of Confidentiality and Information Security (in all cases of absence of the Head of Section).

6. Perform other duties as required.

 Knowledge and Skills

Education (Qualifications):
Essential:
· Advanced university degree in security management, risk management, or information systems with specialisation in information security. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of an advanced university degree;
· Completion of formal government or military security officer and/or security management training and related knowledge of non-IT information security handling procedures measures and controls.

Required Certification:

· Certification in Business Continuity or Management of Safety Critical Systems is required (CBCI, ISEB Practitioner, BS25999/ISO22301 Lead Implementer/Lead Auditor, IEC 61508 Functional Safety Professional or equivalent)
· Certification in a field/regulatory area where security controls are used to protect sensitive information would be advantageous e.g. HIPAA, EU Data Protection Directive/GDPR, PCI-DSS.

Skills and Abilities:
· Excellent knowledge of information security management and risk evaluation/assessment;
· Excellent analytical and conceptualisation skills and an ability to plan and organise complicated processes;
· Excellent inter-personal, interview and negotiation skills;
· Excellent communication skills, with a demonstrated ability to present information clearly and logically both verbally and in writing;
· Strong computer skills and a demonstrated ability to draft, edit and present documents/papers in the English language;
· Ability to act with discretion and tact in sensitive situations;
· Experience as a security auditor would be beneficial; Experience in the implementation of recognised privacy standards/ regulatory requirements would be an asset.
· Experience in the use and monitoring of Host Data Loss Prevention systems.
· Experience in the implementation and monitoring of automated data-labelling/classification systems.

· Ability to work well in a team with people of different national/cultural backgrounds.

 Experience

Experience:
Essential:
· At least 5 years of progressively responsible experience (7 years with first university degree) in the area of confidentiality/information security management in a national and/or international setting;
· Experience in performing Business Continuity Management or production and maintenance of Safety Cases in corporate, governmental/military or critical national infrastructure environments.
· Experience in assisting with the development and implementation of guidelines for use in managing operations in secure environments, particularly in relation to the handling of confidential and sensitive electronic information and, to a greater degree, hardcopy materials;
· Experience in assisting in the conduct of security investigations and risk assessments;
· Experience in organising and conducting confidentiality/information security training programmes.

Desirable:
· Experience as a security auditor would be beneficial.

 Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
 
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the May 2018 rate of 41.7%.
 
Annual Salary $59,151
Post Adjustment $24,665
Total Salary $83,816
Currency USD USD
 
CANDIDATES ARE ADVISED THAT ONLY APLICATIONS SUBMITTED THROUGH OUR WEB-BASED RECRUITMENT SYSTEM WILL BE CONSIDERED.
Interested applicants who are unable to submit an application online at www.opcw.org <http:>, due to technical problems, are requested to send an e- mail to Recruitment@opcw.org <mailto:recruitment@opcw.org> explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.<br<> </br<></mailto:recruitment@opcw.org></http:>
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Director, International Cooperation and Assistance (D-2)

Director, International Cooperation and Assistance (D-2)

 

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

 

Reporting to the Deputy Director-General, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Director, International Cooperation and Assistance performs the following duties:

 

  1. Directs the work of the International Cooperation and Assistance Division within the established policy framework and provides the necessary guidance to ensure that the following are appropriately carried out:
  • Development of strategy and related implementation plans to increase the Organisation's state of readiness in providing support to any requesting State Party in the event of use or threat of use of chemical weapons, in accordance with the Article X of the Convention. This might include interalia an assessment of the internal capacity and capability, a resource mobilisation strategy for the Voluntary Fund for Assistance, and coordinating with relevant international organisations;
  • Development of relevant programmes and projects to provide expert advice and assist a State Party (upon request) in identifying how their programmes for the development and improvement of a protective capacity against chemical weapons could be implemented, within the framework of Article X of the Convention;
  • Development and implementation of Programmes and projects to promote the peaceful use of chemistry for economic and technological development, within the framework of Article XI of the Convention.
  • Development and implementation of programmes and projects to assist States Parties and their National Authorities in their effort toward the full and effective implementation of the Convention, in accordance with the provision of Article VII of the Convention. This might include the assessment of problems associated with national implementation and assisting States Parties with the implementation of the various provisions of the Convention.
  1. Manages the staff of the International Cooperation and Assistance Division to ensure that the Division is able to complete the planned Programme of Work in an effective, efficient and cohesive manner.
  2. Manages the Programme and Budget for the International Cooperation and Assistance Division in line with Results-Based Management and Results-Based Budgeting principle.
  3. Provides strategic planning, policy advice and support to Management (Director-General, Deputy Director-General and Division Directors) and staff at large regarding the International Cooperation and Assistance programmes. Participates in meetings of the Management Board and relevant technical committees and contributes to discussion and formulation of recommendations to the Director-General on organisation-wide policy issues.
  4. Engages with States Parties on issues of mutual concern and contributes to the work of the Executive Council and informal consultations.
  5. Participates in official visits to States Parties and other relevant Organisations.

 

RECRUITING PROFILE

 

Education (Qualifications):

 

Essential: Advanced university degree (Master's degree or equivalent degree) in Science or Social Sciences, International security or Relations, International Law, Business/Public Administration, Management or a related field is required.

A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced university degree.

 

Experience:

 

Essential: A minimum of 15 years of progressively responsible experience in providing leadership, direction and advice in the field of international cooperation and assistance, public administration, international relations, or socio-economic development, a substantial part of which should be at the senior level in the private or public sector or in international organisations.

Skills and Abilities:

 

  • Extensive knowledge of the Chemical Weapons Convention;
  • Profound knowledge of international relations, international security/disarmament, international cooperation and assistance issues;
  • Effective leadership skills and be able to take responsibility of key organizational issues, including ability to think strategically and achieve results which are aligned with the larger picture of the organisation and its strategic goals;
  • Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;
  • Well-developed diplomatic and policy skills, good judgement, and ability to communicate effectively both in writing and orally;
  • Proven record of building and managing teams and creating an enabling work environment with people of different cultural and national backgrounds, including ability to effectively supervise, mentor, train, develop and evaluate staff;
  • Excellent and proven planning, organisation, coordination, negotiation and problem-solving skills;
  • Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions;
  • Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
  • Proven ability to coordinate the work of others, meet tight deadlines and handle multi-tasks;
  • Proven ability to ensure an effective work structure to maximise productivity and achieve objectives;
  • The ability to learn quickly and thoroughly while continually recognizing and adapting to changing conditions is critical;
  • Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent conflicting activities assuring required results are achieved;
  • Proven ability to generate a strategic plan that integrates numerous organisational issues, functions and resources for effective action;
  • Creates partnerships and collaborative endeavours within the division or between divisions.

Language Requirements:

 

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

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Evaluation Officer (Industry) (P-3)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Reporting to the Head, Declaration Validation and Evaluation Section (Industry), and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality,  the Evaluation Officer performs the following duties:

Evaluate declarations, predominantly under Art. VI and amendments and associated reporting

  • Evaluate industry declarations, amendments and other verification related information to agreed timescales and ensure associated reporting is complete, timely and accurate.
  • Clarify with State Parties issues identified during evaluation, including preparation of requests for clarification and meetings with States Parties as required.
  • Provide accurate, complete and timely inputs for DEB reports on declaration related issues for management and for States Parties, including the VIR and annual reports and other reports to policy making organs.
  • Contribute to the objectives of Declaration Validation and Evaluation (CD section) in relation to Article III as required by overall DEB workload.

            

Design, gain approval for and manage projects associated with the improved implementation of CWC provisions by customs authorities

  • Maintain relationships with the World Customs Organisation (WCO) to advance the designation of CWC related chemicals within the Harmonised System (HS) of classification.
  • Maintain relationships with the United Nations Conference on Trade and Development (UNCTAD) to include scheduled chemicals in the Automated System for Customs Data (ASYCUDA) software.
  • Maintain continued links the UNEP Green Customs Initiative on technical issues to improve liaison and in particular regarding technical information concerning the CWC.
  • Recommend additional initiatives as appropriate.

 

Design, gain approval for and manage projects associated with the improved implementation of CWC provisions by the global chemical industry

  • Maintain the OPCW internet scheduled chemicals database, monitor usage, report and make recommendations for further development
  • Together with Head/DVE(I), manage liaison with other global and regional chemical agencies (e.g. European Chemicals Agency), make recommendations and carry forward decisions.
  • Research options for further visibility of scheduled chemicals in existing legislation and control measures, for example the inclusion of CWC information in product data sheets or hazard data sheets.
  • Perform systematic research in current and projected legislation related to chemicals that could be used to facilitate the declaration process and make recommendations accordingly.

 

Maintain  and develop   DEB outreach materials

  • Ensure existing materials, recommendations and guidance are kept up to date in line with EC (Executive Council) decisions, OPCW policy decisions etc.
  • Recommend improvements to type, content, and delivery of support materials.
  • Liaise with ICA (International Cooperation and Assistance Division) in the design and delivery of training courses, presentations and other outreach activities.

 

Perform systematic research on Chemical Industry practices, mainly but not exclusively related to the CWC, including technological developments which may affect current practices and manufacturing processes

  • Participate in seminars, courses or other activities to maintain his/her technical skills and to acquire new applicable knowledge.
  • Prepare reports on new developments on the field of chemistry, chemical engineering, not excluding biotechnology.
  • Evaluate their impact in the current production methods of known or potential CW agents and scheduled precursors and hence on the declaration/verification regime.

 

Ensure that all activities are fully in accordance with the confidentiality regime of the Organisation

  • Ensure that the procedures required by the confidentiality regime of the Technical Secretariat are observed, records are properly maintained on creation, handling, copying and destruction of classified documents.

 

Participate to short-term planning of allocated inspections under Article VI (Activities not Prohibited by the CWC) of the Convention, supervise their execution and facilitates the production of Final Inspection Reports (FIRs) by the Inspection Teams (ITs) within the provisions of the OPCW Confidentiality Regime and the timelines of the Convention

  • Access all declarations and other documentation relevant to the inspection site using the SCN (Security Critical Network) and/or hard-copies from the Secure Archives.
  • Evaluate the declared information and deciding on whether the chemicals are scheduled and thresholds are appropriate for inspection.
  • Decide the  requirement  for number of inspectors for specific mission.
  • Reviewing the Draft Warning Order prepared by the Inspectorate, negotiating any changes necessary and recommending the Draft Warning Order to Head, IVB.
  • Assist in  the drafting,  obtaining approval from VER Management of the Inspection Mandate on the SCN using the Mandates Workflow, arranging for translation as necessary; and submitting it for signature of the Director-General.
  • Assist in the briefing the IT on technical, treaty-related and policy issues in relation to the inspection, emphasising special features of the plant site/facility and advising the IT in its preparation for the inspection.
  • Populate the Mission Folder with signed Inspection Mandate, declarations, previous inspection reports and other relevant documents and send it to the IT Leader.
  • Assist in the debriefing the IT upon its return to The Hague on technical, treaty-related and/or policy issues upon request by IVB.
  • Advise on issues requiring further attention, uncertainties and/or possible violations of provisions of the Convention and guiding the IT in converting the Preliminary Findings Report into the FIR within the timelines of the Convention. This guidance is a quality assurance function that normalises the conclusions of inspections against one another.
  • Assist in  the reviewing the Risk Assessment for Schedule 1 facilities and Schedule 2 plant sites performed by the IT.
  • Communicate and meet with the inspected State Party representatives to resolve issues requiring further attention (IRFA) and/or uncertainties arising from an inspection; make recommendations to management in relation to such issues, in cooperation with IVB.
  • Assist in the participation in Technical Visits to States Parties resulting from inspection activties. 
  • Co-ordinate with the Industry Verification Branch the technical clarification process of any noted issues pertaining to Article VI inspections including participation in bilateral/multilateral discussions and bilateral technical visits.

 

Support the work of the Policy Making Organs (PMOs) of the OPCW

  • Advise and assist the designated Facilitators of the Industry Cluster Consultations of the Executive Council on issues within their purview.
  • Attend Industry Cluster Consultations as Secretariat expert.
  • Draft Secretariat Notes, Non-Papers, Draft Decisions,  etc. relating to Article VI issues for submission to the Executive Council.
  • Discuss issues relating to the work of the PMOs with Delegations and providing advice to the delegates.

 

Represent the Secretariat in contacts with outside organizations and provides inputs to Secretariat training programs

  • Maintaining contact at working level with other designated organisations and groups;
  • Attend meetings, conferences, seminars etc. of other designated international organisations, actively participating by making appropriate presentations and reporting back on the proceedings of and issues arising from these events.
  • Develop training materials for industry declaration related training, National Authority training, Regional and National Seminars, etc. and making presentations at such events.

 

Undertake international duty travel as per the requirement of the assignment. 

Act as Head of DVE(I) section, whenever required.

Performs other duties as required.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential: Advanced university degree in chemistry, chemical engineering, life science. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 11 years of qualifying experience.

Experience:  

Essential: At least 5 years of related experience in Chemical Industry or in a government agency overseeing chemical trade (such as customs or an appropriate licensing authority).   Experience in the use of electronic data analysis tools. 

Desirable: Information handling and analysis in a public organisation or in chemical industry. Export controls and customs regulations related to the CWC; Knowledge of statistical methods and tools.  CWC-related experience.

An additional background in data analytics would be an asset

 

Skills and Abilities:

  • Good planning and organisational skills,   including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision.
  • Good interpersonal and communication (verbal and written) skills, including ability to prepare reports.
  • Strong customer focus.
  • Strong analytical and conceptual skills.
  • Up-to-date knowledge on industrial chemistry in relation to chemicals covered by the CWC.
  • Knowledge of computer equipment, Windows-based word processing, databases and spreadsheet programmes.
  • Personal qualities should include tact, accuracy and discretion and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.
  • Appreciation of the need to observe confidentiality in a highly-sensitive work area.
  • Commitment to continuous learning is essential.

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

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Head, Laboratory (P-5)

Principal Functions

 

Overall management of the OPCW Laboratory

1. Effective implementation of the approved annual programme of work and management of the budget;

2. Plan and proactively manage Laboratory staff, including contractors, fellows, interns, ensuring all staff within the Laboratory function to their potential and achieve objectives set both individually and for the team as a whole. This will include where appropriate completing all relevant elements of the OPCW performance management process, coaching and developing staff on an ongoing basis and providing opportunities for staff to innovate and develop the service. As necessary manage the attendance of staff to achieve optimal results;

3. As senior manager at the Rijswijk facility and, once operational, the Centre for Chemistry and Technology, oversee all aspects of laboratory management, including operational issues;

4. Provide timely proposals for changes in operational procedures that are needed to insure a safe and effective workplace;

5. Ensure all Laboratory staff are properly trained for their assignments;

6. Ensures that the quality management objectives of the Laboratory are met, to include ISO17025 & ISO17043.

Support all issues relating to sampling and both on-site and off-site analysis

1. Participate in policy discussions and ensure that sound scientific policy is followed in developments in the Secretariat;

2. Provide advice to the Scientific Advisory Board and its Technical Working Groups as well as to the Validation Group;

3. Initiate development and research activities at OPCW Lab as required and coordinate with other members of the Secretariat in order to implement new sampling and analysis tools or techniques;

4. Support all sampling and analysis missions;

5. Ensure readiness of the OPCW laboratory to receive, handle and dispatch authentic samples including the ability to certify the stability and concentration of control samples;

6. Provide technical support and expertise to the senior management for evaluation of results of analysis by the designated labs of authentic samples;

7. Make sure that the OPCW laboratory retains the capability to deploy dedicated staff on site to support sensitive sampling operations as for Technical Assistance Visit.

Provide scientific and technical leadership and co-ordinate related activities.

1. Ensure that the designated laboratory system meets the needs of the OPCW for timely and accurate analysis of samples taken for off-site analysis;

2. Coordinate all aspects of the proficiency testing programmes (both environmental and biomedical);

3. Coordinate the toxin analysis exercises;

4. Coordinate the capacity building programmes managed by the Laboratory;

5. Ensure the technical readiness to conduct on-site GC/MS analysis;

6. Ensure the suitability and maintenance of the OPCW Central Analytical Database (OCAD);

7. Ensure the technical capabilities, including instrumentation and methods, remain up to date;

8. Coordinate and lead scientific, research and publishing activities of the laboratory and, where the laboratory's premises or equipment is involved, of other Divisions;

9. Identify and launch specific research projects, including in partnership with suitable designated laboratories, in support of the verification mandate with a view to such research being undertaken in from the Centre for Chemistry and Technology.

Training programme

1. Coordinate with the Inspectorate to provide training to Analytical Chemist Inspectors;

2. Provide training to Secretariat staff as necessary;

3. Coordinate with the International Cooperation and Assistance division to provide training courses in support of capacity building programmes;

4. Performs other duties, as required.

Providing main user perspective and expertise to the planning and building of the OPCW Centre for Chemistry and Technology

1. Fulfil the required tasks of the HoL as defined in the project management structure;

2. Provide the perspective of the main user of the new facility in all matters related to the planning and building of the new facility. Define needs based on identified workflows and best practices and assist in the conceptual and practical realization of these needs;

3. Liaise and coordinate closely with the OPCW Equipment Store and other stakeholders;

4. Assist other functions in the project management structure with inputs required from the OPCW Laboratory;

5. Prepare the OPCW Laboratory for the move to the new facility;

6. When required, move the OPCW Laboratory to the new facility without or with minimal interruption of essential services provided by the OPCW Laboratory.

Qualifications required for this post:

Education

Essential 

 

MSc in Analytical Chemistry or a closely related field of chemistry including biochemistry

 

Desirable: PhD in Analytical Chemistry or a closely related field of chemistry including biochemistry

Experience

Essential

 

At least 10 years of experience after Masters’degree in laboratory work including preferably 5 years’ experience managing a laboratory and 3 years working with chemistry related to the chemical weapons convention (or a highly related field, such as pesticides).

 

Desirable: At least 3 years working at an OPCW Designated Laboratory or a Laboratory seeking OPCW designation or with an equivalent record of activity. Background in the evaluation of data and the risk of false positive identification in analysis. Experience in the analysis of biomolecules. Experience in quality management systems. Experience in the handling of highly toxic chemicals and materials. Specific knowledge of the analysis of chemical weapons related materials as well as knowledge of the chemistry of scheduled chemicals is highly desirable. Recent experience in the planning and building of a new laboratory facility or major renovation of an existing laboratory facility is also highly desirable.

 

Skills and Abilities (key competencies)

 

Scientific: Knowledge of the issues involved in the identification of chemicals using modern analytical techniques with an emphasis on chromatographic and spectroscopic techniques. Basic understanding of the role of false positives and misidentifications in analysis preferably including the specific problems relating to chemicals of particular relevance to the Chemical Weapons Convention. Basic understanding of general analytical methods, their limitations and of modern instrumentation needed to apply these methods in field as well as laboratory situations. Basic understanding of sample collection, contamination control and chain of custody.

 

Managerial: Ability to manage teams working on technical projects; ability to work within a multi-cultural environment and with colleagues drawn from differing scientific cultures and practices; understanding of quality management systems including ISO accreditation processes. Awareness of the strategic context within which the Chemical Weapons Convention exists, and the different roles played by the Policy-making organs and the Technical Secretariat. Ability to communicate scientific concepts and processes to non-scientists including senior managers and customers within the Secretariat and, as required, States Parties. Ability to work with diverse teams in order to identify and implement solutions which take account of customer requirements. Ability to identify requirements within the context of the verification regime which may benefit from future scientific research, and to collaborate with stakeholders in order to promote such research where appropriate.

Language Requirements

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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Head, Health and Safety

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

In order to provide a comprehensive occupational health and safety service to the Technical Secretariat, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Health and Safety:

1.Develop and implement a health and safety programme for the OPCW in The Hague and for OPCW activities on inspection sites, based on:

(a)      medical, safety and mental health policies and standards for OPCW staff and activities;

(b)      implementation of pre-employment and periodic screening to ensure that staff meet and maintain the prescribed health and safety standards;

(c)      training of OPCW staff, ensuring that minimum proficiency standards in health and safety issues are met and maintained;

(d)      the provision of preventive health and health promotion programmes;

(e)      an approach to all activities encompassing the principles of risk assessment and risk management;

(f)       adequate response to and investigation of incidents/accidents; and

(g)      availability of H&S information and expertise for contributions to the OPCW’s technical co-operation and assistance programme, targeted at nurturing Member State abilities to respond to the threat or use of chemical weapons  (e.g. development/presentation of courses in health and safety aspects of chemical defence).

2. Manage the Health and Safety Branch by:

(a)      ensuring that the branch is staffed by professionally competent individuals;

(b)      directly supervising the activities and development of the professional disciplines within the Branch, through the  Medical Officer and the Senior Safety Officer.

(c)      determining and supervising the annual work programme and objectives of the Branch;

(d)      developing the OPCW’s health and safety budget, and supervising its effective implementation; and

(e)      supervising the daily activities of the Branch.

3. Ensure that inspection teams conduct their activities with risks managed as far as reasonably practicable to health and safety by:

(a)      identifying and establishing H&S standards for inspections;

(b)      close liaison with the Verification division and Inspectorate division, ensuring that HSB activities are in line with inspection requirements;

(c)      participating in inspection planning activities, and ensuring that health and safety issues are anticipated and considered;

(d)      ensuring that inspection teams are adequately supported by qualified health and safety specialists;

(e)      attending operational briefings on the activities of deployed inspection teams; and

(f)       ensuring that a debriefing system is in place, so that H&S problems encountered are addressed

(g)        ensure HSB attendance and representation at pre and post mission deployed operational briefings with appropriate health and safety input to the mission cycle.

(h)      Establishing a positive and proactive safety culture, including a culture of reporting near-miss incidents.

(i)       Ensure that safety data is captured and analysed and used to develop leading and lagging Key Performance Indicators, improved training programmes and improved working procedures.

4. Ensure the quality of the OPCW’s Health and Safety Programme by:

(a)      implementing a quality assurance programme covering all aspects of the OPCW’s health and safety system, and including regular H&S inspections of OPCW workplaces; and

(b)      facilitating the skills maintenance, professional development, and continuing education of the specialised staff members of the OPCW (doctors, nurses, nd safety professionals).

(c)      establishing and maintaining contact with centres of excellence in the field;

(d)      ensuring that developments in the field are monitored and communicated to professional staff;

(e)      collecting, analysing, and reporting the accumulated experience of OPCW H&S support staff, and communicating the results via suitable media and forums (e.g. presentations at international conferences).

5. Participate in the clinical activities of the Branch, by:

(a)      supplementing the clinical services of the medical section during periods of staff absence, or times of high operational requirements;

(b)      regular case based discussions and case review meetings

(c)      providing medical consultation and confidential counselling to staff as required; and

(d)      being available for professional consultation as required with inspectorate or HQ medical staff.

6. Function as Secretary to the H&S Committee, prepare agenda and minutes.

7. Deploy on highly sensitive / critical missions.

 

RECRUITING PROFILE

Education (Qualifications):

  1. An advanced university level degree in medicine with current medical registration;
  2. Medical qualification must be commensurate with the requirements of the Dutch Ministry of Health, Welfare and Sport for registration in the Dutch Register for Individual Health Practitioners (‘BIG’ Register);
  3. Postgraduate qualification in occupational health is highly desirable;
  4. Advanced training in Mass Casualty Management or in the field of chemical weapons would be an asset.

Experience:

  1. Minimum 10 years of progressive clinical experience, with background in family medicine and/or occupational health with advanced degree;
  2. Experience in CBRN medicine and/or occupational medicine in the chemical industry will be an advantage;
  3. Knowledge of/experience with the Dutch healthcare system will be an advantage;
  4. International experience or experience within a military environment is desirable;
  5. International experience with UN or other INGOs is required;
  6. Field knowledge and previous deployment on highly sensitive or critical missions is desirable.

Skills and Abilities (key competencies):

  1. Proven record of building and managing teams and creating an enabling work environment, including ability to effectively supervise, mentor, train, develop and evaluate staff;
  2. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment; 
  3. Approachable; Social, easy to work with;
  4. Strong analytical and conceptual skills;
  5. Excellent interpersonal, presentation and communication (verbal and written) skills;
  6. Political savviness; 
  7. Computer literacy (MS Office packages);
  8. Ability and willingness to deploy at short notice on contingency operations, as travel might be required for missions and other work related issues.

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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Information Security Officer P-3

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Confidentiality and Information Security Section within the Office of Confidentiality and Security, the post holder will provide information security services and advice to the Investigations and Identification Team whilst also contributing to the wider information security regime supporting the Technical Secretariat.

 

1.   Ensure the end-to-end security, integrity and monitoring of information systems utilised by the Investigation and Identification Team (IIT)

 

a.   Ensure that processes are in place and monitored for creation and importing of classified/sensitive information.

b.   Monitor configured log sources for events indicating a compromise of integrity or confidentiality of classified/sensitive information.

c.   Ensure that all transit of, and changes to, classified/sensitive information cannot be repudiated.

d.   Ensure that all movement of classified/sensitive information is controlled and tracked.

e.   Ensure that appropriate technical security controls are implemented in order to prevent unauthorised modification of classified/sensitive information

f.    Create security architectures to provide the security, integrity and monitoring of information systems.

g.   Provide information security training to IIT personnel, to safeguard the confidentiality of IIT work at headquarters and in the field.

 

2.   Ensure that appropriate access controls are applied for the protection of  IIT information

 

a.   Ensure that appropriate technical controls are in place to prevent unauthorised access to classified/sensitive information.

b.   Help develop policies, standards and action plans relating to information technology security issues;

c.   Regularly liaise with the other Information Security Officers to coordinate prospective changes to the networks used by the Secretariat and report potentially adverse impacts of such changes to the Head of Section;

d.   Provide technical advice relating to ensuring disaster recovery and business continuity of critical situations/sites and functions;

 

3.   Information security incident response and investigations of information security incidents impacting the IIT

a.   Perform computer incident investigations including computer, network and log analysis.

b.   Investigate all events or reports indicating that a compromise of integrity or confidentiality of classified/sensitive information has taken place.

c.   Planning and conducting information security/confidentiality incident investigations and performing investigations under the directions of Head, Office of Confidentiality and Security and the Director General of the OPCW.

d.   Lead digital forensic and computer security investigations in OPCW, to include following activities:

i. Performing malware and advance persistent threat security investigations.

ii. Coordinating with national/international CERTS 

iii. Coordinate with national authorities in the event of confidentiality incidents and investigations.

iv. Communicate and report impact of security incidents and appropriate remedial measures to senior management.

v. Maintain custody for digital evidence gathered during investigations.

 

4.  Provide support to the OCS overall Information Security programme for the Technical Secretariat, including monitoring, incident response, investigations, project support and advisory functions.

 

Perform other duties as required.

 

 

RECRUITING PROFILE 

 

Education (Qualifications):

Essential:  Advanced university degree in Information Security or information systems with specialisation in information security (or similar relevant subject). A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of an advanced university degree. Relevant specialised or technical training may be considered in lieu of a University degree with at least 11 years directly relevant experience.

 

Required Certification:

Essential:

CISSP or CCSP or CISM

Digital Forensic certifications such as SANS GIAC certifications on Forensics/Cyber Defense fields, or EnCase/other vendor-specific certificates,

Network management certifications (vendor or non-vendor specific)

Desirable: 

SANS certifications 

CISSP concentration certifications (ISSAP or ISSMP or ISSEP)

Encase advanced level certifications

Firewall management certifications

 

Experience:  

Essential: 

At least 5 years (or 7 years with a first degree or 11years with specialised Training) of progressively responsible experience in the area of information security;

Experience in incident monitoring and security investigations

Experience in the establishment, use and monitoring of Data Loss Prevention systems.

Experience in Security Information and Event Management (SIEM) and log management technologies.

Experience and knowledge of web application firewalls

Experience in creation or consultation of security architectures for large organisations.

 

Desirable:  

Experience in the implementation and monitoring of automated data-labelling/classification systems.

Experience in intrusion prevention systems, vulnerability assessment and management solutions

Experience with “chain of custody” and implementation of technical measures for its assurance

Experience with creating availability focused information security policies for disaster recovery purposes

Experience in analysing security compliance in large scale organisations.

 

Skills and Abilities (key competencies):

Excellent knowledge of information security and networking technologies;

Excellent analytical and conceptualisation skills and an ability to plan and organise complicated processes;

Excellent inter-personal, interview and negotiation skills; 

Excellent communication skills, with a demonstrated ability to present information clearly and logically both verbally and in writing;

Excellent reporting skills and a demonstrated ability to draft, edit and present documents/papers in the English language;

Strong computer skills;

Experience in security risk and compliance management solutions;

Ability to use own initiative for decision making;

Ability to act with discretion and tact in sensitive situations;

Ability to work well in a team with people of different national/cultural backgrounds

 

Language Requirements:Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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Special Advisor to the Deputy Director-General

Principal functions

Execute the functions of special advisor and assistant to the DDG and provide support by undertaking the following activities:

  • Managing and coordinating the flow of information, activities and decisions required by the Deputy Director-General;
  • Preparing, coordinating and prioritising high level issues, plans, assignments and pending decisions for consideration by the DDG, with particular emphasis on reviewing and analysing complex information from a broad range of sources and facilitating  appropriate outcome;
  • Communicating the DDG’s views and decisions to Divisions/Branches to support the programmes operation and administration with particular reference to ensuring a link between strategy and service/programme delivery; as necessary providing advice and guidance as instructed by the DDG to Divisional Directors and relevant managers regarding the formulation of rationales, priorities and objectives;
  • Monitoring, on a regular basis, the implementation of guidance given by the DDG to the six Divisions of the Secretariat, as well as to the other units and reporting back to the DDG as appropriate suggesting remedial action as necessary;
  • Following up on action items emanating from Division and cross-Division meetings/committees;
  • Study and analyse the memorandums received from the six Divisions and Branches addressed to the Director-General, ensure their quality and completeness and make recommendations to the DDG;
  • Supporting Division/cross-Division co-ordination and co-operation; 
  • Researching, reviewing and making recommendations to the DDG on drafts of new administrative procedures, policies, rules and directives; 
  • Provide a link between  strategic issues and operational execution of activities under the purview of the ODDG, ensuring correspondence of operational activities to strategic directions, as directed by the DDG;
  • As necessary to monitor, analyse and report on KPI’s used to determine the effective execution of activity within the agreed programme and budget of the OPCW;
  • Serving as principal aide to the DDG.

Support the DDG’s official and representational duties involving Member States by:

  • Coordinating and/or drafting talking points and notes/background material for DDG discussions with Member States and subsequently preparing records of discussions;
  • Reviewing and providing guidance on briefing notes prepared by Divisions/Branches for DDG;
  • Drafting memos and other correspondence for the DDG’s signature;
  • Actively identify areas of activity for consideration by the DDG with specific reference to stakeholder management, analyse and prepare documentation as necessary.     

Prepare the DDG for representational responsibilities and official visits:

  • Co-ordinating all logistical and other arrangements for the visit;
  • Reviewing and advising on programme and itinerary and giving guidance on format and content of briefing to be prepared by substantive offices; 
  • Performing all required post-visit activities such as official report of visit, organise press releases wherever necessary, follow-up letters to hosts and co-ordinating follow-up action to ensure objectives of visit are met;
  • Accompany the DDG on official visits and duties, as required.

Review and/or prepare papers and speeches for the DDG, for his/her official functions

Act in relevant roles in the Boards and Committees chaired by the DDG, as required by the DDG, including in an observer capacity. Such roles include coordinating and preparing, as necessary, briefing material to ensure the DDG is fully briefed and able to execute the functions as Chair as necessary.

Function as Secretary to the Management Board:

  • Prepare, as such, the agenda and the minutes of the Management Board meetings; 
  • Ensure the necessary follow- up of the outcomes of those meetings, in coordination with the relevant Units of the Technical Secretariat, and under the guidance of the DDG and the DG.
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Procurement Officer Short-term (P-3)

PRINCIPAL FUNCTIONS

 

Under the direct supervision of the Head, Procurement, you will be responsible for the execution of the following responsibilities:

 

1.Planning and managing all contractual and procurement aspects of procurements; establishing  and maintaining work programmes and schedules for contracts to be established;

 

2.Coordinating the drafting of supporting documentations for requisitions for completeness and compliance with OPCW Rules and Regulations and adequacy of the works, services goods and related procurement and contract specifications; Identify requests that do not meet requirements and initiate corrective actions. Highlight requests that require review by the committee on contracts (COC). Identify and provide recommendations on ways of developing the optimum type of contract which best meets the requirements;

 

3.As an expert for a particular category of goods and services, research and analyse the market, demand, stakeholders requirements, develop standards and criteria for the evaluation of goods, services and supplies and develop and implement a variety of procurement strategies;

 

4.Issue tenders and contracts for works, services and equipment.

 

5.Lead the technical evaluation team(s) and analyse and evaluate all commercial aspects of bids and ensure that different options and outcomes are considered. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process. Prepare commercial evaluations and recommend most suitable and cost viable suppliers. And, if required, prepare submissions to the COC;

 

6.Draft, negotiate and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers. Consult the Office of the Legal Adviser (LAO) for legal advice on contracts;

 

7.Maintain digital procurement records in SharePoint of all procurements. Secure overall proper recording and filling for reference purpose and audits;

 

8.Support requisitioning units in the management of contracts, in particular ensuring a smooth contract kick-off and establishment of performance parameters (KPIs); and 

 

9.Perform other duties as required.

 

 

 

 

RECRUITING PROFILE   

 

Education (Qualifications):

Essential: 

An advanced university degree in Information Technology (IT), Business Administration, Law, Supply Chain Management or other relevant technical field. A first university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant specialised training in combination with 11 years of qualifying experience.

 

Desirable: 

Additional study or training or a recognised qualification in procurement is preferred.

 

Experience:  

Essential: 

At least 5 years of relevant experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers preferably within an International Organisation or a Non-Governmental Organisation or national government. Experience in drafting commercial contracts; Experience in IT and cybersecurity related procurements.

 

Skills and Abilities (key competencies):

  • Strong negotiations and persuasion skills;
  • Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;
  • Good working knowledge of sources of supply, market trends and pricing;
  • Sound judgement in applying expertise to resolve issues;
  • Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;
  • Avery good communication (written and spoken) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;
  • Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural environment; 
  • Computer literacy including proficiency in procurement computer systems, database management and internet applications.

 

Language Requirements:   Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

 

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Senior Programme Officer (P-4)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Assistance and Protection Branch, the incumbent is responsible for the following:

  1. Plan, coordinate, manage and report on assigned programmes for capacity-building, including training in chemical emergency response and national/regional exercises under Article X, paragraph 5, regarding the provision of  expert advice on development or improvement of national protection programmes;
  2.  Assess and interpret the political, social and economic environment of assigned regions and provide inputs to Branch programming. In collaboration with State Party institutions, divisions and other partners, design programmes/projects integrating best practice and innovative policies and strategies and applying quality management standards and a results-based approach;
  3. Develop and maintain networks and partnerships with national institutions, regional bodies and other stakeholders in order to contribute to increasing awareness of Assistance and Protection. Contribute to resource mobilization activities, proposing projects requiring additional funding and identifying funding options. Develop proposals and provide detailed information for donors;
  4. Coordinate and ensure successful project implementation, establishing collaborative relationships with State Party institutions and recommending innovative approaches to project execution and capacity building
  5. Monitor programme/project budgets, ensure effective employment of resources, certify and approve project disbursements to ensure delivery in line with the Branch programme;
  6. Develop and strengthen of strategic partnerships with Member States, as well as relevant regional/international organisations;
  7. Receive, collate and analyse submissions by States Parties on national protection programmes under paragraph 4 and assistance offers under paragraph 7 of Article X. Liaise with delegations, National Authorities and other stakeholders to promote full implementation of Article X and to encourage broad support for Secretariat efforts in this regard;
  8. Develop draft policies for the OPCW activities in the area of providing assistance in the event of the use or threat of use of chemical weapons (Article X of the Chemical Weapons Convention);
  9. Coordination of activities related to preparedness of SPs and of the Technical Secretariat to mobilize international assistance under Article X of the CWC.
  10. Contribute to regular reports and inputs for the sessions of the Executive Council and the Conference of States Parties;
  11. Represent the Branch in inter-divisional task force groups and international meetings and conferences; and
  12. Perform other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

Essential: An advanced university degree in management, social sciences, science and technology, international relations, or a related discipline. A first level university degree in combination with additional qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

Experience:  

Essential: 

A minimum of 7 years of progressively responsible experience directly relevant to the Chemical Weapons Convention, preferably in capacity building related to emergency response ( 9 years with a first level degree);

 

1. A minimum of 5 years of in the conduct of needs assessments, planning, conduct, monitoring and evaluation of capacity building programmes;

2. Knowledge of multilateral disarmament issues and experience in dealing with national and international authorities in this field;

3. Experience in formal programme management approaches, stakeholder engagement, results-based monitoring and evaluation is desirable;

4. Experience in analysing issues, developing courses of action and implementing them in an international context is desirable;

5. Experience in the assessment of needs and coordination of assistance delivery in emergency situations is desirable;

6. Previous experience in an international organisation would be an asset.

 

Skills and Abilities:

  • Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations;
  • Demonstrated ability to be proactive in developing strategies to accomplish organisation’s objectives; problem solving skills;
  • Flexibility and ability to work under pressure;
  • Excellent interpersonal skills - ability to establish and maintain productive partnerships with clients;
  • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
  • Computer literacy (MS Office packages)

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

» Find out more

Software Developer (P-2)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the direct supervision and guidance by the Head of Data Analytics, Reporting and Quality Control section, based upon clear guidelines and operational framework, analyse user requirements, prepare functional specifications, design, code, test and implement client/server and web-based applications integrating and implementing security measures wherever they may be necessary; co-ordinate with the users the formalisation of the functional requirements for the development of those applications; design, develop and test any code, software components and add-ons needed to run the applications;  50%

Define and design the relational databases as well as all the required views, functions and procedures; define and design the necessary database models and reports. 30%

Perform acceptance tests and carry out the initial installation of systems components in production; provide software support and post-implementation evaluation of systems performance and functionality; 10%        

Produce detailed technical and system documentation (both hardcopy and on-line hypertext formats) for all the accomplished work; assist in preparing the appropriate user documentation; provide and coordinate initial user training requirements and user support.  10%           

Perform other duties as required.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

  • Advanced university degree in Computer Sciences or other domains related to Information Technology;  a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree;
  • Knowledge of the Agile Software Development methodologies (FDD, XP, etc.) and practical knowledge of developing, testing, deploying and maintaining web based and client/server applications.

Desirable: One or more Microsoft Certification (MCAD, MCSD, MTA, MCDBA or MCP) is highly desirable.

Required Certification (if applicable):  NA

 

Experience:  

Essential:

  • Minimum of two years of related experience in database design, development, testing and implementation of medium to large web and client/server applications using SQL server 2008/2012 with an advanced   degree or four years relevant experience with a first level degree;
  • Practical hands-on experience of developing, testing and deploying web and client/server applications, tools, advanced reporting techniques, in a secured environment;
  • Continuous working experience with Microsoft .NET 4.0 Framework (Visual Studio.NET) programming, including C#,VB.NET, ADO.NET and ASP.NET, jQuery,  Entity Framework, MVC, WinForms, MS Build, TFS;
  • Experience in the frequent writing of technical documentation, test documentation, functional specification, user documentation, training documentation, and customer briefings for a variety of design, test and peer reviews is appreciated.
  • Solid experience in modern User Interface development and experience in developing installer package for windows.
  • Experience in providing first and second level support for application with significant number of international users.

DesirablePrevious experience in an international organisation or in a multicultural environment is an asset.

 

Skills and Abilities (key competencies): 

  • Proficiency with Microsoft T-SQL database query language, including triggers, views, stored procedures and user defined functions;
  • Proficiency with XML and XSL transformation;
  • Good practical knowledge of  medium to large web and client/server applications with relational databases and advanced reporting techniques;
  • Excellent knowledge in Project Management Methodology like Prince2 or PMBOK.
  • Excellent analytical skills; ability to react quickly in problematic situations with minimal supervision;
  • Excellent organisational skills and ability to work within a team of developers and with the user community;
  • Excellent communication skills, both oral and written.

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Senior Evaluation and Quality Assurance Assistant (GS-5)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

 

Within delegated authority under the supervision of the SEQAO, the incumbent performs the following duties:

 

  1. Assists in preparing the Annual QMS Audit Schedule
  • Makes telephone calls and schedule appointments with internal auditors; lead auditors and experts in order to check their availability to conduct internal audits.
  • Prepares and distributes memos relating to appointment of internal auditors.
  • Distributes the Annual QMS Audit Schedule as appropriate. 
  • Liaises with OPCW Laboratory in this regard.

 

  1. Assists in carrying out the QMS Internal Audits
  • Drafts checklists and audit plans for the QMS Internal Audits.
  • Participates in the QMS Internal Audits as Internal Auditor as requested by SEQAO.
  • Drafts; types and formats audit reports related to QMS (draft and final versions) in accordance with the OPCW Correspondence Manual and distributes them accordingly.
  • Reviews relevant Quality Management System documents, Administrative Directives, Information Circulars and quality records to ensure that relevant background material is prepared for internal audits.
  • Prepares Evaluation Forms for Auditors as appropriate.
  • Follow up non conformities or observations raised during internal audits.

 

  1. Assists with the preparations of the Dutch Accreditation Council (RvA) Assessments; Quality Management Systems Technical Committee (QMSTC) meetings and the Office of Internal Oversight (OIO) Management Review Meetings; OIO Annual Survey.

 

Makes all logistical arrangements for the meetings above (this includes but is not limited to booking meeting rooms and arranging transportation).

Drafts emails, agendas and minutes for the meetings above and any other in connection with the QMS.

Drafts letters related to QMS activities and prepares final versions for signature of the Director of OIO and transmission.

Ensures that relevant background material is prepared accurately for the RvA Assessments and the QMSTC.

Maintains and updates the QMS electronic database according to ISO Standards;   findings identified or non-conformities; observations or suggestions for improvement raised during RvA assessments.

 

Assists in conducting background research and collecting relevant information related to evaluation assignments; preparing checklists for interviews and tests; drafting and formatting evaluation reports.

 

Organises the QMS Internal training in coordination with HRB and managing the list of suitable internal auditors.

 

Ensures documents, records and files relating to the QMS have appropriate levels of accessibility and control, and are updated, archived and/or destroyed, as needed.

 

Assists in performing any administrative duties related to QMS and Evaluation as required.

 

Performs any other related duties as requested by the Director of the OIO and covers any GS s absence in OIO

 

RECRUITING PROFILE:

 

Education (Qualifications):  ;

 

Essential:   High school diploma or equivalent diploma of (higher) secondary education;

Desirable: Course/training in auditing methods and procedure is desirable.

 

Required Certification (if applicable):  NA

 

Experience:   

 

Essential:

At least four years of progressively responsible and related experience, preferably in an international organisation. 

 

Desirable:  

Experience in the field of quality assurance, evaluation or other related field

Experience working in international organisations.

 

 

Skills and Abilities (key competencies):

 

  • Knowledge of IT tools for preparing presentations (i.e. MS Power Point), charts and analytical reports (i.e. MS Excel and Pivot Charts);
  • Ability to plan and organise assignments; 
  • Ability to handle a large volume of work in an efficient and timely manner;
  • Excellent communication and interpersonal skills
  • Ability to work in team in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
  • Tact, accuracy and discretion and respect for confidentiality;
  • Good analytical and problem-solving skills;
  • Ability to work independently with minimum supervision;
  • Ability to draft reports in a clear and concise manner;
  • Initiative and willingness to learn new skills.
  • High attention to detail and ability to prioritise and work to deadlines.

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Senior Chemical Demilitarisation Officer (P-4)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Chemical Demilitarisation Branch, the incumbent is responsible for the following:

1. Plan and manage inspection related matters:

1.1 Evaluate declared Old and Abandoned Chemical Weapons sites (OACW sites) with respect to the object and purpose of the Convention for initial on-site inspections/visits and to determine the frequency of further on-site inspections, inspection timing, frequency, number of inspectors, specialities, duration etc;

1.2 Draft inspection mandates for inspections in accordance with the provisions of the Convention and Facility Agreements, if applicable, and the site specific information provided by the State Parties or collected during previous inspections at the site; 

1.3. Provide technical briefings to the inspection teams on all relevant information pertaining to the declared facility to be inspected and guide inspection team leaders with regard to policy requirements and specific verification approach and techniques to be used for the implementation of the inspection mandate;

1.4 Monitor and support the conduct of inspections by reviewing the daily Situation Reports or via telephone communications with the team; review Preliminary Findings Reports and provide advice to inspection team leaders for the finalisation of the Final Inspection Reports;  

1.5 Debrief the inspection teams based on the review of the Preliminary Findings Report signed by the inspection team leaders and the representatives at the site, the Inspection Mandate and the inspection conduct observed during the course of inspection; and, at the same time, provide advice to the inspection teams for preparing and finalising the Final Inspection Reports;

1.6 Draft correspondence both to the inspected State Parties (ISP) to present the Final Inspection Report within the timeline specified in the Convention, and to the Director-General to report the conduct of the inspection according to the Mandate, elaborating on the pending issues or uncertainties and providing suggestions to resolve those pending issues or uncertainties.

 

2. Follow up verification related issues: 

2.1 Study unresolved issues which have arisen from inspections at OACW sites and, if requested, from CW sites, and seek possible solutions, which include drafting correspondence to the ISP and/or discussion with ISP representatives; 

2.2 Provide Technical Secretariat’s comments or position in DG’s closure letter addressing those issues raised either by the inspection team or by the ISP; 

2.3 Develop technical assessments, guidelines or Standard Operation Procedures (SOPs) in relation to issues related to the inspections at OACW sites and, if requested, CW sites;

2.4 Provide status reports on inspections for Technical Secretariat’s internal and external reporting purposes. 

 

3. Knowledge Management: 

3.1 Contribute to the design, modification and content of the structure of the Chemical Demilitarisation knowledge databases;  

3.2 Support and contribute to the development of knowledge management initiatives within CDB through knowledge creation, sharing and retention practices.

 

4. Other: 

4.1 If necessary, provide the necessary technical support and assist the members of the Scientific Advisory Board and cluster groups in the resolution of unresolved issues by rendering the necessary advice in areas of science and technology relevant to the Convention;

4.2 Participate, as an inspector during inspections or bilateral technical visits;

4.3 Provide technical support to Executive Council task force discussions in relation to CW and OACW related issues;

4.4 Represent OPCW at conferences, seminars or workshops.

 

5. Perform any other duties, as required.

 

RECRUITING PROFILE 

 Education (Qualifications):

Essential:

  • Advanced university degree in science (preferably in chemistry or chemical engineering), a first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree. Equivalent or specialized training in combination with minimum 13 years of qualifying experience may be accepted in lieu of a degree.

Experience:  

Essential:

  • Experience in the field of chemical demilitarisation and/or chemical weapons technology -  minimum of 7 years relevant experience in combination with a Master Degree, or 9 years relevant experience with a first level degree; or 13 years with no degree;
  • Expert knowledge on chemical munitions, CBRNe devices or WMD.

 

Desirable:  

  • Experience working at an international level would be an asset; 
  • Proven ammunition (ATO) or explosive ordnance disposal (EOD) or equivalent certified experience would be an asset;
  • Experience on destruction operations of CW or OACW would be an added value;
  • Experience in the field of countering chemical terrorism would be an added value.

 

Knowledge:  

Essential:

  • Extensive knowledge in the area of  CW destruction and CW munitions design is essential.

 

Desirable:  

  • Knowledge on chemical defence is desirable;
  • Knowledge on chemistry is desirable.

Skills and Abilities (key competencies):

  • Analytical and conceptual skills;
  • Conscientiousness and accuracy; 
  • Problem-solving skills, including the ability to identify and participate in the resolution of issues/problems, and quickly make sound decisions; 
  • Ability to plan and organise, and to work under pressure and subject to urgent deadlines; 
  • Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations, and the ability to provide clear guidance to others;
  • Tact, discretion and the ability to work harmoniously, as part of the CDB team, in a multi-cultural environment;
  • Computer skills in MS Word, spreadsheet and database processing are essential;
  • Proven ability to work with others toward a shared goal; build spirit and positive relationships; encourage active participation; and share responsibility and rewards among members of a group.

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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Senior Administrative Assistant (GS-5) ChemTech Centre

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality,  the Senior Administrative Assistant will provide support to the Project, in particular to the members of the Project Management Group (PMG) (The PMG consists of the Project Management Team (PMT), Project Coordination and Assurance Team and the Technical Requirements Team):

  • Draft and finalise internal and external correspondence as required;

  • Assist members of the PMG in drafting project related documents such as TS notes, reports, memorandum and presentations;

  • Take minutes/records of meetings;

  • Schedule meetings and appointments, including with external parties such as States Parties and external experts, and organise necessary preparations;

  • Maintain diary of meetings and appointments;

  • Organise business travel;

  • Act as the focal point for the Correspondence Management System (CMS), providing reference numbers and ensuring the correct distribution of documents and mail internally in the PMG and to the archive;

  • Maintain administrative files and office records of the Project;

  • Assist the members of the PMG in knowledge management;

  • Act as a leave clerk of the PMT members;

  • Assist in the organisation of the project related events (e.g. ground-breaking ceremony): planning and consultations for logistics, raising needed requests, admin assistance in event implementation etc.;

  • Assist the Project Manager in administrative tasks related to human resource management;

  • Assist the Finance Officer of the PMT in budget and finance-related tasks, including managing and monitoring effectively the budget of the Project, preparation of financial reporting, maintenance of documentation pertaining financial procedures, etc.;

  • Assist the Procurement Officer of the PMT in procurement-related tasks, including coordinating the drafting of supporting documentations for requisitions, obtaining necessary signatures, etc.;

  • Perform any other duties to support the Project, as requested by the members of the PMG.

     

    RECRUITING PROFILE: 

    Skills and Abilities:

  • Solid computer skills, including ability to produce reports and a variety of correspondence;

  • Proven ability to write in a clear and concise manner and to communicate effectively;

  • Ability to establish priorities and to plan, coordinate and follow up on the work of the Project;

  • Good organisational skills, proactive mentality, with a strong sense of urgency;

  • Ability to work in a focussed and precise manner; 

  • Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

  • Good eye for detail and strong on follow up;

  • Open minded and willing to take on additional duties in a spirit of continuous learning and development;

  • Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner; 

  • Tact, discretion and accuracy.

     

    Language Requirements:

    Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Knowledge of Dutch is an advantage.

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Inspector (P-3)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the supervision of the Head of Cell (HoC) and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity & Gender Equality, the post holder’s principal function will be to support the operational planning and on-site execution of OPCW inspections under Articles VI, V and VI of the Chemical Weapons Convention (CWC). Inspections will take place at the industrial facilities or the Chemical Weapons Destruction Facilities (CWDFs) of the 193 states parties to the CWC. Inspections can vary in length from 48 hours to 48 days.

The post holder will support INS programmes and activities, especially focussing on improving the INS capability regarding forensic capabilities.

The post holder may, from time to time, be required to support International Cooperation and Assistance programmes.

General inspector’s responsibilities include:

  • Assisting in the preparation of inspections, by reviewing and analysing relevant technical information of the inspection sites including declarations provided by the States Parties; 
  • Participation in and contributing to technical briefings, prior to deployment to the inspection site and mission debriefings upon completion of inspection;
  • Contribution to the preparation of inspection reports produced on-site and in the headquarters and assist the inspection team leader in finalising the reports; 
  • Assisting the inspection team leader in meeting the objectives of the inspection mandate and operational instructions, in accordance with the CWC and Quality System Documentation, as well as contingency operations relevant and mission instructions.
  • Monitoring and verifying the destruction of chemical weapons in a designated CWDF in accordance with relevant technical and verification procedures.
  • Conducting engineering evaluations that declared Chemical Weapons Production Facilities can no longer be used for production of chemical warfare

 

Specific responsibilities include:

  • Assistance and protection against CW, capability to conduct a Challenge Inspection (CI) and capability to conduct an Investigation of Alleged Use (IAU);
  • To maintain readiness for a CI/IAU inspection, by participation in any training and exercises, as and when scheduled.
  • To assist the ITL in inspections carried out in accordance with Articles IX and X of the CWC. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.

 

Analytical Chemists (AC): On-site sampling and analysis (S&A) activities at inspection sites and verification of S&A procedures in CWDFs

CWMSs: Conducting inspections on the irreversible destruction of CWs at CWDFs and undertaking technical evaluations at CWSF, CWPF and O/ACW facilities.

The post holder will also support in missions where evidence of possible CW-related incidents needs to be gathered, with a focus on forensic sound exploitability.

The post holder will support internal capacity building efforts of the organisation to improve knowledge and skills of deployed personnel in evidence gathering, crime scene investigations as well as report writing.

The post holder, under the supervision of the HoC, will also carry out other tasks in the Headquarters to support the effective operation and improvement of Inspectorate and other Divisions as designated by the HoC.

All candidates will have to undergo a special fitness test when recruited, including a three phase employment physical test to ensure an adequate fitness level and heat tolerance in order to wear respirators, and Fully Encapsulated Protective Ensemble.  Successful candidates will be possibly be required to work in high-risk areas.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

A relevant advanced degree in combination with a minimum of 5 years qualifying experience or a first level degree in combination with a minimum of 7years qualifying experience or certified relevant training together with extensive relevant technical background and a minimum of 13 years’ experience may also be considered.

 

  • AC: relevant degrees would be in the fields of analytical chemistry.
  • CWMS: relevant degrees would be EOD-expertise
     additional qualifications in Chem-EOD is highly desirable

 

Experience:  

Essential:

Previous work experience in a forensics or criminal investigation as well as sensitive site exploitation.

Experience in chemical forensic sampling, analysis and evidence evaluation typically be gained in criminal investigation units or supporting agencies

AC: Technical and practical expertise in GC-MS analysis, including chemical identification and chemical profiling.

CWMS: Working experience in the field of EOD operations, and weapons intelligence.

Desirable Experience:

Previous experience in related training is highly welcome

AC: Experience of working with high-hazard materials;   knowledge and understanding of chemical production plants or knowledge of analytical techniques such as NMR, IR, LC-MS and ICP are desirable.

CWMS: Proven Track record in EOD & IEDD operations would be a strong asset.

Skills and Abilities (key competencies): 

All candidates will be required to demonstrate throughout the selection process competence in the following areas:

  • Dealing with complex issues, interpretation and adaptation of procedures and guidelines to cover unfamiliar situations;
  • Working harmoniously in a multicultural environment. Excellent negotiating skills, conflict management skills and ability to enhance the effectiveness of a team.
  • Working in diverse environment and with demanding travel schedules.
  • Excellent computer skills.

 

In addition to the above, the following competencies will be tested at interview:

  • Integrity
  • Professionalism
  • Respect for diversity
  • Communication
  • Team Work
  • Planning & Organising
  • Accountability
  • Judgement and Decision Making

 

A range of relevant technical competencies will be tested during the selection process.

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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The Head of Demilitarisation Inspections Cell

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

The Head of the Demilitarisation Inspections Cell (DIC) leads the Inspectorate Division’s technical activities related to the conduct of Article IV and V inspections. Under the direct supervision of the Director of Inspectorate (DOI), the Head of the Demilitarisation Inspection Cell has the following roles and responsibilities:

Implementing the Annual Demilitarisation Inspection/Verification Plan 

  • Working alongside the Operations and Administration Branch (OAB) and Mission Planning Co-ordinators therein; the Head of the Demilitarisation Inspections Cell ensures that Inspection Teams are adequate to effectively conduct Article IV and V inspections;
  • Working with the Chemical Demilitarisation Branch (CDB) on aspects relevant to the conduct of Art. IV and V inspections;
  • Acting as Inspection Team Leader, when necessary.

 

Leading and Managing

  • Managing performance of all Demilitarisation Inspection Cell staff in his/her capacity as First Appraising Officer; 
  • Working with relevant units across the Technical Secretariat (TS) to ensure the retention of critical knowledge related to the conduct of Art. IV and V inspections. 
  • Instilling a positive knowledge sharing culture within the Cell.
  • Providing leadership and management of inspectors within the Cell.
  • Maintaining the relevant QDOCs (such as manuals, SOPs and WIs) related to Art. IV and V inspections.
  • Implementing a robust process for capturing lessons learned from all missions and ensuring lessons identified are addressed.  
  • At the request of the Direct-General, being ready to lead routine Article IV and V missions and non-routine missions.

 

Training

  • Identifying best practices on CW inspections and on relevant processes and technologies with a view to improving Article IV and V inspector’s training.
  • Defining, in conjunction with the CBCP Cell, the training needs of inspectors involved with Article IV and V inspections. 

 

Capacity Building

  • Working with the Head of CBCP Cell on INS efforts to support and enhance the International Co-operation and Assistance (ICA) Division’s ability to develop and implement Capacity Building activities with States Parties;
  • Supporting INS assistance in response to requests necessitating inspector expertise to support programmes of other areas of the TS, as applicable 

Guide and develop cell projects for the purpose of skill sets development/improvement, knowledge sharing and inspection quality control.

Budget

  • Leading the planning, preparation and implementation of the annual Article IV and V inspection budget;
  • Preparing the costing sheet for Demilitarisation Inspection Cell sub-programme.

 

Undertake any Special Duties and Tasks as Directed by the Director General (DG)

  • Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
  • Assist the DG/DDG/DOI on technical issues including their visits to a State Party(s).

Provide briefing, as required, to the Policy Marking Organs and their subsidiary bodies.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

An advanced university degree in science or engineering from a recognised institution with background in the field of Chemical Weapons and/or munitions. A First level University degree in combination with relevant qualifying experience (minimum 12 years) may be accepted in lieu of an advanced university degree. High School Diploma degree with equivalent or specialized training and experience (minimum 16 years) may be accepted in lieu of an advanced and first level university degree.

Required Certification (if applicable):  NA

Experience:  

Essential:  

  • A minimum of 10 years relevant experience in the field of chemical weapons and/or munitions with an advanced degree, 12 years relevant experience with first level degree or 16 years relevant experience with high school diploma with equivalent or specialized training.
  • Experience in international work on chemical defence/disarmament issues.
  • Demonstrable experience in negotiating in a technical/diplomatic environment
  • Experience of a wide range of working environments (e.g. military sites, remote areas, hazardous areas, industrial installations).

 

 

 

Desirable: 

  • Knowledge and experience with military installation inspections/auditing, explosive safety, explosive ordnance and/or CW disposal,   conventional and/or chemical munitions design and safety and NDE are considered advantages 

 

Skills and Abilities (key competencies): 

  • Strong leadership skills, with an ability to provide leadership and direction to a large team with a broad range of technical specialities and disciplines.
  • An ability to ensure business results are achieved through, and with people
  • Demonstrable strategic thinking and an ability to unite a diverse team behind common organizational goals and objectives.
  • Proven ability to learn quickly and thoroughly while continually recognizing and adapting to changing conditions is critical
  • The ability to stay focused on results and take quick decisions despite rapidly changing environmental conditions
  • Innovative and creative problem solving skills
  • The ability to influence, and stimulates others to action by effective delegation of work and responsibilities
  • Able to work harmoniously in a multi-cultural environment, have excellent negotiating skills, conflict management skills, and an ability to enhance the effectiveness of a team.
  • Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations
  • Able to deliver training courses for capacity building both internally and externally
  • Able to communicate effectively, both verbally and in writing reports
  • Able to work in diverse environments and travel frequently
  • Solid computer skills (e.g. Windows, MSOffice)

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Project Manager (P-5) ChemTech Centre

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Reporting to the Director of Verification, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Project Management Team:

1. Ensures delivery, within established and agreed timelines, budgets, scope, and quality, of designs and the constructed facility.

2. Ensures timely development and implementation of the project estimates, schedule, and budget, as well as change, risk, quality management, and acceptance plans.

3. Leads planning and implementation of the Team’s resource requirements, programme, budget, and activities and establishes concrete objectives, milestones, and performance indicators in line with results-based management principles.

4. Leads provision of essential project support functions such as accounting, procurement and contract management.

5. Monitor the progress on agreed results framework and performance indicators and take action/decision as required.

6. Manages the staff of the Team as well as contractors and consultants involved in the project to ensure the quality of their work and the delivery of the project.

7. Builds linkages and cooperates effectively with relevant staff and units in the Technical Secretariat to ensure appropriate coordination and communication regarding planning and implementation of the project.

8. Provides regular reports to the Project Board to demonstrate the progress and performance of the project, and brings any risk to the successful outcome of the project to the Project Board’s attention.

9. Develops strategies to mitigate the effects of issues and risks that emerge during planning and implementation and implements these strategies. 

10. Provides expert advice and guidance to, as well as liaises with, Executive Management, the Project Board, and the Project Coordination and Assurance Team regarding project planning and implementation.

11. Ensures that the activities of the Team and project are planned and conducted in a manner compliant with organisational rules, regulations, policies and procedures, and interests.

12. Liaises and maintains effective relationships with States Parties and other stakeholders as required. Sets and maintains a high standard of job site safety with the construction contractor throughout project implementation.

13. Contributes to knowledge management, including documenting results, lessons learned and good practices. 

 

EDUCATION:

Essential: Advanced university degree (Master’s degree or equivalent) in engineering management, construction management, facilities management, civil or mechanical engineering, or another relevant engineering discipline. 

A combination of a first-level university degree in a relevant field with a minimum of 12 years of progressively responsible experience, together with experience in the management of technical infrastructure and upgrade projects for buildings and facilities, or an appropriate level of demonstrated experience and success in project management and engineering in the delivery of complex scientific and technical facilities and infrastructure, may be accepted in lieu of the advanced university degree.

Required Certification: Licensed or registered engineer in civil or mechanical engineering.

 

EXPERIENCE:

Essential: A minimum of 10 years (or 12 years with a first-level university degree) of progressively responsible experience at a senior level in managing and coordinating projects for the construction of scientific and/or technical facilities and infrastructure.

Desirable: 

Experience managing construction projects in an international environment.

Experience managing construction projects for an international organisation.

 

RECRUITING PROFILE: 

1. Demonstrated ability to successfully deliver construction projects on time and on budget, including the ability to adjust strategy and implementation to meet new delivery targets.  

2. Proven and innovative project planning, coordination and management skills, including with regard to the preparation of budgets and cost estimates and the tracking and monitoring of project expenditures. Knowledge of Prince2 is desirable.

3. Thorough knowledge of relevant engineering disciplines, construction techniques and technologies, and job site management, including with regard to health and safety. Good knowledge of Dutch legislations relevant to construction will be an asset.

4. Demonstrated ability to develop clear goals that are consistent with agreed strategies, to prioritise activities and assignments effectively, to foresee risks and to apply contingency plans during the planning and implementation stages of capital construction projects. 

5. Proven ability to draft concise and high-quality written documents required for implementation of construction projects, e.g., tender documents for construction contracts and the outsourcing of technical services, work and resource plans, and project progress reports.

6. Demonstrated ability in planning for, procuring, and managing external contractors and consultants.

7. Demonstrated ability in negotiation and contracting methods and processes used in design, engineering, and construction. Knowledge and experience with FIDIC contract templates is an asset.

8. Proven ability to deal with conflicts regarding project delivery with contractors and consultants, and to negotiate solutions that meet with the requirements, budget and timeline of the project.

9. Proven record of building and managing teams, including ability to effectively motivate and supervise staff.

10. Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally.

11. Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds.

12. Information technology skills including proficiency in Microsoft Office packages.

13. Strong knowledge of Risk Management and Results-Based Management (RBM);

14. Knowledge of International Public Sector Accounting standards (IPSAS) is desirable.

15. A driving license is desirable for regular trips between the OPCW HQ and the construction site

 

Language Requirements:

Fluency in English is essential. Good working knowledge of Dutch is an asset.

 

» Find out more

Technical Support Officer (P-3)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Logistics Section and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, you will perform the following duties:

The Technical Support Officer (TSO) in charge of  the provision of technical expertise on the Inspection Equipment, by 

  • Providing the Inspection Division (INS) and other OPCW staff as necessary, with advice on technical and procedural aspects of the use of and handling the Inspection Equipment, including restrictions and conditions imposed by the OPCW Member States, whenever required;
  • Actively participating in the Equipment Issues Working Group (EIWG) to provide advice or feedback on the technical and procurement aspects of the inspection equipment and to implement the decisions taken by the EIWG;
  • In close cooperation with the designated staff of the Health and Safety Branch (HSB), Information Systems Branch (ISB), Office of Confidentiality and Security (OCS), and Administrative Division  (ADM) ensuring timely and efficient procurement, maintenance and repair of Inspection Equipment;
  • Supervising the scheduling and  management of planned preventative maintenance of a wide range of equipment, particularly important in relation to CW detectors, GCMS, protective clothing including masks, and other high value items;
  • Providing inspectors and other OAB staff with training on the use of inspection and facility equipment, whenever required;
  • Assisting and advising other OPCW Divisions and Branches on the technical and logistical aspects of common tasks conducted by the Divisions/Branches and the Operations and Administration Branch OAB);
  • Participating in the development and implementation of the Quality Documents applicable to the OPCW Verification Regime;
  • Overseeing the implementation of the OPCW Health and Safety Policy within the Equipment Storage facility and advising the Head of the Section on any relevant aspect of maintaining a safe working environment therein.

 

Manages the process of the OPCW Member States’ familiarization with the Inspection Equipment, by:

  • Preparing and processing the required documentation in accordance with the Chemical Weapons Convention (CWC) and the procedures established by the Secretariat for the Policy-Making Organs (PMO);
  • Providing the Member States with advice and clarification on the technical aspects of the Inspection Equipment whenever so requested;
  • Arranging and conducting presentations of the Inspection Equipment to the requesting Member States;
  • Evaluating the certificates or other relevant documents submitted by the Member States in relation to the use of Inspection Equipment and ensuring the equipment compliance with the required terms and conditions;
  • Developing and managing the database applicable to the equipment familiarization/certification process. 

 

Manages the Procurement Cell of the Logistics Section of the OAB, by 

  • Taking the lead in converting user requirements for new equipment capabilities identified by the INS and Verification (VER) Divisions into specifications for tendering by suitable suppliers
  • Supervising the procurement  activities related to the Technical Secretariat (TS)’s approved program of equipment replacement
  • Leading the identification of suitable replacements on the basis of the Equipment Replacement Plan
  • Assigning tasks to the Equipment Support Officer related to procurement activities
  • Providing the Equipment Support Officer with technical and administrative guidance whenever required.

 

Assists the Head of the Logistics Section in managing the section, by: 

  • Providing the Head of the Section with technical expertise on the Inspection Equipment and advice on the requirements for specialized training and certification for the staff of the Section and, arranging the respective training;
  • Submitting proposals for the OAB budget in all its aspects applicable to the technical and logistical support of the OPCW inspection and verification regime;
  • Acting as the Head of the Section whenever required.

 

Performs other duties as required.

 

 

RECRUITING PROFILE 

Education (Qualifications): An advanced university level degree or equivalent in technical science or engineering. The possession of higher education might be off-set against other certified training (e.g. military or civilian) together with an extensive technical expertise on chemical protection equipment, the procurement and related training experience for the use of it.

Essential:  Technical Engineering 

Desirable: Procurement, Budget and Finance, Administration

Required Certification (if applicable):  NA

 

Experience:  A minimum of five years experience in the management and maintenance of complex specialised technical equipment with advanced level degree and seven years with first level degree. Experience with CW detection and non-destructive evaluation (NDE) technology and ABC protection equipment would be a very strong asset.

 

Essential: 

  • Demonstrated experience of various technical equipment and services, including for maintenance, repair and upgrading the equipment;
  • Experience in determining and writing the technical and functional specifications for technical equipment to be procured or maintained;
  • Experience in training and advising end-users on the use of complex specialised equipment;
  • Experience in maintaining or overseeing electronic inventory systems;
  • Knowledge of or experience in planning, project management and budgeting processes. 

 

 

Desirable:  

  • Experience in managing and supervising a group of people of various ages, genders and technical backgrounds;
  • Working experience with the UN, other international organisations or specialised technical companies.
  • Familiarity with Results-Based Management (RBM).

 

Skills and Abilities (key competencies): 

  • Computer literacy in the use of MS Office applications, particularly MS Word and MS Excel and experience in  browsing the Internet for e-procurement;
  • Customer service orientation;
  • Ability to work independently with minimal supervision;
  • Good problem solving skills.
  • Good interpersonal skills
  • Ability to communicate effectively, both verbally and in writing
  • Tact, discretion, accuracy and ability to work harmoniously in a multinational and multicultural environment
  • Attention to detail and strong organisational skills.

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Finance Officer (P-3) (ChemTech)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Finance Officer will execute the following responsibilities:

 

  1. Manage and maintain oversight of the Trust Fund for a Center for Chemistry and Technology (hereinafter the “Trust Fund”) and provide holistic, cross-cutting advice to the Head of Project Management Team, staff of the Project Management Group and senior management on the Trust Fund issues;
  2. Advise and assist staff of the Project Management Group Managers in the formulation of funding proposals by States Parties;
  3. Conduct funding negotiations with States Parties and prepare agreements with the donor, working closely with the Project Management Group, LAO and BFB;
  4. Working closely with BFB, monitor the receipt of voluntary contributions to the trust fund to ensure consistency with the donor agreements;
  5. Assure the timely and sufficient release of budgetary allotments related to the trust fund;
  6. Prepare project income and expenditure forecasts;
  7. Ensure use of donor funding is in line with donor requirements; 
  8. Monitor the status of implementation of the projects and issue the Trust Fund financial status reports to the Head of Project Management Team, the Project Management Group and senior management for the purposes of management decision-making;
  9. Develop and implement IPSAS compliant financial reporting structures for the project revenue, costs and assets, aligned with the new ERP system.
  10. Ensure OPCW compliance with the donor expectations;
  11. Report on time any deviations from the implementation plan to the Head of Project Management Team and  donor;
  12. Maintain the archive for project and budget related documents covering the Trust Fund including for audit purposes;
  13. Coordinating with the Head of Project Management Team, Head of Budget and Finance and the Project Management Group, prepare project interim and final reports for dissemination to the donor, the Director-General and senior management, in accordance with reporting deadlines;
  14. Works closely with Project Manager, BFB and other OPCW offices on all financial matters pertaining to verifications, internal and external audits and advisory bodies as required;
  15. Liaise with External Audit and Internal Audit regarding financial elements of project implementation.
  16.  Perform any other duties, as requested by the Head of Project Management Team.


RECRUITING PROFILE 

Education (Qualifications):

Essential: Advanced university degree preferably in Accounting, Finance, Business Administration, Economics or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree.

 

Experience:  

Essential: 

At least 5 years of related experience at the national or international level in financial management

Desirable: 

Experience working in a multilateral environment is desirable. A professional certification in finance and accounting (e.g. CA, CPA, ACCA) is desirable 

Experience managing construction projects in an international environment.

 

Skills and Abilities:

 

  1. Knowledge of extra-budgetary fund management is desirable.
  2. Knowledge of international organizations and their operational and financial practices 
  3. Knowledge of project budget preparation, forecasting, cost allocation, implementation monitoring and reporting 
  4. Sound experience with formulation of extra-budgetary agreements, financial implementation monitoring, and reporting; 
  5. Experience with multi donor funding projects
  6. Experience with budgetary and accounting matters pertaining to large capital build (constructed asset type) projects; 
  7. Proven knowledge of International Public Sector Accounting Standards (IPSAS).
  8. Experience with audit file preparation
  9. Proven excellent communication skills (both verbal and written) and the ability to draft and edit presentational documents and reports (including financial reports)
  10. Proven analytical skills with regard to analysing developments and trends and the ability to conceive and
  11. apply original ideas.            
  12. Flexibility, tact and discretion
  13. Knowledge of and familiarity with international treaties, specifically of the Chemical Weapons Convention, is desirable
  14. Ability to work harmoniously with people in an international environment as well as maintain confidentiality
  15. Familiarity with financial modules of modern ERP systems
  16. Good computer skills (proficiency with MS Office Excel in particular).

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.


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Procurement Officer (P-3) ChemTech Centre

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Procurement Officer will execute the following responsibilities:

•     Plan and manage all contractual and procurement aspects of procurements for the ChemTech Centre Project.

•     Assist the Supervisor and the Project Management Group in coordinating the drafting of supporting documentations for requisitions for completeness and compliance with OPCW Rules and Regulations and adequacy of the works, services, goods and related procurement and contract specifications. Highlight to the Supervisor requests that do not meet requirements, need corrective actions or need taking forward to the Committee on Contracts (COC). Identify and provide recommendations to the Supervisor on ways of developing the optimum type of contract which best meets the requirements.

•     Prepare and propose procurement strategies and issue tenders and contracts for works, services and equipment related to the ChemTech Centre project under guidance of Head Procurement; 

•     Lead the technical evaluation team(s) and evaluate all commercial aspects of bids and ensure that different options and outcomes are considered. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process. Prepare commercial evaluations and recommend most suitable and cost viable suppliers.  And, if required, prepare submissions to the COC under the guidance of Head Procurement.

•     Draft, negotiate, and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers under the guidance of Head Procurement. Assist the Supervisor with consulting the Office of the Legal Advisor (LAO) or other relevant contractors of the ChemTech Centre project for legal advice on contracts.

•     Assist the Supervisor with keeping the schedule of contract renewals. Liaise with members of the Project Management Group and other relevant staff through written or oral advice on day-to-day procurement matters and procedures. 

•     Address budgetary and contractual discrepancies in collaboration with the Project Management Group members, and when judged necessary the Supervisor, LAO and/or other relevant staff or contractors of the ChemTech Centre Project. Provide support to the Supervisor as required and bring to the attention of the Supervisor ways of improving the workflow and efficiency of the Unit. 

•     Keep abreast of new developments in the field of Procurement. Actively seek to improve programs or services and take an interest in new ideas and new ways of doing things. 

•     Maintain digital procurement records in SharePoint of all procurements. Secure overall proper recording and filing for reference purpose and audits. 

•     Deputise for the Supervisor during his/her absence. 

•     Performs other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

•     Essential: Advanced university degree preferably in Civil Engineering, Business Administration, Law, Supply Chain Management or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree.  The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 11 years of qualifying experience.

•     Desirable: University degree or qualification in Law.

Required Certification: Additional study or training or a recognised qualification in procurement is preferred.

Experience:  

Essential: At least 5 years of related experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers preferably within an International Organisation or Non-Governmental Organisation or national government. Experience in drafting commercial contracts. Experience in applying and managing FIDIC contracts for construction projects.

Skills and Abilities:

•     Strong negotiation and persuasion skills;

•     Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;

•     Good working knowledge of contract law and expertise in the complex contract issues and in the context of UN policies and standards;

•     Good knowledge of sources of supply, market trends and pricing;

•     Sound judgement in applying expertise to resolve issues;

•     Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;

•     Very good communication (spoken and written) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;

•     Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;

•     Computer literacy including proficiency in procurement computer systems, database management and Internet applications.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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Public Information Officer, P-3

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Working in the media and public information team,  the Public Information Officer, under the direct supervision of the Head, Public Affairs Branch, will:

  • Assist in the day-to-day co-ordination of  public diplomacy activities involving key stakeholders such as the media, civil society, States Parties, chemical industry, and the public; 
  • Organise major outreach events (e.g., International Open Days) and serve as the day-to-day coordinator who facilitates the participation of relevant stakeholders, including the media and civil society for key OPCW events (e.g., Conference of the States Parties); 
  • Ensure consistent public diplomacy messaging across OPCW communication platforms and activities that is subject-relevant, substantial and tailored to specific stakeholder communities; 
  • Draft and edit OPCW communications to the media and States Parties (through media and press releases) in coordination with colleagues across the Technical Secretariat, States Parties and others as appropriate;
  • Vet, coordinate and respond to queries from the media and other relevant stakeholders in accordance with publicly available information or lines approved by the Director-General;
  • Expand and maintain the Organisation’s contact database of media representatives and external stakeholders for sustained informational engagement ;
  • Collaborate with other PAB team members to ensure appropriate information and messaging for producing high-quality and accurate external communications (e.g., public diplomacy materials, social media posts, press releases, etc.):
  • Prepare the daily Media Digest for Management and provide, as required, media trend analysis through Situation Reports and other means; 
  • Coordinate Branch submissions for periodic and annual reporting on Branch activities;
  • Perform other duties, as required.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  Advanced university degree in international relations, political or social science, security studies, journalism, mass communications or related fields. A first-level university degree in abovementioned fields with minimum seven years of qualifying experience may be accepted in lieu of the advanced university degree.

 

Desirable: Experience using media monitoring tools (e.g., Brandwatch) and familiarity with social media platforms.

 

Required Certification (if applicable): not applicable

 

Experience:  

Essential: A minimum of five years of professional-level experience in communications, public relations and/or public diplomacy with international and private sector organisations, policy institutes or NGOs, preferably in the sphere of arms control and international peace and security.

Desirable: Experience with drafting and editing processes.

 

Skills and Abilities (key competencies):

  • Good knowledge of international security, weapons of mass destruction disarmament and non-proliferation issues as well as of multilateral treaties and organisations would be an advantage;
  • Excellent inter-personal communication skills and ability to present accurate public information in an engaging way to external stakeholders;
  • Professional-level writing skills with ability to produce user-friendly materials for a variety of audiences;
  • Demonstrable knowledge and understanding of media monitoring communication strategies and technologies;
  • Ability to conceptualise and organise programmatic initiatives to achieve public diplomacy objectives.
  • Experience organising events; experience coordinating accreditation processes with the media and civil society an advantage;
  • Demonstrated sensitivity to topical issues and capability to apply analytical thinking;
  • Computer and social media literacy (MS Office applications)

 

Language Requirements:

Fluency in English is essential and good working knowledge of one or more other official OPCW languages (Arabic, Chinese, French, Russian, Spanish) is desirable.

 

 

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Personal Executive Assistant to the Director-General (GS-7)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the supervision of the Director-General the Personal Executive Assistant performs the following duties:

 

Manages the Director-General's official and social event agenda                         

  1. Schedules the Director-General’s extensive program of appointments both external and internal.  Receives external requests (high level dignitaries or their representatives) and internal (management) requests to arrange meetings with the Director-General. Prioritises these requests in order to make a workable agenda and recommends changes to agenda to accommodate conflicting requests.
  2. Maintains a workable agenda for the Director-General regardless of unpredictable demands from unanticipated events that may affect his schedule or priorities.
  3. Keeps the Chief of Cabinet and other members of the Office of the Director-General and Office of the Deputy Director-General informed of the Director-General’s agenda ensuring optimal communication.
  4. Keeps the Director-General and Chief of Cabinet abreast of requests for appointments or information and advises when such requests have been re-directed. Ascertains whether requests for meeting/appointment with Director- General are necessary, and recommends alternate course of action.
  5. Ensures all background/briefing information is available to the Director-General prior to meetings or appointments.
  6. Informs and co-ordinates with the Political Affairs and Protocol Branch official visitors to the Director-General ensuring that procedures for security clearance and protocol are followed.  When appropriate inform other Directors about the visit.  Ensures relevant background material is prepared and delivered to the Director-General in a timely manner.
  7. Informs Political Affairs and Protocol Branch of guests to be invited to lunches hosted by Director-General in the Executive Dining Room and provides necessary follow-up and liaison.
  8. Responds, on behalf of Director-General, to invitations to social events. 
  9. Schedules and co-ordinates meetings and social events hosted by the Director-General and provides administrative support as required.
  10. Informs the Director-General's Driver of his movements and maintains close contact to ensure provision of transport whenever required.
  11. Co-ordinates the distribution of social invitations and information related to events organised by the Director-General.
  12. Liaises with the Political Affairs and Protocol Branch regarding appropriate gifts for visiting dignitaries.
  13. Liaises and networks effectively with management, staff members of the Secretariat, delegates and others as necessary to ensure smooth and effective conduct of business.

  

Manages the Director-General’s correspondence     

  1. Ensures the smooth and constant flow of information between the Director-General and other offices within the OPCW.
  2. Upon request of the Director-General drafts, types and formats various documents in accordance with the correspondence manual as well as review written correspondence and documents for completeness and grammatical correctness.
  3. Ensures that relevant background material is prepared for the Director-General’s use on official trips or special meetings. 
  4. Screens the Director-General's e-mails and alerts him to urgent messages. Provides hard copies of e-mail attachments as required.
  5. Informs the Director-General of issues requiring immediate attention

 

Receives, places and screens telephone calls to/from High Ranking Officials, Delegates,  staff members etc.  

 

  1. Receives internal and external telephone calls directed to the Office of the Director-General.  This entails contact with high-rank officials (States Parties, Signatory States, Host Country and other organisations).
  2. When appropriate respond on behalf of the Director-General or if necessary direct to another officer of the Office of the Director-General or another Division.  If required, ensure necessary follow-up action is taken.
  3. Judges whether Director-General will accept an incoming call and responds to caller tactfully.  Decides which telephone calls to redirect to appropriate action Branch/Division
  4. Uses tact and persuasion when making calls to obtain information and answers queries and requests for information with discretion.
  5. Provides information and assistance to general enquiries or requests for information

Co-ordinates travel

 

  1. Co-ordinates with the Prinicpal Executive Assistant the Director-General’s extensive travel (itineraries, travel requests, travel reimbursements) ensuring that all arrangements are undertaken with optimal efficiency.
  2. Requests visa requirement information from Protocol and Visa Branch and supplies necessary information and documentation to obtain visas for the Director-General’s travel.
  3. Ensures that the Director-General receives in a timely manner the background papers and statements for such official visits from the External Relations Division.
  4. Provides liaison with the airport VIP lounge to ensure the Director-General travels with minimum inconvenience.
  5. Maintains a spreadsheet on the Director-General’s engagements, including travel.

  

General Administrative Duties

 

  1. Provides secretarial assistance for the Director-General by preparing drafts and correspondence as instructed.  Takes minutes during meetings as necessary. Takes dictation as required 
  2. Processes the Director-Generals entitlements under the Staff Rules. Liaise with Administration Division to resolve issues related to these entitlements.
  3. Claims VAT and fuel tax reimbursement on behalf of the Director-General.
  4. Ensures that instructions contained in OPCW Staff Administrative Directives and Information Circulars are adhered to.
  5. Ensures appearance of the Office of the Director-General is optimum by alerting Infrastructure Services to any repairs etc. required.
  6. Informs the Director-General of areas of staff sensitivity or general discontent, possibly to avert an unnecessary incident or situation.

 

 

RECRUITING PROFILE 

Education Qualifications:

Essential:  

  • High School Diploma or equivalent Diploma of higher Secondary Education;

 

Desirable: 

  • Additional executive secretary/professional administration training highly desirable;
  • Additional training in budget control and procurement is desirable.

 

Required Certification (if applicable):  NA

Experience:

Essential:  

  • At least nine (9) years of progressively responsible and related administrative experience. 

 

Desirable:  

  1. Experience in conducting independent searches for information;
  2. Experience in preparing background material;
  3. Experience in dealing with Ambassadors, Heads of Diplomatic missions ,senior management and other high level/government officials; 
  4. Experience in procurement processes and systems; 
  5. Prior experience in an international organisation.
  6. Experience in using computerised administration systems (ERP).

 

Skills and Abilities (key competencies):

 

  1. Solid computer skills, including ability to produce reports and a variety of correspondence;
  2. Proven ability to write in a clear and concise manner and to communicate effectively, including engaging with executive diplomatic level personnel and visitors;
  3. Ability to establish priorities and to plan, coordinate and follow up on the work of the Branch;
  4. Good organisational skills, proactive mentality, with a strong sense of urgency;
  5. Ability to work in a focussed and precise manner; 
  6. Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
  7. Good eye for detail and strong on follow up;
  8. Open minded and willing to take on additional duties in a spirit of continuous learning and development; 
  9. Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters.  

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

Other Skills:

  1. Tact, discretion and accuracy; 
  2. Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner; 
  3. Initiative and willingness to learn new skills;
  4. Flexibility.
» Find out more

Public Affairs Assistant (GS-4)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under direct supervision and instruction of the Senior Public Affairs Officer, PAB, the incumbent performs a variety of media, financial, and administrative duties related to the activities of the Branch:

 

  • Contributes to and facilitates the production of media-related content to support the Branch’s activities; Provides support for photography and videography (includes taking photos and videos, processing and editing such content, managing the storage of PAB’s photos and videos, and distributing photos and videos to various stakeholders);
  • Provides expertise to support and identify the technical requirements for webcasting key OPCW events (e.g. the annual Conference of the States Parties); Provides support to Branch for major outreach events, conferences, and press briefings to ensure audio-visual needs are met from assessment through dissemination;
  • Supports efforts to facilitated Non-Governmental Organisations (NGOs) attendance at OPCW events. Coordinates travel support for NGO representatives participating in key OPCW events; Provides reporting support related to EU project grants related to NGO activities;
  • Organises the distribution of various OPCW communications (e.g., media advisories and press releases) using Campaign Monitor or other similar programmes; collects information to update relevant mailing lists for Campaign Monitor;
  • Contributes to the maintenance of the official OPCW Internet Website and the PAB Port@l site
  • Plans, processes, tracks and reports regarding financial, budget, procurement, and administrative matters related to the operations of the Branch in compliance with all rules and regulations and with the oversight of  the Head, PAB; 
  • Performs necessary administrative functions for ensuring the smooth operations of the branch such as maintaining clear and organised files (on- and off-line); fielding inquiries by phone, e-mail or other modes of communication in coordination and in consultation with colleagues (when needed); operating  and maintaining printer, labeller, cameras, and AV lab computers including storage solution for photos and videos;
  • Assist with the Branch preparations and logistics for external outreach events and activities;
  • Maintains asset inventory for Branch consistent with OPCW procedures; 
  • Researches topics to support Branch’s outreach initiatives; and
  • Perform other duties as required.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential: High school diploma or equivalent diploma of secondary education;

Desirable:

Required Certification (if applicable):  NA

 

Experience:  

  • Essential: At least 3 years of progressively responsible and related experience in Media or Public Relations;
  • Expertise with photography and videography, including experience with photo and video processing/editing, storage and distribution;
  • Experience with website content management systems (Drupal) ;
  • Expertise in setting up and installing media equipment such as cameras, video monitors, audio devices, media converters, and maintaining digital asset management system.
  • Experience in running video, audio, and signal testing for webcasting.
  • Experience in optimising video for YouTube and other online platforms.

Desirable: Previous experience within an international organisation is an asset.

 

Skills and Abilities:

  • Significant skills in using modern personal computer equipment (MS Windows applications) are essential; 
  • Ability to work harmoniously in a multi-cultural environment;
  • Personal qualities should include tact, accuracy and discretion;
  • Strong attention to detail;
  • Flexibility and willingness to multi-task;
  • Problem-solving skills;
  • Good drafting skills; 
  • Customer-service orientation, with a supportive communication style;
  • Ability to work comfortably within established processes and procedures;
  • Solid team work, and collaboration skills.

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

 

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IS Programme Coordinator

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

The IS Programme Manager plays a key role in the main office to align its IT Strategy to the business need of the OPCW by:

  1. Manage multiple medium to large scale IT projects ensuring the services are implemented according to agreed timelines and within established funds. Liaise and effectively manage OPCW’s business relationship with vendors and service providers. Engage with the vendors and the procurement section at OPCW to ensure smoother procurements of products and services. As a part of the vendor management duties, ensure that all contracts are harmonised and maintain good relationship with all vendors and service providers.
  2. Responsible for soliciting/assessing/analysing all business requirements for ISB projects, liaising with business owners to develop concrete business cases for new system implementations/ enhancements. 
  3. Responsible for the ISB’s change management procedure, chairing the Change Advisory Board, classifying change requests, facilitating communication will all parties involved within and outside ISB, following up with change owners on pending change requests. Additionally identify and avoid any potential conflict arising due to changes made and flag business owners about the risk involved.
  4. Responsible for IS Governance policies such as: Business Case, Change Management and Issue Ticket, IS requests, etc. Drafting improvements/modifications to these policies as the organisation changes and systems and technologies evolve.  Reporting on the governance related activities to the Head ISB periodically and keeping the Head, ISB abreast of the proceedings of the Change Advisory Board (CAB).
  5. Responsible for the analyses of existing procedures, identifying improvements and managing the change to the organisation (writing/changing Work Instructions, Standard Operating Procedures). Requirements definition of new applications through interaction to understand the demand side of various businesses of the organisation. Provide expert documentation on functional requirements, system architecture and integration of new information systems and new releases to existing information systems. Ensuring all the documented procedures and work instructions adhered to the agreed compliances and/or recommendation made by the office of internal oversight. 
  6. Performs other duties as required.

 

 

RECRUITING PROFILE  

Education (Qualifications): Advanced university degree in Computer Sciences, Master of Business Administration (MBA) or other related ICT management field; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Essential:  Minimum five years relevant experience with an advanced degree or seven years relevant experience with a first level degree, in particular in Business Analysis, Business Intelligence (BI) and IT Governance processes

Desirable: ITIL Intermediate or ITIL Expert. 

Required Certification: ITIL (foundation) and PRINCE 2 Practitioner certifications  or equivalent.

 

Skills and Abilities (key competencies) Planning and Coordination, Effective Communication Skills, Sound knowledge of ICT landscape particularly in a UN or other international organization. Vision and strength of creation and execution of a continuum of concepts. Managing Upwards – Interacting regularly and comfortably with the executive level to inform, alert, negotiate and maintain a strong relationship and a shared vision for programme outcome. 

Other Skills: Negotiation skills, Vendor Management, Client and service orientation attitude.

 

Language Requirements:  Fluency in English is essential and knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

 

» Find out more

Head, IS Business Applications

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Under the Supervision of the Head, Information Services branch, the incumbent is responsible for:

  1. Responsible for the ongoing  management and development of OPCW’s UNIT4 Based ERP solution
  2. Manage business application vendors and their support of products in operation at OPCW. This will include activities ranging from initial market research through to budgeting, enhancing, supporting and retiring externally provided applications. 
  3. Providing leadership in the conceptualization, management and coordination of the design, implementation and maintenance of application systems, software packages, systems integration and business intelligence projects; providing leadership and determine user requirements and liaise with users on all aspects and during all phases of IT projects in the areas of software development and business integration; providing technical guidance to the Head of the Branch and colleagues involved in the automation activities not directly related to application systems;
  4. Managing and supervising all activities of the section,        performing tasks such as project management, budget planning, procurement, team meetings, annual training plans, performance appraisals, section updates, participation in job interviews, reporting to IS Steering Committee and other levels of management; advising Management and Expert Groups on planned, future and existing application systems for the organisation, taking into consideration the functional interfaces between those systems and the organisation’s concern with security; preparing progress and problem analysis reports for management review purposes;
  5. Providing on-the-job technical training and guidance to all members of the section; preparing technical and commercial evaluations of software development tools and application packages; evaluating the continued effectiveness, suitability and performance of automated systems, technologies, and preparing technical reports on performance and functionality; participating in defining and resolving problems of system’s integration (intra/inter organisation); researching new developments in computer software technology; recommending the introduction of new technology appropriate to the organisation’s automation needs and assisting in preparing technical and commercial evaluations of software products and/or application packages;
  6. Leads IT projects pertaining to areas of responsibilities with users and external consultants and contractors hired on a temporary basis to assist with technical matters.
  7. Supervises the work of the staff in the section as well as other IS professionals involved in any of the development projects.
  8. Using a risk-based approach, and in coordination with colleagues from the OPCW information security team, ensure that software development is based on secure development practices.
  9. Provides expert advice on automation activities that are not directly related to the responsibilities of the section.
  10. Provides technical advice and/or guidance to Member States Delegates and National Authorities on matters related to application systems developed or acquired by the Technical Secretariat.
  11. Technical advice to Head of the Branch on new emerging technologies and their potential use in the Technical Secretariat.
  12. Performing other duties as required.

 

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  Advanced university degree in information technology, mathematics, engineering, or related discipline.

Required Certification (if applicable):  Relevant training/certification on current software technologies and methodologies. 

Experience: 

Essential:  

A minimum of 7 years of progressively responsible and combined experience related to either software development and system integration technologies or functional design and support of administrative business applications. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

 

  • Professional experience supervising a software applications team;
  •  Minimum of 5 years’ experience with ERP development/ integration.

 

Desirable:  

  • Experience at international level.
  • Technical support, project management, IT security, database design, business intelligence, risk management.
  • Demonstrable experience with agile development. 
  • Experienced defining migration strategies from a heterogeneous legacy technology environment to a predominantly Microsoft-based technology environment.
  • Experience in the implementation and maintenance of ITIL (version 2 or 3) governance processes.

 

Skills and Abilities (key competencies):

  • Professionalism:  Ability to provide seasoned advice on information systems and technology in a diverse universe of information needs and functions; Demonstrated ability to bring the developments of ICT to effectively solve business issues while also managing costs and risks. Ability to think and plan strategically, set direction and manage within a results-based management framework.
  • Planning and organising: Ability to plan and organize work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of the section into the OPCW work programme.
  • Communication:  Excellent drafting ability, strong negotiating and presentation skills to make for a trustworthy record keeping and information systems and to bring others to reach agreement on difficult issues.
  • Teamwork: Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
  • Client Orientation: Ability to identify clients' needs and propose appropriate solutions as well as establish and maintain effective work relationships with outside collaborators and other contacts, including member states and the public. Ability to understand how to use technology to succeed and how to satisfy both internal and external client’s needs.
  • Technological awareness: Excellent conceptual knowledge of Information Architecture, Information Management and Software Development Agile Methodologies, broad knowledge of all aspects of system design, implementation and management of highly complex Application Systems. Familiarity with major Microsoft products such as SharePoint, dotNet Framework, Visual Studio, SQL Server. Familiarity with a known Business Intelligence platform.

Managerial Competencies:

  • Managing performance:  Proven managerial and analytical capabilities in planning and directing a team of technical staff responsible for information management and communication infrastructure. Good supervisory skills and the ability to provide leadership and motivation to staff. 
  • Leadership: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and/or overseeing the analysis of complex human resources, financial and administrative management policy and programme issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills. Tact in negotiating skills; good judgement and decision making skills.

Other Skills:

  1. Experience in the implementation and maintenance of a production ERP system.
  2. Broad knowledge and/or training on relevant ISO standards such as ISO 27001.
  3. Experience with Agile development methodology. 

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

» Find out more

Programme and Budget Officer (P-2)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the supervision of the Head, Budget and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality,  the Programmme and Budget Officer performs the following duties; 

Responsibilities:

            

Under the guidance and direction of the Head, Budget, the Programme and Budget Officer:

  1. Assists with the preparation of the OPCW Programme and Budget;
  2. Assists with oversight of Programme and Budget implementation, forecasting, and reporting;
  3. Working closely with the Accounts and Reporting Section of BFB, monitors the implementation and reporting of Programme and Budget expenditures and voluntary contributions;
  4. Meets with the responsible Programme Managers and staff to schedule and plan the implementation of the Programme and Budget and projects funded by extra-budgetary contributions;
  5. Works with Procurement and the Human Resources offices/Branches to align procurement and staffing with Budget planning and forecast;
  6. Manages and maintain oversight of voluntary contributions and provide holistic, cross-cutting advice to Programme Managers and programme staff on Programme and Budget matters, voluntary contribution issues, including funding options;
  7. Advises and assists Programme Managers in the formulation of project proposals, including budgets;
  8. Conducts funding negotiations and prepare (standard) agreements with donors, working closely with relevant external and internal stakeholders, including LAO;
  9. Assures the timely and sufficient release of budgetary allotments; 
  10. Monitors the status of implementation of the Programme and Budget projects and issue voluntary contribution (Trust Fund) financial status reports to Programme Managers and senior management for the purposes of management decision-making;
  11. Reports on time any deviations from the implementation plan to relevant Programme Managers and donors;
  12. Maintains the archive for project and budget related documents covering voluntary contributions;
  13. Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management, in accordance with reporting deadlines;
  14. Perform any other duties, as requested by the Head, Budget in conjunction with the Head, Budget and Finance.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential: 

 

Advanced university degree in Business Administration, Finance, Management, Economics, Public Administration or related area. A first university degree with qualifying experience (minimum 4 years) may be considered in lieu of an advanced university degree. Professional experience or specialized training (with a minimum of 8 years’ experience) may also be considered in lieu of a university degree.

Practical knowledge of the principles of programme and budget formulation, planning and management, and proven experience developing programme and extra-budgetary project plans and proposals; 

Knowledge of Results-Based Management (RBM) and UN system financial procedures and accounting standards.

Desirable: Knowledge of internal control frameworks.

 

Experience:  

 

Essential:  

At least 2 years with an advanced university degree of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment. 

4 years with a first university degree or 8 years with professional experience or specialized training may be considered in lieu of an advanced university degree.

Work in the formulation of annual and/or biennial budgets;

Work in budget forecasting and implementation tracking;

Work exposure to year-end closure for budget related matters; 

Experience in  programme and project planning, including  extra-budgetary resource management;

Experience in developing and implementing RBM, including Results-Based Budgeting (RBB).

 

Desirable:  

Experience in the use of computerised accounting and ERP systems would be an advantage;

Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.

Experience in the use and implementation of ERP systems in particular budgetary module(s), associated    budgetary processes and reporting; 

 

 

Skills and Abilities (Key competencies)

Ability to draft project proposal and programme plans;

Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach; 

Proven planning, organisational, coordination, negotiation and problem-solving skills;

Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 

Ability to develop and implement financial policies and procedures;

Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel; 

Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;

Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds. 

 

Language Requirements:

Fluency in English is essential. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

» Find out more

Senior Policy Officer (P-4)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

  1. Develop the Secretariat’s strategic planning, in consultation with all relevant units.
  2. Provide policy advice to the Director-General and senior management, and support the Secretariat’s Management Board in coordinating policy implementation – in particular on cross-cutting themes.
  3. Supports enhanced governance of the Organisation, including through support of policy formulation and implementation, in particular on cross-cutting topics. 
  4. Assess and provide advice on strategic topics that relate to the implementation of the CWC.
  5. Coordinate key organisational reports, including the Annual Report, and contribute to the report on activities of the Executive Council.
  6. Contribute, as appropriate, to the preparations of conferences and meetings, coordinate the Secretariat’s follow-up, and provide advice on related issues to the Director-General.
  7. Facilitate enhanced engagement with relevant external stakeholders, including other international organisations and chemical industry.
  8. Provide advice and recommendations on capacity building activities across the Secretariat from a long-term planning perspective. 
  9. Provide advice and recommendations on contingency operations and the verification regime (including both the chemical weapons and the industry dimensions) from a long-term planning perspective.
  10. Support the Organisation’s work on countering chemical terrorism, including through the Open-Ended Working Group on Terrorism.
  11. Develop strategic advice on chemical safety and chemical security in support of the implementation of relevant decisions of the Policy-Making Organs. 
  12. Support the implementation of results-based management (RBM) principles and practices throughout the technical Secretariat.
  13. Support the Director OSP in programme budgeting and reporting.
  14. Support the Advisory Board on Education and Outreach (ABEO) as its Secretary in both administrative and substantial terms.
  15. May be asked to supervise interns and/or junior level staff.
  16. Perform other duties as required.

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  Advanced university degree in a relevant field, e.g.: natural science or engineering, international relations/studies, security studies, disarmament/military, law, public policy or management, business administration. Other subjects may be accepted provided the majority of work experience is highly relevant to the post.

A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree; or other certified relevant training together with an extensive relevant technical background may be accepted in lieu of the relevant university degree.

Experience: 

Essential:  At least 7 years of professional experience in a relevant field, or at least 9 years with only a first level degree. The lack of a degree may be off-set with relevant specialised training and extensive relevant technical background in combination with a minimum of 13 years of qualifying experience.

  1. Expert knowledge of policy or strategy analysis/review;
  2. Experience in developing policy guidelines and effectively communicating them to those who will implement;
  3. Experience in overseeing policies being implemented by others (sometimes more senior staff members) and effectively coaching/supporting such ‘implementers’;
  4. Some direct involvement in negotiations – either multilateral or bilateral, or both.

Desirable:  

  • Experience in disarmament, arms control and/or non-proliferation;
  • Knowledge of international security affairs;
  • Knowledge of chemical safety and security;
  • Experience in multilateral affairs;
  • Strategy or policy development experience in international organisations, government, or non-profit sector;
  • Experience in project or programme management and/or RBM.

 

 

Skills and Abilities (key competencies):

  • Excellent strategic thinking skills.
  • Excellent analytical skills (e.g. quickly identifying the essence of a complex issue) and ability to initiate and implement necessary action that is proportionate to the issue at hand.
  • Innovative and creative, but with the ability to generate ideas that can be grounded in reality and implemented in practice.
  • Excellent communication skills – both oral and written – and excellent stakeholder management skills, including strong ability to deliver results through others.
  • Strong sense of initiative, including ability to plan, conduct and report on projects independently.
  • Flexibility (working simultaneously on two or more topics and supporting other colleagues) and ability to work under pressure.
  • Excellent interpersonal skills: ability to work in teams and in multi-cultural environments.
  • Computer literate (MS Office applications).
     

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

» Find out more

Public Information Officer, P-2

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Working in the media and public information team,   the Public Information Officer, under the direct supervision and guidance of the Head, Public Affairs Branch, will:

  1. Assist in the day-to-day co-ordination of   public diplomacy activities involving key stakeholders such as the media, civil society, States Parties, chemical industry, and the public; 
  2. Co-organise major outreach events (e.g., International Open Days) and serve as the day-to-day coordinator who facilitates the participation of relevant stakeholders, including the media and civil society for key OPCW events (e.g., Conference of the States Parties); 
  3. Work with the Head of PAB and Senior Public Affairs Officer to ensure consistent public diplomacy messaging across OPCW communication platforms and activities that is subject-relevant, substantial and tailored to specific stakeholder communities; 
  4. Based on existing guidelines, draft and edit OPCW communications to the media and States Parties (through media and press releases) in coordination with colleagues across the Technical Secretariat, States Parties and others as appropriate; Seek approval from the Head of PAB or Director of External Relations Division before publication or dissemination of communications;
  5. With oversight from the Head of PAB and in coordination with the Senior Public Affairs Officer, vet, coordinate and respond to queries from the media and other relevant stakeholders in accordance with publicly available information or lines approved by the Director-General;
  6. Expand and maintain the Organisation’s contact database of media representatives and external stakeholders for sustained informational engagement ;
  7. Collaborate with other PAB team members to ensure appropriate information and messaging for producing high-quality and accurate external communications (e.g., public diplomacy materials, social media posts, press releases, etc.):
  8. Prepare the daily Media Digest for Management and provide, as required, media trend analysis through Situation Reports and other means; 
  9. Coordinate Branch submissions for periodic and annual reporting on Branch activities;
  10. Perform other duties, as required.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  Advanced university degree in international relations, political or social science, security studies, journalism, mass communications or related fields. A first-level university degree in abovementioned fields with minimum four years of qualifying experience may be accepted in lieu of the advanced university degree.

Desirable: Experience using media monitoring tools (e.g., Brandwatch) and familiarity with social media platforms.

 

Required Certification (if applicable): not applicable

 

Experience:  

Essential: A minimum of two years of professional-level experience in communications, public relations and/or public diplomacy with international and private sector organisations, policy institutes or NGOs, preferably in the sphere of arms control and international peace and security.

Desirable: Experience with drafting and editing processes.

 

Skills and Abilities (key competencies):

  1. Good knowledge of international security, weapons of mass destruction disarmament and non-proliferation issues as well as of multilateral treaties and organisations would be an advantage;
  2. Excellent inter-personal communication skills and ability to present accurate public information in an engaging way to external stakeholders;
  3. Professional-level writing skills with ability to produce user-friendly materials for a variety of audiences;
  4. Demonstrable knowledge and understanding of media monitoring communication strategies and technologies;
  5. Ability to conceptualise and organise programmatic initiatives to achieve public diplomacy objectives.
  6. Experience co- organising events; experience coordinating accreditation processes with the media and civil society an advantage;
  7. Demonstrated sensitivity to topical issues and capability to apply analytical thinking;
  8. Computer and social media literacy (MS Office applications)

 

Language Requirements:

Fluency in English is essential and good working knowledge of one or more other official OPCW languages (Arabic, Chinese, French, Russian, Spanish) is desirable.

 

» Find out more

Senior Science Policy Officer (P-4)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

The work involves keeping abreast of developments both in science and technology and in arms-control policy, as well as analysing and communicating to a wide range of internal and external stakeholders the implications for Chemical Weapons Convention implementation that might arise. In particular, the incu mbent performs the following duties:

  1. Develops science policy advice for the Director-General of the OPCW, and for his reports to and interacts with the OPCW Policy-Making Organs – drawing on e.g. technical advice from the Scientific Advisory Board.
  2. Serves as Secretary to the Scientific Advisory Board to facilitate the programme of work, and organise meetings and workshops of the Board and its temporary working groups. This function supports the Scientific Advisory Board’s mandate to monitor developments in science and technology in order to enable the Director-General to render specialised advice to States Parties.
  3. Serves as an internal resource to provide advice and technical information on science and technology topics for units across the OPCW.
  4. Coordinates science communication with technical and non-technical stakeholders of the Chemical Weapons Convention, especially delegations from Member States 
  5. Monitors longer-term scientific and technological developments (e.g. converging sciences and trends and driving forces for technological change), and evaluates the implications for the implementation of the Chemical Weapons Convention. 
  6. Supports the OPCW’s dialogue with scientists both in academia, industry and other relevant sectors on aspects of science and technology that impact on implementation of the Chemical Weapons Convention (including the multiple uses of chemistry).
  7. Engages with other international scientific advisory mechanisms, and also security related forums to share experiences and continue to develop effective science-decision maker interaction.
  8. Helps to translate Chemical Weapons Convention policy issues into technical questions for the Scientific Advisory Board and its temporary working groups. 
  9. May be asked to supervise interns and/or junior level staff.
  10. Performs other duties as required. 

 

RECRUITING PROFILE:

Education (Qualifications): 

Essential:  Doctorate degree or equivalent in a STEM (science, technology, engineering, and math) field, preferably in the physical or life sciences.  

Experience: 

Essential:  A minimum of 7 years post-degree experience, of which a minimum of 3 years of providing science-based policy advice in the international context  either in the public or private sector.

Desirable:  Experience in implementing, or analysing the implementation of, the Chemical Weapons Convention or other science based international instruments.

  • Active participant in networks of scientific societies and organisations.
  • A track record of publications in peer-reviewed scientific and/or patent literature. Interdisciplinary technical publications are an asset.
  • Post-doctoral research experience is an asset.

 

 

Skills and Abilities (key competencies):

 Substantive knowledge and understanding:

  • A strong understanding of scientific and technological principles and approaches across STEM disciplines and application sectors.
  •  Familiarity with driving forces and trends in scientific and technological change that can be drawn upon to develop related policy recommendations.
  • Strong ability to frame technical questions in order to help solve policy problems
  • Advocate of scientific literacy to aid decision making processes.

Working with others:

  • Excellent stakeholder management skills, including ability to deliver results through others and ability to deliver high-quality results under pressure. 
  • Thorough understanding of the complexities of working in an international environment (including the different points of view of a diverse membership). 
  • Exquisite communication skills – both oral and written – and ability to engage in effective dialogue with a wide range of internal and external stakeholders. 

Personal impact:

  • Excellent analytical skills (e.g. quickly identifying the essence of a complex issue).
  • Ability to command the professional respect of scientists, and productively engage with and inform non-technical professionals. 
  • Innovative, resourceful and creative, but also having the ability to generate ideas that can be grounded in reality and implemented in practice.
  • Strong sense of initiative, including ability to plan, conduct and report on activities independently.
  • Demonstrated commitment to continuous learning and on-the-job development.
  • Comfortable working on open-ended trans-disciplinary issues in a complex and dynamic international environment.

 

Language Requirements:   Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Senior Language Assistant (Spanish) (GS-5)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

The staff member will facilitate the communication between OPCW and Member States by providing effective and efficient clerical and linguistic support in the corresponding languages of the Organisation.

  1. Proofreads edited documents in Spanish, following OPCW editorial style and checking for grammatical accuracy and correctness in terminology, references, dates, etc.  Subjects of documentation include all official series documents, such as reports by the Director-General, Technical Secretariat documents, as well as decisions of the policy-making organs, and cover areas such as confidential information (e.g. final inspection reports, mandate, declarations of States Parties), scientific and technical text (e.g. chemistry, disarmament, finance, law) and politically sensitive content (notifications, notes verbales). The incumbent also proofreads the national statements of Member States delivered during sessions of the Executive Council and Conference of the States Parties, and is required to work under a strict confidentiality regime and comply with rules, procedures and practices currently in operation; 
  2. Prepares official-series documents for publication, observing prescribed deadlines;
  3. Operates word-processing equipment, database and spreadsheet applications; determines practical solutions to computer problems; customises the software applications by creating new styles and templates to adapt them to the requirements of the language section; decides on the most appropriate presentation and format of the documents in that language, taking into consideration the unique features of the language; 
  4. Creates and updates the external and internal official-series document database in the section’s language used by OPCW staff members and Member States; prepares lists of all official documents in that language;
  5. Participates in the selection of short-term staff recruited to provide, on a substitute or supplementary basis, the same services as the incumbent within the language section: provides training and administrative assistance to the short-term staff and reviews their work;
  6. Organises and coordinates workflow, determines work priorities, distributes workload to the short-term staff during the sessions of the Executive Council and Conference of the States Parties and other peak work periods, as applicable;
  7. Within the specific language section, assists the short-term language staff in using OPCW terminology and seeking reference documents; prepares background and reference file for short-term and contractual language staff; in the absence of editors/linguists, advises short-term and contractual language staff on internal practices and procedures;
  8. Assists the editors/linguists with research, compilation and editing of a list of abbreviations and in-house glossaries of specific terminology;
  9. Transcription (Spanish) as required;
  10. Performs other duties as required.

 

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  High school diploma or equivalent diploma of higher secondary education, preferably with emphasis on languages.

Experience: 

Essential:  A minimum of four years of progressively responsible experience, preferably in an international organisation.  Experience in conference services, language services, or related area in an international organisation is an asset.

Skills and Abilities (key competencies):

  1. Advanced skills in using modern personal computer equipment are essential, including in-depth knowledge of Windows-based word processing, database and spreadsheet applications;
  2. Knowledge of standard proofreading practices and procedures, as well as familiarity with grammatical standards;
  3. Attention to detail: ability to identify and correct errors in grammar, syntax, spelling, punctuation, formatting and consistency, in order to produce error-free final documents;
  4. Strong written and verbal communication skills; 
  5. Ability to plan, organise and manage conflicting priorities;
  6. Tact, accuracy and discretion;
  7. Flexibility and ability to work under pressure: working within set, tight deadlines efficiently and independently;
  8. Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment.

 

Language Requirements:  A thorough knowledge of Spanish, which must be a first language.  A working knowledge of English is required.

 

» Find out more

Legal Adviser (Director) (D-2)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Directing, planning, and supervising the legal work of the Division by establishing the policy and the appropriate framework and providing the guidance necessary to ensure that the Organisation’s activities are appropriately carried out.

 

Providing legal advice on policy, programme, or other matters that have legal aspects or are related to the interpretation and application of legal instruments.

 

Advising Management on complex and sensitive legal issues relating to the functions, structure, and activities of the Organisation.

 

Providing centralised legal service for the Secretariat and for the OPCW Member States; advising and supporting Management, the Executive Council and the Conference of States Parties (and their constituent bodies), and substantive units of the Secretariat on legal matters; and proposing modifications, reviews, or improvements of legal issues to the Director-General, as appropriate. 

 

Directing the drafting of legal related instruments, such as contracts and agreements, rules and regulations, and other legislative documents. 

 

Representing the Organisation in litigation proceedings, administrative tribunals, and other judicial or quasi-judicial bodies. 

 

Manage the staff of the Office to ensure:

- the Office is correctly staffed and able to complete the planned Programme of Work;

- appropriate direction and guidance;

- cohesive team work; and

- necessary skills development and training in order to carry out the assigned tasks. 

 

Manage the Programme of Work and Budget for the Office within a framework of Results-Based Management and Results-Based Budgeting to ensure proper delivery of activities. 

 

As member of the Management Board, participate in the discussion and formulation of recommendations to the Director-General on policy and operational issues impacting on the administration of the Organisation. 

 

Represent the Office at meetings of the Executive Council and the Conference of States Parties, informal consultations with delegations, the Management Board, Management Committees, and other Internal Committees. 

 

Participate in official visits to Member States, meeting with Government Officials, and representatives of the National Governments.

 

Represent the Secretariat at international seminars, conferences, and meetings on issues particular to the Office.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

Advanced university degree in law. A first level university degree in law with at least over 17 years relevant experience may be accepted in lieu of the advanced university degree.

 

Experience:  

Essential:   

A minimum of over 15 years of progressively responsible experience in providing leadership, direction, and advice at the national or international levels dealing with extensive legal issues, a substantial part of which should be at the senior level in the private or public sector or in international organisations.

Desirable:   

Knowledge and/or experience in the following would be an asset: international law, disarmament law, international administrative law, and/or the legal aspects of the United Nations common system or the OPCW.

 

Skills and Abilities (key competencies): 

Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions; 

Effective leadership skills and ability to take responsibility for key organisational issues, including ability to think strategically and achieve results which are aligned with the larger picture of the Organisation and its strategic goals;

Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;

Well-developed diplomatic and policy skills, good judgement, and ability to communicate effectively both in writing and orally; 

Proven record of building and managing teams and creating an enabling work environment with people of different cultural and national backgrounds, including ability to effectively supervise, mentor, train, develop, and evaluate staff; 

Excellent and proven planning, organisation, coordination, negotiation, and problem-solving skills and the ability to coordinate the work of others, work to tight deadlines, and handle multiple concurrent conflicting activities, while assuring that required results are achieved;

Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 

Proven ability to ensure an effective work structure to maximise productivity and achieve objectives;

The ability to learn quickly and thoroughly while continually recognising and adapting to changing conditions;

Proven ability to generate a strategic plan that integrates numerous organisational issues, functions, and resources for effective action;

Creates partnerships and collaborative endeavours within the Office or between Divisions/Offices.

Language Requirements:  Fluency in English and the ability to conduct negotiations in English are essential. A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

» Find out more

Senior Legal Officer (P-4)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Based within the Office of the Legal Advisor working with an effective team, providing a full range of legal services, this position will work across the Technical Secretariat, with external partners and Member States and will be expected to deliver results to the highest levels within the Organisation including the Office of the Director-General.

Under the direct supervision of the Principal Legal Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Legal Officer is responsible for the following;

1. PROVISION OF LEGAL ADVICE AND ASSISTANCE ON ADMINISTRATIVE LAW ISSUES AND OPERATIONAL ACTIVITIES OF THE TECHNICAL SECRETARIAT:  

  • Research and draft legal opinions on administrative law issues (e.g., in respect of claims, allegations, and complaints; investigations; disciplinary matters), some of which are complex and/or sensitive in nature;
  • Review or prepare legal opinions and studies as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat on the interpretation of internal rules and procedures, such as the Financial Regulations and Rules, the Staff Regulations and Rules, relevant decisions of the Policy-Making Organs, and other internal legislation;
  • Draft the OPCW submissions to, and appear before, the OPCW Appeals Council and/or the ILO Administrative Tribunal and research, as required, other issues in respect of recourse matters;
  • Review or draft administrative directives and other internal legislation;
  • Draft or review drafts of memoranda of understanding and other forms of agreement to be entered into by the Technical Secretariat relating to (1) arrangements for activities to be conducted by the Technical Secretariat (such as voluntary contributions agreements), (2) cooperation/coordination with other international organisations, and (3) the supply of goods and services;
  • As instructed by the Director-General, conduct investigations, or provide support and advice to investigations, into alleged misconduct or other alleged violations of the OPCW’s regulations and rules and administrative instructions;
  • Upon appointment by the Director-General, or as delegated by the Legal Adviser, serve on internal advisory bodies and committees.

 

2. PROVISION OF LEGAL ADVICE ON THE IMPLEMENTATION OF THE CONVENTION:

  • Draft legal opinions on issues related to the implementation of the Convention as requested by the Office of the Director-General, the Policy-Making Organs, or their subsidiary bodies;
  • Analyse and provide legal advice on the implementation and application of the Convention’s verification regime, as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat;
  • Review and assist in the negotiation of agreements with Member States relating to the implementation of the CWC verification regime and on the privileges and immunities of the OPCW;
  • Represent the Office of the Legal Adviser in OPCW training courses and deliver lectures to the representatives of the Member States and the public on legal aspects of the CWC;
  • Render legal advice during, and prepare documents for, consultations between Member States.

            

3. PROVISION OF LEGAL SUPPORT FOR GENERAL ADMINISTRATIVE AND OPERATIONAL ACTIVITIES OF THE OFFICE OF THE LEGAL ADVISER:  3. 

  • Draft or review drafts of miscellaneous reports and correspondence of a legal nature, as required;
  • Serve as panel member in the recruitment of staff for the Office of the Legal Adviser;
  • Direct, provide training, supervise, and review the work of staff at lower levels and, as required, serve as First Reporting Officer for the purposes of performance appraisal.

 

4. PERFORM OTHER DUTIES AS REQUIRED.

 

RECRUITING PROFILE 

  • Education (Qualifications):
  • Essential: 
  • An advanced university degree in Law is essential. A first level university degree in law with at least nine years relevant experience may be accepted in lieu of the advanced university degree.

 

  • Experience:        
  • Essential: 
  • At least seven years of progressively responsible experience in international organisations, government service, and/or private legal practice (or nine years with a first level university degree in law).

 

  • Desirable:
  • Knowledge and/or experience in the following would be an asset: international law, disarmament law, international administrative law, and/or the legal aspects of the United Nations common system or the OPCW.

 

Skills and Abilities:

  • Excellent communication skills – both written and oral; and good negotiation skills;
  • Excellent legal drafting skills;
  • Strong analytical skills and proficiency in legal research;
  • Leadership skills, maturity, and good judgement; 
  • Strong planning and organisational skills, and ability to work under pressure of time and urgent deadlines; 
  • Flexibility and problem solving skills;
  • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

 

Language Requirements:

  • Fluency in English and the ability to conduct negotiations in English are essential;
  • A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.
» Find out more

Senior Communications Assistant (GS-5)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Reporting to the Communications Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Communications Assistant performs the following duties; 

RESPONSIBILITIES

Under the direct supervision of the Communications Officer (F0248) the post holder will:

            

Maintain Global Situational Awareness and support deployed Inspection Teams 

  • Act as Single point of contact and support for all Inspection Teams deployed on a 24/7 basis 
  • Track Inspection Teams deployed worldwide and monitor security situation in the area of deployment.
  • Monitor various sources and news feeds.
  • Update common operational awareness overview
  • Gather Information using predefined techniques and tools as tasked on a case by case basis
  • Report relevant incidents to Supervisor and preparing of brief summaries

 

Provides operational communications support to the Situation Centre (SitCen)

  • Transmit and receive messages via Satcom., Tel & fax and Internet E-mail. Maintain SitCen records and operational logs.
  • Under the direction of Communications Officer, support drafting Standard Operating Procedures for HQ communications operations, and for field deployment of the OPCW communications systems.
  • Covering as necessary for the Duty Officer during absence from the Situation Centre. 
  • Provide IT/IS support to the Situation Centre
  • Programme secure communications equipment and perform crypto custodian management, assuring the integrity of the OPCW voice and data encryption equipment.
  • Advise the Equipment Store on technical issues related to field communications.
  • Immediately address and take corrective action on all communication equipment technical failures.
  • Maintain and adhere to the Situation Centre established shift hand over procedures.
  • Issue and receive materials and equipment required for mission activities
  • Assist outgoing teams in the use of all OPCW communications equipment.

 

Provides operational communications support to the deployed Inspection Teams

  • Commission satellite communications terminals (Inmarsat), hand held satellite devices (Iridium and Thuraya) and VHF/UHF radio networks for field deployment.
  • Configure satellite transceivers for use with encrypted voice and data.
  • Provide troubleshooting and telephone help desk support to Inspection Teams in the field.
  • Participate in field missions that require technically proficient communications expertise
  • Provide Level 1 support for OPCW communications equipment, encryption systems and Inspection Laptops.
  • Prepare and handover confidential mission equipment for Inspections

 

Develop communications training programmes designed to meet the needs of Inspection Personnel

  • Develop training objectives and course outlines for initial and refresher telecommunications training for inspection personnel in support of the OPCW's General Training Scheme.
  • Develop course materials for use by the CBCP Cell.
  • Present class lectures and lead practical demonstrations.
  • Provide tutoring on an individual basis.
  • Provide hands-on communication training for departing inspection teams.

 

Document archiving (Information Management): 

  • Electronically archive communications with State Parties and deployed Inspection teams.
  • Decide on the format of indexing these documents.
  • Archive paper copies of communications with State Parties and deployed Inspection teams.
  • Ensure Mission Status and handover documents are always updated with most recent information.

 

Operational Information (OP-Info)

  • Receive and disseminate OP-Info to the relevant recipients in the TS
  • Participate in keeping up-to-date electronic and paper database on operational contact information.
  • Participate in keeping the OP-Info contact information, the email system and fax server up-to-date

Any other duties as deemed necessary for the post

 

 

RECRUITING PROFILE 

Education (Qualifications):

  • Essential: High School Diploma or equivalent Diploma of higher Secondary Education

 

Desirable: 

  • Additional training and experience in the following fields of technology desirable: 
    1. Satellite and radio communication
    2. IT-Networks 
    3. GPS tracking and GIS systems
    4. Encryption systems
  • Additional professional administration training desirable.

 

Experience:  

Essential: 

  • At least four years of professional experience in operational context; 
  • Experience in support of customers and field teams remotely
  • Experience working in confidential environments. 

 

Desirable: 

  • Experience in using computerised administration systems.
  • Experience in field deployments and working in hostile environments

 

Skills and Abilities (Key competencies)

  • Solid computer skills, including ability to produce reports and background material;
  • Proven ability to write in a clear and concise manner and to communicate effectively;
  • Good organisational skills, proactive mentality, with a strong sense of urgency
  • Ability to work in a focussed and precise manner; 
  • Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
  • Open minded and willing to take on additional duties in a spirit of continuous learning and development; 
  • Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters;  
  • Ability to establish priorities and to plan, coordinate and follow up on the work of the Branch;

 

Other Skills:

  • Tact, discretion and accuracy; 
  • Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner; 
  • Initiative and willingness to learn new skills.

Flexibility to be able and willing to move to different posts within the organisation, often at short notice.

 

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

EU Trust Fund Coordinator (P-5)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Reporting directly to the Chef de Cabinet in the Office of the Director General (ODG), the incumbent leads OPCW-EU project coordination across the Organisation, providing outreach, advice, oversight, and reporting related to the development and implementation of major programmatic activities financed from EU voluntary funding provided in accordance with the Decision of the EU Council, in close cooperation with BFB and Programme Managers.

 

Coordination

Coordinates cooperation between the European Union (EU) and the OPCW, with lead responsibility for the management of multi-million Euro EU voluntary contributions, including all programmes related to the financing of the future OPCW Centre for Chemistry and Technology.

Analyses OPCW funding requirements in view of EU project funding policies and objectives with a view to optimizing opportunities for OPCW-EU cooperation.

Fosters strong working relations with relevant EU Institutions and their officials and representatives in Brussels and The Hague. 

 

Advice

Provides holistic, cross-cutting advice to ODG and Programme Managers on EU voluntary contribution issues, including funding options.

Guides and supports Programme Managers in the formulation of EU project proposals, including budgets, and in reporting on project activities and outcomes.

 

Negotiation

Conducts funding negotiations with the EU, including at senior levels, and prepares supporting presentations to the EU, OPCW senior management and internal/external stakeholders.

Prepares (standard) agreements with the donor, working closely with LAO and BFB.

 

Oversight

Manages and maintains oversight of EU voluntary contributions.

Working closely with BFB, monitors the receipt of EU voluntary contributions to ensure consistency with the relevant donor agreements.

Assures the timely and sufficient release of budgetary allotments related to EU voluntary contributions.

Ensures OPCW compliance with EU expectations and requirements with regard to EU-funded projects.

Exercises oversight over activities related to the OPCW Centre for Chemistry and Technology funded by EU voluntary contributions.

Works closely with Programme Managers, BFB and Management on all matters pertaining to EU verification (audit) missions and internal and external audits pertaining to EU funding and projects. 

 

Reporting

Monitors the status of implementation of EU-funded projects and issues voluntary contribution (Trust Fund) financial status reports to ODG and Programme Managers to support decision-making.

Prepares timely reports identifying any deviations from the approved implementation plan to relevant Programme Managers and the EU donor.

Maintains the archive for project and budget related documents covering EU voluntary contributions, including for audit purposes.

Coordinating with relevant Programme Managers and BFB, prepares project interim and final reports for dissemination to the donor and the Director-General, in accordance with EU reporting deadlines.

Performs other duties relating to the EU, as requested by the Chief of Cabinet.

 

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  

An advanced degree in Engineering, Science and Technology, Business Administration, International Relations/Security, Public Administration, or related field.  A first level university degree or equivalent in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced university degree. Profound knowledge of EU decision-making, project management and funding processes.

 

Desirable:

Knowledge of financial management.

Knowledge of the Chemical Weapons Convention and activities of the OPCW.

 

Experience:  

Essential:   

At least ten years’ experience relating to programme management is essential, including activities related to the preparation of programme budgets and the preparation/assessment of project reports. Experience working in a multilateral environment is desirable, as is experience cooperating with the EU.

 

Skills and Abilities (key competencies): 

Proven strong leadership abilities, including the capacity to effectively lead processes cross-organisationally with vision and persuasion.

Demonstrated strong negotiation skills.

Knowledge of international organisations and their practices, in particular the EU and EU project management guidelines.

Proven knowledge of project management, results-based management and logical framework methodologies. 

Proven excellent communication skills (both verbal and written) and the ability to draft and edit presentational documents and reports (including financial reports).

Proven analytical skills with regard to analysing developments and trends and the ability to conceive and apply original ideas.

Flexibility, tact and discretion.

Knowledge of and familiarity with international treaties, specifically the Chemical Weapons Convention, is desirable.

Ability to work harmoniously with people in an international environment as well as maintain confidentiality.

Good computer skills (proficiency with MS Office Excel in particular).

 

Language Requirements:   

Fluency in English is essential.  

» Find out more

Senior IT Support Assistant (GS-5)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

The staff member will be responsible for the timely deployment of ICT hardware, software, and services, as well as implementation of various projects and tasks to support the OPCW business.

  1. Provides 1st and 2nd  level IT support to OPCW staff (35%): Incident management - log and respond to IT related issues submitted by staff via Help Desk Issue Tracking tool; Resolve problems through own inspection, analysis and follow-through; Analysis of incidents for recording, classification, prioritization, resolution, escalation and closure; Problem management and resolution: troubleshoot reoccurring issues for root-cause and provide analysis; Escalation to ISB 3“ level Specialists - timely escalation of issues beyond the scope of 1° and 2™ level support; Initiate requests for warranty services from external providers on IT related equipment; Advise and prepare supplemental training to staff; Educate Staff on best ICT practices and OPCW ICT policy.
  2. Operational Technical support to OPCW Staff in provisioning of new services (40%): Install and configure hardware/software for desktop PCs, laptops, printers, scanners, label printers; Establishment of accesses to business applications; Administration of network accounts and permissions (intranet, Internet, extranet); Administration of E-mail accounts, (Active Directory, Outlook); Troubleshoot network and PC related hardware; reconfigure PCs hardware components, reinstall software; Maintain ICT desktop infrastructure via the utilization of Altiris management system; Create reports for management on desktop infrastructure via Altiris management system; Provide back-up support for Network and Telecommunications Assistant for voice and video conferencing services.
  3. Asset Inventory tracking and management (15%): Apply barcode labels to new equipment and enter all information into the database; Maintain an accurate database of IT hardware, software and contracts with all relevant information; Advise when stock equipment has reached minimum level requirements for replenishment; Maintain adequate stocks of consumables to support the OPCW requirements; Create new Categories and Equipment Types in Hardcat (Asset management tool) as required; Maintain Property Receipt Files for equipment issued to all staff members.; Maintain appropriate storage and security for the equipment that is not in current use; Perform an annual inventory of IT equipment and prepare all necessary inventory reports in accordance with the Administrative Directive on Non-Expendable Property; Prepare equipment for write-off by removing or obliterating all OPCW related markings, erasing hard drives, pallet all equipment and wrap to ensure safety; Document all equipment for presentation to the Property Survey Board for action. Remove all disposed items from the active database. Maintain adequate stocks of office supplies for ISB use.
  4. Ongoing IT operations support activities include (10%): Organize new equipment distribution and rotation; Participate in annual upgrade of IT infrastructure, planning and deployment; Support for movement of IT equipment in office relocations/assignments; Participate in establishment of external site and support of infrastructure and users (Conference of State Parties); Setup of IT infrastructure followed by user support for special projects (Associate Program); Configuration and support of special systems (ABN-Amro, HSB, Travel); Provide set-up and support for ad-hoc requests for services related to meetings, trainings, recruitments (IT & AV).
  5. Additional responsibilities: Takes good notice and complies with the OPCW confidentiality and security policies as well as Administrative Directives concerning OPCW IT Systems; Provide updates to Inventory Clerk in order to maintain a comprehensive inventory. 

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  High school diploma or equivalent diploma of higher secondary education. Supplemental training courses/technical certificates in information technology or other related field is desirable.

Experience: 

Essential:  A minimum of four years of progressively responsible experience in Information Technology related areas, preferably in an international organisation, preferably in an international organisation. 

-Working experience in administration, management and operation of Information Technology environment using Microsoft Operation Systems and MS Office Applications.

-Experience with Symantec Client Management Suite is desirable. Experience in maintaining tracking systems is desirable. Knowledge of ITIL framework would be an asset.

Certification required: Relevant Microsoft Certification is desirable; Comptia A+, ITIL foundation certification is an asset.

Skills and Abilities (key competencies):

1. Knowledge of Microsoft based operating systems;

2. Excellent analytical and problem solving skills;

3. Strong verbal and written communication skills with an emphasis on customer service;

4. Quick learner who is highly-adaptable, has a positive attitude, and stays organized.

Language Requirements:  

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Inspector (P-3) Analytical Chemist

 

COMPLETE OUTLINE - Inspector P-3 (Analytical Chemist)

 

PRINCIPAL FUNCTIONS

Under the Supervision of the Head of Inspection Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV, V and/or VI inspections at a wide variety of declared facilities and military installations world-wide as specified below:

General

  •   To act in a professional manner and maintain the code of conduct at all times.
  •   To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
  •  To act with due regard to health and safety by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.  
  • To assist in the mission preparations, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research. 
  •   To assist in preparation of NRMs, in accordance with the mission instruction issued by the Director General.
  •   To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.
  •   To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.
  •   To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as NRMs relevant policy documents and mission instructions. 
  •   To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.
  •   To raise any issues that may require further attention during inspections.
  •   To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.  

 

Execution of Articles IV and/or V inspections

  • To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical weapon agent (CWA) and the metal parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).
  • To monitor and verify the destruction of CW in CWDFs.
  • To carry out the full range of activities in evaluating the characteristics of a declared CWPF such that it can no longer be used for production of CWA in a CWPF.
  • To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

   

Execution of Article VI inspections

In accordance with the differing requirements of inspections carried out under parts VI, VII, VIII and IX of the Verification Annex of the CWC:

  • To participate in on-site sampling and analysis activities under Article VI verification regime.
  • To perform chemical engineering evaluations.
  • To review relevant plant site records.
  • To perform mass balance calculations, when required.
  • To participate and work in sub-teams and perform other activities as requested by the Inspection Team Leader.
  • If required, to participate in other inspections under Article VI verification regime.

 

Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW NRMs:

  • To maintain readiness for NRMs, by means of participation in any training and exercises, when scheduled.
  • To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.

 

  • Particular Speciality Responsibilities:

 

  1. Performs area reconnaissance and uses of all equipment associated with such activity.
  2. Conducts collection of sample (including chain of custody).
  3.  
  4. Operates all OPCW approved chemical agent detection equipment.
  5. Uses all OPCW approved chemical protective equipment.
  6. Establishes and/or operates a decontamination line as required.

 

Support the effective operation and improvement of Inspectorate and other Divisions

  • To carry out tasks within the Headquarters as designated by the Head of Inspection Cell. These tasks include, but are not limited to:
  1. Provides support and participates in activities of other Inspectorate Cells, if required.
  2. Assists in the development, review and implementation of training courses and programmes.
  3. Assists the Head of Inspection Cell in the development and review of quality system documentation (SOP’s and WI’s).
  4. Assists the Head of Inspection Cell in achieving the responsibilities and objectives of the Cell as detailed in the PMAS.
  5. Performs as the duty officer in the Operations Centre, when assigned.

Provides feedback on methods which may improve the cost effectiveness of the verification regime.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  An advanced university degree or equivalent in Analytical Chemistry or Chemistry, or relevant scientific discipline from a recognised institution;  a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. 

Required Certification (if applicable):  N/A

Experience:  

Essential:  

A minimum of five years of related experience with an advanced degree or seven years with a first level degree in a chemical laboratory within industry or a research institute (or military institute as alternative).

 

Desirable

  • Knowledge and experience with the collection of samples, preparation and analysis of high-hazard chemicals, often under challenging conditions in higher risk theatres operation.
  • Experience in chemical forensic sampling, analysis and evidence evaluation typically be gained in criminal investigation units or supporting agencies
  • Experience of working with high-hazard materials; knowledge and understanding of chemical production plants or knowledge of analytical techniques such as NMR, IR, LC-MS and ICP are desirable.
  • Technical and practical expertise in GC-MS analysis, including chemical identification and chemical profiling.

Experience in peacekeeping in conflict zones or NRMs considered as an advantage.

 

 

Skills and Abilities (key competencies): 

  • Task oriented focus.
  • Good communication skills (especially factually oriented).
  • Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
  • Ability to adapt and develop to evolving circumstances and specialised situations.
  • Aligns work with a broader team/organisational goals.
  • Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
  • Able to work in diverse environment and travel frequently.
  • Possesses good computer skills.

 

Desirable: Leadership, Managerial and Negotiation expertise

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

» Find out more

Inspector (P-3) Chemical Production Technologist

COMPLETE OUTLINE – Inspector P-3 (Chemical Production Technologist)

 

PRINCIPAL FUNCTIONS

Under the Supervision of the Head of Industry Inspections Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV, V and/or VI inspections at a wide variety of declared facilities world-wide as specified below:

General

  •   To act in a professional manner and maintain the code of conduct at all times.
  •   To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
  •   To carry out all activities such that neither the health and safety of the job holder nor the health and safety of any other person is compromised by action or lack of action of the job holder.  
  • To ensure the Health, Safety and Wellbeing of the inspection team; intervening appropriately and immediately if unsafe behaviour or unsafe conditions are observed.
  • To assist in the preparation for inspections, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research. 
  • To assist in preparation of NRMs, in accordance with the mission instruction issued by the Director General.
  • To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.
  • To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.
  • To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as NRMs relevant policy documents and mission instructions. 
  • To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.
  • To raise any issues that may require further attention during inspections.
  • To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.  

 

Execution of Articles IV and/or V inspections

  • To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical weapon agent (CWA) and the metal parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).
  • To monitor and verify the destruction of CW in CWDFs.
  • To carry out the full range of activities in evaluating the characteristics of a declared CWPF such that it can no longer be used for production of CWA in a CWPF.
  • To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

   

Execution of Article VI inspections

In accordance with the differing requirements of inspections carried out under parts VI, VII, VIII and IX of the Verification Annex of the CWC:

  • To support the Inspection Team Leader to conduct all phases of the mission (preparation, inspection and post inspection activities) proficiently to ensure all mission tasks are completed within the prescribed timelines and in a resource-efficient manner, taking into account the financial aspects of the mission.
  • To support the Inspection Team Leader in ensuring consistency in conduct of Article VI inspections to ensure a uniform approach: specifically, by consistently applying relevant INS Standard Operating Procedures and verification guidelines. 
  • To perform chemical engineering evaluations.
  • To review relevant plant side records.
  • To perform mass balance calculations, when required.
  • To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

 

Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW NRMs:

  • To maintain readiness for NRMs, by means of participation in any training and exercises, when scheduled.
  • To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.

 

  • Particular Speciality Responsibilities:

 

  1. Performs area reconnaissance and uses of all equipment associated with such activity.
  2. Conducts collection of sample (including chain of custody).
  3. Monitors Explosive safety during investigations involving items containing explosive hazards.
  4. Operates all OPCW approved chemical agent detection equipment.
  5. Uses all OPCW approved chemical protective equipment.
  6. Establishes and/or operates a decontamination line as required.

 

Support the effective operation and improvement of Inspectorate and other Divisions

  • To carry out tasks within the Headquarters as designated by the Head of Inspection Cell. These tasks include, but are not limited to:

 

  1. Provides support and participates in activities of other Inspectorate Cells, if required.
  2. Assists in the development, review and implementation of training courses and programmes.
  3. Assists the Head of Inspection Cell in the development and review of quality system documentation (SOP’s and WI’s).
  4. Assists the Head of Inspection Cell in achieving the responsibilities and objectives of the Cell as detailed in the PMAS.
  5. Performs as the duty officer in the Operations Centre, when assigned.

Provides feedback on methods which may improve the cost effectiveness of the verification regime.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  An advanced university degree or equivalent in Chemical Engineering or Chemistry, or relevant scientific discipline from a recognised institution;  a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. 

Required Certification (if applicable):  N/A

 

Experience:  

Essential:  

A minimum of five years of related experience with an advanced degree or seven years with a first level degree in chemical industry including chemical process operations, plant design, chemical process development, process safety evaluations and/or related technical functions (e.g. pharmaceutical or agrochemical industry, etc.). 

 

Skills and Abilities (key competencies): 

  • Task oriented focus.
  • Good communication skills (especially factually oriented).
  • Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
  • Ability to adapt and develop to evolving circumstances and specialised situations.
  • Aligns work with a broader team/organisational goals.
  • Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
  • Possesses conflict management skills and ability to enhance the effectiveness of a team.
  • Able to work in diverse environment and travel frequently.
  • Possesses good computer skills.
  • Proven experience in the field of Process Safety Management in the Chemical Industry.
  • Knowledge and experience in bio-mediated processes and/or biotechnology is desirable.

 

Desirable: Leadership, Managerial and Negotiation expertise

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Inspector (P-3) Chemical Weapons/Munitions Specialist

COMPLETE OUTLINE – Inspector P-3 (­Chemical Weapons/Munitions Specialist)

 

PRINCIPAL FUNCTIONS

Under the Supervision of the  Head of Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV and/or V inspections at a wide variety of CW related installations world-wide as specified below:

General

  • To act in a professional manner and maintain the code of conduct at all times.

  • To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).

  • To act with due regard to health and safety by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.  To assist in the preparation for inspections, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research. 

  • To assist in preparation of  (NRMs), in accordance with the mission instruction issued by the Director General.

  • To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.

  • To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.

  • To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as NRMs relevant policy documents and mission instructions. 

  • To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.

  • To raise any issues that may require further attention during inspections.

  • To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.  

     

    Execution of Articles IV and/or V inspections

  • To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical warfare agent (CWA) and the munition parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).

  • To monitor and verify the destruction of CW in CWDFs.

  • To assess the type, condition and other characteristics of the CW and inventory of all CW stored in Chemical Weapons Storage Facility (CWSF) within the systematic CWSF inspections.

  • To assess type, condition, usability and other characteristics of the old CW (OCW) or abandoned CW (ACW).

  • To carry out the full range of activities in evaluating the characteristics of a declared CWPF such that it can no longer be used for production of CWA in a CWPF.

  • To monitor and verify the destruction of abandoned CW (ACW) in abandoned Chemical Weapons Destruction Facility (ACWDF).

  • To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

     

     

  • Particular Speciality Responsibilities:

 

    • Understands all the risks associated with different types of chemical agents, munitions, and explosives, and advises Inspection Team Leader with respect to the implementation of protective or other contamination control measures.

    • Identifies chemical weapons and their features in order to verify declaration data during inspections.

    • Uses OPCW approved chemical protective equipment.

    • Determines the usability of old chemical munitions during Article IV(b) inspections.

    • Operates OPCW approved chemical agent detection equipment during inspections.

    • Performs all activities related to Non-Destructive Evaluation (NDE) as required, when assigned as NDE Operator. These activities may include::

      • Operates NDE equipment and evaluates the results of the NDE;

      • Completes separate NDE report as well as applicable sections in inspection report;

      • Resolves NDE issues including safety issues related to NDE (e.g., radioactive sources);

      • Makes recommendations to Inspection Team Leader based upon the NDE data;

      • Develops and modifies operating procedures for NDE equipment.

         

        Additionally, execution of Article VI inspections

        In accordance with the differing requirements of inspections carried out under parts VI, VII, VIII and IX of the Verification Annex of the CWC:

  • To perform chemical engineering evaluations.

  • To review relevant plant site records.

  • To perform mass balance calculations, when required.

  • To participate and work in sub-teams and perform other activities as requested by the Inspection Team Leader.

     

    Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW (NRMs):

  • To maintain readiness for NRMs, by means of participation in any training and exercises, when scheduled.

  • To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.

     

  • Particular Speciality Responsibilities:

 

    • Performs area reconnaissance and uses of all equipment associated with such activity.

    • Conducts collection of sample (including chain of custody).

    • Assesses of munitions and devices and making recommendations to the Inspection Team Leader concerning whether or not they are chemical weapons.

    • Monitors Explosive safety during investigations involving items containing explosive hazards.

    • Performs all activities related to Non-Destructive Evaluation (NDE).

    • Operates all OPCW approved chemical agent detection equipment.

    • Uses all OPCW approved chemical protective equipment.

    • Establishes and/or operates a decontamination line as required.

       

      Support the effective operation and improvement of Inspectorate and other Divisions

  • To carry out tasks within the Headquarters as designated by the Head of Cell. These tasks include, but are not limited to:

     

    • Provides support and participates in activities of other Inspectorate Cells, if required.

    • Assists in the development, review and implementation of training courses and programmes.

    • Assists the Head of Cell in the development and review of quality system documentation (SOP’s and WI’s).

    • Assists the Head of Cell in achieving the responsibilities and objectives of the Cell as detailed in the PMAS.

    • Performs as the duty officer in the Operations Centre, when assigned.

      Provides feedback on methods which may improve the cost effectiveness of the verification regime.

      RECRUITING PROFILE 

      Education (Qualifications):

      Essential:  An advanced university degree or equivalent in Chemistry or Chemical Engineering from a recognised institution with background in the field of chemical weapons, chemical defence and/or munitions;  a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. For ammunition experts the lack of a degree may be off-set with relevant certified training (e.g. military) together with an extensive technical background in the field of chemical weapons. 

       

      Required Certification (if applicable):  Yes, if certified training is used in lieu and place of a degree.

       

      Experience:  

      Essential:  

      A minimum of five years of related experience with an advanced degree or seven years with a first level degree with background in the field of chemical weapons, chemical defence and/or munitions. The lack of a degree may be off-set with other certified training (e.g. military) together with an extensive technical background in the field of chemical weapons and/or munitions, and a minimum of 11 years’ relevant experience. 

       

      Desirable

  • Knowledge and experience with explosive safety, explosive ordnance disposal, and NDE are considered advantages.
  • Certified training and experience in Health and Safety issues related to CBRN will be an asset.
  • Additional qualifications in Chem-EOD is highly desirable.
  • Experience in forensic sampling, and evidence evaluation typically gained in criminal investigation units, weapons intelligence teams, Counter-IED Task Forces or supporting agencies is highly desirable
  • Additional certification or qualifications in toxicology or first responder are considered as an advantage.
  • Experience in peacekeeping in conflict zones and NRMs considered as an advantage.

 

Skills and Abilities (key competencies): 

  • Knowledge and proven skills in the following areas:
    • Certified experience and training in CW agents, CW - design and CW detection technology.
    • Certified training and experience in explosives, explosive safety, explosive ordnance disposal, and in conventional munitions design and safety.
    • Certified training and experience in the use of protective clothing and decontamination methods.
    • Certified training and experience in non-destructive evaluation (NDE) methods.
  • Task oriented focus.
  • Good communication skills (especially factually oriented).
  • Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
  • Ability to adapt and develop to evolving circumstances and specialised situations.
  • Aligns work with a broader team/organisational goals.
  • Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
  • Possesses conflict management skills and ability to enhance the effectiveness of a team.
  • Able to work in diverse environment and travel frequently.
  • Possesses good computer skills.

 

Desirable: Leadership, Managerial and Negotiation expertise

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 

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HR Staff Relations and Welfare Officer (P-3)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Working under the direct supervision of the Head HRB and in collaboration with the Head of Talent Management this post will undertake duties in the following four areas:

STAFF WELFARE

  1. In collaboration with relevant offices, develop solutions to common workplace stressors affecting employee well-being and coordinate their implementation;
  2. Advise managers upon request, with the aim at improving the working atmosphere in their branch or division and resolving problems of a work-related or personal nature that adversely affect job performance and productivity;
  3. Assure, in conjunction with HSB, a continuum of services (referral, short-term supportive intervention) to individual staff members who present difficulty coping;
  4. Conduct research on best practices and latest thinking in the area of staff well-being; and develop new ideas and projects to better support OPCW personnel’s well-being, engagement and productivity;
  5. Maintaining full confidentiality of individual cases, advise The Head, HRB and the Director of Administration on systemic welfare issues, supported by relevant trend analysis and statistics;
  6. Act as main reference point for the Gender Focal Points, engaging with and supporting them in advancing gender equality goals within the organisation as a major factor influencing staff welfare and a harmonious work environment.

PREVENTION OF, AND RESPONSE TO HARASSMENT AND SEXUAL HARASSMENT (SH)

  1. Provide confidential guidance and advice to staff members who have experienced sexual harassment/harassment along with available options for addressing it;
  2. Provide confidential guidance and advice to managers on how to address, manage and prevent sexual harassment/harassment;
  3. Undertake actions, when appropriate and in consultation with the impacted staff member, to address the alleged sexual harassment/harassment, including discussing the matter with the alleged offender, witnesses, other impacted staff members, and management;
  4. Identify, evaluate and anticipate systemic issues arising from individual cases and propose adequate solutions (e.g. best practices, policy development or update, trainings, coaching sessions) to prevent their repeated occurrence.
  5. Support the Director of Administration in the development of annual reports containing an overview of preventive measures to ensure a harmonious work environment and to protect staff from harassment and other prohibited conduct, in addition to any assessment of such measures.

 

MANAGEMENT OF WORKPLACE CONFLICT

  1. Handle cases of staff members and other personnel with a view to resolving any workplace concerns. Such handling of cases must be guided by a full understanding of the principles of confidentiality, neutrality and impartiality;
  2. Provide confidential and impartial conflict prevention and conflict resolution services with a view to helping staff members resolve their issues without referral to higher levels or formal means, coordinating with the relevant stakeholders as necessary. When necessary, facilitate the negotiations of the parties involved as a third-party neutral;
  3. Liaise with disputing parties to achieve solutions to workplace concerns, including identifying options for resolution of issues on an informal basis and provide conflict management and conflict prevention coaching sessions to managers and staff;
  4. Provide conflict coaching with a view to helping staff resolve their issues without referral to higher levels or formal means;
  5. Conduct informal fact-finding with the agreement of concerned staff for the creation of a reasonable base of understanding of the issues during internal mediation, for the only purpose of facilitating informal conflict resolution. The findings remain with the Staff Relations and Welfare Officer, unless differently decided by the concerned staff. In the informal fact-finding process, the Staff Relations and Welfare Officer can contact any relevant parties such as staff members who are directly involved in the case and/or staff members with knowledge of case-relevant context. Those parties may include, among others, peers, supervisors, human resources personnel and administrators;
  6. Undertake shuttle diplomacy between staff and the respective parties involved, aiming for improved and direct communication or otherwise a better understanding of positions allowing to find mutually acceptable solutions.

TRAINING

  1. Develop appropriate learning and training sessions and/or programmes, including the development of electronic and printed material, and deliver training/workshops on relevant issues for managers/supervisors and staff members, in collaboration with Talent Management; contribute to newly-hired staff members' and managers’ induction sessions;
  2. Keep abreast of developments and new trends in the area of training and learning, within and outside the UN common system and import innovative training methodologies and solutions. Work closely with Talent Development team to strengthen organisational learning environment;
  3. Monitor and evaluate the effectiveness of own training, learning and development activities to ensure the activities are effective;
  4. In collaboration with Talent Development, identify forthcoming training requirements, and develop strategies to meet them.

 

RECRUITING PROFILE  

Education (Qualifications): An advanced degree in Human Resource Management, Conflict Resolution, Industrial Relations, Organisational/Industrial Psychology or related field.

Desirable: Diploma/Certificate in Counselling and/or workplace mediation

Essential: At least 5 years of professional experience of staff relations, human resources management, conflict resolution, or social sciences. 

-Experience providing training is required. 

-Experience with working in multicultural groups and an understanding of group dynamics in a multicultural and multilingual work environment

 

Skills and Abilities (key competencies)

-Broad knowledge of employment relations and alternate dispute and conflict resolution mechanisms;

-Demonstrated professional competence in conflict resolution, seeking fair and equitable solutions to and prevention of employment related problems;

-Strong understanding of how implementation of organisational rules and policies affect staff welfare;

-Ability to assess complex problems and to advise staff members. Ability to communicate effectively;

-Respect for and understanding of diversity, including its impact on workplace issues and conflict and possible resolution;

-Ability to work in an international setting and operate effectively across organizational boundaries; Ability to network and maintain excellent relationships with a wide variety of partners and stakeholders;

-Demonstrable integrity and respect for confidentiality.

The Staff Relations and Welfare Officer works on the basis of the OPCW’s professional code of ethics within which professional integrity and confidentiality are among the highest requirements. Accordingly, this post is committed to take every reasonable step to safeguard the confidentiality of personnel’s sensitive information received during consultation.

Language Requirements:  Fluency in English is essential and knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

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Inspector (P-3) - Advanced Health and Safety Specialist

COMPLETE OUTLINE -  Inspector P-3 (Advanced Health and Safety Specialist)

 

PRINCIPAL FUNCTIONS

Under the Supervision of the Head of Inspection Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV, V and/or VI inspections at a wide variety of declared facilities and military installations world-wide as specified below:

General

  •   To act in a professional manner and maintain the code of conduct at all times.
  •   To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
  •   Ensure the health and safety of him/herself and colleagues is not compromised by action or lack of action of the post holder.  
  • To assist in mission preparation, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research. 
  • To assist in preparation of NRMs, in accordance with mission instruction issued by the Director General.
  • To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.
  • To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.
  • To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as relevant policy documents and mission instructions. 
  • To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.
  • To raise any issues that may require further attention during inspections.
  • To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.  

 

Execution of Article IV or V inspections 

  • To provide HS support to inspectors performing munition or CWA assessment during CWSF, OCW, CWPF and ACW inspections, as well NRMs.
  • To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical weapon agent (CWA) and the metal parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).
  • To monitor and verify the destruction of CW in CWDFs.
  • To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.

 

  • Particular Speciality Responsibilities:
    1. Provides primary support and advice to Inspection Team Leader and Inspectorate personnel for health and safety issues related to inspection activity.
    2. Acts as an independent health and safety specialist assisting and advising the inspection team. 
    3. Develops, researches and completes preparation of health and safety plans for the conduct of specific inspections in the chemical weapons facilities inspected by OPCW.
    4. Reviews and analyses confidential information (e.g., declarations of state parties, facility agreements, previous inspection reports) and public information (e.g., literature and internet searches) to identify country and site-specific health and safety issues, including chemicals and chemical processes involved.
    5. Determines the specific requirements for medical, health and safety equipment, and pharmaceuticals to be taken on inspections.
    6. Reviews fitness certificates and medical history forms of the team members to prepare for and anticipate any issues.
    7. Prepares and executes pre- and post- inspection health and safety briefings with all of staff involved in verification and operational activities, with particular attention to health and safety matters, as well as the overall conduct of the inspection.
    8. Provides inspection specific health and safety advice to other sections within the Inspectorate and Chemical Demilitarisation divisions. 
    9. Monitors and oversees the health and safety requirement of inspectors in transit and on-site, advising the Inspection Team Leader on such matters.
    10. Reports on, evaluate and assess local medical facilities and services and pass this information by documenting in the relevant parts of the mission health and safety plan to the Health and Safety Branch.
    11. Provides routine assessment, treatment and management of inspector medical illness, injury, trauma and exposure to chemical weapons.
    12. Provides assessment, treatment and management of inspector medical emergencies.
    13. Co-ordinates the medical treatment of inspectors with national medical services or oversees the medical evacuation process, consulting with medical officers at headquarters.
    14. Implements an occupational hygiene, monitoring and detection plan on inspection sites using OPCW detection and monitoring equipment. Interpreting the detection and monitoring results and providing an assessment for the Inspection Team Leader.
    15. Supports NDE operations with emphasis on radiation safety.

 

Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW NRMs:

  • To maintain readiness for Non-routine missions, by means of participation in any training and exercises, when scheduled.
  • To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.
  • To provide expert evaluation of CW related medical casualties and ability to interview affected subjects competently. 

 

Particular Speciality Responsibilities:

 

  1. Performs area reconnaissance and uses of all equipment associated with such activity.
  2. Conducts collection of sample (including chain of custody).
  3. Monitors Explosive safety during investigations involving items containing explosive hazards.
  4. Operates all OPCW approved chemical agent detection equipment.
  5. Uses all OPCW approved chemical protective equipment.
  6. Establishes and/or operates a decontamination line as required.

 

Support to other inspections

  • To provide Advanced Life Support medical/safety support during other inspections as required.

 

Support the effective operation and improvement of Inspectorate and other Divisions

  • To carry out tasks within the Headquarters as designated by the Head of Inspection Cell. These tasks include, but are not limited to:

 

  1. Provides support and participates in activities of other Inspectorate Cells, if required.
  2. Assists in the development, review and implementation of training courses and programmes.
  3. Assists the Head of Inspection Cell in the development and review of quality system documentation (SOP’s and WI’s).
  4. Assists the Head of Inspection Cell in achieving the responsibilities and objectives of the Cell  as detailed in the PMAS.
  5. Performs as the duty officer in the Operations Centre, when assigned.

 

Provides feedback on methods which may improve the cost effectiveness of the verification regime.

RECRUITING PROFILE 

Education (Qualifications):

Essential:  An advanced university degree or equivalent in Health Sciences, or other closely related field  from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant certified training together with an extensive technical background. 

 

Required Certification (if applicable):  N/A

Experience:  

Essential:  

A minimum of five years of relevant experience with an advanced degree or seven years with a first level degree or eleven years with an equivalent or specialized training such as a paramedic, physician’s assistant, professional nursing or health and safety technician. Only candidates with recent hands-on pre-hospital or remote clinical experience with current valid registration will be considered.

Desirable:  

  • Knowledge and experience with operating procedures in hazardous chemical and biological environments (in particular, chemical warfare agents);
  • Experience in occupational health and safety matters (including radiation safety); 
  • Military service with knowledge of munitions;
  • Military or police service with experience in deployment to hostile environments;
  • Experience in the conduct of forensic investigations. 
  • Experience in peacekeeping in conflict zones or NRMs considered as an advantage.

 

Skills and Abilities (key competencies): 

  • Task oriented focus.
  • Good communication skills (especially factually oriented).
  • Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
  • Ability to adapt and develop to evolving circumstances and specialised situations.
  • Aligns work with a broader team/organisational goals.
  • Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
  • Possesses conflict management skills and ability to enhance the effectiveness of a team.
  • Able to work in diverse environment and travel frequently.
  • Possesses good computer skills.

 

Desirable: Leadership, Managerial and Negotiation expertise

 

Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Talent Acquisition Assistant (GS-4)

PRINCIPAL FUNCTIONS

The Human Resources Branch provides service excellence to senior managers and staff in relation to Human Resources Management, policy and staff administration. The branch provides and sustains a quality human resource and workforce management framework to ensure the Secretariat can fulfil its strategic and operational objectives efficiently and effectively.

This is achieved through human resources support in workforce planning and recruitment of personnel, in integrated support to managers and staff members in relation to performance management, conflict and dispute resolution, and grievances and disciplinary cases and by administering the terms and conditions of appointments of the Secretariat’s workforce.

 

This post is responsible for the provision of a high quality administrative Talent Acquisition support services provided by the Talent Acquisition, under the Talent Management section within the Human Resources Branch.  

 

Under the supervision of the Head, Talent Acquisition (HTA) the following responsibilities will be undertaken by the post holder.

 

Recruitment and Selection (administrative)

Administratively support the recruitment processes in assigned areas of responsibility in accordance with and following the applicable legal framework of the OPCW and its associated Administrative Directives and current practices, to ensure a professional and smooth recruitment process from beginning to end for candidates, post owners and staff, this includes but is not limited to:

1. Maintain regular contact with post owners and confirm vacancies that need to be recruited to, as established by the HTA in the annual HRB recruitment plan set at the beginning of the year.

2. Provide current Job Descriptions (JD’s) or templates to the post owners to enable them to review these or to develop new JD’s for posts to be recruited to and ensure that all the criteria are met following established guidelines.

3. Facilitate the electronic approval of the publication, including drafting Vacancy Announcements in accordance with established practices and templates, based upon the applicable Job Description (JD), and in accordance with the provisions of the relevant AD on Recruitment & Selection propose a Selection Recommendation Panel to HTA and for approval by the DG or DDG as appropriate.

4. Conduct pre-screening of candidates against the minimum educational criteria and relevant work experience as stipulated in the JD to establish the long list for review by the Selection Recommendation Panel against the requirement of the post.

5. Administratively support the Panel through the process of the initial shortlisting of candidates, setting up and facilitating pre-recorded video interviews, administering the written tests, administering the shortlisting for interviews, and schedule the interviews.

6. Liaise with applicants and candidates throughout the recruitment and selection process and provide them with relevant information as appropriate

7. Completion of the interview process by preparing the necessary paperwork – including the interview assessments based upon the HR Representatives notes, and templated memorandum for the panel and the HTA to sign off for submission to the Appointing Official.

8. Following notification of the decision inform the candidates as appropriate.

9. Issue all correspondence using standard templates, including offer letters, emails.

10. Run standard template reports from the HRB reporting tools.

11. Maintain all necessary files either electronic or in paper format recording the recruitment processes undertaken within the OPCW.

12. As needed, in accordance with established practice and with the Administrative Directive on Recruitment and Selection, represent the Head, HRB as the HR Representative on a Selection Recommendation Panel for posts at the GS-4 Grade level or below.

13. Facilitate the initial steps of the coming on-board process of appointed candidates, by obtaining references, a medical clearance by the Health and Safety Branch, and a completed Background Check carried out by an external partner. 

 

Sourcing

Under the direct supervision of the Head, Talent Acquisition, sourcing responsibilities will include using various channels to look for potential candidates, contacting passive candidates and building talent pipelines for future hiring needs, this includes but is not limited to:

1. Partnering with recruiters and post owners to formulate effective sourcing strategies based upon the overall OPCW Sourcing guidelines and strategy.

2. Create social media content/campaigns for our outreach and sourcing efforts.  

3. Liaise with the Public Affairs Branch on the publication of social media content for our sourcing efforts.

4. Under the direction of the HTA, source top talent using recruiting tools and job boards.

5. Together with Public Affairs Branch, create inspiring content based upon agreed guidelines for our paid recruiting channels and manage them to ensure full effectiveness.

6. Research and propose to the HTA new channels and trends to attract top talent for consideration by the Head HRB.

7. Keep up to date on new industry trends in relation to sourcing, and – if needed - propose to the HTA for their consideration and further evaluation new solutions to the HTA to ensure relevance of the OPCW’s sourcing approach.

8. Monitor trends and developments in sourcing tools and technologies and utilise social media for sourcing and other marketing forums to drive traffic to our website.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  High school diploma or equivalent diploma of higher secondary education.

 

Experience:  

Essential:  

  • At least three years of related experience, with one year in the area of talent acquisition/recruitment;
  • Demonstrated experience in an administrative role;
  • Experience with major job boards, and recruiting tools such as LinkedIn Recruiter; 
  • Hands-on experience with sourcing techniques (e.g. recruiting on social platforms and crafting Boolean search strings);
  • Experience with drafting social media campaigns to connect with potential applicants; 
  • Demonstrated experience in a customer-servicing role.

 

Desirable: Previous work experience within an international organisation would be an asset.

 

Skills and Abilities (key competencies):

  • Basic problem solving skills;

  • Effective time-management abilities;

  • Flexibility and ability to work steadily with several ongoing tasks;

  • Very detail orientated;

  • Tact, accuracy and discretion;

  • Work independently following established rules and procedures;

  • Solid verbal and written communication skills;

  • Proven customer-service orientation, with a supportive communication style;

  • Focus on collaborative team work within a supportive environment;

  • Good interpersonal skills, and the proven ability to work harmoniously in a   multi-cultural environment;

  •  Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets, databases as well as a working knowledge of an ERP or related HR systems.

     

    Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable

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Head, Implementation Support (P-5)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

  1. Plans, manages, and controls the work programme and priorities of the Branch.  This includes performance management of staff members to ensure the quality of delivery of programme and individual objectives; plans, reviews and advises to the Director, ICA on the Branch’s budget to ensure maximum fiscal responsibility and efficacy; ensures the effective and timely implementation of capacity-building projects and activities relating to Article VII of the CWC, through effective project management and impact assessments; and acts in place of the Director of the Division, as delegated, to ensure proper financial and project management of divisional resources and programmes.  Ensures accurate and timely reporting to donors (both Member States and other organisations) on projects funded through voluntary contributions. 
  2. Proposes specific standards for the selection and development of suitable projects for the Branch and plans and supervises the development and implementation of such programs aimed at assisting National Authorities of Member States in their work, including providing effective training for National Authority personnel; develops implementation tools such as databases, software or information packages; and plans and organises different types of workshops (with regional or thematic orientation) and other types of exchanges between National Authorities, and between them and OPCW (such as networks, bilateral exchanges and visits including on-site assistance by OPCW). 
  3. Under delegated authority of the Director, International Cooperation and Assistance Division plans and supervises the implementation of the relevant decisions of the Conference of States Parties ; development of and providing guidance on the program content, supervising the logistical, financial and substantive preparations, directing and participating in the screening of applicants, supervising the actual program implementation and assessing its effectiveness. 
  4. Identifies implementation support needs of States Parties, and plans and supervises the delivery of programmes either directly by OPCW or in conjunction with State Parties that offer assistance.  Also proposes and develops the concept of an integrated and results-based approach towards implementation support programmes and on that basis develops or contributes to policy guidance for Member States.  
  5. Interacts and develops partnerships with other international organisations with similar objectives to those of OPCW to develop mutually beneficial programmes. 
  6. Makes recommendations to ensure efficient and effective work procedures, improve or streamline operations, and/or meet goals and objectives. Plans and prepares to meet wide range of changing priorities.
  7. Directs, and evaluates the work of the branch and direct reports in accomplishing assigned goals and objectives. Sets and evaluates overall performance objectives and accountable for overall performance of the branch staff.        Responsible for the overall work product and quality of the branch. Motivates and sets work example for staff. Provides advice, counsel, and relevant know-how, together with ongoing personal support and encouragement to staff of the branch with the aim of developing the branch into a high performing team;
  8. Managing the staff of the Branch to ensure:

-the branch is correctly staffed and able to complete the planned programme of work;

-appropriate direction and guidance and holds staff accountable;

-cohesive team work, and

-necessary skills development and training in order to carry out the assigned tasks and provide staff development.

  1. Other duties as required.

 

RECRUITING PROFILE:  

 

Education (Qualifications): 

Essential:  An advanced or first level University degree in law, public administration, political science, business management, or other relevant social science disciplines.

 

Experience: 

Essential:  A minimum of 10 years of experience (or a minimum of 12 years with a first level degree) in programme management, research, and public administration; Experience in capacity-building programs with national governments within an international context.  Experience in managing and leading a multi-cultural team at an international level. Experience in disarmament and/or international security fields a strong asset.   

Desirable: Prior experience in an international organisation or working within a treaty implementation program.

Skills and Abilities (key competencies):

1. Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills;

2. Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions;

3. Demonstrated experience developing capacity-building and other training programs, and in mobilising resources and collaboration from donor states for such development programs;

4. Demonstrated leadership and management skills, including ability to think strategically and achieve results; 

5. Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 

6. Solid information technology skills including proficiency in Microsoft desktop packages; 

7. Knowledge of Results-Based Budgeting (RBB) and strong budgetary management experience;

8. Ability to ensure an effective work structure and environments to maximise productivity and achieve Section goals; 

9. Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;

10. Proven ability in managing people and establishing and maintaining effective working relationships with and among people of different national and cultural backgrounds.

Language Requirements:  

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) 

» Find out more

Head, Language Services (P-5)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

  1. Direct, co-ordinate and control the Organisation’s language services (editing, translation, interpretation, and directly supporting services, including those provided in relation to OPCW Confidential Material), as well as the document issuance and dissemination services in languages other than English, through direct and indirect supervision, coordination of the diverse units of the Branch, and establishment of operative guidelines. (40%)
  2. Take managerial and administrative action for the staffing and efficient functioning of the Branch, specifically through the selection, assignment, training, supervision, performance assessment and career development of staff, as well as through the preparation and justification of the Branch’s budgetary provisions and the effective and efficient use of allocated resources. (20%)
  3. Monitor, through the Senior Linguists, the work of the language sections on a regular basis; and on an ongoing basis, through the Reference Assistant, the timely progress of all editing and translation work assigned to the Branch, ensuring in all cases, where appropriate, the maintenance of Confidentiality. (20%)
  4. Advise other officers of the Secretariat as well as Members of Delegations on language practice; prepare documentation reports and correspondence on language and documentation policies and practice, and participate in meetings, both at headquarters and internationally, where these are discussed. (15%)
  5. Substitute the Director of the Secretariat for the Policy-Making Organs, providing adequate advice and support to the Secretariat staff as well as Members of the Delegations on his or her behalf, as required during his or her absences, on all matters under the Director’s purview. (5%)

 

RECRUITING PROFILE:  

 

Education (Qualifications): 

Essential:  Advanced or bachelors university degree or equivalent qualification in languages (translation and interpretation) from an institution of equivalent status.

 Experience: 

Essential:  A minimum of 10 years of translation and interpretation experience (and 12 years with a First Level Degree), preferably within the United Nations system, 5 years of which should be leading and directing a multiple-language team.

 

Skills and Abilities (key competencies):

-Proven experience in translating and interpreting politically sensitive and highly specialised technical subjects;

-An understanding of international affairs. Thorough knowledge of the Chemical Weapons Convention is desirable, and a knowledge of related disarmament and technical issues is essential;

-Knowledge of operating procedures of an international organization based on application of its Rules of Procedure and/or other statutory documents;

-Computer literacy, including knowledge and ability to work with Windows-compatible word processing equipment;

-Proven ability to work effectively to meet deadlines while leading a team;

-Proven ability to set up ad-hoc language teams to provide linguistic services for events held both at and outside headquarters;

-Good interpersonal skills and ability to work harmoniously in a multi-cultural environment;

-Ability to plan and organise;

-Proven capacity to assist staff in their career development;

-Initiative and problem-solving skills; and

-Tact, accuracy and respect for confidentiality.

 

Language Requirements:  

A fluent knowledge of English, which must be a working language, and a solid working knowledge of at least two of the other official languages (Arabic, Chinese, French, Russian, and Spanish).

» Find out more

Legal Officer (P-2)

 

PRINCIPAL FUNCTIONS

Based within the Office of the Legal Advisor working with an effective team, providing a full range of legal services, this position will work across the Technical Secretariat, with external partners and Member States and will be expected to deliver results to the highest levels within the Organisation including the Office of the Director-General.

Under the supervision of the Legal Adviser, Principal Legal Officer, Senior Legal Officer and/or Legal Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Legal Officer is responsible for the following;

1. Legal aspects of the CWC:

  • Assists in the drafting of legal opinions on the interpretation and implementation of the Convention provisions and related decisions adopted by the policy-making organs;
  • Represents LAO in OPCW training courses or lectures to the public, delivering presentations on legal aspects of the CWC. 

 

2. International agreements concluded by the Organisation: 

  • Assists in the drafting, review, interpretation, and negotiation of international agreements, in particular bilateral agreements with States Parties such as voluntary contribution agreements and agreements concerning the Privileges and Immunities of the Organisation entered into pursuant to Article VIII of the CWC, including the Organisation’s Headquarters Agreement with the Kingdom of the Netherlands;
  •  As Registrar of International Agreements, maintains and updates the International Agreements Registry in accordance with the Organisation’s procedures, including the relevant provisions of AD/ADM/08/Rev.1.

 

3. Contracts: Commercial and service matters:

  • Reviews contracts for the purchase of goods and/or services to be concluded between OPCW and its vendors (for example, insurance policies, license agreements, maintenance contracts, lease agreements).

 

4. Administrative law of the Organisation:

  • Drafts legal memoranda and legal opinions on personnel issues, including interpretation of the Staff Rules and Regulations and other internal legislation of the OPCW; and assists in preparing legal advice on cases in the internal justice system and before the ILOAT;
  • Provides legal advice in relation to the confidentiality regime of the OPCW;
  • Reviews draft administrative directives (ADM, FIN, or PER), information circulars, and other internal legislative instruments. 

 

5. General:

  • Conducts research and provides general legal advice as necessary on diverse legal issues;
  • Assists in updating the Organisation’s country profiles (i.e., backgrounders) with the relevant legal input;
  • Represents the Legal Adviser, and/or serves as a member upon appointment by the Director-General, on various internal advisory bodies, such as the Joint Disciplinary Committee, the Committee on Contracts, and the Advisory Board on Compensation Claims; and provides, as requested, legal advice to such bodies;

 

6. PERFORM OTHER DUTIES AS REQUIRED.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential: 

  • Advanced University degree in Law. A first level university degree in law in combination with qualifying experience may be accepted in lieu of the advanced university degree. 

 

Experience:  

Essential: 

  • At least two years of  progressively responsible experience in the practice of law in an international organisation, government department, law firm, or similar environment – with a focus on international, disarmament, administrative, and/or commercial legal matters. A first university degree in Law with four years of progressively responsible experience focusing on the above mentioned areas may be considered in lieu of the advanced university degree.

Desirable:

  • Experience in the UN Common System or in the OPCW providing in-house counsel services

 

Skills and Abilities (key competencies): 

  • Excellent communication skills – both written and oral; and good negotiation skills;
  • Excellent legal drafting skills;
  • Strong analytical skills and proficiency in legal research;
  • Strong planning and organisational skills and ability to work under pressure of time and urgent deadlines; 
  • Flexibility and problem solving skills;
  • Discretion, tact, accuracy, and ability to work as a team with other colleagues;
  • Good computer skills;
  • Cultural sensitivity and ability to work in a multi-cultural environment.

 

Language Requirements:

Fluency in English is essential, and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

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Head, Political Affairs and Protocol (P-5)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Under the Supervision of the Director, External Relations, the incumbent is responsible for:

1.    To support and advise the Director-General, the Deputy Director-General and other senior OPCW officers through Director, External Relations in their interaction with representatives of States Parties and States not party, international organisations and other stakeholders on political messaging, policy coordination, including with preparation of policy speeches, statements or correspondence for the Senior Management;

2.    To promote the universality of  the Chemical Weapons Convention (CWC)  and to enhance participation in OPCW activities;

3.    To maintain strategic issue and country files for identifying major trends in international relations and analyse their impact on disarmament, international security and the Chemical Weapons Convention in particular;

4.    To develop and maintain productive relations and cooperation with States Parties, UN, other international organisations and stakeholders;

5.    To promote support for the goals of the CWC and bring awareness about the work of the OPCW and its relevance to international security;

6.    To follow the positions taken by individual States Parties or group of States Parties on policy matters and be able to provide analysis;

7.    To provide protocol services to the OPCW;

8.    To maintain directories and contact database of the OPCW and act as the depository of credentials of the Permanent Representatives to the OPCW and Representatives to the Policy Making Organs of the OPCW;

9.    To ensure the full implementation of the Headquarters Agreement with the host country and the entitled privileges and immunities granted to the OPCW and its staff members;

10. Coordinate the preparation of briefing material, background information, speaking notes and statements for the Director-General, Deputy Director-General and other senior OPCW officials, including opening statements at the sessions and meetings of the Executive Council, the Conference of the States Parties, and the Review Conference;

11. Develop strategies and projects aimed at promoting universality and awareness of the Convention in collaboration with other parts of the Secretariat, including senior management as well as with interested Member States;

12. Represent OPCW activities as required in meetings of other international organisations, and in other external meetings;

13. Conduct research in areas which are of direct relevance to the Convention and its implementation, including in such areas as arms control theory, developments in other arms control and disarmament treaties/organisations, regional and global security;

14. Ensures smooth functioning of the Branch and guides the work of the branch in accomplishing assigned goals and objectives and their execution for the effective and optimal engagement by the Senior Management with visiting dignitaries;

15. Act as the spokesperson in spokesperson’s absence or as required;

16. As branch head, provides the necessary management of staff within the branch, ensuring that all staff function to their potential and achieve objectives set for both individual staff and the team as a whole.

17. Completion of all necessary elements of the OPCW performance management process to time and the required standards;

18. Coach and develop and motivate staff on an ongoing basis providing feedback and opportunities to develop;

19. To provide opportunities for staff to innovate and develop the service provided by the Finance branch;

20. To manage attendance of staff to achieve optimal results;

21. Perform other duties as required.

 

RECRUITING PROFILE:  

Education (Qualifications): 

Essential:  An advanced degree in Political Science, International Relations, Business Administration or related area. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced degree.

Experience: 

Essential:  At least 10 years of relevant and progressively responsible experience in government, international organisations or inter-governmental agencies.

 Skills and Abilities (key competencies):

1.    Strong writing skills;

2.    Ability to articulate complex ideas;

3.    An in-depth understanding of the challenges, opportunities and limitations of multilateral diplomacy     especially in the area of disarmament and non-proliferation;

4.    Proven record of building and managing teams and  creating an enabling work environment, including ability  to effectively supervise, mentor, train, develop and evaluate staff;

5.    Excellent and proven planning, organisational, coordination, negotiation and problem solving skills;

6.    Strong analytical and conceptual skills;

7.    Excellent interpersonal, presentation and communication skills;

8.    Flexibility and ability to work under pressure;

9.    Computer literacy (MS Office software applications);

10. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

 

Language Requirements:  

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) 

 

 

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Associate Programme and Budget Officer (P-1)

ASSOCIATE PROGRAMME AND BUDGET OFFICER P-1

COMPLETE OUTLINE

 PRINCIPAL FUNCTIONS

Under the guidance and direction of the Senior Programme and Budget Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Associate Programme and Budget Officer performs the following duties:

  • Assists with the oversight of voluntary contributions and provides with the Senior Programme and Budget officer holistic, cross-cutting advice to Programme Managers and programme staff on voluntary contribution issues, including funding options;
  • Advises and assists Programme Managers in the formulation of project proposals, including budgets;
  • Conducts with the Senior Programme and Budget officer funding negotiations and prepares (standard) agreements with donors, working closely with relevant external and internal stakeholders, including LAO;
  • Organises meetings with the responsible Programme Managers and staff to schedule and plan the implementation of projects funded by extra-budgetary contributions;
  • Working closely with the Accounts and Reporting Section and Treasury to monitor the receipt of voluntary contributions to ensure consistency with donor agreements;
  • Assures the timely and sufficient release of budgetary allotments related to voluntary contributions;
  • Monitors the status of implementation of the projects and issue voluntary contribution (Trust Fund) financial status reports to Programme Managers and senior management for the purposes of management decision-making;
  • Reports on time any deviations from the implementation plan to the Senior Programme and Budget officer and to relevant Programme Managers and donors;
  • Maintains the archive for project and budget related documents covering voluntary contributions;
  • Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management, in accordance with reporting deadlines;
  • Performs any other duties, as requested by the Senior Programme and Budget Officer.

 

 

RECRUITING PROFILE 

Education (Qualifications):

Essential: 

  • An advanced degree; or a first level university degree with qualifying experience (minimum 2 years)  in Business Administration, Finance, Management, Public Administration or related area; equivalent specialised training combined with 6 years practical experience may also be considered in lieu of a first degree;
  • Practical knowledge of the principles of programme and budget planning and management, and proven experience developing programme and extra-budgetary project plans and proposals; 
  • Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards.

 

Desirable: Knowledge of internal control frameworks.

 

Experience:  

Essential: 

  • Progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment. 
  • Experience in  programme and project planning, notably related to extra-budgetary resource management;

 

Desirable:  

  • Experience in the use of computerised accounting and ERP systems would be an advantage;
  • Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.

 

Skills and Abilities:

  • Ability to draft project proposal and programme plans;
  • Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach; 
  • Proven planning, organisational, coordination, negotiation and problem-solving skills;
  • Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; 
  • Ability to develop and implement policies and procedures related to extra-budgetary resources;
  • Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel; 
  • Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
  • Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds. 

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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Senior Project Assistant (GS-5)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Reporting to the OSP Director and/or OSP Officers and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Project Assistant performs the following duties; 

RESPONSIBILITIES

Under the supervision of the OSP Director the post holder will:

 

Provides administrative assistance to the OSP in the implementation of its projects and activities

 

- Assists in the overall implementation of OSP programmes and activities on schedule;

- Drafts official communication and correspondence for the organization of OSP projects and activities;

- Maintains files and office records of OSP programmes and activities;

- Develops and keeps up-to-date a data base for tracking and evaluation of projects;

- Assists in the preparation of presentations;

- Raises requisitions for the acquisition of goods and services for programmes as needed;

- Liaises with the relevant internal branches/unit and external stakeholders for the implementation of OSP projects and activities.

 

Assists the SAB and ABEO in the organization and conduct of meetings and workshops and other subsidiary bodies, as required

 

- Prepares travel and MFA-related/visa arrangements for SAB and ABEO members and participants of meetings and workshops as needed;

- Drafts letters and official communications on behalf of the Secretaries to the SAB and to the ABEO and the Chairs to the SAB and of the ABEO, and regular correspondence related to SAB and ABEO meetings and workshops;

- Provides logistical support to the Secretaries to the SAB and to the ABEO and to SAB and ABEO members during the preparations and conduct of meeting and workshops;

- Assists the preparation and issuance of documents for SAB and ABEO meetings (background material, invitations, agendas and informative material);

- Obligates budget for SAB and ABEO activities, reviews and makes budget revisions as needed and track expenditures of SAB and ABEO activities and other subsidiary bodies and working groups;

- Makes payments (e.g. DSA, TE, travel) to SAB and ABEO members, invited experts and external suppliers (e.g. conference services, equipment, hotel) during relevant meetings and workshops;

- Prepares financial reports, conciliates invoices and financial documentation of SAB and ABEO and other OSP activities and follows up financial clearance;

- Liaises with host co-organisers and external suppliers for the provision of goods and services (e.g. conference venue, catering, equipment) for SAB and ABEO meetings and workshops in headquarters and abroad;

- Monitors expenditure of SAB and ABEO budget and Trust Funds;

- Gathers documentation and information needed for the issuance of official documentation for newly appointed SAB and ABEO members (e.g. MFA cards);

- Liaises with internal branches/units for the organisation of SAB and ABEO activities (e.g. FIN. PVB, BUD, visa, TU, PMO, etc.).

- Provides in room meeting support for SAB, ABEO and related meetings as necessary.

- Provides equivalent support to other subsidiary bodies and working groups as necessary.

 

Assists OSP Director and OSP Officers in maintaining contacts with outside organisations and subsidiary bodies (e.g. Scientific Advisory Board, Advisory Board on Education and Outreach and various open-ended and temporary working groups facilitated by the OSP)

 

- Drafts and formats official documents and correspondence in accordance with the correspondence manual;

- Reviews written correspondence, forms, documents for completeness and prepares final version for signature or transmission;

- Provides the OSP Director with background information concerning relevant documents including Executive Council documents prior to EC Sessions and meetings;

- Assists OSP Director and OSP Officers in the preparation of presentations;

- Makes arrangements in headquarters for the reservation of conference rooms and other facilities (e.g. catering, equipment) for OSP meetings with external stakeholders;

- Edits, formats and processes in cooperation with PMO official TS documents for publication in the external server for States Parties;

- Liaises with external interlocutors for the coordination and following-up of implementation of agreements (e.g. National Authorities, Permanent Representations, etc.).

 

Manages OSP Office

Tracks, maintains and co-ordinates the official business schedule for OSP;

  1. Assists with arrangement of training and business trips;
  2. Follows-up incoming correspondence which requires action;
  3. Follows-up outgoing correspondence which requires signatures of other branches involved.

Supports updating the OSP website; and

Performs any other duties, as assigned.

         

RECRUITING PROFILE 

Education (Qualifications):

  • Essential: High School Diploma or equivalent Diploma of higher Secondary Education.

 

  • Desirable: Training and experience of project management and implementation.

 

Experience:  

Essential:

  • Minimum of four years of progressively responsible and related experience;
  • Previous administrative experience within an international organisation would be a strong asset.

 

Skills and Abilities (Key competencies)

  • Proven ability in organising and coordinating international meetings and workshops;
  • Significant skills in computer literacy: MS Office, Spreadsheets programs, Presentations; 
  • Excellent communication (spoken and written) skills, including ability to draft meeting minutes;
  • Personal qualities should include tact, discretion, accuracy and the ability to work harmoniously in a multi-cultural environment;
  • Strong analytical and problem solving skills;
  • Strong planning and organisational skills;
  • Ability to work independently with minimal supervision.

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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Head, Office of Confidentiality and Security (P-5)

Complete Job Outline

Principal Functions

Under the supervision of the Director-General through the Chief of Cabinet and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Office of Confidentiality and Security is responsible for the following duties:

  1. Acts as the Organisation's Principal Security Advisor (PSA) with direct access and accountability to the Director-General. Acts as the Organisation's Principal Investigative Officer (PIO) for security and disciplinary matters and is the Organisation's Chief Fire Officer (CFO). Acts as the Organisation's security advisor.
  2. Develops and manages the implementation of the confidentiality and security framework within which the organisation operates in accordance with the Confidentiality Annex to the Chemical Weapons Convention (CWC), the OPCW Policy on Confidentiality (OPOC), the OPCW's Manual of Confidentiality Procedure (MCP), Standard Operating Instructions (SOPs), Working Instructions (WIs) and appropriate applicable international security standards.
  3. Manages the Operations Security Section (OSS) and the Confidentiality and Information Security Section (CISS) of the OCS.
  4. Prepares and implements management plans for the OCS. Ensures that priorities within each section are reflected in the plans and that work is carried out accordingly.
  5. Evaluates and supervises the performance of the OCS Sections and Section Heads.
  6. Oversees the preparation of job descriptions and Vacancy Notices for new posts within the OCS, ensuring competent OCS staff members are provided for interviews of candidates for jobs within the OCS.
  7. Co-ordinates preparation of, adopts and supervises implementation of plans to ensure the confidentiality and integrity of the data/information held by the OPCW, both classified and unclassified, in electronic and hard-copy format.
  8. Prepares and oversees the implementation of Security Operating Procedures (SOPs) and Working Instructions (WIs) to ensure the confidentiality, integrity, reliability and availability of confidential and unclassified OPCW data.
  9. Devises working mechanisms to maintain/improve the efficiency and effectiveness of the OPCW confidentiality regime whenever new technologies allow/require or new working methods/procedures are devised by the Secretariat. Drafts related amendments to the Confidentiality Policy and MCP to ensure the confidentiality, integrity and availability of confidential OPCW data.
  10. Directs development of technical and procedural methods to ensure the confidentiality, integrity and availability of confidential OPCW data.
  11. Supervises and implements the operational protective security regime of the OPCW Headquarters and OPCW Laboratory at Rijswijk.
  12. Advises the Office of the Director-General on all security related issues with regard to the ongoing ChemTech Centre project and its implementation, seats on relevant internal bodies and liaises with relevant internal and external stakeholders as appropriate.
  13. Ensures that the OCS provides the Organisation with robust investigative, confidentiality and information security capabilities for contingency operations and special missions in both the support and deployed roles as necessary. This may include deployment on missions and contingency operations as required.
  14. Ensures that the OCS provides the Organisation with geo-spatial and geo-information capabilities to support contingency operations and special missions.
  15. Acts as the OPCW Security Focal Point (SFP) for contingency operations and special missions.
  16. Supervises the implementation of security training and awareness programmes in Confidentiality and Security for the Secretariat's staff, travel security and fire safety.
  17. Represents the OPCW Secretariat in all external, security-related forums and acts as liaison with all United Nations (UN) and host-nation security agencies in order to better provide for the security and safety of OPCW staff in The Hague, whilst on missions and whilst travelling on official business on behalf of the Organisation. Serves as the UN Security Focal Point (SFP) for the OPCW and as a member of the UN Security Management Team (SMT) for The Netherlands within the United Nations Security Management System.
  18. Represents the OPCW on the UN Inter-Agency Security Management Network (IASMN) and the Netherlands International Security Forum (NISF).
  19. Liaises regularly with relevant host-nation security/intelligence agencies as well as national/local police on all matters affecting the security of the OPCW and its staff/operations.
  20. Liaises regularly with security directors of other International Organisations based in The Hague and the Netherlands and liaises regularly with the Central Security Coordinator (CSC) of the International Atomic Energy Authority (IAEA).
  21. Prepares data and recommendations for the budget of the OCS.
  22. Ensures that OCS has the resources necessary to complete its mission.
  23. Assesses from Budget Status Reports the current underspend/overspend of the Office and takes corrective action as necessary.
  24. Requests and justifies budget obligations for new posts and all security-related projects/initiatives.
  25. Oversees the preparation of event-specific plans and related budget requirements for the execution of special tasks: VIP Visits, Executive Council Meetings and the Conference of the States Parties.
  26. Acts as the Head of secretarial support to the Confidentiality Commission (CC) acting as the Secretariat's primary point of contact for the Confidentiality Commission.
  27. Ensures proper administrative and secretarial support for the Commission as required.

Knowledge and Experience

Education

Essential

Advanced university degree (masters or equivalent) in Corporate Security Management, Security Risk Management, Policing and Security Management, Information Security or Business Administration with specialisation in security matters. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 16 years) may be accepted in lieu of a university degree.

Desirable

  • Completion of a military senior service command and staff college or police academy or equivalent
  • ASIS certification (or equivalent) and/or membership of a national security institute

Experience

Essential

  • Minimum of 10 years of progressively responsible and recent related managerial experience in the security profession, routinely dealing with security/confidentiality/CIS Security issues, preferably in an international or governmental organisation.
  • Significant experience supervising all aspects of security operations.
  • Substantial experience in the implementation and supervision of confidentiality/security policies.
  • Personal experience with the conduct of security surveys/audits and risk management programmes.
  • Experience in the design, implementation and supervision of secure environments and information processing systems.
  • Extensive experience in a senior security management position of a UN agency/International Organisation may be considered in lieu.

Desirable

  • Personal experience in supervising the conduct of security, confidentiality, fraud and forensics investigations.
  • Personal experience of contingency operations and/or deployed security activities. Personal experience in supervising or implementing fire safety programmes.
  • Personal experience of managing financial budgets.

Skills and Abilities (key competencies)

  • Extensive knowledge of all aspects of operational, protective, electronic and information security management in the private or public sector.
  • Excellent communication and presentation skills, and the ability to draft, edit, and present documents and concepts in the English language.
  • Good conceptualisation, managerial and negotiation skills, coupled with tact, diplomacy and good judgement when dealing with a diverse group of staff members in a sensitive working environment and international/diplomatic community are essential.

Language

Fluency in English is essential and knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

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Senior Linguist (Arabic) (P-4)

COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

 

Under the supervision of the Director, PMO and Head, Language Services, the incumbent is responsible for:

 

1.    As the final authority for the specific official language in the OPCW, plan, organise, supervise and monitor interpretation, translation and revision work and terminology research within that language section including contractual translations. Allocate work to the section staff, assign staff to specific duties and control the quality and quantity of output;

2.    Formulate and develop guidelines governing the work of that language section;

3.    Revise and/or translate texts of highly sensitive political, confidential or technically complex nature, provide simultaneous and/or consecutive interpretation services;

4.    Advise on language matters to Secretariat staff and relevant delegations and make authoritative language determinations in that language; 

5.    Evaluate the performance of staff within the section and ensure the best use of their knowledge and experience. Recommend action on personnel, budgetary, procedural and other matters relevant to the efficient functioning of the section. Liaise with relevant OPCW units on the provision of linguistic services; 

6.    Strictly comply with the OPCW confidentiality regime and other relevant policy documents;

7.    Perform other duties as required.

 

RECRUITING PROFILE:  

 

Education (Qualifications): 

Essential:   You should have an advanced degree or equivalent qualification in a relevant language discipline (translation and interpretation) from a university or institution of equivalent status. A first level university degree in combination with qualifying experience (minimum 9 years) in the field of translation and interpretation may be accepted in lieu of the advanced university degree.

Experience: 

Essential:  Make sure you have at least 7 years (with an advanced university degree) or 9 years (with a first level university degree) of continuous translation and interpretation experience, preferably within the United Nations System.

 

Skills and Abilities (key competencies):

1.    Thorough knowledge of the Chemical Weapons Convention and related disarmament and technical issues as well as an understanding of international affairs is desirable;

2.    Effective management skills, with good planning and team building capacities;

3.    Tact and discretion, particularly the ability to work within a confidentiality regime and a diplomatic environment;

4.     Knowledge and ability to work with word processing equipment (Windows-compatible programmes);

5.     Knowledge and ability to translate and interpret highly specialised technical subjects.

 

Language Requirements:  

A perfect command of the specific official language, which must be a first working language. An excellent knowledge of English and one other language of the Organisation (Chinese, French, Russian, Spanish) is also required. Knowledge of additional languages is desirable.

 


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Procurement Officer (P-2)

COMPLETE OUTLINE

 

PRINCIPAL FUNCTIONS

Under the supervision of the Head of Procurement and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality the post holder will perform the following duties;

  • Plan and manage all contractual and procurement aspects of a procurement project; establish and maintain work programmes and schedules for contracts to be established.
  • Assist the Supervisor with checking “Requisitions” received from branches/divisions for completeness and compliance with OPCW Rules and Regulations and adequacy of the goods, services and related procurement and contract specifications. Seek clarification from and provide guidance to requestors in particular with regard to insufficient specifications. 
  • Preparation and distribution of solicitation (RFQs, ITBs and RFPs), coordinate requests for clarification and follow-up on the replies. 
  • Analyse and evaluate all commercial aspects of bids. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process.  Preparing commercial evaluations and recommending best value for money suppliers. Preparing submissions to the Committee on Contract. 
  • Draft, negotiate, and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers. Verify and sign contractual agreements in the absence of the Head Procurement and authenticate higher value contracts for subsequent signature by the appropriate senior management. Assist the Supervisor with consulting the Office of the Legal Advisor (LAO) for legal advice on contracts.
  • Assist the Supervisor with keeping the schedule of contract renewals including follow-up with branches. Liaise with Heads of Branches (HOB) and branch staff through written or oral advice on day-to-day procurement matters and procedures, and assist in the development of specifications for their procurement needs. Identify and provide recommendations to HOB(s) on ways of developing the optimum type of contract which best meets their requirements. 
  • Address budgetary and contractual discrepancies in collaboration with BFB officers, HOBs, and when judged necessary the Supervisor and/or LAO. Provide support to the Supervisor as required and bring to the attention of the Supervisor ways of improving the workflow and efficiency of the Unit.  
  • Represent the Procurement Office in cases which require contractual/procurement advice, in particular larger projects.
  • Keep abreast of new developments in the field of Procurement. Actively seek to improve programmes or services and take an interest in new ideas and new ways of doing things. 
  • Maintain templates and recommend to the Supervisor enhancements. Liaise with responsible officers within Information Services Branch (ISB) to adapt SharePoint to meet the needs for procurement. Secure overall proper recording and filing for reference purpose and audits. 
  • Deputise for the Supervisor and when necessary and act as Secretary to the Committee on Contracts during his/her absence. 
  • Performs other duties as required.

 

 

RECRUITING PROFILE 

Education (Qualifications):

Essential: Advanced university degree preferably in Accounting, Finance, Business Administration, Commerce, Law, Supply Chain Management or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 4 years) in these areas may be accepted in lieu of the advanced university degree. 

Desirable: University degree or qualification in Law.

Required Certification: Additional study or training or a recognised qualification in procurement is preferred.

 

Experience:  

Essential: At least 2 years of related experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers and drafting commercial contracts preferably within an International Organisation or Non-Governmental Organisation or national government.  Where only a first degree is held, at least 4 years’ experience as noted above is required.

Desirable: Experience in drafting commercial contracts.

 

Skills and Abilities: (key competencies):

  • Strong negotiation and persuasion skills;
  • Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;
  • Good working knowledge of contract law and expertise in the complex contract issues and in the context of UN policies and standards;
  • Good knowledge of sources of supply, market trends and pricing;
  • Sound judgement in applying expertise to resolve issues;
  • Ability to motivate and provide technical guidance to subordinates and new staff;
  • Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;
  • Very good communication (spoken and written) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;
  • Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;
  • Computer literacy including proficiency in MS Office and basic knowledge of SharePoint.

 

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Senior Industry Officer (P-4)

Complete Job Outline

Principal Functions

Reporting to the Head, Industry Verification Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, each Senior Industry Officer will have the following primary responsibilities, and one or more in a back-up capacity, as indicated in sections 2 and 3:

1. Executes short-term planning of allocated inspections under Article VI (Activities not Prohibited) of the Convention, supervises their execution and facilitates the production of Final Inspection Reports (FIRs) by the Inspection Teams (ITs) within the provisions of the OPCW Confidentiality Regime and the timelines of the Convention by:
  • Accessing all declarations and other documentation relevant to the inspection site using the SCN (Secure Critical Network) and/or hard copies from the Secure Archives;
  • Evaluating the declared information and deciding on whether the chemicals are scheduled, and thresholds are appropriate for inspection;
  • Deciding the requirement for number of inspectors for specific mission;
  • Reviewing the Draft Warning Order prepared by the Inspectorate, negotiating any changes necessary and recommending the Draft Warning Order to Head IVB;
  • Drafting of the Inspection Mandate on the SCN using the Mandates Workflow, arranging for translation as necessary, obtaining approval from VER Management; and submitting it for signature of the Director-General;
  • Briefing the IT on technical, treaty-related and policy issues in relation to the inspection, emphasizing special features of the plant site/facility and advising the IT in its preparation for the inspection;
  • Populate the Mission Folder with signed Inspection Mandate, declarations, previous inspection reports and other relevant documents and send it to the IT Leader;
  • Monitoring the on-site progress of the inspection through Situation Reports and telephone contact;
  • Guiding and advising the IT while on-site to meet its mandate and to resolve all problematic issues during the mission. Record and share the discussions with the IT;
  • Debriefing the IT upon its return to The Hague on technical, treaty-related and/or policy issues;
  • Advising on issues requiring further attention, uncertainties and/or possible violations of provisions of the Convention and guiding the IT in converting the Preliminary Findings Report into the FIR within the timelines of the Convention. This guidance is a quality assurance function that normalizes the conclusions of inspections against one another;
  • Deciding on which issues, if any, are to be brought to the attention of top management in relation to the inspection (memorandum to the Director-General);
  • Drafting the letter to the inspected State Party on the inspection. This supporting documentation, including the memorandum to the Director-General, is the "bottom line" assessment of the inspection in terms of technical, treaty compliance and policy issues, which includes recommendations for specific actions for the Director-General's consideration;
  • Obtaining approval from VER Management for the signed FIR and the supporting documentation according to the relevant SOP;
  • Reviewing the Risk Assessment for Schedule 1 facilities and Schedule 2 plant sites performed by the IT;
  • Communicating and meeting with the inspected State Party representatives to resolve issues requiring further attention (IRFA) and/or uncertainties arising from an inspection; making recommendations to management in relation to such issues;
  • Drafting closure correspondence for inspections not closed with the FIR (through the relevant SCN workflow), after the resolution of the IRFAs and taking into account the FIR, comments received from the inspected State Party and any amendments to declarations arising from the inspection findings;
  • Participating in Technical Visits to States Parties resulting from inspection activities;
  • Negotiating to conclude or update Facility Agreements with the States Parties;
  • Acting as Chief Technical Planning Officer when assigned in the case of challenge inspections at industrial facilities.
2. Support other Verification Branches as required:
  • Developing, supporting and implementing a consistent verification regime at chemical weapons production facilities (CWPF) and at chemical weapons destruction facilities (CWDF) in support to CDB when needed.
3. Supports Management of the Branch, the Division and the Secretariat by:
  • Making recommendations and advising Management on chemistry and industry-related technical issues on the basis of acquired expertise;
  • Making recommendations and advising Management on treaty compliance and/or policy matters to facilitate the political decision-taking process;
  • Creating and maintaining selected industry-related databases;
  • Selecting plant sites and facilities declared under Article VI of the Convention for the medium-term inspection plan and preparing and updating the schedule of inspections to be carried out at these sites;
  • Drafting Verification 's contribution to the Verification Implementation Reports and the Annual Budget;
  • Writing papers on industry-related and Convention-related subjects for briefing of or use by Management'
  • Advising and making recommendations to representatives of States Parties, Industry Associations, individual industrial companies and/or groups, NGOs and other outside organizations on industry-related and Convention-related subjects;
  • Developing SOPs, guidelines and other working procedures related to the activities of the Branch and Division'
  • Making recommendations on the implementation of the OPCW Confidentiality Regime on the basis of practical experience in working in the Security Critical Area.
  • Acting as Branch Head when designated to do so;
  • Serving on various Secretariat Committees and/or Councils;
  • Providing background information for consideration by the various Secretariat Management Committees and carrying out decisions taken by these Committees.
4. Supports the work of the Policy Making Organs (PMOs) of the OPCW by:
  • Advising and assisting the designated Facilitators of the Industry Cluster Consultations of the Executive Council on issues within their purview;
  • Attending Industry Cluster Consultations as Secretariat expert and acting as Secretary at such meetings;
  • Drafting Secretariat Notes, Non-Papers, Draft Decisions etc. relating to Article IV, V and VI issues for submission to the Executive Council;
  • Discussing issues relating to the work of the PMOs with Delegations and providing advice to the delegates;
  • Attending consultations on issues relating to the activities of the Scientific Advisory Board and drafting documents on these issues.
5. Represents the Secretariat in contacts with outside organisations and provides inputs to Secretariat training programs by:
  • Initiating and/or maintaining contact at working level with other designated organisations and groups;
  • Attending meetings, conferences, seminars etc. of other designated international organisations, actively participating by making appropriate presentations and reporting back on the proceedings of and issues arising from these events;
  • Developing training materials for industry inspector training, National Authority training, Regional and National Seminars, etc. and making presentations/teaching at such events;
  • Identifying and obtaining approval for attendance at outside training events and participating in such events.
6. International Duty Travel to be undertaken as per the requirement of the assignment.

7. Performs other duties as required.

Knowledge and Experience

Education

Essential

An advanced university degree in the fields of chemical engineering and/or organic chemistry, or a closely related field, from an accredited college or university. Qualifications in both chemical engineering and organic chemistry would be an asset. A relevant first level university degree in combination with qualifying experience (minimum nine years) may be accepted in lieu of the advanced university degree. Equivalent or specialized training in combination with at least thirteen years of relevant professional experience may be accepted in lieu of a university degree.

Desirable

An additional degree in business or management (MBA) would be an asset.

Experience

Essential

  • A minimum of 7 years relevant experience (preferably hands-on, practical in-plant experience) with operations in the chemical industry with advanced degree, 9 years relevant experience with first level degree, 13 years relevant experience with equivalent or specialized training. The experience should preferably involve:
    • -Industrial chemistry support for product development or chemical production; or
    • -Conduct of plant operations; or
    • -Chemical process design/development/optimisation; or
    • -Process safety activities, including quantitative risk assessment, hazard and operability studies, auditing, etc.; or
    • -R&D chemical development or R&D chemical process design in agrochemicals or pharmaceuticals; or
    • -Plant design or scale-up;

  • Experience in multiple types of chemical operations;
  • Experience with multiple chemical technologies;
  • Expertise in the use of MS Office packages (databases, spreadsheet, and word processing);
  • Experience working in a toxic environment while wearing personal protective equipment (PPE).

Desirable

  • International experience; 
  • Experience receiving or otherwise supporting Article VI inspections under the CWC.

Skills and Abilities (key competencies)

  • Excellent communication skills (verbal and written) including the ability to prepare reports;
  • Strong analytical and conceptual skills;
  • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
  • Demonstrable ability to work with the confines of a strict confidentiality regime.

Language

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

ERP Functional Specialist (Unit 4) (P-3)

Principal Functions

Under the Supervision of the Head, IS Business Applications, the incumbent is responsible for:

ERP solution - functional business processes support - 50%
  1. Perform functional /requirements analysis, feasibility studies and design for ERP solution based on Unit4 (e.g. human resources, payroll, Accounts Payable,  Accounts Receivable, General Ledger, Planner, Travel expenses, Asset management, procurement, etc.)
  2. Advise on business process improvements and solutions to address business needs in consultation with ERP process owners, consultants and third party vendors;
  3. Review enhancements proposed to the ERP solution and advise impact on existing business processes;
  4. Facilitate the testing of the ERP systems whenever fixes or upgrades are applied, ensuring that the end to end business process testing is successfully completed. Liaising with the application Support team to ensure that any errors arising during the testing a resolved and re-tested;
  5. Implement business process changes supported by the Change Management;
  6. Maintain the testing and training material related to the ERP systems, ensuring that the documentation is kept updated whenever changes are made to the ERP systems;
  7. Prototype solutions in the sandbox as part of continuous improvement.
ERP solution - Technical support and system Administration - 40 %
  1. Respond to support calls escalated from the service desk and operational areas related to OPCW ERP/Unit4 applications;
  2. Investigate and document functional and technical problems logged by business users via OPCW's incident management system;
  3. Interact with business users  Application Management services (AMS) team, solution providers and third party vendors to troubleshoot, resolve the reported and address system performance;
  4. Maintenance of up to date calls and problem records in the appropriate service management system and ensure a timely and efficient service;
  5. Monitor data consistency and integrity in the various interfaces with Unit4 and other applications. Provide measures to prevent/fix corruption of data supplied through these interfaces;
  6. Respond to change requests, this includes carrying out an initial impact assessment, making configuration changes and coordination of testing;
  7. Support the integration from other administrative applications to the new Unit4-ERP system, including the development of data transformation tools to facilitate the integration between these applications.
Reporting and Analytics - 10%
  1. Provide technical expertise and knowledge in reviewing specifications, building reports and defining processes around report solution within the Unit4 Business world and OPCW BI / Analytics platform.
  2. Knowledge and Experience

    Education

    Essential

    Advanced university degree in Computer Sciences, Management Information Systems, Finance, and Business Administration or related. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. Equivalent or specialised training in combination with minimum 11 years of qualifying experience may be accepted in lieu of a degree.

    Desirable

    Relative training in appropriate information technologies, database modelling, system design and application software.

    Certification

    Certification in a Project Management Methodology like Prince2 or PMBOK would be an asset.

    Experience

    Essential

    1. At least five years of related experience in the implementation of ERP solutions based on Unit4 (e.g. Human Resources, Payroll, Accounts Payable, Accounts Receivable, General Ledger, Planner, Travel expenses, Fixed Assets, Assets Management, Procurement, etc.);
    2. At least one full cycle implementation experience in Unit4 Business World ERP;

    3. Experience in managing application support service contracts.

    Skills and Abilities (key competencies)

    1. Knowledge of Unit4 Business World ERP applications including system administration;
    2. Knowledge of Unit4 Business World ERP customisation, integration, setups and reporting tools (e.g. Analyser, Balance Tables Enquiries, Browser Enquiries, Workflow, Intellagent, Excelerator, Postback, Batch Input Format (BIF), AG16 Query, Agresso Management Console, etc.);
    3. Knowledge of/experience in the administration of SaaS;
    4. Knowledge of leading Reporting / Business Intelligence is highly desirable;
    5. Experience in data migration and application integration tools is highly desirable;
    6. High level MS SQL skills is desirable;
    7. Ability to identify client’s needs and to propose appropriate solutions;
    8. Good communications skills and ability to analyse problems and react quickly in stress situations with minimum supervision;
    9. Ability to plan and organise;
    10. Problem-solving skills;
    11. Good inter-personal skills and ability to establish and maintain effective working relationships with people of different professional, national and cultural backgrounds;
    12. Looks at issues and/or opportunities from several points of view (customer, organization, supplier, producer, etc.);
    13. Out of the Box thinking, looks beyond common solutions and tried and tested methods, and welcomes new ideas.

    Language

    Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Associate Information Management Officer (P-2)

TERMS OF REFERENCE FOR JUNIOR PROFESSIONAL OFFICERS

 

The Junior Professional Officer (JPO) Programme:

 

JPO functional title:  Associate Information Management Officer (P-2)

 

 

The JPO Programme equips outstanding young leaders with the skills and experience required to advance the Organisation’s goals and objectives. As a pathway into the world of International Public Sector professional employment, the programme offers young professionals excellent exposure to a multilateral organisation while providing a valuable entry point into the International Professional Environment. During their appointments, JPOs benefit from the guidance of experienced OPCW staff members and are actively involved in supporting Divisions with the attainment and progress of projects and initiatives aimed towards the achievement of the OPCWs overall goals. Job Purpose: The Documents Registration and Archiving Section (DRA) of the Verification Division is working on a complete modernisation of information management regime for verification. In addition, it provides advice, guidance and assistance to other OPCW divisions/offices in broad areas of information management. The purpose of this job is to assist DRA and its stakeholders (in particular Administration Division) in the development and implementation of policies, procedures and systems which underpin information management processes in OPCW, including but not limited to the following specific areas: document and records management, archiving, intranet content management (web-site content and shared folders/spaces content), email management, evidence and case management as well as content management in general.

 

 

Information on the receiving Division/Office/Branch:

 

DRA is part of the Declarations Branch of the Verification Division. The Verification Division works towards achieving chemical disarmament and preventing the re-emergence of chemical weapons through participation in the planning and oversight of inspections at both military and chemical industry facilities. The Division also manages Declarations collected from State Parties while maintaining and strengthening the scientific capabilities of the Organisation, especially its laboratory component. The division also conducts Technical Assistance Visits at the request of States Parties. The Division is responsible for the day-to-day operation of OPCW’s verification regime. It is a key element of the Secretariat, using trustworthy and science-based information to implement all aspects of the Convention including decisions from the Policy Making Organs. It consists of four Branches, one of them being the Declarations Branch.

 

DRA provides information management (IM) support to the OPCW verification related activities (routine and non-routine) and all other activities that involve classified information, including:

  • Managing verification related information and other classified information in physical and digital format throughout its whole life-cycle from its collection (e.g. from SPs or internal clients) or creation (e.g. within OPCW), registration, filing, storage, distribution and management, until its ultimate disposal (i.e. archiving, destruction or transfer to third-parties).
  • Providing timely access to information according to the “need-to-know” principle and in respect of OPCW confidentiality regime.
  • Providing and managing external storage media for the purposes of temporary storage and transfer of information.
  • Providing support in processing declarations received from State Parties.
  • Providing unofficial translation services in Spanish and Arabic.
  • Maintaining the OPCW Secure Archives.
  • Managing quality documentation (QDOCs) that document and govern organisational rules and procedures, business processes and systems.
  • Providing advice and training related to the whole range of information management functions and activities to different clients across the organisation.
  • Continuous improvement and enhancement of OPCW information management regime taking into consideration changing requirements and circumstances, technological and organisational advancements as well as feedback and experience from different stakeholders. This includes development, management and implementation of IM programme, IM policies, procedures, tools and IT systems required to underpin them.
  • Contributing to various initiatives across the organisation, i.e. intranet content management, share folders and SharePoint site content management, email management, knowledge management, quality management, etc.

 

DRA manages an information management programme for verification and has a number of projects underway aiming to streamline its internal procedures and practices, enhance services provided to its internal and external clients, to enhance management of verification-related and classified information, and to facilitate related business processes. Highlighted projects:

 

  • Enterprise Content Management (ECM) System (multiyear, phased development and implementation approach) aimed to provide functionalities related to document, records and evidence management, archiving and case management as well as workflows and other information management features in order to enhance management of information and streamline business processes in different business areas.
  • Data Migration and Rehousing (multiyear, synchronised with the ECM System project) aimed at preparation of data and records for migration to the new ECM system.

 

JPO will be contributing to the projects that are part of the information management programme aiming at modernisation oft he information management regime for verification and OPCW in general.

 

Duties, Responsibilities and Output expectations:

 

Objective 1

  • Become familiar, on a high level, with the OPCW information management approach;
  • Review existing information management policies, procedures, practices and systems and how this is embedded in OPCW work processes;
  • Identify gaps and grey;
  • Propose solutions;

 

Objective 2

  • Become familiar with the OPCW Confidentiality Regime;
  • Review existing policies and how they are embedded in OPCW work processes, in particular in information management activities;
  • Identify gaps and grey areas in how the confidentiality regime is implemented for managing information;
  • Propose solutions;

 

Objective 3

  • Participate in the development and drafting of information management policies, procedures and guidelines for OPCW, covering the management of different types of (unstructured) content throughout its life-cycle and Including one or more of the following areas: document management, records management, archiving, evidence and case management, intranet content management, email management, usage and operation of systems dedicated to management of information, etc;
  • Participate in conceptualising new information management policies based on current priorities, by seeking solutions for identified gaps and issues that are based on best practices and standards in the area;
  • Reviewing existing and drafting new information management policies, procedures and guidelines.

 

Objective 4

  • Contribute to the analysis of different business areas from information management perspective, with the purpose of expanding the OPCW File Classification Scheme and Retention Schedule;
  • Analysis of specific business processes and systems that support them (business areas will be selected based on the needs and priorities at the time);
  • Analysis of related information management practices (including creation, collection, storage, distribution, access to, disposal of information) and identification of gaps, issues, needs and opportunities;
  • Proposing ways to organise and structure information collected or created in the course of specific business processes;
  • Proposing expansion of the existing OPCW File Classification Scheme and Retention Schedule;
  • Proposing improvements in managing information related to selected business processes.

 

Objective 5

  • Contribute to the implementation of different policies, procedures and systems in the area of information management;
  • Contribute to the planning for implementation of specific policies, procedures and systems;
  • Contribute to preparing and delivering the related training for different stakeholders o Contribute to the related testing (including user acceptance testing, issue testing, etc.);
  • Contribute to providing of user support for the relevant IT systems;
  • Contribute to analysing the efficiency and effectiveness of relevant IT systems and proposing optimisations and improvements.

 

 

The JPO will benefit from the following specific training and learning modalities/opportunities in the receiving office:

 

  • Learn about information management regime implemented in OPCW;
  • Learn about current developments and future plans in the area of information management in OPCW;
  • Learn about roles, responsibilities and functioning of OPCW in general;
  •  Getting experience in development of information management policies, procedures and systems.

 

RECRUITING PROFILE

 

Core Competencies:

Knowledge and experience in the area of information Management:

 

  • Knowledge of concepts, principles, systems and development trends in the area of information management;
  • Experience in designing, drafting and implementing information management policies, procedures and guidelines;
  • Experience in business analysis, business process management and designing of IT solutions in the area of information management;

 

 

Education: Master’s degree or equivalent Advanced Degree in a related field of expertise plus two years of relevant service or a first degree in a related field in combination with 4 years relevant experience;

 

Experience: 

  • A minimum of two years of work experience in information management or related field with an advanced university degree or 4 years with a first degree;
  • Excellent skills in drafting of highly structured documents, such as policies, procedures and guidelines;
  • Excellent communication and teamwork skills

 

Language Requirements: Working knowledge of English;

 

Other desirable education, languages and work experience:

 

  • Knowledge of Project Management methods and approaches

 

  • Knowledge and experience in workflow modeling

 

 

Skills and Abilities:

  • Excellent skills in drafting of highly structured documents, such as policies, procedures and guideline;
  • Excellent communication and teamwork skills;
  • Excellent analytical, problem-solving.

 

 

General requirements for candidates applying for JPO vacancies funded by the Republic of Korea:

  • Korean citizenship 
  • Proficiency in Korean and English language (Min iBT TOEFL score 107 or new TEPS score  of 452 or TEPS score of 800) 
  • Completed university degree advanced (master’s degree or equivalent) or bachelors, as per the vacancy announcement. 
  • Not older than 32 years of age as of 31st December of 2020. (Born after Jan. 1 1988) (The maximum age limit for those who served in the military will be extended accordingly)*
  • Male applicants shall have completed the Korean military service or be exempted from it.

* Age limit for male candidates who have completed military service:  

- Less than one year will be extended for one year;
- One year above and two years under will be extended for two years;  
- Two years or more will be extended for three years.

 

Documents to be submitted by candidates prior to being invited for an
interview
(Further participation in the formal recruitment process is contingent upon receipt of the necessary documents from candidates):

 

  • Korean Citizenship;

 

  • A copy of the university degree;

 

  • A certificate of English language proficiency. Applicants should submit a minimum of iBT TOEFL score of 107 / TEPS score of 800 or New TEPS of 452.

 

 

Only for low-income applicants:

A scanned copy of applicant’s certificate of National Basic Livelihood Security Recipients issued in Korean and its unofficial English translation

  • International Organisations will check the unofficial English translation, and MOFA will review the certificate issued in Korean.

 

» Find out more

Linguist (Chinese) (P-3)

Principal Functions

Under the Supervision of the Senior Linguist, the incumbent is responsible for:

Translation

  1. Translates (from English and one other official language into the Section’s language and from the Section’s language into English) official OPCW documents on political, technological, legal, financial, administrative and scientific subjects;
  2. Translates (from English and one other official language into Section’s language and from Section’s into English) confidential OPCW documents;
  3. Self-revises translated texts and revises translations prepared by free-lance and contractual translators, as required. 

Interpretation

  1. Provides simultaneous interpretation (from English into Section’s language and from the Section’s language into English) for sessions and meetings of the OPCW and its policy-making organs and subsidiary bodies. The work includes interpretation of politically sensitive and/or technically complex subjects;
  2. Provides consecutive interpretation (from English into the Section’s language and from the Section’s language into English) at bilateral negotiations and on official missions.

Terminology

  1. Undertakes terminological research necessary to solve problems of terminology and meaning, prepares glossaries, technical vocabularies and related technical tools and develops new terminology for use where terminological equivalents do not exist in the Section’s language; maintains and updates the terminological database.

Performs other related duties such as

  1. Participates in consultations with substantive units concerning manifest or possible inconsistencies or errors in the original text;
  2. Keeps abreast of politically sensitive and technically complex issues, developments and terminology;
  3. Strictly complies with the OPCW confidentiality regime and performs all relevant procedures; 
  4. Performs supervisory functions and participates in recruitment interviews for language staff as necessary in the absence of the Senior Linguist.

Knowledge and Experience

Education

Essential 

A degree or equivalent qualification, preferably in translation and interpretation, from a university or an institution of equivalent status.

Desirable

A knowledge of the Chemical Weapons Convention and related disarmament and technical issues, as well as an understanding of international affairs.

Experience

Essential

At least five years with an advanced degree (or seven with a first level degree) of continuous translation and interpretation experience, preferably within the United Nations system.

Skills and Abilities (key competencies)

  1. High level skill in translation (general, specialised, and technical subjects);
  2. Computer literacy, including knowledge and ability to work with Windows-compatible word-processing equipment;
  3. Ability to work effectively to meet deadlines as part of a team;
  4. Good interpersonal skills and ability to work harmoniously in a multicultural environment;
  5. Ability to plan and organise;
  6. Tact, accuracy, and respect for confidentiality;
  7. Ability to work independently or with minimal supervision in exceptional circumstances.

Language Requirements

  1. Perfect command of the Section language, both written and spoken, which must be a first language;
  2. An excellent knowledge of English and a sound knowledge of at least one other official language of the OPCW.
» Find out more

Staff Administration Assistant (GS-4)

Principal Functions

Under the Supervision of the Head, Staff Administration, the incumbent is responsible for:

  1. Administratively support the coming-on-board process for new staff members relating to their benefits and entitlements, and assist in streamlining services to new staff by processing coming-on-board travel, creating personnel files for new staff and preparing coming-on-board packages, including Letter of Appointment, Secrecy Agreement, and Oath;  
  2. Support the Senior Staff Administration Assistants with absence management, including the review of requests for Family Leave and Family Emergency Leave;
  3. Act as focal point for leave audits to be completed twice a year;
  4. Act as focal point for yearly dependency reviews to ensure and maintain up-to-date information from staff members relevant for their benefits and entitlements;
  5. Support the Senior Staff Administration Assistants with processing requests for Education Grants, Home Leave, and related travel;
  6. Act as focal point for the Internship Programme, including preparing internship packages, inducting new interns, answering queries of interns related to their internship package, and preparing separation documentation at the end of internships;
  7. Maintain personnel files; monitor and update HRB databases and systems, including the ERP system, to ensure accurate and up-to-date information; run standard reports from HRB reporting tools to support the administration of benefits and entitlements;
  8. Interact with other sections and staff within and outside of HRB to ensure high quality, seamless HR services to all stakeholders;
  9. Carry out other tasks as deemed appropriate for the post.

Knowledge and Experience

Education

Essential 

High school diploma or equivalent diploma of higher secondary education.

Desirable

Additional training/courses from a recognised educational institution in the area of personnel administration.

Experience:

Essential

  1. At least three years of related experience, with one year in the area of human resources;
  2. Demonstrated experience in a customer-servicing role.

 

Desirable

Previous work experience within an international organisation and experience in the area of UN benefits and entitlements are highly desirable.

Skills and Abilities (key competencies)

  1. Basic problem-solving skills;
  2. Flexibility and ability to work steadily with several ongoing tasks;
  3. Detail orientation;
  4. Tact, accuracy, and discretion;
  5. Work independently following established rules and procedures;
  6. Focus on collaborative team work within a supportive environment;
  7. Customer service orientation;
  8. Commitment to continuous learning;
  9. Good interpersonal skills and ability to work harmoniously in a multi-cultural environment;
  10. Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets and databases as well as a working knowledge of an ERP or related HR system.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish). 

» Find out more

Senior Linguist (French) (P-4)

Principal Functions

Under the Supervision of the Head, Language Services, the incumbent is responsible for:

  1. As the final authority for the specific official language in the OPCW, plan, organise, supervise and monitor interpretation, translation and revision work and terminology research within that language section including contractual translations. Allocate work to the section staff, assign staff to specific duties and control the quality and quantity of output;
  2. Formulate and develop guidelines governing the work of that language section;
  3. Revise and/or translate texts of highly sensitive political, confidential or technically complex nature, provide simultaneous and/or consecutive interpretation services;
  4. Advise on language matters to Secretariat staff and relevant delegations and make authoritative language determinations in that language;
  5. Evaluate the performance of staff within the section and ensure the best use of their knowledge and experience. Recommend action on personnel, budgetary, procedural and other matters relevant to the efficient functioning of the section. Liaise with relevant OPCW units on the provision of linguistic services;
  6. Strictly comply with the OPCW confidentiality regime and other relevant policy documents.

Knowledge and Experience

Education

Essential 

Must hold an advanced degree or equivalent qualification in languages (translation and interpretation) from a university or institution of equivalent status. A first level university degree in combination with qualifying experience (minimum 9 years) in areas languages translation and interpretation may be accepted in lieu of the advanced university degree.

Experience

Essential

A minimum of seven years (with an advanced university degree) or nine years (with a first university degree) of continuous translation and interpretation experience, preferably within the United Nations system.

Skills and Abilities (key competencies)

  1. Thorough knowledge of the Chemical Weapons Convention and related disarmament and technical issues as well as an understanding of international affairs is desirable;
  2. Effective management skills, with good planning and team building capacities;
  3. Tact and discretion, particularly the ability to work within a confidentiality regime and a diplomatic environment;
  4. Knowledge and ability to work with word processing equipment (Windows-compatible programmes);
  5. Knowledge and ability to translate and interpret highly specialised technical subjects.

Language Requirements

A perfect command of the French, which must be a first working language. An excellent knowledge of English and one other language of the Organisation (Arabic, Chinese, Russian, Spanish) is also required.  Knowledge of additional languages is desirable.
» Find out more

Senior Programme Officer (P-4)

Principal Functions

Reporting to the Head, International Cooperation Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Programme Officer performs the following duties:

  1. Identifies and develops approaches and activities to facilitate international cooperation under the CWC in areas relating to the application of chemistry for purposes not prohibited under the Convention;
  2. Analyses the suitability of proposed programmes and projects keeping in view the objectives laid down in the CWC, and develop specific proposals for acceptance;
  3. Organises and participates in meetings of committees and other mechanisms for clearance of projects;
  4. Plan, coordinate, manage and report on assigned programmes for capacity-building in cooperation with National Authorities, academic institutions, scientific organisations, analytical laboratories, research institutions, chemical industry, international organisations etc. The programmes include skills development, laboratory assistance/twinning, chemical safety and security, chemical knowledge promotion and outreach, fellowship, support for research projects etc.;
  5. Initiates, develops and maintains contacts with scientific communities in the Member States and at the international level particularly in the area of chemistry;
  6. Interacts with various internal and external units/institutions to arrange and coordinate the implementation of programmes and projects;
  7. Guides and orients the efforts and contributions of consultants and other individuals who may be involved with the implementation of the programmes and projects;
  8. Carries out post-implementation follow-up and evaluation with the participants/beneficiaries and their National Authorities;
  9. Develops modalities and alternative methods of evaluation of projects and programmes as required;
  10. Makes recommendations on the effectiveness of the programmes and projects and participates in relevant meetings;
  11. Develops procedures for implementation and follow-up including standard operating procedures as required;
  12. Ensures budgetary control and implementation of projects and programmes in a cost-effective manner;
  13. Provides technical support and assistance to other branches and divisions, as required;
  14. Prepare and contribute to regular reports and inputs for the sessions of the Executive Council and the Conference of States Parties;
  15. Operates an information service for disseminating information to the Member States and their institutions on the properties and other aspects of chemicals relevant to the Convention;
  16. Performs other duties, as required.

Knowledge and Experience

Education

Essential

An advanced degree in Chemistry or Chemical Engineering, preferably with PhD, is highly desirable. Alternatively, an advanced university degree in a relevant scientific discipline, or public administration, political science or international relations. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of an advanced degree.

Experience

Essential 

  1. At least 7 years of related experience in the field of chemistry, in public administration, industry and/or chemical defence/ disarmament, or in an academic/research institution in the field of chemistry or chemical engineering;
  2. A minimum of 5 years of in the conduct of needs assessments, planning, conduct, monitoring and evaluation of capacity building programmes and budget control;
  3. Knowledge of multilateral disarmament issues and experience in dealing with national and international authorities in this field.

Desirable 

  1. Experience in developing strategies, analysing issues and implementing them in an international context;
  2. Experience in international work on chemical safety and security issues, preferably in the area of process safety, safety and security risk assessment and developing mitigation plan etc.;
  3. Experience in developing e-learning tools to promote safety and security practices could be an added advantage;
  4. Experience in formal programme management approaches, stakeholder engagement, results-based monitoring and evaluation;
  5. Knowledge of the methods and experience in use of analytical instruments in the field of chemistry in the international context;
  6. Work experience in the UN Common System.

Skills and Abilities (key competencies)

  1. Strong analytical and conceptual skills in analysing operational issues in a complex environment, formulate options, and propose and implement solutions;
  2. Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations;
  3. Demonstrated ability to be proactive in developing strategies to accomplish organisation’s objectives; problem solving skills;
  4. Flexibility and ability to work under pressure;
  5. Excellent interpersonal skills - ability to establish and maintain productive partnerships with clients;
  6. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
  7. Computer literacy (MS Office packages).

Language Requirements

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
» Find out more

Software Architect (P-3)

Principal Functions

Reporting to the Head of the Data Analytics, Reporting and Quality Control Section and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Software Architect performs the following duties:

  1. Following the organisation’s quality assurance principles in all performed activities and following the Software Development’s methodology, manage application development projects for the Verification related IT systems, primarily for the Verification Information System (VIS) and related software tools, components and modules in all phases of the software development life-cycle with minimal or no direct technical supervision: analyse business requirements in cooperation with stakeholders, prepare functional specifications, design, code, test and implement client/server and web-based applications; co-ordinate with the users the formalisation of the functional requirements for the development of those applications; design, develop and test any code, software components and add-ons needed to run the applications;  define and design the relational databases; define and design the necessary reporting models and reports; integrate and implement the OPCW security standards and measures in the developed application systems;
  2. Keep abreast with the new developments in information technology, in particular related to software architecture, design and development; recommend the new approaches appropriate to the organisation’s needs and take lead in preparing technical and commercial evaluations of software products and/or application packages;
  3. Perform acceptance tests and carry out the initial installation of systems components in production; provide software support and post-implementation evaluation of systems performance and functionality;
  4. Produce detailed technical and system documentation for all the accomplished work; assist in preparing the appropriate user documentation; provide and coordinate user training and support.  

Knowledge and Experience

Education

Essential

An advanced university degree in Computer Science, Information Systems, Mathematics or other relevant field; a first-level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.

 

Experience

Essential 

  1. At least five years of experience with an advanced degree (or seven years with a first-level degree) as software architect with at least 3 years’ experience with Microsoft Technology Stack.
  2. At least five years of experience with an advanced degree (or seven years with a first-level degree) in planning, design, development, implementation, operation, and/or maintenance of complex integrated systems in web and client/server environment; 
  3. Experience using collaborative platforms like Azure DevOps; 
  4. Experience in continuous deployment/integration; 
  5. Experience in managing software development projects following an industry-standard project management methodology, such as PRINCE2 or PMP.

Desirable 

  1. Experience in implementing application systems in a highly secured environment;
  2. Experience in writing technical documentation, implementation manuals or user guides;
  3. Experience in working for an international organisation and/or in a multi-cultural environment;
  4. Experience with Document Management and/or Enterprise Content Management Systems.

Skills and Abilities (key competencies)

  1. Solid knowledge of Agile Software Development methodologies and practical knowledge of developing, testing, deploying and maintaining medium to large web-based and client/server applications;
  2. Solid experience with client-side frameworks and libraries such as Angular, React, Razor or Blazor;
  3. Knowledge of the Qlik Sense Business Intelligence (BI) or similar platform;
  4. Proficiency with XML and XSL transformation;
  5. Qlik Sense or similar BI and one or more Microsoft certifications in the area of software development are highly desirable;
  6. Certification in IT standards for project and service management such as PRINCE2, PMP, PMP-ACP and ITIL is desirable;
  7. Ability to analyse problems and react quickly in problematic situations with minimum supervision;
  8. High-level understanding of the business processes and the stakeholders involved;
  9. Excellent organisational skills;
  10. Must be project-oriented, customer-focused and responsive with excellent communication skills, both oral and written.

 

Language Requirements

 

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

» Find out more

Senior Evaluator, Investigator and Quality Assurance Officer (P-4)

Principal Functions

Under the general supervision of the Director, Office of Internal Oversight (Director, OIO) and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Evaluator, Investigator and Quality Assurance Officer will:

1. In relation to  Evaluations & Quality Management:

 
a) Lead evaluations on the economy, efficiency, effectiveness and impact of the OPCW policies, programmes, activities, and projects developing a draft evaluation work programme on an annual basis using a risk assessment methodology, taking into account requests made and concerns expressed by OPCW Management and Member States. To submit these evaluations to the Director, OIO, as contribution to the Annual Work Programme of the Division;
b) Lead the Senior Evaluations assistant in performing evaluation assignments as contained in the Annual Work Programme of the OIO, indicating the general objectives, scope and methodologies for each specific evaluation assignment; 
c) Report on evaluation assignments carried out, preparing and reviewing draft reports and recommendations to be approved by the Director, OIO; 
d) Review, assess and discuss the comments and draft reports with Division Directors and programme managers and prepare final evaluation reports, keep track and including the final reports into the OIO Annual Report and other executive documents needed by stakeholders and Member States; 
e) Follow up the implementation of recommendations contained in final evaluation reports, and update the report to the Director, OIO on a quarterly basis;
f) Under the authority and supervision of the Director OIO, to provide advice to management and other internal stakeholders on monitoring and evaluation activities contributing to the development of monitoring and evaluation approaches and methodologies as well as evaluation guidelines, standards and performance indicators in the OPCW, through provision of advice and comments and conduct of studies as required;
g) Lead and strengthen the quality management system in the Secretariat, through the planning, development and update of a comprehensive quality assurance programme, intended to meet the requirements of the ISO Standards, namely 17025:2017 and 17043:2010; developing policy and working procedures to support the quality management systems (QMS) both in accredited and non-accredited areas; acting as Secretary and advisor to the Quality Management System Technical Committee (QMSTC) on  matters related to the QMS; and assisting selected organisational units in developing QMS suitable to their activities in line with principles of ISO 9000 series.
h) Lead the Evaluations and Quality Management assistant in the planning and performing the quality management system internal audits, from the definition of the annual QMS audit programme of the OIO, plan internal QMS audits in consultation with Division Directors, for the approval of the Director, OIO; performing the audits according to the standard operating procedures for QMS internal audits; providing suitable advice and guidance to the auditors or other Professionals and assistants assigned to the QMS Audit programme, ensuring the audits are performed professionally and efficiently; assessing follow-up action taken in respect to the QMS internal audit  findings to ensure that effective corrective actions are taken and that they are taken on time and assessing recommendations on the remedial actions on the efficiency and effectiveness of the QMS, including those into a report to the management through the Director, OIO;
i) Lead the development of the knowledge and skills of staff members in the field of Quality Management Systems through: 
(i) Identification of training needs in consultation with the HRB training coordinator, Director, OIO  and other Division Directors and plan accordingly;
(ii) Assist with the design, development and conduct of identified training in-house, e.g. on effective implementation of QMS to all staff members, writing effective procedures to selected number of staff members etc. potentiating the usage of technology (webinars, self-assessments; etc.); and
(iii) Assist with the development and planning of required training course in QMS which is conducted by external trainer and coordinate with the HRB training coordinator in the selection of the trainer.

    2. In relation to Internal Investigations:

    a) Collaborate in the development of terms of reference and lead in establishing investigative plans for investigations related to potential breaches of the Code of Conduct and its related policies;
    b) Prioritise, plan and implement investigative work in consultation with Director, OIO;
    c) Lead or function as a team member, as required by the Director, OIO, of investigation teams which may include contracted specialists, to conduct fraud, corruption, conflict of interest, harassment and other type of investigations related to potential breaches of the Code of Conduct and its related policies;
    d) Supervise and monitor the work of investigative teams of contracted specialists to ensure that outputs are delivered according to agreed deadlines within budgets and to the required quality standards;
    e) Conduct investigations in accordance with generally recognised international investigative standards; 
    f) Prepare resulting reports including findings and recommendations for corrective actions, and to keep the Director, OIO informed of the status of the implementation of corrective actions by Management;
    g) Assure that evidence from investigative work is classified and safeguarded according to confidentiality policies and the Code of Conduct; 
    h) Prepare work-papers/documentation to provide assurance that work accomplished meets high quality standards to support necessary legal processes, and other interested stakeholders with the collection, organisation, and preparation of data for review and analysis in legal matters, labour law filings, law enforcement referrals and cross-functional investigations;
    i) Maintain and update, as needed, protocols and databases for intake and assessment of complaints and allegations of fraud and corruption and other potential breaches of the Code of Conduct emanating from within the Secretariat;
    j) Apply information technology and data mining tools, and forensic methodologies for conducting investigative work, a as necessary;
    k) Ensure that lessons learned from investigations are incorporated into OPCW policies and procedures;
    l) Lead and participate in fraud-awareness and other training programmes, as required, in the Secretariat.

  1. Serving as an OIO single contact point with RvA (The Dutch Accreditation Council) for ISO accreditation granted to the OPCW.

  2. To perform other duties as required.

    Knowledge and Experience

    Education

    Essential

    1. An advanced university degree in Auditing, Accounting, Forensic Accounting, Finance, Economics or Business Administration or related area. A first level university degree in similar specialities as noted above, in combination with qualifying experience (minimum nine years) may be accepted in lieu of the advanced university degree.
    2. Demonstrated experience and ability in conducting and coordinating a wide range of advanced, complex and multifaceted investigation activities, quickly and accurately, including witness and suspect interviews, evidence collection, search and seizure, briefings, report writing and recommendations, tactical operation planning and complex investigation planning. Demonstrated experience in investigating harassment (work/sexual) and abuse of authority.

    Desirable

    1. Formal training in evaluation. Certification as Lead Auditor for ISO 9001:2015 and more specific for ISO/IEC 17025:2015 or ISO/IEC 17043:2010;
    2. Formal training and/or certification in law enforcement methodologies, an asset. Certified Fraud Examiner (CFE), highly desirable.

    Experience

    Essential

    1. Minimum 7 years of relevant experience in internal audit or investigations teams, including evaluations, at national or international organisations (public or private) with an advanced degree or 9 years with a first level degree.

    2. Experience in working with or implementing quality management methodologies.

    3. Experience in leading and supervising teams in an auditing or investigative environment.

    Skills and Abilities

    Key Competencies

    1. Demonstrates integrity by modelling the OPCW’s values and ethical standards;
    2. Promotes the vision, mission and strategic goals of the OPCW UN;
    3. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
    4. Leadership of all tasks assigned.

    Functional Competencies

    1. Has well developed cognitive ability and is able to learn material rapidly and accurately.  Building upon this to be able to research data, assimilate this, problem solve and reach significant conclusions in relation to the work of the Office;
    2. Displays strong organisational and time management skills enabling the completion of projects and work to required standards, and understands the importance of adhering to strict deadlines;
    3. Shows excellent interpersonal skills and ability to interact with colleagues in other departments at all levels of the Organisation with the aim of establishing collaborative and productive working relationships;
    4. Proven negotiation skills and demonstrates a high level of resilience, and an ability to defend observations made and recommendations given, even when they differ with others’;
    5. Displays flexibility, adaptability and the capacity to work under pressure of high volume and under tight deadlines;
    6. Communicates clearly and convincingly; demonstrates strong oral and written communications skills. Is particularly able to draft clear and thorough reports within the parameters provided and to communicate complex matters in an understandable and succinct manner;
    7. Is detail oriented and shows commitment to correctness, accuracy, and quality in preparing internal audit reports, having regard to the applicable OPCW legal framework and standard operating procedures;
    8. Leads development of clear office strategy; anticipates and understands client needs, formulates clear strategic plans, prioritises workload, and allocates resources according to priorities;
    9. Shows tact, high level of discretion and ability to work harmoniously in a multi-cultural environment;
    10. Significant experience and the ability to use a range of IT and technology tools to facilitate the auditing and investigative activities related to the post.  This will include, but is not limited to the proficient use of tools such as MS Office, Analytics, Search engines, data mining tools and other software applications;
    11. Able to lead and supervise teams to facilitate the achievement of goals and objectives established for the office.

    Other Skills

    Keep abreast of developments in the fields of Investigations, Quality and Evaluation.

    Language Requirements

    Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. 
    » Find out more

    Senior Administrative and Budget Assistant (GS-5)

    Principal Functions

    Reporting to the Senior Programme and Budget Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Administrative and Budget Assistant performs the following duties:

    1. Provide support in the development, implementation and monitoring of the OPCW’s annual programme and
    2. budget;Review and analyse financial performance and budget proposals;
    3. Support the implementation of the OPCW’s budget by calculating and preparing estimates for specific spending obligations/proposals;
    4. Monitor specific spending obligations/proposals for availability of funds and correct use of relevant accounting codes, and ensure that budget obligations are correctly recorded;
    5. Provide guidance to Programme Managers in monitoring performance and budget commitments in accordance with contemporary practices and the financial management framework of the OPCW;
    6. Provide appropriate advice to Programme Managers on budgetary matters;
    7. Provide data to be used in the preparation of documents on budgetary matters for distribution to Member States;
    8. Support the Budget Section in preparations for the bi-annual meetings of the Advisory Body on Administrative and Financial Matters;
    9. Assist with the issuance of Budget section documents for issuance through the Policy Making Organs;
    10. Assist with maintaining and keeping up to date  the Budget section of the Budget and Finance Branch website. 

    Knowledge and Experience

    Education

    Essential

    High School Diploma or equivalent diploma of higher secondary education.


    Desirable

    Training and/or courses in budgeting and financial management is highly desirable.

    Experience

    Essential 

    1. At least 4 years of progressively responsible and related  experience in the field of financial accounting and reporting in a complex organisation.

    Desirable

    1. Demonstrated experience in budget management, development, implementation and monitoring would be an asset;
    2. UN or previous work experience in an international organisation would be an asset.

    Skills and Abilities (key competencies)

    1. Ability to analyse budget-related issues, initiate and propose solutions;
    2. Experience with ERP financial systems;
    3. Good inter-personal and communication skills with ability to present information clearly and logically both in writing and verbally; 
    4. Ability to work in a team and to establish and maintain effective working relationships with people of different national and cultural backgrounds;
    5. Ability to plan and organise;
    6. Problem-solving skills;
    7. Tact, accuracy and attention to details;
    8. Computer literacy;
    9. Knowledge and experience of sophisticated financial information systems is an asset.

    Language Requirements

    Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
    » Find out more

    Digital Communications Assistant (GS-5)

    Principal Functions

    Under supervision of the Digital Communications Officer, assist with the maintenance of OPCW’s digital properties, including the OPCW website and social media channels in order to promote the positive image of the OPCW and increase the awareness and understanding of the CWC for an expanding digital audience.

    Social Media

    1. Perform routine daily management of the Organisation’s social media platforms, including Twitter, Facebook and LinkedIn;
    2. Draft succinct editorial content with graphic elements for social media to support corporate communications campaigns in accessible language;
    3. Assist with the planning and scheduling of social media campaigns to support outreach activities;
    4. Work with colleagues across the Organisation to encourage consistent application of OPCW outreach messaging;
    5. Keep informed of industry trends and regularly propose ideas on how to improve the OPCW’s social media presence.

    Website

    1. Update and maintain webpages on the OPCW website using the Drupal content management system;
    2. Build or re-designs sections of the website based on individual Branch requests and build new special sections when identified;
    3. Adapt text for the web, ensuring that writing is in a succinct, accessible, and consistent voice;
    4. Assist with the creation of graphics;
    5. Coordinate formatting and posting of news releases on the website and schedule e-newsletter distribution to mailing lists.

    Monitoring and Promotion

    1. Create monthly analytics report on website traffic and social media engagement;
    2. Assists in the preparation of standardised documentation and procedures relating to OPCW web practices;
    3. Keeps abreast of the latest developments in the field of web design and social media communications.   

    Knowledge and Experience

    Education

    Essential

    High School diploma or equivalent diploma of higher secondary education.


    Desirable

    Formal training and/or courses on digital communications, including website design and social media management.

    Experience

    Essential 

    1. At least 4 years of experience and at least 2 years of experience in a similar role, including website and social media management;
    2. Experience managing corporate websites including planning content, writing, preparing and uploading content, and using a content management system;
    3. Excellent knowledge of the corporate use of social media;
    4. Experience with social media monitoring tools;
    5. Strong writing, copyediting and proofreading skills with the ability to make complex information accessible;
    6. Experience using Adobe Photoshop, Illustrator, and InDesign;
    7. Knowledge of basic HTML, CSS, and information architecture.

    Desirable 

    1. Knowledge of best practices in Search Engine Optimisation (SEO);
    2. Experience using the Drupal Content Management System;
    3. Experience in video editing;
    4. Experience using collaborative platforms (e.g., SharePoint);
    5. Experience with live-streaming platforms (e.g. YouTube Live, ConnectedViews);
    6. Basic knowledge of the Chemical Weapons Convention.

    Skills and Abilities (key competencies)

    1. Personal qualities should include: tact, discretion, good organisational skills, accuracy and attention to detail;
    2. The ability to work harmoniously within a multi-cultural organisation;
    3. Customer service orientation;
    4. Basic project planning;
    5. Self-starter and innovative.

    Language Requirements

    Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
    » Find out more

    Senior Language Assistant (Spanish) (GS-5)

    Principal Functions

    Reporting to the Senior Linguist (Spanish) and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Language Assistant (Spanish) performs the following duties:

    1. Transcribes translation in the section’s language and English, ensuring that spelling, punctuation and format are correct; proof-reads for correctness in terminology, reference, date, etc. and checks for grammatical accuracy. Subjects of documentation include, inter alia, confidential information (e.g. final inspection report, mandate, declaration of States Parties), scientific and technical text (e.g. chemistry, disarmament, finance, law) and politically sensitive content (notification, notes verbales). The incumbent is required to work under a strict confidentiality regime and comply with rules, procedures and practices currently in operation;
    2. Operates word-processing equipment, database and spreadsheet applications; determines practical solutions to computer problems; customises the software applications by creating new styles and templates to adapt them to the requirements of the language section; decides on the most appropriate presentation and format of the documents in that language, taking into consideration the unique features of the language;
    3. Populates the ISYS-related database for the in-house linguists and creates the corresponding indexes for all freelance revisers and/or translators recruited during the CSP and the EC sessions in order to streamline the translation process;
    4. Creates and updates the external and internal official-series document database in the section’s language used by OPCW staff members and Member States; prepares lists of all official documents in that language;
    5. Aligns previously translated text in section’s language with the corresponding English document in preparation for the use of computer aids to translation (together with following responsibilities);
    6. Pre-processes (electronically) text in section’s language to expedite the translation process;
    7. Converts from different software and re-formats documents translated outside the OPCW; converts, retypes and proof-reads archived documents or missing documents of the Preparatory Commission of OPCW and of other organisations;
    8. Participates in the selection of short-term staff recruited to provide, on a substitute or supplementary basis, the same services as the incumbent within the language section: provides training and administrative assistance to the short-term staff and reviews their work;
    9. Organises and co-ordinates work-flow, determines work priorities, distributes work-load to the short-term staff during the sessions of the Executive Council and Conference of the States Parties and other peak work periods, as applicable;
    10. Within the specific language section, assists the short-term language staff in using OPCW terminology and seeking reference document; prepares background and reference file for short-term and contractual language staff; in the absence of linguists, advises short-term and contractual language staff on internal practices and procedures;
    11. Assists the linguists with research, compilation and editing of a list of abbreviations and in-house glossaries of specific terminology.

    Knowledge and Experience

    Education

    Essential

    Minimum high school diploma or equivalent diploma of higher secondary education.

    Experience

    Essential 

    At least four years of progressively responsible and related experience, preferably in an international organisation.

    Skills and Abilities (key competencies)

    1. Advanced skills in using modern personal computer equipment are essential, including in-depth knowledge of Windows-based word processing, database and spreadsheet applications;
    2. Ability to plan, organise and manage conflicting priorities;
    3. Tact, accuracy and discretion;
    4. Flexibility and ability to work under pressure;
    5. Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment.

    Language Requirements

    A thorough knowledge of the Spanish language, which must be a first language. Must have a good working knowledge of English.
    » Find out more

    Principal Chemical Demilitarisation Assistant (GS-7)

    Principal Functions

    Under the general supervision of the Head, Chemical Demilitarisation Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Principal Chemical Demilitarisation Assistant will:

    1. Develop the chemical demilitarisation knowledge management within the CDB, in coordination first with the Verification knowledge officer and then with senior knowledge management officer:
     
    a) Reconstruct and organise the existing repositories on all relevant information within the context of the chemical demilitarisation to record the history of the CW destruction programmes;

     b) Gather and assess scientific and technical information related to the CW destruction processes, specific features of destruction technologies and operational parameters, design/configuration of chemical weapons to be destroyed, and monitoring devices installed to provide assurance that no chemical weapons are diverted and the destruction process has been completed; 

    c) Maintain and guide in the development of comprehensive CW related information databases, such as databases on the progress CW destruction, and Verification Implementation System (VIS).

    2. Support the Chemical Demilitarisation Branch in the implementation of the verification regime at chemical weapons destruction facilities (CWDF):

    a) Monitor and review any chemical demilitarisation documents submitted by States Parties;

    b) Draft reports and give presentations on relevant topics;

    c) Monitor the progress of on-site inspections and review daily situation report coming from Destruction Facility sites, with a focus on queries for the chemical demilitarisation branch;

    d) Support the technical and verification related aspects of planning and preparation of inspections at CWDFs;

    e) Guide the inspection teams with regard to the implementation of inspection mandates; advise the teams on inspection aims, detailed site information, policy requirements, particular operational instructions and specific verification regime and techniques to be used;

    f) Review inspection reports, and give guidance to inspection teams on the preparation of final inspection reports;

    g) Advise inspection teams on verification-related policy and technical issues and advise the Head of CDB on the results of verification activities with recommendations on those issues, which need further attention or action.

    3. Provide input to internal and external reports of the Secretariat and assist in the resolution of outstanding issues by providing technical support to cluster groups and States Parties:

    a) Provide technical input for development of special reports of the Secretariat, including annual and verification implementation reports;

    b) Prepare information on the results of verification activities for the Director-General, Executive Council, and Conference of States Parties.

    4. Provide technical and lecturing support for training activities:

    a) Support training of inspectors, National Authorities and staff in matters related to Article IV & V and Parts IV & V of the Verification Annex;

    b) Represent the Secretariat at international workshops, conferences and symposia.

    5. Support the Chemical demilitarisation branch by providing information capabilities, such as:

    a) Conduct analysis on open sources regarding potential new possessor State Party. Provide initial assessment of the scale of such chemical programmes;

    b) Collection, in liaison with the Situation Centre, information about alleged uses of chemical weapons;

    c) Develop implementation plans regarding contingency operations in response to chemical incidents, specifically including where chemicals may have been used by non-state actors.

    6. Perform any other duties, as required.

     

      Knowledge and Experience

      Education

      Essential:

      High School Diploma or equivalent Diploma of higher Secondary Education with at least 9 years of progressive responsible relevant experience, including 4 years in the field of chemical demilitarisation.

      Desirable:

      Bachelor degree in chemistry.

      Experience

      Essential:

      a)Experience in the field of chemical demilitarisation and/or chemical weapons technology;

      b)Additional training and experience in gathering and analysing information for contingency operations/field missions highly desirable;

      c)Additional executive secretary/professional administration training desirable.

      Desirable:

      a)Experience working in a toxic environment while wearing personal protective equipment (PPE);

      b)Significant experience with using ICT (Information and Communication Technology) tools and carrying out ICT related activities in support of the primary business processes;

      c)Experience with large-scale situations;

      d)Experience working at an international level would be an asset.

      Skills and Abilities

      Key Competencies

      1. Excellent drafting skills and ability to prepare analytical reports;
      2. Advanced computer skills including ability to operate databases;
      3. Excellent ability to administrate and handle complex and voluminous sets of records and facts;
      4. Excellent presentation skills and ability to logically defend chosen positions;
      5. Analytical and conceptual skills;
      6. Problem-solving skills, including the ability to identify and participate in the resolution of issues/problems;
      7. Ability to plan and organise, and to work under pressure and subject to urgent deadlines;
      8. Ability to maintain both internal and external relationships in matters relevant to information collection;
      9. Tact, discretion and the ability to work harmoniously in a multi-cultural environment.

      » Find out more

      Policy, Procedure and Legal Coordination Officer (P-2)

      Principal Functions

      Under the direct supervision of the Secretary to the Policy-Making Organs (Director, PMO) and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Policy, Procedure and Legal Coordination Officer performs the following duties:

      1. To assist the Director, PMO, in the overall preparations of the substantive activities of the Secretariat for the Policy-Making Organs. This includes providing ongoing analysis, research, consultation, and drafting of documents in general, and to coordinate the analysis of the decisions and reports of previous meetings;
      2. To assist the Director, PMO, in preparing for regular, Review and Special Conferences of States Parties, Executive Council’s sessions/meetings through monitoring developments in ongoing consultations, drafting of agendas of the above events and by providing related policy, procedural and legal advice in response to internal or external requests coming from national delegations and the Secretariat;
      3. To assist the Director, PMO in drafting of official-series documents required by the policy-making organs, including PMO’s contribution to the OPCW’s annual report;
      4. To prepare analytical summary of the outcome of sessions/meetings of the Executive Council and sessions of the Conferences of the States Parties and to assist the Director, PMO, in ensuring timely follow-up actions;
      5. To act as a coordinator for the review process of outstanding issues for the Executive Council. This task includes providing support to the coordinators of clusters of outstanding issues, and organising outcome of the review process for consideration by the policy-making organs;
      6. To maintain a record of precedents relating to the functioning and work of the policy-making organs and other background information for ease of reference in response to internal or external requests;
      7. To assist the Director, PMO, in preparing meetings of the Bureau of the Executive Council, General Committee of the Conference, and any other meetings or consultations pertaining to the activities of the OPCW policy-making organs, as requested, and to prepare minutes of the meetings;
      8. To assist the Director, PMO, in providing policy, procedural, legal advice and background information to the Chairpersons of the Executive Council and the Conference of States Parties, as well as preparing drafts of the Chairpersons’ statements to the OPCW policy-making organs;
      9. To assist the Director, PMO, in drafting of correspondence of the Division, both for external or internal recipients;
      10. To perform other duties as required.

      Knowledge and Experience

      Education

      Essential

      Advanced university degree in international relations, political sciences, law, or equivalent.  A first level university degree in combination with qualifying experience (minimum of 4 years) in these areas may be accepted in lieu of the advanced university degree.

      Experience

      Essential 

      1. Minimum of 2 years of professional experience in analytics of meetings/sessions and diplomacy with a high level of client communication in either national administration and/or international environment, preferably in the area of disarmament and non-proliferation with an advanced degree, or 4 years of such experience with first level degree;
      2. Proven work experience in multilateral decision-making processes..

      Desirable 

      1. Experience in an organisation of the UN system.

      Skills and Abilities (key competencies)

      Professionalism:

      1. Knowledge of and familiarity with international treaties, specifically of the Chemical Weapons Convention, as well as procedural practices of international organisations;
      2. Proven analytical skills with regard to analysing developments and trends and ability to conceive and apply original ideas;
      3. Demonstrable sense and understanding of political climate and methodologies of multilateral decision making processes;
      4. Ability to produce accurate work under time pressure.

      Planning and organising:

      1. Proven planning and organising skills;
      2. Demonstrated ability to multi-task, prioritise and work within deadlines; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
      3. Flexibility and excellent problem solving skills.

      Communication:

      1. Excellent inter-personal skills;
      2. Excellent communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally.

      Leadership:

      1. Is proactive in developing strategies to accomplish objectives relevant to the role;
      2. Anticipates and resolves conflicts by pursuing mutually agreeable solutions.

      Teamwork:

      1. Works collaboratively with colleagues to achieve organisational goals; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
      2. Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds.

      Client orientation:

      1. Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions.

      Writing Skills:

      1. Demonstrated ability (and experience with) writing formal statements and reports in a political/legal context;
      2. Proven ability to take and develop minutes.

      Computer skills:

      1. The ability to perform and work with standard office software (MS Office Suite);
      2. A quick learner with new software.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Senior Chemical Demilitarisation Officer (P-4)

      Principal Functions

      Reporting to the Head, Chemical Demilitarisation Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Chemical Demilitarisation Officer performs the following duties:

       

      Plan and manage inspection related matters

      1. Evaluate declared Old and Abandoned Chemical Weapons sites (OACW sites) with respect to the object and purpose of the Convention for initial on-site inspections/visits and to determine the frequency of further on-site inspections, inspection timing, frequency, number of inspectors, specialities, duration etc.;
      2. Draft inspection mandates for inspections at OACW in accordance with the provisions of the Convention and Facility Agreements, if applicable, and the site specific information provided by the State Parties or collected during previous inspections at the site;
      3. Provide technical briefings to the inspection teams on all relevant information pertaining to the declared facility to be inspected and guide inspection team leaders with regard to policy requirements and specific verification approach and techniques to be used for the implementation of the inspection mandate;
      4. Monitor and support the conduct of inspections by reviewing the daily Situation Reports or via telephone communications with the team; review Preliminary Findings Reports and provide advice to inspection team leaders for the finalisation of the Final Inspection Reports;
      5. Debrief the inspection teams based on the review of the Preliminary Findings Report signed by the inspection team leaders and the representatives at the site, the Inspection Mandate and the inspection conduct observed during the course of inspection; and, at the same time, provide advice to the inspection teams for preparing and finalising the Final Inspection Reports;
      6. Draft correspondence both to the inspected State Parties (ISP) to present the Final Inspection Report within the timeline specified in the Convention, and to the Director-General to report the conduct of the inspection according to the Mandate, elaborating on the pending issues or uncertainties and providing suggestions to resolve those pending issues or uncertainties.


      Follow up verification related issues

      1. Study unresolved issues which have arisen from inspections at OACW sites s, and seek possible solutions, which include drafting correspondence to the ISP and/or discussion with ISP representatives;
      2. Provide Technical Secretariat’s comments or position in DG’s closure letter addressing those issues raised either by the inspection team or by the ISP;
      3. Develop technical assessments, guidelines or Standard Operation Procedures (SOPs) in relation to issues related to the inspections at OACW sites;
      4. Provide status reports on inspections at OACW sites s for Technical Secretariat’s internal and external reporting purposes.

      Inspection Planning and Budget

      1. Act as alternate for the development and update of annual inspection plan and short term (three months) inspection plan for CW related facilities; develop and update the medium term (1-3 years) and long term (3-5 years) verification plans;
      2. Act as alternate for the update of CDB’s short term, medium term and long term inspection plan;
      3. Attend internal planning meetings as and when required.

      Maintaining Database

      1. Contribute to the design and modification of the structure of the Chemical Demilitarisation databases;
      2. Perform the maintenance activities in relation to the databases such as, data collecting and importing etc.;
      3. Search and provide information reports when required.  

      Other

      1. If necessary, provide the necessary technical support and assist the members of the Scientific Advisory Board and cluster groups in the resolution of unresolved issues by rendering the necessary advice in areas of science and technology relevant to the Convention;
      2. Participate, as an inspector during inspections or bilateral technical visits;
      3. Provide technical support to Executive Council task force discussions in relation to CW and OACW related issues;
      4. Represent OPCW at conferences, seminars or workshops;
      5. Other duties, as requested..   

      Knowledge and Experience

      Education

      Essential

      Advanced university degree in science (preferably in chemistry or chemical engineering), a first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree. Equivalent or specialised training in combination with minimum 13 years of qualifying experience may be accepted in lieu of a degree.

      Experience

      Essential 

      1. Experience in the field of chemical demilitarisation and/or chemical weapons technology - minimum of 7 years relevant experience in combination with a Master Degree, or 9 years relevant experience with a first level degree, or 13 years with no degree;
      2. Proven ammunition and explosive ordnance disposal (EOD) specialist experience;
      3. Expert experience working with WW1 chemical ammunitions.

      Desirable 

      1. Experience working at an international level would be an asset;
      2. Working experience with Abandoned chemical weapons by Japan in China;
      3. Experience on destruction operations of CW or OACW will be an added value.

      Knowledge

      Essential 

      1. Extensive knowledge in the area of CW destruction and CW munitions design is essential;
      2. Knowledge of EOD techniques as well as live agent training are essential.

      Desirable 

      1. Knowledge on chemical defence is desirable.

      Skills and Abilities (key competencies)

      1. Solid Analytical and conceptual skills;
      2. Conscientiousness and accuracy;
      3. Problem-solving skills, including the ability to identify and participate in the resolution of issues/problems, and quickly make sound decisions;
      4. Ability to plan and organise, and to work under pressure and subject to urgent deadlines;
      5. Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations, and the ability to provide clear guidance to others;
      6. Tact, discretion and the ability to work harmoniously in a multi-cultural environment;
      7. Computer skills in MS Word, spreadsheet and database processing are essential.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Linguist (Arabic) (P-3)

      Principal Functions

      Under the Supervision of the Senior Linguist, the incumbent is responsible for:

      Translation

      1. Translates (from English and one other official language into the Section’s language and from the Section’s language into English) official OPCW documents on political, technological, legal, financial, administrative and scientific subjects;
      2. Translates (from English and one other official language into Section’s language and from Section’s into English) confidential OPCW documents;
      3. Self-revises translated texts and revises translations prepared by free-lance and contractual translators, as required. 

      Interpretation

      1. Provides simultaneous interpretation (from English into Section’s language and from the Section’s language into English) for sessions and meetings of the OPCW and its policy-making organs and subsidiary bodies. The work includes interpretation of politically sensitive and/or technically complex subjects;
      2. Provides consecutive interpretation (from English into the Section’s language and from the Section’s language into English) at bilateral negotiations and on official missions.

      Terminology

      1. Undertakes terminological research necessary to solve problems of terminology and meaning, prepares glossaries, technical vocabularies and related technical tools and develops new terminology for use where terminological equivalents do not exist in the Section’s language; maintains and updates the terminological database.

      Performs other related duties such as

      1. Participates in consultations with substantive units concerning manifest or possible inconsistencies or errors in the original text;
      2. Keeps abreast of politically sensitive and technically complex issues, developments and terminology;
      3. Strictly complies with the OPCW confidentiality regime and performs all relevant procedures; 
      4. Performs supervisory functions and participates in recruitment interviews for language staff as necessary in the absence of the Senior Linguist.

      Knowledge and Experience

      Education

      Essential 

      A degree or equivalent qualification, preferably in translation and interpretation, from a university or an institution of equivalent status.

      Desirable

      A knowledge of the Chemical Weapons Convention and related disarmament and technical issues, as well as an understanding of international affairs.

      Experience

      Essential

      At least five years with an advanced degree (or seven with a first level degree) of continuous translation and interpretation experience, preferably within the United Nations system.

      Skills and Abilities (key competencies)

      1. High level skill in translation (general, specialised, and technical subjects);
      2. Computer literacy, including knowledge and ability to work with Windows-compatible word-processing equipment;
      3. Ability to work effectively to meet deadlines as part of a team;
      4. Good interpersonal skills and ability to work harmoniously in a multicultural environment;
      5. Ability to plan and organise;
      6. Tact, accuracy, and respect for confidentiality;
      7. Ability to work independently or with minimal supervision in exceptional circumstances.

      Language Requirements

      1. Perfect command of the Section language, both written and spoken, which must be a first language;
      2. An excellent knowledge of English and a sound knowledge of at least one other official language of the OPCW.
      » Find out more

      Project Assistant (GS-4)

      Principal Functions

      Reporting to the Head, Implementation Support Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Project Assistant performs the following duties:

      Provide administrative and overall support to respective Substantive Officers in organizing capacity-building support activities/events; prepare documentation for administrative support for the preparation and conduct of courses, seminars and workshops, such as:

      1. MOD' s to process contractual obligations, travel request forms;
      2. Preparing and sending out invitation letters;
      3. Identify participants and coordinate with hosting National Authority;
      4. Confirmation of the participants;
      5. Liaise with relevant internal units, such as the Travel Unit, Budget and Finance, Political Affairs and Protocol, and coordinate/follow up necessary actions;
      6. Provide administrative support and coordination in fulfilling the different/alternative settings and arrangements as deem required.

      Provide information and logistics regarding arrangements for courses:

      1. Handle relevant correspondences, respond to questions and requests from participants and delegates;
      2. Act as a focal point for information relating to the events conducted by the Branch (Workshops, Seminars, Courses, etc.);
      3. Liaise with State Parties in confirming receipt of letters, nominations for event, acceptance letters for participants, send itineraries and all general information related to the event;
      4. Follow up with the participants regarding travel arrangements and other logistic information; inform them about the arrangements for courses.

      Prepare and maintain relevant internal and external correspondence.


      Provide other office support tasks such as:

      1. File and archive documents;
      2. Arrange meetings with relevant internal and external counterparts.   

      Perform other duties relevant to the activities of the Branch as assigned by the Branch Head.

      Knowledge and Experience

      Education

      Essential

      High School diploma or equivalent diploma of higher secondary education.

      Experience

      Essential 

      1. At least three years’ experience of providing administrative and clerical support for project activities in a multicultural environment, with ability to interact and communicate with different target groups;
      2. Knowledge and experience in providing administrative support for different implementing modalities of capacity building activities, with practical experience in  supporting/coordinating organization of on-line/remote events;
      3. Demonstrated experience in a customer-servicing role, with ability to liaise and negotiate for expected results;
      4. Practical experience in documentation, information/data management, archive and search engine in support of project administration.

      Desirable 

      1. Previous work experience within a multilateral, international organisation would be an asset;
      2. Experience in dealing with different internal and external stakeholders in project administration is highly desirable.
        .

      Skills and Abilities (key competencies)

      1. Computer literacy (MS Office applications, MS Teams and IT related applications/platforms) for event management;
      2. Ability to plan, organise and manage conflicting priorities;
      3. Tact, accuracy, discretion and respect for confidentiality;
      4. Excellent communication skills;
      5. Ability to draft in a clear and concise manner;
      6. Strong problem-solving skills;
      7. Good inter-personal skills;
      8. Ability to work harmoniously in a multi-cultural environment and independently with minimum supervision.
        .

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Head, Assistance and Protection Branch (P-5)

      Principal Functions

      Working under the supervision of the Director of International Cooperation and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality the post holder will be responsible for the following:

      Plan, manage, and control the work programme and priorities of the Branch.

      1. Performance management of staff members to ensure the quality of delivery of programme and individual objectives; planning, reviewing and advising  the Director, ICA on the Branch’s budget to ensure maximum fiscal responsibility and efficacy;
      2. Ensuring the effective and timely implementation of capacity-building projects and other activities relating to Article X of the CWC (whatever the source of funding), through effective project management; ensuring proper financial and project management of the Branch’s resources and programmes. At the same time the postholder will be required to actively promote knowledge management principles within the work of the branch to ensure operational effectiveness transparency and adequate knowledge retention and dissemination;
      3. And ensuring accurate and timely reporting both internally, and externally to donors (both Member States and other organisations) on projects funded through voluntary contributions.

      Support the States Parties in meeting their obligations under Article X.

      This includes informing States Parties of their obligations pursuant to paragraphs 4 and 7 of Article X, providing timely reminders and following up with those States Parties not in compliance. This also includes providing the necessary updates to the senior management in advance of engagements with States Parties to create the conditions for appropriate interventions by the Secretariat.

      Lead and promote the development and utilisation of the Assistance and Protection Databank (APD).

      This includes the continued implementation of the online databank (PAD) ensuring its ongoing introduction to States Parties and promoting its adoption as an effective tool for States Parties. This will also include overseeing that the databank contains relevant information furnished by States Parties and other important Article X-related materials to support assistance and protection measures undertaken.

      Maintain the capacity within the OPCW to manage a request for assistance under Article X.

      This includes maintaining a holistic oversight of the Secretariat’s SOPs and capabilities to respond, as well as a detailed knowledge of assistance delivery options, the various offers made by States Parties, and the Voluntary Fund for Assistance. This will also include, in line with guidance from the Director-General, the training of Secretariat staff to perform tasks as members of an Assistance Coordination and Assessment Team (ACAT) and maintenance of those skills through table top and field exercises when necessary. These efforts should be closely coordinated with the Capacity Building and Contingency Operation Cell of the Inspectorate to ensure that deployed ACAT members can work seamlessly with Investigation of Alleged Use (IAU) teams or as part of a Rapid Response and Assistance Mission (RRAM).

      Maintain and promote the International Support Network for Victims of Chemical Weapons.

      In line with the relevant decisions of the Conference, this includes ongoing promotion of the objectives of the network within the resources provided to the attendant Trust Fund by States Parties.

      Assist the Director as a member of the ICA management team.

      Lead the work of the branch in such a way that it contributes to promoting and ensuring coordinated and synergised work planning and delivery across the division nurturing a joined up working culture and practices.

      To perform other duties as required.

      Knowledge and Experience

      Education

      Essential

      An advanced university degree in management, social sciences, science and technology, international relations, or a related discipline. A first level university degree in combination with additional qualifying experience (minimum 12 years) may be accepted in lieu of the advanced university degree.

      Experience

      Essential

      At least 10 years practical experience in a field related to the convention on chemical weapons, including especially administration of international or bilateral technical assistance and capacity building programmes, preferably in the area of emergency response and preparedness, involving:

      1. Preparing strategies, formulating policies and negotiating agreements;
      2. Planning and executing exercises and training courses;
      3. Managing the programmes in line with results-based principles;
      4. Previous working experience within an international organisation would be an asset.

      Skills and Abilities

      Key Competencies

      1. Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills;
      2. Strong analytical and conceptual skills in analysing and interpreting operational issues, assessing assistance needs and determining priorities, formulating options, and proposing and implementing solutions;
      3. Demonstrated experience developing and managing capacity-building and other training programs, and in mobilising resources from donor states for such development programs;
      4. Political awareness and a capacity to think strategically are critical skills for this post;
      5. Demonstrated leadership and management skills, including ability to think strategically, achieve results, and learn lessons and manage knowledge; a capacity for people management, team building and staff development would be an asset;
      6. Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
      7. Solid information technology skills including proficiency in Microsoft desktop packages;
      8. Knowledge of Results-Based Budgeting (RBB) or similar budgeting processes;
      9. Ability to ensure an effective work structure to maximise productivity and achieve Section goals;
      10. Ability to coordinate the work of others, forge collaboration with other work units, work to tight deadlines and handle multiple concurrent activities;
        Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Senior Data Processing Assistant (GS-5)

      Principal Functions

      Reporting to the Head, Documents, Registration and Archiving Section and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Data Processing Assistant performs the following duties:


      1. Process incoming correspondence, including registration, indexing and updating databases;
      2. Capture declarations and other verification related information as well as all classified information in relevant records management systems;
      3. Contribute to the refinement of registration procedures and provide related support to other users;
      4. Input into and validate declarations stored in the Verification Information System (VIS);
      5. Receive/hand-over verification-related documents from/to Member States;
      6. Update registration and inspection related databases, generate reports, and make them available for other users in the Verification Division;
      7. Index and process hard copies of declarations and prepare the information required by Member States.

      Knowledge and Experience

      Education

      Essential

      High school diploma or equivalent diploma of higher secondary education.


      Desirable

      1. Additional training in information processing;
      2. Knowledge of the Chemical Weapons Convention (CWC) and its declaration requirements.

      Experience

      Essential

      1. At least four years of progressively responsible related experience;
      2. Strong information management, record keeping and archival knowledge.

      Desirable

      Work experience within an international organisation would be an asset.

      Skills and Abilities (key competencies)

      1. Advanced skills in using modern personal computer equipment and IT software are essential, including in-depth knowledge of Windows-based word processing, database and spreadsheet applications;
      2. Strong written and verbal communication skills;
      3. Strong analytical skills;
      4. Accuracy and strong attention to detail;
      5. Flexibility and ability to work under pressure, efficiently and independently, within set, tight deadlines;
      6. Good planning and organisational skills;
      7. Good interpersonal skills, including tact and discretion, and ability to establish and maintain harmonious and effective working relations with people in a multi-cultural environment.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Head, Talent Management (P-4)

      Principal Functions

      Underthe direct supervision of the Head of Human Resources Branch, and working with the other sections heads within the branch and through the staff within the section, the post holder will undertake the following activities:

      Talent Management Strategy

      1. Develop a Talent Management vision, mission and strategy tied to the OPCW People Strategy to drive the achievement of results within the relevant HR field and leverage insights and data to inform the Talent Management strategy and roll-out people programmes;
      2. Lead the efforts for translation of organisational strategies for performance management and employee growth, leadership development, and succession planning into talent management strategies and support the learning needs associated with it;
      3. Coordinate the completion of all Talent Management projects ensuring that they deliver against targets and results and that any benefits are fully realised;
      4. Build awareness and understanding of Talent Management policies and programmes through knowledge sharing across the Organisation;
      5. In collaboration with the Head, Talent Development, lead and coordinate efforts to ensure implementation of the OPCW performance management approach and achievement of critical milestones, including probation, continuous assessment and year-end reporting;
      6. In collaboration with the Head, Talent Acquisition, support the Talent Acquisition team in creating and developing a highly efficient recruitment and onboarding process that seeks to identify, recruit, and retain exceptional candidates aligned with the Organisation’s mission and principles;
      7. Improve manager capabilities through coaching and implementation of management enablement, best practices and programmes;
      8. Design and develop leadership training programmes that include Diversity & Inclusion (D&I) elements to improve leadership capabilities, and ensure implementation of these training programmes in collaboration with the Head, Talent Development;
      9. Keep abreast of talent management developments, trends and metrics within and outside the UN-system organisations, and provide substantive input and/or prepare working papers and progress reports for presentation to senior management, State Parties and the OPCW policy-making organs.

      Team management

      1. Provide leadership for the Talent Management Section (TMS) ensuring that staff are aware of the vision and mission of the section and that the work is geared toward achieving these;
      2. Lead the performance management of the section, either directly or indirectly, through the relevant line supervisors, ensuring that all staff have set objectives and that work is assessed through the year to attain these;
      3. Through the oversight of the work of the Talent Acquisition and Talent Development team ensure that KPI’s developed to assess the work of the section are fully aligned with section objectives. Maintain regular reporting of performance;
      4. Provide mentorship and development support for staff within the TMS, and through direct line supervisors ensure that staff within the section are functioning effectively and develop over time to achieve their potential.

      Employee Development and Engagement

      1. Provide thoughtful leadership and oversee Talent Development governance for a blended approach to learning, leveraging both digital and live learning as appropriate;
      2. >Provide strategic advice on career development and oversee the career transition programme;
      3. Lead the development, roll-out and analysis of the Employee Engagement Survey and of Pulse Surveys;
      4. Lead the strategy and programmes that support employee engagement, driven by data from Employee Engagement Survey and Pulse Surveys;
      5. Conceptualize and drive employee engagement and feedback programmes, empowering leaders to have ownership around action plans;
      6. Build an outstanding employee experience through people events, learning & development opportunities, and more.

      Workforce planning

      1. Develop workforce planning methodology specifically adapted to support OPCW’s organisational needs, including forecasts capturing both critical and routine human resources requirements in order to support workforce planning at all levels;
      2. Working closely within the approved budget, develop and maintain the Organisation’s workforce plan to identify all staff resourcing/promotions/reassignment needs, whether through tenure of normal turnover, to ensure that proactive recruitment is undertaken to minimize the delay in recruiting to these posts;
      3. Lead the revision of the OPCW’s current competency framework, with a view to making it a modern, practical and useful tool for competency assessment, competency development and performance enhancing learning interventions.

      General HR

      1. Contribute to the development of the people strategy, HRB Workplan and ensure that TM activities are embedded within the work of the branch;
      2. Contribute to the development and finalization of relevant Administrative Directives within the HR field;
      3. Provide general advice to the Head HRB on matters related to Talent Management;
      4. Any other duties as deemed appropriate for the post.

      Knowledge and Experience

      Education

      Essential

      An advanced university degree in human resources management, social science, public or business administration, industrial relations, psychology, or a related field.

      Experience

      Essential

      A minimum of 7 years of progressively responsible experience in human resources management, several of which must be in talent development and/or talent acquisition. Experience in a supervisory/managerial role is essential. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

      Desirable

      Work experience in a multilateral/international organisation, preferably a UN common system organisation is desirable.

      Skills and Abilities (key competencies)

      Key competencies:

      1. Demonstrates integrity by modelling the OPCW values and ethical standards;
      2. Promotes the vision, mission, and strategic goals of the TS;
      3. Demonstrated ability and commitment to display cultural, gender, religion, race, nationality and age sensitivity and adaptability;
      4. Fair treatment to all.

      Functional Competencies:

      1. Displays knowledge of underlying theory of HR, including a broad range of HR disciplines as well as HR best practices in public and private sector applied to clear strategic plans and interventions, and advice to clients;
      2. Demonstrates the ability to develop realistic implementation plans for new policies, standards, procedures and guidelines;Shows strong corporate commitment; works to achieve the goals of TS as a whole, making significant contributions to TS priorities or initiatives;
      3. Focuses on impact and results for the client; promotes and lives by an ethic of client service, seeking to produce significant and positive impact;
      4. Communicates clearly and convincingly; demonstrates strong oral and written communications skills. Is particularly able to draft and submit legal opinions and responses within the administrative guidelines and staff rules and regulations;
      5. Demonstrated ability to lead the development of clear office strategy; anticipates and understands client needs, formulates clear strategic plans, prioritizes interventions, and allocates resources according to priorities;
      6. Promotes a learning environment in the Talent Management Section; empowers staff to address their development needs and promotes an open atmosphere of mutual feedback and support;
      7. Displays strong analytical organisational and time management skills; displays flexibility, adaptability and the capacity to work under stress;
      8. Displays excellent interpersonal skills, which includes critical thinking skills, the ability to identify assumption, judging the persuasiveness of arguments, assessing risks and proposing logical well-reasoned arguments;
      9. Demonstrated team player approach to work in a multi-cultural environment, with a focus on promoting diversity and inclusivity;
      10. Demonstrates the ability to carry out research to contribute to formulation of policies, standards, procedures and guidelines;
      11. Show an ability to challenge conventional approaches and a willingness to build a unique approach;
      12. Ability to position HR as a strategic partner in the change management processes.
        Skilled at displaying empathy and at building and maintaining genuine relationships that are built on trust;
      13. Show an ability to challenge conventional approaches and a willingness to build a unique approach;
      14. Consistently approaches work with energy and a positive, constructive attitude;
      15. Is able to remain calm, in control and good humoured even under pressure.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Conference Services Assistant (GS-3)

      Principal Functions

      Reporting to the Conference Services Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Conference Services Assistant performs the following duties:

      1. To provide in-room conference services during the formal and informal meetings of the Policy-Making Organs:
        • To distribute current official-series documents and related materials to meeting participants;
        • To monitor, and replenish as necessary, the supply of meeting room materials in each of the meeting rooms under the auspices of PMO division;
        • To maintain close contact with the meeting Secretary, particularly in relation to the distribution of documents; and to assist the meeting Secretary, the Chairperson, and all participants at the podium in providing additional documentation and information upon request, and in transmitting messages;
          To maintain tidy and logically-organised records and statistics related, inter alia, to meeting participation, documents distribution, and recording of speakers’ lists, as appropriate; ensuring that these are archived in a manner which permits quick and easy retrieval of information;
        • To liaise with delegations, as appropriate, regarding the distribution of statements and ad hoc documents; ensuring texts are distributed with the knowledge and consent of the meeting Secretary and the Chairperson, at the appropriate times and to the appropriate recipients;
          To ensure that documents are made available to interpreters and to the Documentation Counter in a timely manner;
        • To ensure his or her own familiarity with the documents and materials being distributed to Member States, and with the delegates most directly involved in specific issues; and
        • To maintain his or her own general awareness of the issues under current consideration by the bodies of the policy making organs.
      1. To provide information to delegations and Secretariat staff alike on matters relating to meetings and presentations, including scheduling and other procedural concerns. May be required to make ad hoc decisions, within his or her area of competence, to resolve issues in the absence of and on behalf of the Conference Services Officer, which affect the effectiveness of the meetings of the policy-making organs and the reputation of the Division and the Technical Secretariat;
      2. To ensure the timely distribution of relevant documents at Sessions of the Conference of the States Parties (CSP); to maintain an annotated list of speakers throughout the CSP; to assist with ascertaining document requirements for the CSP and related meetings, and the subsequent preparation of sets of pertinent documents, in appropriate language combinations for each delegation; and to prepare and tidy the meeting rooms and interpretation booths;
      3. To ensure the timely distribution of relevant documents at Sessions and Meetings of the Executive Council (EC) and other formal and informal meetings of the policy-making organs; to assist with ascertaining document requirements for these meetings, and the subsequent preparation of sets of pertinent documents, in appropriate language combinations for each delegation; to maintain an annotated list of speakers throughout the EC Session; to prepare and tidy the meeting rooms and interpretation booths; to pass information between delegations, between TS staff and delegations or the podium, and between delegations and the podium; and to provide other related meeting room assistance during EC Sessions;
      4. To ensure that the interpretation teams, while servicing meetings of the Policy-Making Organs, receive timely and accurate information and documentation, including pertinent background documents, and current statements and draft texts, and which relate to their work;
      5. To ensure that the conference rooms, interpreters’ booths, and adjacent areas, including equipment, furniture and supplies are in good working condition and available for all meetings as required;
      6. To assist the Documentation Assistants in the drafting of the List of Participants for each Executive Council Session or Meeting by coordinating directly with members of the delegations including Ambassadors, to gather their participant information;
      7. To carry-out the distribution and storage of classified official-series documents for discussion by the policy making organs, in accordance with the confidentiality guidelines as determined by the Office of Confidentiality and Security in the Manual of Confidentiality Procedures, and related work instructions.
      8. To communicate with the Documentation Assistants and the OPCW Audio-Visual Technician as necessary, regarding the requirements for technical and audio-visual equipment at meetings of the policy making organs and as requested, meetings coordinated by other divisions and branches, to ensure that the equipment is available, in place and operational prior to the meeting start-time.  In the absence of the Audio-Visual Technician, the incumbent shall provide the required technical assistance to the extent that this is within his or her area of competence;
      9. To maintain the highest standard of delivery of service through demonstrated knowledge of protocol issues in a diplomatic environment, and through professional dress and conduct appropriate to interaction with diplomats;
      10. To provide, as necessary, Documentation Counter services in the absence of the Documentation Assistants; and
      11. Other duties as required.

      Knowledge and Experience

      Education

      Essential

      High school diploma or equivalent diploma of higher secondary education.

      Desirable

      Completion of post-secondary education in conference or records management, or in the field of international relations.

      Experience

      Essential

      At least one year of relevant experience in general administrative work, or records and documents management.

      Desirable

      1. Previous work experience in international conferences would be an asset;
      2. Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objective; and
      3. Familiarity with the operation of technical equipment would be an asset, in particular, equipment related to audio and visual display, recording or editing technology, and/or printing and copying machines.

      Skills and Abilities (key competencies)

      1. The incumbent must have strong organisational and interpersonal skills that allow for effective and professional delivery of a wide variety of support services in the course of the formal and informal work of Member States delegations though document distribution and in-session support in the meeting room;
      2. Excellent communication skills, resourcefulness, initiative, maturity of judgements and team spirit;
      3. Computer literacy;
      4. Knowledge of meeting room set-up, and operation of standard meeting room and reprographic equipment;
      5. Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
      6. Sound knowledge of standard Microsoft applications including MS Word, MS Excel, MS Publisher, and possibly MS Vision; and
      7. Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Principal Analyst (P-5)

      Principal Functions

      At the Fourth Special Session of the Conference of States Parties (CSP) the CSP decided (C-SS-4/DEC.3) that the OPCW Secretariat shall put into place arrangements to identify the perpetrators of the use of chemical weapons in the Syrian Arab Republic. In furtherance of this decision, the Investigation and Identification Team (IIT) was established which will undertake its activities in an impartial and objective manner.


      Under the supervision of the IIT Coordinator, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:


      1. Leads and manages in the review, processing, and analysis of information collected by the IIT, regarding incidents involving the use or likely use of chemical weapons;
      2. Oversees the collation, processing, and analysis of multi-source information (including open source material) through the use of advanced programming and software tools and identifies information gaps and/or inconsistencies, to inform decisions relating to further investigative activities;
      3. Provides policy advice in relation to investigation strategy and plays a leading role in the development of investigation policies, guidelines, practices, and procedures for the conduct of the analytical work of the IIT and for further investigations;
      4. Oversees the preparation of analytical products in support of investigations;
      5. Liaises and coordinates with the Principal Investigator and the Senior Legal Officer to identify and analyse documents and other material for determination of relevance in investigation activities, including interviews;
      6. Provides analytical input and advice to investigation activities;
      7. Assists the IIT Coordinator in priority setting and case management;
      8. Assists the IIT Coordinator in coordinating the activities of investigators and analysts;
      9. Contributes to the preparation of reports, including detailed reports documenting analytical findings of investigations;
      10. As required, provides technical briefings to the staff of the IIT and to senior management on analytical activities;
      11. Supports the IIT Coordinator in the recruitment and training of staff and manages the performance of staff in line with organisational policies and procedures;
      12. Supports the continuous improvement of policies and processes related to analytical activities, including through contributions to training and knowledge transfer activities;
      13. Proposes to the IIT Coordinator and manages the non-staff costs of the IIT related to analytical requirements;
      14. Liaises with States Parties and other relevant external stakeholders as required;
      15. Leads in sourcing capabilities from the Secretariat and external capabilities that are required to implement analytical activities;
      16. Performs other duties as required by the IIT Coordinator.

      Knowledge and Experience

      Education

      Essential

      Advanced university degree (Master’s degree or equivalent) in international law, criminal investigation, military science, forensic science, crime analysis, social/political science, or other related fields.
      A combination of a first-level university degree or diploma in advanced criminal investigation from a national police academy or law enforcement agency together with significant experience and/or certifications in investigations (military, police, judicial/prosecutorial, federal/national intelligence agencies) may be accepted in lieu of the advanced university degree.

      Experience

      Essential 

      1. A minimum of 10 years’ experience in investigations, including five years of specialist analysis work, data compilation and interpretation is required, in areas such as international or national criminal investigations or intelligence;
      2. Experience in analytical activities at the international level aimed at identifying perpetrators.
        Experience as a chief investigative analyst or similar senior role;
      3. Knowledge of and experience with structured analysis methodologies.

      Desirable 

      1. Formal training and/or certification in law enforcement methodologies;
      2. Experience in a leading role in law enforcement/security/intelligence organisation;
      3. Experience with or knowledge of in forensic analysis;
      4. Experience with or knowledge of military operations in conflict zones;
      5. Experience leading teams and deployments in high-risk areas;
      6. Knowledge and understanding of multilateral disarmament issues.

      Skills and Abilities (key competencies)

      1. Strong analytical and conceptual skills in analysing and interpreting information and operational issues, formulating hypotheses, and proposing and implementing solutions;
      2. Demonstrated ability to think strategically. Ability to challenge established thinking and consider alternative thinking;
      3. Experience in the use of software programs in research, data analysis and statistics;
      4. Ability to organise and draw sound conclusions and be able to re-evaluate initial conclusions on the basis of new information;
      5. Gathers relevant information before making decisions;
      6. Proposes a course of action or makes a recommendation based on all available information;
      7. Innovative and creative problem-solving skills. Demonstrates persistence when faced with difficult problems or challenges;
      8. Strong relationship management skills involving internal and external stakeholders at all levels, including senior management and governance, while maintaining operational independence;
      9. Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
      10. Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;
      11. Proven record of building and managing teams and creating an enabling work environment, including ability to effectively supervise, mentor, coach, train, develop, evaluate, and delegate to staff;
      12. Proven ability to draft, develop and present concise reports on operational matters;
      13. Ability to work to tight deadlines and handle multiple concurrent conflicting activities assuring required results are achieved;
      14. Ability to communicate to a variety of audiences in both oral and written form.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Human Resources Policy Officer (P-3)

      Principal Functions

      Reporting to the Head, Human Resources Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Human Resources Policy Officer performs the following duties:

      Policy development and implementation

      1. Review HR policies and formulate new/revised HR policies in close collaboration with the HRB teams and the Office of the Legal Advisor. Continually assess the adequacy of existing HR policies to meet the emerging workforce and programme needs as well as UN common system initiatives;
      2. Identifies the need for new and revised Staff Regulations and Rules, Administrative Directives, Information Circulars, etc. human resource policies and HR procedures tailored to the specific requirements of the OPCW environment;
      3. Ensures research, and evaluation is conducted on the regulations, rules, policies and procedures available in comparable organisations, and develops procedures and guidelines in consultation with relevant stakeholders, ensuring consistency with the Organisation’s priorities, legislative framework, management objectives, in order to support programme delivery and promote efficiency and effectiveness in HR practices;
      4. Oversees the successful roll-out of policies and procedures, promoting the use of new processes, developing appropriate communication strategies to promote awareness, understanding and support for HR policies across OPCW management and staff;
      5. Promotes consistent application of HR policies throughout the organisation and act as a policy adviser within HRB and provide interpretation and guidance on HR policies, staff regulations and rules, as well as exceptions and precedents to managers and staff. Develops systematic feedback mechanisms/approaches to assess policy impact and effectiveness.

      Reporting, planning and strategy development

      1. Ensures alignment of initiatives with overall HR & People strategy. Drives assessment and development of comprehensive human resources strategies, practices, annual plans and programs, which result in the achievement of organisational goals. Tracks the progress of HR strategies and annual planning, supports HRB teams to implement and execute annual plans and HR strategy;
      2. Supports Head HRB during consultations on HR issues and ensures provision of reports and other information on HR issues required to support Senior Management during formal sessions of the Executive Council or Conference of States Parties;
      3. Coordinates and leads on HR reporting to senior management, internal and external auditors as well as policy-making organs and draft HR communications to ensure message consistency across multiple channels;
      4. Maintains liaison with other organisations/agencies (including the UN) to ensure that OPCW is at the forefront of efficiency and effectiveness in the provision of HR policy and strategy development in comparable systems;
      5. Acts as an advocate during consultations and negotiations with line managers, staff representatives and Management, preparing position papers, attending meetings, and delivering presentations to clarify issues. Suggests approaches and modifications to accommodate areas of concern identified by stakeholders in order to achieve acceptance, buy-in and approval of HR proposals.

      Staff appeal, disciplinary cases and staff relations

      1. Ensures advice is provided on the application of rules in respect to standards of conduct and disciplinary cases. Advises staff and management on their roles and responsibilities in respect to conduct and discipline, and ensures provision of coaching on the management and documentation requirements for complex individual cases, and on the potential for appeals;
      2. Formulates the Organisation's position on determining the appropriate interpretation and application of regulations and rules to the most problematic and contentious cases as well as on cases of staff complaints, grievances and appeals;
      3. Provides advice to senior managers and staff members on the most viable option available which adheres to existing policies and procedures and/or by undertaking an analysis and evaluation of the merits of the justifications for complicated or unprecedented cases;
      4. Manages the formal internal appeal and disciplinary processes, ensuring compliance by the Organisation with the due process and procedural requirements of cases before the Appeals Council and Disciplinary Committee, and preparation of the Organisation’s case submissions and responses based on research of international civil service employment law, for consultation and clearance by the Director-General through the legal office;
      5. Liaises with staff representatives to resolve HR matters of mutual concern and researches and proposes improvements to staff/management consultative mechanisms.

      Overall responsibility for the functioning of the Staff Administration team

      1. Directly supervises the Staff Administration Team Lead and has overall responsibility for the function and strengthening of the Staff Administration team ensuring the efficient and timely implementation of entitlements and benefits (payment of salaries, dependency benefits, education grant, rental subsidy, home leave, onboarding and separation entitlements) in accordance with the Staff Regulations and Interim Staff Rules of the OPCW and applicable Administrative Directives and Information Circulars;
      2. Thinks Big about the development of people; coach and mentor staff to build a strong team. Designs and implements training for operations/ programme staff on HR issues;
      3. Manages the OPCW social security insurance policies for staff (GMIP, SIDDI, NSIDDI) including the technical procurement of such insurance policies as required.

      Knowledge and Experience

      Education

      Essential 

      An Advanced University degree in human resources management, law, public or business administration, industrial relations, psychology or other social sciences; a first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.

      Desirable knowlegde

      International Civil Law and its application.

      Experience

      Essential

      A minimum of 5 years of progressively responsible experience in human resources management, several of which must be in HR policy with advanced degree or 7 years with first level degree. Work experience in a multilateral/international organisation, preferably a UN common system organisation.

      Desirable

      Experience in handling staff appeal and disciplinary cases preferably in an international and/or multilateral context.

       

      Skills and Abilities (key competencies)

      1. Displays knowledge of underlying theory of HR, including a broad range of HR disciplines as well as HR best practices in public and private sector applied to clear strategic plans and interventions, and advice to clients;
      2. Demonstrates the ability to analyse and research HR policy, effectively apply procedural guidelines and develop realistic implementation plans for new policies, standards, procedures and guidelines;
      3. Shows strong corporate commitment; works to achieve the goals of TS as a whole, making significant contributions to TS priorities or initiatives;
      4. Demonstrated ability to lead the development of clear people strategy; anticipates and understands client needs, formulates clear strategic plans, prioritizes interventions, and allocates resources according to priorities;
      5. Communicates clearly and convincingly; demonstrates strong oral and written communications skills. Is particularly able to draft and submit legal opinions and responses within the administrative guidelines and staff rules and regulations;
      6. Focuses on impact and results for the client; promotes and lives by an ethic of client service, seeking to produce significant and positive impact;
      7. Excellent organisational, planning and coordination skills and an ability to develop clear goals that are consistent with agreed strategies, foresee risks and adjust plans as necessary;
      8. Actively seek to improve programmes or services and take an interest in new ideas and new ways of doing things; willingness to keep abreast of new developments in the field of human resources and International Civil Law;
      9. Displays excellent interpersonal skills, which includes critical thinking skills, the ability to identify assumption, judging the persuasiveness of arguments, assessing risks and proposing logical well-reasoned arguments;
      10. Demonstrated team player approach to work in a multi-cultural environment, with a focus on promoting diversity and inclusivity;
      11. Skilled at displaying empathy and at building and maintaining genuine relationships that are built on trust;
      12. Consistently approaches work with energy and a positive, constructive attitude;
      13. Is able to remain calm, in control and good humoured even under pressure;
      14. Demonstrable partnership, negotiating and influencing skills;
      15. Ability to handle requests from multiple sources and to work effectively across teams;
      16. Strong supervisory and leadership skills with knowledge and practical experience of effective coaching and mentoring;
      17. Strong attention to detail, analytical acumen, intellectual curiosity, creativity, a proven work ethic.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Principal Legal Officer (P-5)

      Principal Functions

      Under the supervision of the Legal Adviser, the Principal Legal Officer performs the following functions:


      1. Prepares and supervises the preparation of legal opinions on the interpretation and implementation of the Chemical Weapons Convention (CWC) for the policy-making organs of the OPCW, and provides oral or written advice to States Parties upon request and authorisation;
      2. Prepares and supervises the preparation of legal opinions for other organisational units of the Technical Secretariat, and advises on matters relating to:
        1. the interpretation and implementation of the CWC, including its Annexes, and the decisions of the policy-making organs;
        2. relations with the host country and the implementation of the Headquarters Agreement;
        3. administrative law, including on the preparation, interpretation and implementation of the Staff Regulations and Rules, Financial Regulations and Rules, administrative directives and other administrative issuances and internal legislation;
      3. Reviews and advises (as requested) on reports of the Technical Secretariat for meetings of the policy-making organs;
        Supervises the Office’s input and, if requested, participates, in the preparation and negotiation of international agreements including Facility Agreements, Privileges and Immunities Agreements, relationship agreements and other agreements or arrangements;
      4. Prepares and reviews the work of other legal officers on complaints against the Organisation filed by staff members before internal bodies and the ILO Administrative Tribunal. In particular, prepares or supervises the preparation of the Organisation’s written submissions to appellate bodies. Advises on any other litigation against the Organisation. Advises on the conduct of investigations;
      5. Represents the Office of the Legal Adviser on internal advisory bodies at the request of the Legal Adviser or the Director-General;
      6. Assists the Legal Adviser in general management and administration of the Office, including in the preparation of the Programme and Budget of the Office, compliance with the financial and other reporting requirements, performance appraisal, recruitment of staff. Organises and prioritizes the workload and provides general coordination and supervision of assignments of legal officers;
      7. In the absence of the Legal Adviser, serve as the Acting Legal Adviser;
      8. Performs other duties as required.

      Knowledge and Experience

      Education

      Essential

      Advanced university degree in Law, in addition to a first degree in Law.

      Experience

      Essential 

      1. At least 10 years of progressively responsible experience in international organisations and/or government service, in the areas of International Law, Disarmament or Administrative Law;
      2. Knowledge of the legal aspects of the United Nations common system, including the case law of international administrative tribunals.

      Desirable

      Experience in the UN common system or in the OPCW would be an asset.

      Skills and Abilities (key competencies)

      1. Professionalism: In-depth theoretical knowledge of international law and extensive experience in the practical application of International Law, including the Law of Treaties, the Law of International Organizations and International Administrative Law. Strong analytical skills and proficiency in legal research, and proven ability in applying legal expertise to broad range of highly complex and novel legal issues and problems and in developing innovative and creative solutions. Excellent skills in legal writing and expression and ability to independently prepare legal briefs, opinions, and a variety of legal instruments and related documents for direct submission to senior officials, where applicable;
      2. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed;
      3. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Has the ability to provide managerial leadership in overseeing work of more junior legal officers;
      4. Leadership: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement rather than accept the status quo. Shows the courage to take unpopular stands;
      5. Judgement/ Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them, takes decisions with an eye to the impact on others and on the Organization and makes tough decisions when necessary. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts;
      6. Planning and organisation: demonstrated planning and organizational skills, especially ability to organize own work to handle multiple concurrent issues and activities and manage complex matters. Strong planning and organisational skills, and ability to work under pressure of time and urgent deadlines;
      7. Tact, discretion and the ability to work harmoniously in a multi-cultural environment.

      Language Requirements

      1. Fluency in written and spoken English is essential. A good working knowledge of one other official language of the OPCW (Arabic, Chinese, French, Russian, and Spanish) is highly desirable;
      2. Ability to conduct negotiations in English is essential. Ability to conduct negotiations in another official language of the OPCW would be an asset.
      » Find out more

      Linguist (Spanish) P-3

      Principal Functions

      Under the Supervision of the Senior Linguist, the incumbent is responsible for:

      Translation

      1. Translates (from English and one other official language into the Section’s language and from the Section’s language into English) official OPCW documents on political, technological, legal, financial, administrative and scientific subjects;
      2. Translates (from English and one other official language into Section’s language and from Section’s into English) confidential OPCW documents;
      3. Self-revises translated texts and revises translations prepared by free-lance and contractual translators, as required. 

      Interpretation

      1. Provides simultaneous interpretation (from English into Section’s language and from the Section’s language into English) for sessions and meetings of the OPCW and its policy-making organs and subsidiary bodies. The work includes interpretation of politically sensitive and/or technically complex subjects;
      2. Provides consecutive interpretation (from English into the Section’s language and from the Section’s language into English) at bilateral negotiations and on official missions.

      Terminology

      1. Undertakes terminological research necessary to solve problems of terminology and meaning, prepares glossaries, technical vocabularies and related technical tools and develops new terminology for use where terminological equivalents do not exist in the Section’s language; maintains and updates the terminological database.

      Performs other related duties such as

      1. Participates in consultations with substantive units concerning manifest or possible inconsistencies or errors in the original text;
      2. Keeps abreast of politically sensitive and technically complex issues, developments and terminology;
      3. Strictly complies with the OPCW confidentiality regime and performs all relevant procedures; 
      4. Performs supervisory functions and participates in recruitment interviews for language staff as necessary in the absence of the Senior Linguist.

      Knowledge and Experience

      Education

      Essential 

      A degree or equivalent qualification, preferably in translation and interpretation, from a university or an institution of equivalent status.

      Desirable

      A knowledge of the Chemical Weapons Convention and related disarmament and technical issues, as well as an understanding of international affairs.

      Experience

      Essential

      At least five years with an advanced degree (or seven with a first level degree) of continuous translation and interpretation experience, preferably within the United Nations system.

      Skills and Abilities (key competencies)

      1. High level skill in translation (general, specialised, and technical subjects);
      2. Computer literacy, including knowledge and ability to work with Windows-compatible word-processing equipment;
      3. Ability to work effectively to meet deadlines as part of a team;
      4. Good interpersonal skills and ability to work harmoniously in a multicultural environment;
      5. Ability to plan and organise;
      6. Tact, accuracy, and respect for confidentiality;
      7. Ability to work independently or with minimal supervision in exceptional circumstances.

      Language Requirements

      1. Perfect command of the Section language, both written and spoken, which must be a first language;
      2. An excellent knowledge of English and a sound knowledge of at least one other official language of the OPCW.
      » Find out more

      Linguist (French) P-3

      Principal Functions

      Under the Supervision of the Senior Linguist, the incumbent is responsible for:

      Translation

      1. Translates (from English and one other official language into the Section’s language and from the Section’s language into English) official OPCW documents on political, technological, legal, financial, administrative and scientific subjects;
      2. Translates (from English and one other official language into Section’s language and from Section’s into English) confidential OPCW documents;
      3. Self-revises translated texts and revises translations prepared by free-lance and contractual translators, as required. 

      Interpretation

      1. Provides simultaneous interpretation (from English into Section’s language and from the Section’s language into English) for sessions and meetings of the OPCW and its policy-making organs and subsidiary bodies. The work includes interpretation of politically sensitive and/or technically complex subjects;
      2. Provides consecutive interpretation (from English into the Section’s language and from the Section’s language into English) at bilateral negotiations and on official missions.

      Terminology

      1. Undertakes terminological research necessary to solve problems of terminology and meaning, prepares glossaries, technical vocabularies and related technical tools and develops new terminology for use where terminological equivalents do not exist in the Section’s language; maintains and updates the terminological database.

      Performs other related duties such as

      1. Participates in consultations with substantive units concerning manifest or possible inconsistencies or errors in the original text;
      2. Keeps abreast of politically sensitive and technically complex issues, developments and terminology;
      3. Strictly complies with the OPCW confidentiality regime and performs all relevant procedures; 
      4. Performs supervisory functions and participates in recruitment interviews for language staff as necessary in the absence of the Senior Linguist.

      Knowledge and Experience

      Education

      Essential 

      A degree or equivalent qualification, preferably in translation and interpretation, from a university or an institution of equivalent status.

      Desirable

      A knowledge of the Chemical Weapons Convention and related disarmament and technical issues, as well as an understanding of international affairs.

      Experience

      Essential

      At least five years with an advanced degree (or seven with a first level degree) of continuous translation and interpretation experience, preferably within the United Nations system.

      Skills and Abilities (key competencies)

      1. High level skill in translation (general, specialised, and technical subjects);
      2. Computer literacy, including knowledge and ability to work with Windows-compatible word-processing equipment;
      3. Ability to work effectively to meet deadlines as part of a team;
      4. Good interpersonal skills and ability to work harmoniously in a multicultural environment;
      5. Ability to plan and organise;
      6. Tact, accuracy, and respect for confidentiality;
      7. Ability to work independently or with minimal supervision in exceptional circumstances.

      Language Requirements

      1. Perfect command of the Section language, both written and spoken, which must be a first language;
      2. An excellent knowledge of English and a sound knowledge of at least one other official language of the OPCW.
      » Find out more

      Implementation Support Officer (P-3)

      Principal Functions

      Under the supervision of the Head of the Implementation Support Branch, the incumbent performs the following duties:


      1. As Programme Manager: plans, leads/coordinates and evaluates the delivery of programmes and activities in support of the national implementation of the CWC, including
        1. Liaises with representatives of States Parties and National Authorities to identify needs and gaps in the national implementation that require  assistance, including through building and/or strengthening of national capacities as well as through outreach and engagement support;
        2. Advises on and coordinates the development and formulation of approaches to provide such assistance to Member States’ representatives and relevant  stakeholders, in close coordination with officers of the Division of International Cooperation and Assistance (ICA)  and with other relevant technical officers and experts within the Technical Secretariat;
        3. Ensures that relevant training, education and outreach activities and programmes adequately address needs identified; this includes the development, review and – where necessary – amendment/improvement of training, education and outreach material/content as well as the presentation of such content on behalf of the organisation;
        4. Identifies and coordinates the implementation of suitable and innovative methodologies/modalities to deliver capacity building support, in particular in relation to eLearning;
      2. As an Evaluator (in close coordination with APB and ICB staff tasked with similar responsibilities): assesses and reports on programmatic outputs, outcomes, and key achievements against agreed annual or biannual plans, including
        1. The the design/improvement of evaluation templates/forms for the activities of the Branch;
        2. The coordination of monitoring of outputs and outcomes at Branch level;
        3. The review of established and/or best practices in the organisation’s interaction with Member States;
        4. The consolidation of assessments and findings; and the formulation of initial analytical outcome reports, including recommendations for enhanced programmatic delivery and impact;
      3. Drafts relevant correspondence, background and briefing notes, analytical and assessment reports and other documents in support or on behalf of the Head of the Branch;
      4. Assists in the implementation of relevant decisions and perform other duties assigned by the Head of IPB and Director of ICA;
      5. Performs other duties, as required.

      Knowledge and Experience

      Education

      Essential

      An advanced university degree in Political Sciences, International Relations, Economics, Law or related area. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.

      Experience

      Essential

      At least 5 years of relevant experience in the field of technical cooperation/assistance or international development cooperation with an advanced degree, or 7 years with a first level degree, including at least 3 years of  work experience at the international level in a relevant area; thorough knowledge and experience in programme or project planning, implementation and monitoring; practical knowledge of programme/project evaluation techniques and approaches.

      Desirable

      1. Experience in capacity building approaches, including through remote/virtual means, and identifying and analysing relevant needs and issues, developing suitable strategic approaches and implementing them in an international context;
      2. Experience with implementing programme/project management cycles, preferably in an international context, and with exposure to collaboration with or in developing countries or countries in transition;
      3. Experience with programme/project evaluation and related impact analysis;
      4. Practical knowledge and experience in logical framework approach.

      Skills and Abilities (key competencies)

      1. Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills;
      2. Strong analytical and conceptual skills;
      3. Excellent interpersonal, presentation and communication skills (verbal and written) including the ability to prepare and formulate reports, with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
      4. Excellent drafting skills in English;
      5. Proven ability in establishing and maintaining effective working relationships with people from diverse backgrounds;
      6. Flexibility and ability to work under pressure;
      7. Computer literacy (word processing, databases, spreadsheets and email);
      8. Knowledge of the CWC and the activities of the OPCW..

      Language Requirements

      Fluency in English is essential and good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Senior Mission Planning Coordinator (P-4)

      Principal Functions

      Under the supervision of the Head, Operations and Planning, the Senior Mission Planning Coordinator performs the following functions:


      1. Conduct long and Short Term Chemical Weapons and Industry Inspection Planning:
        Review the annual verification plan. Conduct a detailed resource-based analysis. Identify resource limitations and develop an implementable Inspection Plan.
        Select Inspection Team Leaders. Direct the composition of the Inspection Teams based upon an evaluation of the specific mission requirements, detailed facility information and past inspection experience. Direct employment priorities in the event of conflicts.
      2. Plan for the implementation of the world-wide OPCW verification regime for Chemical Weapons:
        Monitor States Parties' Annual Destruction Plans and develop long-term options for the on-site verification of compliance with the CWC. Compare these options with the mid-term budget in order to identify resource constraints. Develop planning options to ensure an effective verification regime.
        Review the budget-based OPCW Annual Inspection Plan and conduct a resource-based analysis. Identify conflicts and make planning proposals.
        Plan for the effective use of all inspection resources in the implementation of the OPCW verification regime.
      3. Oversee the implementation of the Short Term Chemical Weapons and Chemical Industry Inspection Plans:
        Co-ordinate an average of 83 Chemical weapons and 241 industry inspections annually in cooperation with the other MPC.
        Oversee the mission preparation activities of the Inspection Team. Instruct the Inspection Team on country specific issues and past inspection experience. Co-ordinate mission preparations with other divisions/branches and other OPB staff sections. Assess the Inspection Team preparedness for its mission.
        Review the progress of each inspection, anticipate problems and refer issues to the applicable agency within the Secretariat. Direct action by the Inspection Team.
        Collect and collate operational lessons learned. Develop remedial measures to avoid re-occurrence of problems. Write Working Procedures for Inspection Teams at Chemical Weapons Destruction Facilities and mission planning related processes.
      4. Plan and organise inspectors assignments and activities:
        Manage the mission assignments, training and leave.
      5. Provide information and coordinate SMPC-specific IT requirements:
        Provide statistical data to Senior Management and to States Parties regarding Inspection Activities and Operational Information.
        Coordinate projects for OPB involving the Inspector Rostering Solution (Quintiq) and the EMWO.
      6. Serve as the point of contact with National Authorities:
        Maintain a regular contact with the States Parties' local delegations and National Authorities. Participate in bilateral discussions, acting as the authority for operational policy issues.

        Knowledge and Experience

        Education

        Essential

        1. An advanced university degree or equivalent from a recognised institution in a job related field;
        2. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of an advanced university degree;
        3. Equivalent or specialized training in combination with at least 13 years of relevant professional experience may be accepted in lieu of a university degree.

        Desirable

        Management of IT projects.

        Experience

        Essential 

        1. At least 7 years of relevant experience in activities that relate to the planning for and movement, by a variety of transportation alternatives, or sizeable numbers of personnel and sensitive equipment is required and 9 years with first level degree;
        2. Experience working in an environment that handles classified information.

        Desirable

        1. Experience in logistics and administrative management;
        2. Experience in crisis management or dealing with emergency situations is highly desirable;
        3. Experience in transport and handling of dangerous goods is desirable;
        4. Experience in using resource scheduling application, or project management software.

        Skills and Abilities (key competencies)

        1. A thorough understanding of the overall planning and operational/logistical support requirements associated with the movement of personnel and equipment by air, rail and road;
        2. IT knowledge, in general, and of relational databases, in particular, is highly desirable;
        3. A well-developed sense of judgment, an ability to work well with others under time-sensitive conditions where innovative and imaginative planning/problem solving skills are necessary;
        4. Excellent communication skills, both written and verbal;
        5. Flexibility and ability to work under pressure;
        6. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Head, Budget and Finance (P-5)

      Principal Functions

      Under the direction of the Director of Administration the post holder will:

      Take accountability to plan, direct, and coordinate the work of the Branch, including supervision, co-ordination and performance management of staff.

      1. Plan the resource requirements (mainly staffing) of the Branch;
      2. Foster team work, trust and communication amongst staff and across organisational boundaries;
      3. Lead change management initiatives, promote quality management and foster innovative reforms;
      4. Ensure all outputs produced by the Branch meet and maintain high-quality standards and comply with relevant mandates;
      5. Manage, guide, develop and build capacity of staff under supervision;
      6. Determine operational and internal control procedures to ensure efficient functioning of the Branch as well as effective internal controls to safeguard the financial resources of the Organisation.

      Plan, develop and prepare the annual Programme and Budget under the guidance of the Deputy Director-General.

      1. Eormulate, coordinate, review and finalise programme plans, cost estimates, programme budgets, standard salary and common staff costs, and forecasts for miscellaneous income;
      2. Review existing Administrative and Financial Directives pertaining to programme and budget matters and identify sections thereof requiring updating to accommodate the changing needs of the Organization;
      3. Ensure relevant adherence to Administrative and Financial Instructions;
      4. Establish mechanisms for monitoring programme and budget performance, including the measurement of the cost-efficiency of operations performed by the Organization;
      5. Coordinate and supervise the timely development of the draft programme budget for consideration by senior management, the ABAF, Executive Council and Conference of State Parties;
      6. Prepare and recommend the annual calendar and timelines for the OPCW programme and budget cycle;
      7. Ensure allotment of funds in accordance with the approved budget;
      8. Support, provide information and advice to the Director of Administration and the Budget Steering committee throughout the Programme and Budget process;
      9. Supervise the preparation of the scale of assessments for the funding of the approved budget by the Member States;
        Consult with and advising programme managers on the implementation of the approved budget and controlling budgeted versus actual expenditure to avoid over-expenditure;
      10. Develop proposals for budgetary transfers and for the funding of additional requests;
      11. Coordinate with programme managers to organise consultations, provide assistance and advice, monitor schedules, and arrange and support the delivery of presentations during programme and budget meetings and facilitations;
      12. Coordinate and assist on consultations regarding the programme and budget and draft responses to technical questions with delegations;
      13. Advise and consult on programme and budget issues, as requested.

      Advise Management and other senior staff members on budgetary, accounting and other financial matters by:

      1. Interpret the rules, financial regulations, and directives;
      2. Advise on specific questions and making suggestions to solve particular problems;
      3. Advise on general budgetary and financial policy matters, including investment policy;
      4. Represent the Organisation at meetings of the UN Consultative Committee on Administrative Questions (Finance, Budget) and other international organisations.

      Represent the Organisation/Branch at internal and external meetings with Delegations and Senior Management as well as liaising with the Office of Internal Oversight, the External Auditor and the Advisory Body on Budget and Finance (ABAF).

      1. Prepare for and respond to internal and external audit related inquiries as well as those from the ABAF;
      2. Follow up systematically on the implementation of corrective action requested by auditors and keeps records to ensure completeness of action and adherence to established time limits.

      Provide direction for, lead and manage budgeting, treasury, payment and accounting services.

      1. Develop, implement, coordinate, and monitor operational policies, procedures, guidelines, and standards, to ensure correct financial practice and control;
      2. Ensure compliance with financial regulations and rules;
      3. Direct the supervision of financial services and treasury operations, and maintenance of accounts;
      4. Determine and coordinate the development, implementation and maintenance of the financial information system for the Branch.

      Provide guidance on budgetary matters related to Voluntary Contributions, Special Accounts and Trust funds.

      1. Support Programme managers in preparing cost plans for Voluntary Contributions and Trust Funds;
      2. Review Agreements to ensure their coherence with the OPCW Regulatory Framework;
      3. Ensure timely allotment upon receipt of funds.

      Ensure the keeping of proper accounts for all financial transactions of the Organisation and the preparation of financial statements of the OPCW, the Provident Fund and other funds, by:

      1. Adhere to and enforce financial regulation, rules and directives;
      2. Propose and draft enhancements to financial regulation, rules and directives for consideration by Senior management, ABAF, Executive Council and the Conference of State Parties;
      3. Review the preparation of accounts;
      4. Supervise the preparation of the financial statements of the OPCW, Provident fund and other funds on an accurate and timely basis;
      5. Prepare responses to observations of internal and external auditors on the accounts and the financial statements of the Organisation;
      6. Supervise the development implementation of automation projects related to finance.

      Ensure the receipt, custody, disbursement, monitoring and investment of the funds of the organisation by:

      1. Controlling and regular reporting on collected and outstanding assessed contributions to management and the Executive Council;
      2. Reviewing disbursements as cheque signatory;
      3. Administering the banking relationships, bank accounts and currency arrangements;
      4. Approving investments;
      5. Directing the preparation of short and long-term cash forecasts to ensure liquidity at all times;
      6. Providing financial analysis to the Investment Committee for investment decisions of the Organization.

      Support the work of the Advisory Body on Administrative and Financial Matters (ABAF):

      1. Prepare and coordinates documentation to support ABAF meetings;As required, support ABAF members prior to and following meetings;
      2. Compile information on issues on its Agenda;
      3. Coordinate with and Assists the Secretariat staff in making presentations to the ABAF;
      4. Prepare the draft report for the ABAF;
      5. Prepare the note by the Director-General responding to each ABAF report;
      6. Submit both documents to the Policy-making Organs.

      Be responsible for the ERP rollout pertaining to the Branch.

      1. Is a member of the Steering Committee of the ERP project;
      2. Oversee the responsibilities relating to the rollout and implementation of all aspects of the ERP System pertaining to the Branch;
      3. Evaluate and discusses with Branch staff the usefulness and versatility of applications and report generation;
      4. Ensure that Branch staff are trained on all applications related to financial management;
      5. Evaluate the efficiency, performance and enhancement of the systems and suggests improvements.

      Ensure that the financial activity within the OPCW complies with International Public Sector Accounting  Standards (IPSAS) in carrying out its operational accounting duties and provides reports in accordance with the necessary IPSAS requirements.

      Act as Secretary of the Budget Steering Committee and the Provident Fund Management Board.

      Participate in various internal committees and boards.

      Perform other duties as required.

      Knowledge and Experience

      Education

      Essential 

      1. Advanced University degree in Business Administration, Finance, Accounting, Management, Public Administration or related field and/or certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent.  A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of the advanced university degree;
      2. Extensive knowledge of contemporary accounts payable and receivable operations and financial and reporting standards;
      3. Practical knowledge of the principles of programme budget planning and management, and proven ability to deal with  budgetary and financial problems;
      4. Knowledge of Results-Based Budgeting (RBB) and UN financial procedures and accounting standards.

      Desirable

      Knowledge of Risk Management principles and internal control frameworks.

      Experience

      Essential

      1. At least 10 years of progressively responsible experience in accounting and financial management, thefield of budget preparation and financial administration in a national and international environment with a relevant advanced university degree;
      2. Experience with and knowledge of International Public Sector Accounting Standards (IPSAS);
      3. Experience in budgeting of staff costs, development of standard salary costs, financial resource management and programme planning;
      4. Experience in developing and implementing Results-Based Budgeting;
      5. Experience in computer and software required for the execution of financial control.

      Desirable

      1. Experience in the use of computerised accounting systems (ERP) would be an advantage;
      2. Work experience in the UN Common System and familiarity with IPSAS principles would be a strong asset.

      Skills and Abilities (key competencies)

      1. Strong analytical and conceptual skills in analysing operational issues in a complex business environment, formulate options, and propose and implement solutions;
      2. Excellent and proven planning, organizational, coordination, negotiation and problem solving skills;
      3. Ability to translate financial concepts into administrative processes and to implement them;
      4. Ability to build trust, empower and lead subordinates & provide effective performance feedback;
      5. Solid information technology skills including proficiency in Microsoft desktop packages and sophisticated financial management information systems;
      6. Ability to ensure an effective work structure that fosters productivity and achieve goals; work to tight deadlines and handle multiple concurrent activities;
      7. Inter-personal and communication skills with demonstrated ability to apply tact and diplomacy and to present information clearly and logically both in writing and verbally;
      8. Ability to work in a team and to build and maintain effective working relationships with people of different national and cultural backgrounds;
      9. Proven planning, organizational, coordination, negotiation and problem solving skills;
      10. Ability to develop and implement budget policies and procedures for the Organisation.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.


       

      » Find out more

      Human Resources Policy Officer (P-3) - re-advertised

      Principal Functions

      Reporting to the Head, Human Resources Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Human Resources Policy Officer performs the following duties:

      Policy development and implementation

      1. Review HR policies and formulate new/revised HR policies in close collaboration with the HRB teams and the Office of the Legal Advisor. Continually assess the adequacy of existing HR policies to meet the emerging workforce and programme needs as well as UN common system initiatives;
      2. Identifies the need for new and revised Staff Regulations and Rules, Administrative Directives, Information Circulars, etc. human resource policies and HR procedures tailored to the specific requirements of the OPCW environment;
      3. Ensures research, and evaluation is conducted on the regulations, rules, policies and procedures available in comparable organisations, and develops procedures and guidelines in consultation with relevant stakeholders, ensuring consistency with the Organisation’s priorities, legislative framework, management objectives, in order to support programme delivery and promote efficiency and effectiveness in HR practices;
      4. Oversees the successful roll-out of policies and procedures, promoting the use of new processes, developing appropriate communication strategies to promote awareness, understanding and support for HR policies across OPCW management and staff;
      5. Promotes consistent application of HR policies throughout the organisation and act as a policy adviser within HRB and provide interpretation and guidance on HR policies, staff regulations and rules, as well as exceptions and precedents to managers and staff. Develops systematic feedback mechanisms/approaches to assess policy impact and effectiveness.

      Reporting, planning and strategy development

      1. Ensures alignment of initiatives with overall HR & People strategy. Drives assessment and development of comprehensive human resources strategies, practices, annual plans and programs, which result in the achievement of organisational goals. Tracks the progress of HR strategies and annual planning, supports HRB teams to implement and execute annual plans and HR strategy;
      2. Supports Head HRB during consultations on HR issues and ensures provision of reports and other information on HR issues required to support Senior Management during formal sessions of the Executive Council or Conference of States Parties;
      3. Coordinates and leads on HR reporting to senior management, internal and external auditors as well as policy-making organs and draft HR communications to ensure message consistency across multiple channels;
      4. Maintains liaison with other organisations/agencies (including the UN) to ensure that OPCW is at the forefront of efficiency and effectiveness in the provision of HR policy and strategy development in comparable systems;
      5. Acts as an advocate during consultations and negotiations with line managers, staff representatives and Management, preparing position papers, attending meetings, and delivering presentations to clarify issues. Suggests approaches and modifications to accommodate areas of concern identified by stakeholders in order to achieve acceptance, buy-in and approval of HR proposals.

      Staff appeal, disciplinary cases and staff relations

      1. Ensures advice is provided on the application of rules in respect to standards of conduct and disciplinary cases. Advises staff and management on their roles and responsibilities in respect to conduct and discipline, and ensures provision of coaching on the management and documentation requirements for complex individual cases, and on the potential for appeals;
      2. Formulates the Organisation's position on determining the appropriate interpretation and application of regulations and rules to the most problematic and contentious cases as well as on cases of staff complaints, grievances and appeals;
      3. Provides advice to senior managers and staff members on the most viable option available which adheres to existing policies and procedures and/or by undertaking an analysis and evaluation of the merits of the justifications for complicated or unprecedented cases;
      4. Manages the formal internal appeal and disciplinary processes, ensuring compliance by the Organisation with the due process and procedural requirements of cases before the Appeals Council and Disciplinary Committee, and preparation of the Organisation’s case submissions and responses based on research of international civil service employment law, for consultation and clearance by the Director-General through the legal office;
      5. Liaises with staff representatives to resolve HR matters of mutual concern and researches and proposes improvements to staff/management consultative mechanisms.

      Overall responsibility for the functioning of the Staff Administration team

      1. Directly supervises the Staff Administration Team Lead and has overall responsibility for the function and strengthening of the Staff Administration team ensuring the efficient and timely implementation of entitlements and benefits (payment of salaries, dependency benefits, education grant, rental subsidy, home leave, onboarding and separation entitlements) in accordance with the Staff Regulations and Interim Staff Rules of the OPCW and applicable Administrative Directives and Information Circulars;
      2. Thinks Big about the development of people; coach and mentor staff to build a strong team. Designs and implements training for operations/ programme staff on HR issues;
      3. Manages the OPCW social security insurance policies for staff (GMIP, SIDDI, NSIDDI) including the technical procurement of such insurance policies as required.

      Knowledge and Experience

      Education

      Essential 

      An Advanced University degree in human resources management, law, public or business administration, industrial relations, psychology or other social sciences; a first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.


      Desirable knowlegde

      Expertise in conflict resolution, multi-functional collaboration and project management.

      Experience

      Essential

      A minimum of 5 years of progressively responsible experience in human resources management, several of which must be in HR policy with advanced degree or 7 years with first level degree. Work experience in a multilateral/international organisation, preferably a UN common system organisation.


      Desirable

      Experience in handling staff appeal and disciplinary cases preferably in an international and/or multilateral context.

       

      Skills and Abilities (key competencies)

      1. Displays knowledge of underlying theory of HR, including a broad range of HR disciplines as well as HR best practices in public and private sector applied to clear strategic plans and interventions, and advice to clients;
      2. Demonstrates the ability to analyse and research HR policy, effectively apply procedural guidelines and develop realistic implementation plans for new policies, standards, procedures and guidelines;
      3. Shows strong corporate commitment; works to achieve the goals of TS as a whole, making significant contributions to TS priorities or initiatives;
      4. Strong supervisory and leadership skills with knowledge and practical experience of effective coaching and mentoring;
      5. Demonstrated ability to lead the development of clear people strategy; anticipates and understands client needs, formulates clear strategic plans, prioritizes interventions, and allocates resources according to priorities;
      6. Communicates clearly and convincingly; demonstrates strong oral and written communications skills. Is particularly able to draft and submit legal opinions and responses within the administrative guidelines and staff rules and regulations;
      7. Focuses on impact and results for the client; promotes and lives by an ethic of client service, seeking to produce significant and positive impact;
      8. Excellent organisational, planning and coordination skills and an ability to develop clear goals that are consistent with agreed strategies, foresee risks and adjust plans as necessary;
      9. Actively seek to improve programmes or services and take an interest in new ideas and new ways of doing things; willingness to keep abreast of new developments in the field of human resources and International Civil Law;
      10. Displays excellent interpersonal skills, which includes critical thinking skills, the ability to identify assumption, judging the persuasiveness of arguments, assessing risks and proposing logical well-reasoned arguments;
      11. Demonstrated team player approach to work in a multi-cultural environment, with a focus on promoting diversity and inclusivity;
      12. Skilled at displaying empathy and at building and maintaining genuine relationships that are built on trust;
      13. Consistently approaches work with energy and a positive, constructive attitude;
      14. Is able to remain calm, in control and good humoured even under pressure;
      15. Demonstrable partnership, negotiating and influencing skills;
      16. Ability to handle requests from multiple sources and to work effectively across teams;
      17. Strong attention to detail, analytical acumen, intellectual curiosity, creativity, a proven work ethic.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Security Coordination Officer (P3)

      Principal Functions

      Reporting to the Head of Operations Security and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Security Coordination Officer performs the following duties:


      1. Advises the Head of Operations Security with respect to all safety and security related matters and develops procedures in accordance with the provisions of the OPCW and/or UN Security Management System for the safe conduct of operations globally;
      2. Maintains ongoing coordination with the Security and Safety Services of other International Organisations in The Netherlands and elsewhere, Dutch authorities and other relevant stakeholders to keep abreast of relevant security matters in the host state;
      3. Prepares and/or reviews security related Administrative Directives, Standard Operating Procedures, Work Instructions and Security Management Documents for approval;
      4. Evaluates potential risks, determines the requirements and recommends suitable countermeasures to manage the risks, in areas relating to the security of personnel, tangible assets and facilities owned, used by or related to the OPCW, and evaluates effectiveness of implemented security measures to counter identified vulnerabilities of, and threats to, security and information systems;
      5. Assists in the response to crisis events and security incidents;
      6. Conducts regular Security Risk Assessments of headquarters or field activity, analysis the security situation in locations where OPCW is or intends to operate in order to enable appropriate security procedures in coordination with the United Nations Department for Safety and Security (UNDSS) or other stakeholders;
      7. Maintains a persistent and ongoing real time monitoring of all staff travel with associated risks;
      8. Oversees security aspects of OPCW activities in field operations and provides technical oversights, including liaison with field security officers/coordinators as required;
      9. Prepares security guidelines and conducts briefings on country situations and security preparedness for OPCW staff on missions.
        Accompanies staff members on deployment to the field as part of special activities such as monitoring missions and investigation missions, as required;
      10. Ensures all staff are aware of their responsibilities and preparations in the case of evacuation and/or relocation;
      11. Liaises with the UNDSS and field security coordinators of other agencies for the purpose of exchanging information and facilitating greater staff security and safety for OPCW staff;
      12. Monitors compliance with all relevant OPCW Directives, UNSMS Policies and Guidelines and other applicable procedures and reports non-compliance to the Head, Operations Security;
      13. Performs any other duties as may be assigned by the Head, Operations Security.

      Knowledge and Experience

      Education

      Essential

      Advanced university degree (Master’s degree or equivalent) in security management, business administration, political/social science, psychology, criminal justice, law, international relations or a related field is required. A first-level university degree in combination with two years of additional relevant experience may be accepted in lieu of the advanced university degree. A first-level university degree may be substituted with specialised training from a police or military education institution, college or academy obtained over a minimum of a three-year period in combination with 4 years additional relevant experience.


      Desirable

      Relevant UNDSS training in Security Certification Program, as well as other security training including Security Analysis Practices and Procedures, and other relevant certified courses. Formal training in crisis management is considered as an asset.

      Experience

      Essential 

      1. A minimum of five (5) years with advanced university degree (seven (7) years with a first-level university degree or 11 years with specialised training) of progressively responsible experience in security, risk, disaster or emergency management in the public or private service areas, such as national security, military or police, or in a corporate environment is required;
      2. Of these, at least 2 years of international experience in security operations and exposure at the field level is required.

      Desirable

      1. Experience working within the UN Security Management System is desirable;
      2. Experience in security operations planning and/or security analysis and information management is considered as an asset;
      3. Experience in crisis management is desirable.

      Skills and Abilities (key competencies)

      1. Professionalism: Knowledge of all aspects of security management, preferably in a multi-national environment, combined with solid background in security or emergency or disaster operations. Ability to communicate complex concepts orally. Ability to produce policies, accurate assessments, reports, and other papers on security issues leading to sound, reasoned decisions and act upon those decisions; Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply relevant rules, regulations, policies and guidelines in work situations;
      2. Communication: Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed;
      3. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
      4. Planning and Organising: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Uses critical thinking when analysing risks. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
      » Find out more

      Senior Administrative Assistant - OIO (GS-5)

      Principal Functions

      Under the supervision of the Director, Internal Oversight, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Administrative Assistant performs the following duties:

      Processing & Prioritising of Communications, Drafting Documents and Presentations

      1. To send, receive, log and review all incoming and outgoing correspondence;
      2. To attach the necessary background information and maintain a follow-up system on the documentation under Director’s signature and main documents issued from the Office of Internal Oversight;
      3. To copy the information to the relevant parties, internal and external. Prepare documents for filing and keep a systems record following policies and knowledge management concepts;
      4. To highlight matters of particular importance or urgency for the Director on time;
      5. To prioritise correspondence and draft replies for Director's signature, or own;
      6. To draft presentations and documents on a variety of issues, some of which are highly sensitive or confidential;
      7. To collect all relevant data, format and prepare complex annual reports to Members States;
      8. To prepare correspondence according to established procedures;
      9. To maintain all files in coordination with the professional staff of the OIO. To keep the register lists of contact data for delegates and business contacts updated and available. Compile and maintain documents for reference purposes;
      10. As Document Control Officer for the office receives logs and is responsible for files of classified documents, ensuring that the policy on classified documents is strictly followed;
      11. Maintains overview of projects within the OIO Secretariat, keeping the Director informed of the status.
        Selects and makes pertinent abstracts and undertakes searches for information, giving special support for Internal Investigations topics;
      12. To also act as Document Controller of the Quality System Documents and establish and maintain the Registry of the OIO;
      13. To act as a point of liaison with the OPCW External Auditors and prepare relevant financial information and reports for their consideration;
      14. Drafting OIO complex documents as requested for review by Director, OIO;
      15. Ensuring efficient and effective business travel and accommodations have been arranged for Director, OIO and professional staff when implementing the OIO Annual Training Plan;
      16. To plan and coordinate with the facilitator (Delegate) the OIO Annual Summary Report the organisation of the informal consultations;
      17. To review and follow-up the minutes of the ABAF, the EC and the CSP and take note of the observations/recommendations relating to the OIO and ensuring close follow-up for implementing the recommendations;
      18. To review and ensure close follow-up of the timely issuance of the quarterly reports relating to the implementation of the OIO recommendations, in coordination within the OIO teams;
      19. To review and ensure close follow-up of the information needed for Internal Investigations in coordination with the SEIQAO and the Director of the Office of Internal Oversight;
      20. To organize, under the supervision of the D/OIO and the professional staff of the OIO, the trainings conducted by the OIO, ensuring all the communications, materials, consultants and locations, including the coordination with other areas of the TS are secured and delivered.

      Other Communications

      1. To place and screen telephone calls for the Director and answer queries from delegates and other staff members with discretion and maintaining confidentiality;
      2. To make appointments for (when requested by D/OIO or by any of the professional staff in OIO) and maintain the calendar of the Director updated;
      3. To inform the Director of daily/weekly key appointments and travel. To prepare briefing or background materials for the appointments when requested;
      4. Act as an administrator of the team chats under the official virtual collaboration tool, ensuring it is updated and with the proper information;
      5. Publish all the content received from D/OIO or OIO teams on OIO intranet site.

      To collaborate with the Internal Audit Assistant in keeping track of the budget of the OIO

      1. To maintain annually the Budget File of OIO and ensure adequate classification of all financial and budget information;
      2. To assist the Head of Programme (QAM) in the budget implementation;
      3. To coordinate with IA assistant OIO and Budget and Finance Branch in order to ensure that the monthly budget status information match the information kept by the OIO.

      Duties relating to the Administration of the Division

      1. To ensure frequent meetings between the Director and other staff within the division are held in order to maintain the flow of information and enhance better communication;
      2. Provide direct assistance and carry out administrative duties and general processing function, including answering telephone enquiries, directing incoming correspondence to appropriate office members, writing outgoing correspondence, establishing and maintaining office files, scheduling appointments, preparing requisitions when the expenses are related to D/OIO and/or general expenses of the office, and other administrative documents;
      3. To carry out systematic review of formatting of OIO reports and outgoing correspondence before circulating;
      4. To ensure the maintenance and update of the Leave Records Database and leave status of staff members of the OIO can quickly be retrieved. Ensure all leaves are documented and approved. Issuance of leave records to staff members at least twice a year.

      Other Duties

      1. To review Director’s e-mail and anticipate response or action required, only under D/OIO request;
      2. To act as focal point within the Secretariat for information about the work of the OIO;
      3. To log tickets to keep and maintain office supplies and maintenance of OIO offices and IT needs.

      Knowledge and Experience

      Education

      Essential 

      High School Diploma or equivalent Diploma of higher secondary education.


      Desirable

      Additional training in Auditing, Business Administration, IT.

      Experience

      Essential

      1. At least 4 years of progressively responsible and related experience in providing administrative support to a variety of teams at the same time (including but not exclusively finance, administration, auditing or similar);
      2. Have shown flexibility to work simultaneously in a variety of tasks related to organization and communication.

      Desirable

      Previous secretarial/administrative experience within an international organisation would be a strong asset.

      Skills and Abilities (key competencies)

      1. Self-motivating approach to work with solid time management skills;
      2. The ability to be flexible and approach goals with determination and persistence;
      3. Excellent communication skills – thoughtful, diplomatic and customer oriented;
      4. Solid writing skills - ability to draft in a clear and concise manner;
      5. Strong analytical and problem-solving skills;
      6. Strong planning and organisational skills;
        Quick learning ability;
      7. Computer literacy – including full efficiency in MS tools (including Word, PowerPoint, Excel), MS Teams and Outlook features;
      8. Tact, accuracy, discretion and respect for confidentiality;
      9. Team work: helpful, supportive communication with management and peers;
      10. Collaborative approach in structured job environment;
      11. Ability to work harmoniously in a multi-cultural environment and independently with minimum supervision.

      Other Skills

      Interest in gender, diversity and inclusion matters.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Team Lead Staff Administration (GS-7)

      Principal Functions

      In fulfilling a senior role within a small team within the Branch, and under the general supervision of the P3 HR Policy Officer in HR Governance, the incumbent serves as a principal assistant providing leadership and expertise to develop and administer procedures and practices to ensure the accurate management and service delivery of all employee benefits and entitlements:

      The post holder participates in and supervises a variety of tasks to ensure effective human resources management for national and international staff alike, focusing on the delivery of HR administrative and staffing services from appointment and contract / entitlement management to separation by upholding a culture that is fair, respectful and inclusive, such as:

      1. Supervises the day-to-day work of the Staff Administration team ensuring the implementation of entitlements and benefits (payment of salaries, dependency benefits, education grant, rental subsidy, home leave, onboarding and separation entitlements) in accordance with the Staff Regulations and Interim Staff Rules of the OPCW and applicable Administrative Directives and Information Circulars;
      2. Supervises and coordinates the issuance of contracts, for all categories of personnel, including staff, SSAs, and interns (checks all contracts issued for accuracy in terms/conditions of staff members' employment);
      3. Provides expert advice to the Head, HRB on all matters pertaining to entitlements and benefits related policies and procedures;
      4. Acts as the focal point for answering atypical queries and/or advising staff members regarding their eligibility to entitlements and benefits. Make decisions and recommendations on more complex issues which are subject to final verification by the Head, HRB;
      5. Acts as Secretariat to the Advisory Board on Compensation Claims under the SIDDI policy;
      6. Participates in the formulation of human resources policies, strategies, practices and procedures related to administration of entitlements to meet the evolving needs of the Organisation. Advises on the development, modification and implementation within OPCW of UN common system policies and practices related to staff administration, and reviews their effectiveness;
      7. Maintains liaison with other organisations/agencies to ensure that OPCW is at the forefront of efficiency and effectiveness in the management of entitlements and benefits in comparable systems, including the UN common system. Keeps abreast of the developments in various areas relating to the work of Staff Administration;
      8. Ensures that all necessary policy and procedure guidelines are followed and communicated to all relevant stakeholders for the provision of services related to entitlements and benefits.  Ensures that a quality service is provided by initiating and monitoring checks and balances to ensure the correct benefits and entitlements are enacted for staff;
      9. Contributes to the embedding of the ERP system in the OPCW in relation to the administration of benefits and entitlements and to its ongoing development to provide for an effective tool.

      Overall responsibility for the function and strengthening of the team

      1. Day-to-day supervision of the Staff Administration team ensuring that all necessary internal policies and procedures are followed;
      2. Analyses the scope of the Staff Administration team’s responsibilities, complexities/constraints and workload volumes and proposes optimal strategic long-term team structure and functional distributions;
      3. Strengthens the Staff Administration team in its understanding and implementation of HR policies, in promoting client-oriented practices and communication, establishing systems resulting in strong value-adding HR services, and its engagement of staff and key implementing partners.

      Facilitation and promotion of knowledge-building and knowledge-sharing

      1. Implements training for operations/programme staff on HR benefits and entitlement issues;
      2. Synthesises lessons learned and shares best practices;
      3. Carries out other tasks as deemed appropriate for the post.

      Knowledge and Experience

      Education

      Essential 

      High School Diploma or equivalent Diploma of higher secondary education.


      Desirable

      Additional training/courses from a recognised educational institution in the area of personnel administration.

      Experience

      Essential

      At least nine years of progressively responsible and related experience in the area of administering UN common system or related organisation benefits and entitlements; demonstrated experience in a customer-servicing rol.

      Desirable

      Familiarity with Unit4 Business World HR application.

      Key Competencies

      1. Demonstrates integrity by modelling the UN values and ethical standards;
      2. Demonstrated ability to promote the vision, mission, and strategic goals of the TS;
      3. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
      4. Fair treatment to all.

      Functional Competencies

      1. Wide-ranging experience of staff administration practices within the UN common system or related organisation;
      2. Focuses on impact and results for the client; promotes and lives by an ethic of client service, seeking to produce significant and positive impacts;
      3. Communicates clearly and convincingly; demonstrates strong oral and written communications skills. Is particularly able to draft and submit requests for legal opinions and responses within the administrative guidelines and staff rules and regulations;
      4. Promotes a learning environment in the Staff Administration Section; empowers staff to address their development needs and promotes an open atmosphere of mutual feedback and support;
      5. Displays strong analytical organisational and time management skills; displays flexibility, adaptability and the capacity to work under stress. Displays excellent interpersonal skills and is a team player in a multi-cultural environment;
      6. Demonstrates the ability to carry out research to contribute to formulation of policies, standards, procedures and guidelines;
      7. Leads teams effectively and shows conflict resolution skills;
      8. Ability to coach, guide and impact change;
      9. Focuses on impact and result for the client and responds positively to feedback;
      10. Builds strong relationships with clients and external actors.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Inspector (P-4) Promotion Exercise

      COMPLETE OUTLINE

       

      PRINCIPAL FUNCTIONS

      A) Lead all relevant types of inspections under Articles IV, V, VI, IX and X of the CWC as well as other non-routine missions (NRMs).

      • Direct inspection planning and preparation.
      • Co-ordinate the pre-inspection phase of the inspection, managing a team of up to 16 inspectors (potentially significantly larger in the case of Article IX Challenge Inspections and Article X Investigations of Alleged Use or other NRM operations).
      • Organize and chair all technical and planning pre-inspection meetings with officers from relevant branches of the Verification Division.
      • Agree inspection team composition (with respect to required specialty and number) with Operations and Planning Branch (OPB) officers.
      • Assign tasks/roles to inspection team members for preparation and execution of the inspection.
      • Select the inspection equipment required for the inspection in consultation with OPB (Logistics) from the Inspectorate Division and CDB/IVB officers from the Verification Division.
      • Prepare a written inspection plan.
      • Ensure all inspection preparation has been properly and fully completed on time.
      • Preserve the confidentiality regime of the Organisation during mission preparation.
      • Conduct, direct and oversee all on-site verification activities.
      • Officiate as the ranking on-site representative of the OPCW Technical Secretariat.
      • Ensuring the safe arrival of both inspection team and equipment to the designated point of entry (POE) of an inspected State Party (ISP).
      • Supervise the POE procedures, including immigration formalities, inspection equipment checking, and mandate hand-over. Agree timelines and terms of reference with the designated representative of the government of an ISP.
      • Ensuring that Health and Safety regulations and guidelines are adhered to in the transport from the POE to the inspection site.
      • Review the proposed inspection plan based on the pre-inspection briefing provided by an ISP and modify as required.
      • Manage the inspection team to ensure that the aims of the inspection mandate are fulfilled.
      • Negotiate with the ISP using diplomatic and technical negotiation skills to resolve issues that may arise during the mission.
      • If required, negotiate a draft Facility Agreement with the ISP.
      • Provide situation reports on the inspections progress and ad hoc communication with the Inspectorate on operational matters and with the Verification Division on verification issues.
      • Act as the inspection teams point of contact for media, if required, as advised by the OPCW Technical Secretariat.
      • Ensure the adherence to laid down policies and procedures relating to the Health & Safety, Confidentiality, and media contact.
      • Ensure the effective utilisation of all inspection equipment during the inspection.
      • Analyse and interpret the various types of information gathered on site and its relevance to the aims of the mission.
      • Manage inspection timelines to ensure the completion of the inspection within the relevant time frame.
      • Report the findings of the inspection on site, acting as editor in chief for the preparation of the Preliminary Findings Report (PF) or in the case of ongoing monitoring missions an Interim Report.
      • Provide the PF and debrief the representatives of an ISP on the conclusion of an inspection.
      • Ensure the safe arrival of the inspection team back at headquarters.
      • Ensure the safety of team members based on guidelines issued by OPCW Office of Confidentiality and Security (OCS) and UN Department of Safety and Security (UNDSS).
      • Direct all post-inspection activities.
      • Debrief senior management and representatives of the Verification Division, Health and Safety Branch.
      • Discuss and clarify issues related to an inspection with representatives of Verification Division.
      • Complete the Final Inspection Report within the 10-day timeline set by the Convention.
      • Participate in review of ISP comments on the Final Inspection Report and in preparation of the closure letter to an ISP.

      B) Manage Assigned P-3 Inspectors

      • Mentor P-3 inspectors to ensure that they develop their skills and competences and gain the required knowledge to become experienced competent inspectors. 
      • Identify leadership skills and develop them to enable P-3 to be promoted to P-4.
      • Follow up on individual contribution to Knowledge Management and quality related projects.
      • Identify knowledge and experience gaps among assigned inspectors and prepare a plan to fulfil those needs.
      • Maintain regular conversations with the assigned inspectors and maintain records of them in PMDS.
      • Prepare their yearly PMDS evaluation.

      C) Contribute Actively to Knowledge Management Initiatives.

      • Participate in training of new inspectors and States Parties capacity building programs. 
      • Through specific activities, support the Division’s knowledge retention and maintenance of relevant expertise.
      • Identify and share relevant personal professional experience, especially emphasizing efforts to utilise previous experience of working at the OPCW to the benefit of the Division.
      • Prepare detailed, accurate and complete mission assessments to collect lessons learned during inspections, discuss them with individual team members, and document for future reference.

      D) Provide Technical Advice and Support to the Inspectorate and Other Units of the Technical Secretariat.

      • Direct and conduct lectures and/or practical exercises in support of the Technical Secretariat functions.
      • Advise and participate, if necessary, the negotiating teams and working groups in discussions with the state parties on Facility Agreements, and technical and logistic issues related to verification
      • Participate and advise bilateral visits to carry out engineering reviews, assist ISPs with the preparation of destruction plans, declarations, etc. (these may be under an inspection mandate).

      E) Undertake any Special Duties and Tasks as Directed by the DG.

      • Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
      • Assist the DG/DDG/DOI on technical issues during their visits to a State Party(s).

       

      RECRUITING PROFILE

      Education (Qualifications):

      Essential: 

      A relevant advanced university degree in a STEM subject, a relevant first level university degree in a STEM subject in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.  Certified relevant training together with extensive relevant technical background and a minimum of 13 years’ experience may also be considered.

      • Chemical Weapons-Munition Specialist (CW-MS): relevant degree would include chemical engineering, chemistry, engineering or closely related field, experience (CBRN, EOD) is deemed to be more relevant than educational qualifications. Certified training would include e.g. military, police HAZMAT response together with an extensive technical background in the field of toxic chemicals, chemical weapons and/or munitions.
      • Chemical Production Technologist (CPT): relevant degree would include chemical engineering or chemistry or closely related field.
      • Analytical Chemist (AC): relevant degree would include chemistry.
      • Health and Safety (H): relevant degree would include health sciences or closely related field.

       

      Experience: 

      Essential: 

      • With an advanced degree at least 7 years relevant experience including at least two years as an Inspector;
      • With a university degree in a relevant field with at least 9 years relevant experience including two years as an Inspector;
      • With certified relevant training at least 13 years relevant experience including at least two years as an Inspector.

       

      Desirable:

      • CW-MS: knowledge and experience with explosive safety, explosive ordnance disposal, explosive ordnance reconnaissance, chemical munitions design and improvised explosive device and HAZMAT response.
      • AC: knowledge and experience of analysing chemical warfare agents.
      • H&S: knowledge and experience with operating procedures in hazardous chemical and biological environments (in particular, chemical warfare agents).
      • Experience in Knowledge Management and designing Distance Learning curricula.

       

      Skills and Abilities:

      Key competencies:

      • Ability to plan and organise complex activities to achieve established goals;
      • Ability to analyse data and develop conclusions for implementation;
      • Demonstrate team leadership skills;
      • Align work and priorities with broader team/organisational goals;
      • Ability to deal with complex inspection issues and interpret procedures and guidelines to adapt them to cover complex inspections;
      • Ability to communicate both verbally and in writing with specific reference to the outcome of inspections and the required reporting;
      • Be able to deliver training as necessary and to prepare documents of a technical nature;
      • Able to work in diverse inspection environments;
      • Demonstrate ability to work in a multi-cultural inspection environment;
      • Demonstrate conflict management skills and well-developed negotiation experience.

       

      Language Requirements:

      Fluency in verbal and written English is essential, including ability to lecture at training courses and prepare documents requiring technical accuracy and high quality. Good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Inspector (P-4) Rehire

      Principal Functions

      A) Lead all relevant types of inspections under Articles IV, V, VI, IX and X of the CWC as well as other NRMs e.g. FFM, TAV, RRAM, etc.)

      1. Direct Inspection Planning and Preparation.
      2. Co-ordinate the pre-inspection phase of the inspection, managing a team of up to 16 inspectors (potentially significantly larger in the case of Article IX Challenge Inspections and Article X Investigations of Alleged Use or other NRM operations).
      3. Organize and chair all technical and planning pre-inspection meetings with officers from relevant branches of the Verification Division.
      4. Agree Inspection Team composition (with respect to required specialty and number) with Operations and Planning Branch officers.
      5. Assign tasks/roles to inspection team members for preparation and execution of the inspection.
      6. Select the inspection equipment required for the inspection in consultation with OPB (Logistics) from the Inspectorate Division and CDB/IVB officers from the Verification Division.
      7. Prepare a written inspection plan.
      8. Ensure all inspection preparation has been properly and fully completed on time.
      9. Preserve the confidentiality regime of the Organisation during mission preparation.
      10. Conduct, direct and oversee all On-site Verification Activities.
      11. Officiate as the ranking on-site representative of the OPCW Technical Secretariat.
      12. Ensuring the safe arrival of both inspection team and equipment to the designated point of entry (POE) of an inspected State Party (ISP).
      13. Supervise the POE procedures, including immigration formalities, inspection equipment checking, and mandate hand-over. Agree timelines and terms of reference with the designated representative of the government of an ISP.
      14. Ensuring that Health and Safety Regulations and guidelines are adhered to in the transport from the point of entry to the inspection site.
      15. Review the proposed inspection plan based on the pre-inspection briefing provided by an ISP and modify as required.
      16. Manage the inspection team to ensure that the aims of the inspection mandate are fulfilled.
      17. Negotiate with the inspected State Party through the use of diplomatic and technical negotiation skills to resolve issues that may arise during the mission.
      18. If required, negotiate a draft Facility Agreement with the ISP.
      19. Provide situation reports on the inspections progress and ad hoc communication with the Inspectorate on operational matters and with the Verification Division on verification issues.
      20. Act as the inspection teams point of contact for media, if required, as advised by the OPCW Technical Secretariat.
      21. Ensure the adherence to laid down policies and procedures relating to the Health & Safety, Confidentiality, and Media contact.
      22. Ensure the effective utilisation of all inspection equipment during the inspection.
      23. Analyse and interpret the various types of information gathered on site and its relevance to the aims of the mission.
      24. Manage inspection time lines to ensure the completion of the inspection within the relevant time frame.
      25. Report the findings of the inspection on site, acting as editor in chief for the preparation of the Preliminary Findings Report (PF) or in the case of ongoing monitoring missions an Interim Report.
      26. Provide the PF and debrief the representatives of an ISP on the conclusion of an inspection.
      27. Ensure the safe arrival of the inspection team back at headquarters.
      28. Ensure the safety of team members based on guidelines issued by OPCW Office of Confidentiality and Security (OCS) and UN Department of Safety and Security (UNDSS)
      29. Direct All Post Inspection Activities
      30. Debrief senior management and representatives of the Verification Division, Health and Safety Branch.
      31. Discuss and clarify issues related to an inspection with representatives of Verification Division.
      32. Complete the Final Inspection Report within the 10 day timeline set by the Convention.
      33. Participate in review of ISP comments on the Final Inspection Report and in preparation of the Closure Letter to an ISP.

      B) Manage Assigned P-3 Inspectors

      1. Mentor P-3 inspectors to ensure that they develop their skills and competences and gain the required knowledge to become experienced competent inspectors.
      2. Identify leadership skills and develop them to enable P-3 to be promoted to P-4.
      3. Follow up on individual contribution to Knowledge Management and quality related projects.
      4. Identify knowledge and experience gaps among assigned inspectors and prepare a plan to fulfil those needs.
      5. Maintain regular conversations with the assigned inspectors, and maintain records of them in PMDS.
      6. Prepare their yearly PMDS evaluation.

      C) Contribute Actively to Knowledge Management Initiatives.

      1. Participate in training of new inspectors and States Parties capacity building programs.
      2. Through specific activities, support the Division’s knowledge retention and maintenance of relevant expertise.
      3. Identify and share relevant personal professional experience, especially emphasizing efforts to utilise previous experience of working at the OPCW to the benefit of the Division.
      4. Prepare detailed, accurate and complete mission assessments to collect lessons learned during inspections, discuss them with individual team members, and document for future reference.

      D) Provide Technical Advice and Support to the Inspectorate and Other Units of the Technical Secretariat.

      1. Direct and conduct lectures and/or practical exercises in support of the Technical Secretariat functions.
      2. Advise and participate, if necessary, the negotiating teams and working groups in discussions with the state parties on Facility Agreements, and technical and logistic issues related to verification
      3. Participate and advise bilateral visits to carry out engineering reviews, assist ISPs with the preparation of destruction plans, declarations, etc. (these may be under an inspection mandate)

      E) Undertake any Special Duties and Tasks as Directed by the DG.

      1. Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
      2. Assist the DG/DDG/DOI on technical issues during their visits to a State Party(s).

      Knowledge and Experience

      Education

      Essential 

      A relevant advanced university degree in a STEM subject, a relevant first level university degree in a STEM subject in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.  Certified relevant training together with extensive relevant technical background and a minimum of 13 years’ experience may also be considered.

      1. Chemical Weapons-Munition Specialist (CW-MS): relevant degree would include chemical engineering, chemistry, engineering or closely related field, experience (CBRN, EOD) is deemed to be more relevant than educational qualifications.
      2. Certified training would include e.g. military, police HAZMAT response together with an extensive technical background in the field of toxic chemicals, chemical weapons and/or munitions. Chemical Production Technologist (CPT): relevant degree would include chemical engineering or chemistry or closely related field.
      3. Analytical Chemist (AC): relevant degree would include chemistry
      4. Health and Safety (H): relevant degree would include health sciences or closely related field

      Experience

      Essential

      1. With an advanced degree at least 7 years relevant experience
      2. With a university degree in a relevant field with at least 9 years relevant experience
      3. With certified relevant training at least 13 years relevant experience
      4. A minimum of six years’ experience as former inspector in the Inspectorate Division

      Desirable

      1. CW-MS: knowledge and experience with explosive safety, explosive ordnance disposal, explosive ordnance reconnaissance, chemical munitions design and improvised explosive device and HAZMAT response.
      2. AC: knowledge and experience of analysing chemical warfare agents
      3. H&S: knowledge and experience with operating procedures in hazardous chemical and biological environments (in particular, chemical warfare agents).
      4. Experience in Knowledge Management and designing a Distance Learning curriculum

      Skills and Abilities (key competencies)

      1. Ability to plan and organise complex activities to achieve established goals
      2. Ability to analyse data and develop conclusions for implementation
      3. Team leadership skills
      4. Align work and priorities with broader team/organisational goals.
      5. Ability to deal with complex inspection issues and interpret procedures and guidelines in order to adapt them to cover complex inspections
      6. Ability to communicate both verbally and in writing with specific reference to the outcome of inspections and the required reporting
      7. To be able to deliver training as necessary and to prepare documents of a technical nature
      8. Able to work in diverse inspection environments
      9. Demonstrable ability to work in a multi-cultural inspection environment
      10. Conflict management skills and well-developed negotiation experience.

      Language Requirements

      Fluency in verbal and written English is essential, including ability to lecture at training courses and prepare documents requiring technical accuracy and high quality.

      Good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Inspector (P-4) Rehire (CBCP)

      Principal Functions

      A) Lead all relevant types of inspections under Articles IV, V, VI, IX and X of the CWC as well as other NRMs e.g. FFM, TAV, RRAM, etc)

      1. Direct Inspection Planning and Preparation.
      2. Co-ordinate the pre-inspection phase of the inspection, managing a team of up to 16 inspectors (potentially significantly larger in the case of Article IX Challenge Inspections and Article X Investigations of Alleged Use or other NRM operations).
      3. Organize and chair all technical and planning pre-inspection meetings with officers from relevant branches of the Verification Division.
      4. Agree Inspection Team composition (with respect to required specialty and number) with Operations and Planning Branch officers.
      5. Assign tasks/roles to inspection team members for preparation and execution of the inspection.
      6. Select the inspection equipment required for the inspection in consultation with OPB (Logistics) from the Inspectorate Division and CDB/IVB officers from the Verification Division.
      7. Prepare a written inspection plan.
      8. Ensure all inspection preparation has been properly and fully completed on time.
      9. Preserve the confidentiality regime of the Organisation during mission preparation.
      10. Conduct, direct and oversee all On-site Verification Activities.
      11. Officiate as the ranking on-site representative of the OPCW Technical Secretariat.
      12. Ensuring the safe arrival of both inspection team and equipment to the designated point of entry (POE) of an inspected State Party (ISP).
      13. Supervise the POE procedures, including immigration formalities, inspection equipment checking, and mandate hand-over. Agree timelines and terms of reference with the designated representative of the government of an ISP.
      14. Ensuring that Health and Safety Regulations and guidelines are adhered to in the transport from the point of entry to the inspection site.
      15. Review the proposed inspection plan based on the pre-inspection briefing provided by an ISP and modify as required.
      16. Manage the inspection team to ensure that the aims of the inspection mandate are fulfilled.
      17. Negotiate with the inspected State Party through the use of diplomatic and technical negotiation skills to resolve issues that may arise during the mission.
      18. If required, negotiate a draft Facility Agreement with the ISP.
      19. Provide situation reports on the inspections progress and ad hoc communication with the Inspectorate on operational matters and with the Verification Division on verification issues.
      20. Act as the inspection teams point of contact for media, if required, as advised by the OPCW Technical Secretariat.
      21. Ensure the adherence to laid down policies and procedures relating to the Health & Safety, Confidentiality, and Media contact.
      22. Ensure the effective utilisation of all inspection equipment during the inspection.
      23. Analyse and interpret the various types of information gathered on site and its relevance to the aims of the mission.
      24. Manage inspection time lines to ensure the completion of the inspection within the relevant time frame.
      25. Report the findings of the inspection on site, acting as editor in chief for the preparation of the Preliminary Findings Report (PF) or in the case of ongoing monitoring missions an Interim Report.
      26. Provide the PF and debrief the representatives of an ISP on the conclusion of an inspection.
      27. Ensure the safe arrival of the inspection team back at headquarters.
      28. Ensure the safety of team members based on guidelines issued by OPCW Office of Confidentiality and Security (OCS) and UN Department of Safety and Security (UNDSS)
      29. Direct All Post Inspection Activities
      30. Debrief senior management and representatives of the Verification Division, Health and Safety Branch.
      31. Discuss and clarify issues related to an inspection with representatives of Verification Division.
      32. Complete the Final Inspection Report within the 10 day timeline set by the Convention.
      33. Participate in review of ISP comments on the Final Inspection Report and in preparation of the Closure Letter to an ISP.

      B) CBCP Responsibilities

      1. Support the preparation of the Inspectorate Division in the build-up of the newly established chemical Response Teams (RT)
      2. Plan, prepare, and provide training to inspectors in the fields of:
        1. Area recon and scene exploitation
        2. Recce & Sampling in a potential toxic environment including chain of custody procedures
        3. Forensic sampling in a potential toxic environment and preservation and management of collected information/exhibits
        4. Decontamination of personnel and equipment, with a special focus on sensitive material
        5. Interviewing of witnesses
        6. Evaluation & assessment of recce, sampling and interview results

      C) Manage Assigned P-3 Inspectors

      1. Mentor P-3 inspectors to ensure that they develop their skills and competences and gain the required knowledge to become experienced competent inspectors.
      2. Identify leadership skills and develop them to enable P-3 to be promoted to P-4.
      3. Follow up on individual contribution to Knowledge Management and quality related projects.
      4. Identify knowledge and experience gaps among assigned inspectors and prepare a plan to fulfil those needs.
      5. Maintain regular conversations with the assigned inspectors, and maintain records of them in PMDS.
      6. Prepare their yearly PMDS evaluation.

      D) Contribute Actively to Knowledge Management Initiatives

      1. Participate in training of new inspectors and States Parties capacity building programs.
      2. Through specific activities, support the Division’s knowledge retention and maintenance of relevant expertise.
      3. Identify and share relevant personal professional experience, especially emphasizing efforts to utilise previous experience of working at the OPCW to the benefit of the Division.
      4. Prepare detailed, accurate and complete mission assessments to collect lessons learned during inspections, discuss them with individual team members, and document for future reference.

      E) Provide Technical Advice and Support to the Inspectorate and Other Units of the Technical Secretariat

      1. Direct and conduct lectures and/or practical exercises in support of the Technical Secretariat functions.
      2. Advise and participate, if necessary, the negotiating teams and working groups in discussions with the state parties on Facility Agreements, and technical and logistic issues related to verification
      3. Participate and advise bilateral visits to carry out engineering reviews, assist ISPs with the preparation of destruction plans, declarations, etc. (these may be under an inspection mandate).

      F) Undertake any Special Duties and Tasks as Directed by the DG

      1. Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
      2. Assist the DG/DDG/DOI on technical issues during their visits to a State Party(s).

      Knowledge and Experience

      Education

      Essential 

      A relevant advanced university degree in a STEM subject, a relevant first level university degree in a STEM subject in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.  Certified relevant training together with extensive relevant technical background and a minimum of 13 years’ experience may also be considered.

      1. Chemical Weapons-Munition Specialist (CW-MS): relevant degree would include chemical engineering, chemistry, engineering or closely related field, experience (CBRN, EOD) is deemed to be more relevant than educational qualifications.
      2. Certified training would include e.g. military, police HAZMAT response together with an extensive technical background in the field of toxic chemicals, chemical weapons and/or munitions. Chemical Production Technologist (CPT): relevant degree would include chemical engineering or chemistry or closely related field
      3. Analytical Chemist (AC): relevant degree would include chemistry
      4. Health and Safety (H): relevant degree would include health sciences or closely related field

      Desirable:

      A trainer qualification from a recognised institute in the field of Chemical Engineering (CPT), Chemistry (AC), Chemical defence or ordnance (CWMS) Medical Services (HSS).

      Experience

      Essential

      1. With an advanced degree at least 7 years relevant experience
      2. With a university degree in a relevant field with at least 9 years relevant experience
      3. With certified relevant training at least 13 years relevant experience
      4. A minimum of six years’ experience as former inspector in the Inspectorate Division
      5. Deployment in OPCW-NRM’s and/ or employed in capacity building (e.g.: OPCW CBCP Cell)

      Desirable

      1. CW-MS: knowledge and experience with explosive safety, explosive ordnance disposal, explosive ordnance reconnaissance, chemical munitions design and improvised explosive device and HAZMAT response.
      2. AC: knowledge and experience of analysing chemical warfare agents
      3. H&S: knowledge and experience with operating procedures in hazardous chemical and biological environments (in particular, chemical warfare agents).
      4. Experience in Knowledge Management and designing a Distance Learning curriculum
      5. Certified training and experience in non-destructive evaluation (NDE) methods (CWMS).
      6. Additional certification or qualifications in toxicology or first responder (CWMS & HSS).

      Skills and Abilities (key competencies)

      1. Ability to plan and organise complex activities to achieve established goals
      2. Ability to analyse data and develop conclusions for implementation
      3. Team leadership skills
      4. Align work and priorities with broader team/organisational goals.
      5. Ability to deal with complex inspection issues and interpret procedures and guidelines in order to adapt them to cover complex inspections
      6. Ability to communicate both verbally and in writing with specific reference to the outcome of inspections and the required reporting
      7. To be able to deliver training as necessary and to prepare documents of a technical nature
      8. Able to work in diverse inspection environments
      9. Demonstrable ability to work in a multi-cultural inspection environment
      10. Conflict management skills and well-developed negotiation experience.

      Language Requirements

      Fluency in verbal and written English is essential, including ability to lecture at training courses and prepare documents requiring technical accuracy and high quality.

      Good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Inspector (Analytical Chemist) (P-3)

      Principal Functions

      Under the Supervision of the Heads of Inspection Team Personnel (Industry and Technology Advancement Unit / Contingency and Chemical Demilitarisation Unit) or of a designated Inspection Team Leader (ITL), the main function of Analytical Chemist (AC) inspectors is to conduct inspections under Articles IV, V and VI of the CWC at a wide variety of declared facilities worldwide, as well as Non-Routine Missions (NRMs).

      When not on missions, inspectors participate in intra-divisional activities and projects, as assigned by the Head(s) of Unit (s) and/or the Inspectorate Management Team (IMT), when required. Inspectors are expected to carry out additional tasks in accordance with the needs of the Division.

      Under the supervision of ITLs and/or Head(s) of Unit(s), inspectors may be assigned to provide technical support to International Cooperation and Assistance activities as well as any other cross-divisional projects.

       

      General

      1. Demonstrate the core values of the OPCW in the execution of your duties.
      2. Maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
      3. Act with due regard to health and safety (H&S) by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.
      4. Conduct all phases of the mission (preparation, inspection and post-inspection activities) in an effective, efficient and consistent manner, by applying relevant INS Standard Operating Procedures (SOP) and verification guidelines:
        1. Prepare for inspections by reviewing and analysing declarations, relevant technical information related to the inspection site and by conducting additional relevant research. Participate in and contribute to pre-inspection briefings site familiarisation;
        2. Assist the IT in meeting the requirements of the inspection mandate, in accordance with the CWC, Quality System Documentation and mission instructions;
        3. Participate in sub-teams work and perform roles/assigned tasks by the ITL. In exceptional circumstances, take on the role of Acting ITL;
        4. Raise any issue that may require further attention during inspections;
        5. Contribute to inspection reports, ensuring its accuracy;
        6. Participate in and contribute to mission debriefings.
      5. Operate and use protective, detection and decontamination equipment as current OPCW procedures.
      6. Assist the ITLs and Head(s) of Unit(s) in achieving ITP responsibilities and objective.
      7. Maintain and develop professional competence: complete required training and ensure that relevant knowledge and expertise is current, at headquarters or in other locations around the world.
      8. Support Knowledge Management activities:
        1. Participate in and contribute to trainings and to the development/review of Quality Systems Documentation;
        2. Support the capture of best practices and lessons learned. Maintain and share knowledge;
        3. Participate in mentoring activities as a mentor or mentee.

         

        1. Contribute to identify and promote advances in science/technology that are relevant to the Division, plan and implement technical activities related to developments in science and technology and actively support the Secretariat’s activities at the ChemTech Centre (CCT).
        2. Undergo any special duties and tasks as directed by the Inspectorate Management Team

         

      Specific

      1. Assume the role of Sub-team Leader (STL) during Article VI inspections when Sampling & Analysis (S&A) activities are planned.
      2. Prepare a sampling plan and conduct S&A activities when applicable.
      3. Review analysis results and report/ advise accordingly.
      4. Performs area reconnaissance and use all equipment associated with such activity.
      5. Support the assistance and protection against CW.
      6. Support and participate in CI, IAU, as well as in other OPCW NRMs.
      7. Provide support in missions where evidence of possible CW-related incidents needs to be gathered, with a focus on forensic sound exploitability.
      8. Support internal capacity building efforts of the organisation to improve knowledge and skills of deployed personnel in evidence gathering, crime scene investigations as well as report writing and other investigative techniques and procedures.
      9. All candidates will have to undergo a special fitness test when recruited, including a three phase employment physical test to ensure an adequate fitness level and heat tolerance in order to wear respirators, and Fully Encapsulated Protective Ensemble. Successful candidates will possibly be required to work in high-risk areas.

      Knowledge and Experience

      Education

      Essential 

      An advanced university degree or equivalent in Analytical Chemistry or Chemistry or Biochemistry, Bioanalytical, or relevant scientific discipline from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

       

      Experience

      Essential

      A minimum of five years of related experience with an advanced degree or seven years with a first level degree. Related experience could be in: Quality Assurance/Quality Control (QA/QC) or Research and Development (R&D) operations in the chemical industry, chemical process scale-up, chemical process troubleshooting, working with (especially sample preparation or synthesis) with toxic or other high-hazard chemicals, forensic laboratory (especially related to security or law enforcement fields), research and development in either synthetic or analytical chemistry.

      Desirable

      1. Previous work experience in a forensics or criminal investigation as well as sensitive site exploitation.
      2. Experience in chemical forensic sampling, analysis and evidence evaluation typically be gained in criminal investigation units or supporting agencies.
      3. Experience in working with high-hazard materials; knowledge and understanding of chemical production plants or knowledge of analytical techniques such as NMR, IR, LC-MS and ICP are desirable.
      4. Experience in interpreting mass spectra with understanding of ion formation, molecular ions, fragmentation, and isotope ratios.
      5. Technical and practical knowledge in GC-MS analysis, including chemical identification and chemical profiling.
      6. Experience in and knowledge of working with chemical warfare agents, especially sample preparation and synthesis.
      7. Experience in and knowledge of sample collection for security or law-enforcement purposes (especially in contaminated areas or in military theatres).
      8. Experience working with Artificial Intelligence (gen AI) and other relevant related technologies is an asset.

      Skills and Abilities (key competencies)

      1. Effective communication (especially factually orientated): speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, ability to interact effectively at all levels within and outside the Organisation.
      2. Proactive and goal-oriented: demonstrate initiative, develop clear goals that are consistent with agreed strategies, allocate appropriate amount of time and resources for completing the assigned work, monitor and adjust plans and actions as necessary, and persist to complete tasks respecting deadlines and having a pragmatic approach focused on realistic results.
      3. Adaptability: adapt and develop to evolving circumstances and complex situations, able to work under pressure with multiple projects and in diverse environment, travel frequently and respect and appreciate diversity.
      4. Teamwork: align work with a broader team/organisational goals, place team’s interest before one’s own, build consensus rather than make decisions alone, support and act according group decision, even when it might not totally reflects one’s position; value other’s ideas and expertise and learn from them, share credit for team accomplishments and accept joint responsibility for team shortcomings.
      5. Demonstrate good computer skills.
      6. Good situational awareness: able to swiftly capture and interpret information from the environment and integrate it with previous knowledge to assess, adapt and cope with a situation when required.
      7. Judgement and decision making: identify key issues quickly, interpret and follow established procedures and guidelines to deal with complex issues or situations, gather relevant information before proposing or making a decision, consider positive and negative impacts of decisions on others and on the Organization, propose a course of action or make a recommendation based on all available information.

       

      Desirable

      1. Conflict management: identify conflicts early, facilitate their resolution by pursuing mutually agreeable solutions.
      2. Negotiation: prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience; think creatively; remain open minded.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Inspector (Chemical Production Technologist) (P-3)

      Principal Functions

      Under the Supervision of the Heads of Inspection Team Personnel (Industry and Technology Advancement Unit /Contingency and Chemical Demilitarisation Unit) or of a designated Inspection Team Leader (ITL), the main function of Chemical Production Technologist (CPT) inspectors is to conduct inspections under Article VI of the CWC at a wide variety of declared facilities worldwide. The inspectors might be required to support or join chemical demilitarisation inspections under Articles IV and V, as well as Non-Routine Missions (NRMs).

      When not on missions, inspectors participate in intra-divisional activities and projects, as assigned by the Head(s) of Unit (s) and/or the Inspectorate Management Team (IMT), when required. Inspectors are expected to carry out additional tasks in accordance with the needs of the Division.

      Under the supervision of ITLs and/or Head(s) of Unit(s), inspectors may be assigned to provide technical support to International Cooperation and Assistance activities as well as any other cross-divisional projects.

      General

      1. Demonstrate the core values of the OPCW in the execution of your duties.
      2. Maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
      3. Act with due regard to health and safety (H&S) by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.
      4. Conduct all phases of the mission (preparation, inspection and post-inspection activities) in an effective, efficient and consistent manner, by applying relevant INS Standard Operating Procedures (SOP) and verification guidelines:
        1. Prepare for inspections by reviewing and analysing declarations, relevant technical information related to the inspection site and by conducting additional relevant research. Participate in and contribute to pre-inspection briefings site familiarisation;
        2. Assist the IT in meeting the requirements of the inspection mandate, in accordance with the CWC, Quality System Documentation and mission instructions;
        3. Participate in sub-teams work and perform roles/assigned tasks by the ITL. In exceptional circumstances, take on the role of Acting ITL;
        4. Raise any issue that may require further attention during inspections;
        5. Contribute to inspection reports, ensuring its accuracy;
        6. Participate in and contribute to mission debriefings.
      5. Operate and use protective, detection and decontamination equipment as per training received.
      6. Assist the Head of Cell in achieving the responsibilities and objectives of the Cell.
      7. Maintain and develop professional competence: complete required training and ensure that relevant knowledge and expertise is current, at headquarters or in other locations around the world.
      8. Support Knowledge Management activities:
        1. Participate in and contribute to trainings and to the development/review of Quality Systems Documentation;
        2. Support the capture of best practices and lessons learned. Maintain and share knowledge;
        3. Participate in mentoring activities as a mentor or mentee.

         

        1. Contribute to identify and promote advances in science/technology that are relevant to the Division, plan and implement technical activities related to developments in science and technology and actively support the Secretariat’s anticipated activities at the ChemTech Centre (CCT).
        2. Undergo any special duties and tasks as directed by the Inspectorate Management Team.

      Specific

      1. Perform chemical engineering evaluations and mass balance calculations; review of documents; help developing sampling plans;
      2. Participate in the evaluation of the technological basis of the declared chemical weapon (CW), including both the chemical warfare agent (CWA) and the munition parts;
      3. Monitor and verify the destruction of the CWs in Chemical Weapons Destruction Facilities (CWDFs);
      4. On voluntary basis, participate in NRMs.

      All candidates will have to undergo a special fitness test when recruited, including a three-phase employment physical test to ensure an adequate fitness level and heat tolerance in order to wear respirators, and Fully Encapsulated Protective Ensemble. Successful candidates will possibly be required to work in high-risk areas.

      Knowledge and Experience

      Education

      Essential 

      An advanced university degree or equivalent in Chemical Engineering or Chemistry or Biochemistry, or relevant scientific discipline from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

      Experience

      Essential

      A minimum of five years of relevant experience with an advanced degree or seven years with a first level degree in chemical industry, such as: (bio)chemical process operations, plant design, (bio)chemical process development, process safety evaluations and/or related technical functions.

      Desirable

      1. Experience working with Artificial Intelligence (gen AI) and other relevant related technologies is an asset.
      2. Experience in quality assurance.
      3. Experience in continuous improvement processes is an asset.
      4. International and diverse experience, especially in the context of chemical industry or military chemical facilities, or experience with disarmament issues in the field of chemistry.
      5. Demonstrable experience of high-level negotiation in technical, public administration, military, or diplomatic environments.
      6. Experience in the implementation of KM projects and awareness and contribution to KM activities.
      7. Experience in development of national or international policy related to the chemical industry or chemical security.
      8. Health and Safety: strong background, culture, and commitment.
      9. Technology: experience with technical projects in areas related to developments in science and technology.

      Skills and Abilities (key competencies)

      1. Effective communication (especially factually orientated): speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, ability to interact effectively at all levels within and outside the Organisation.
      2. Proactive and goal-oriented: demonstrate initiative, develop clear goals that are consistent with agreed strategies, allocate appropriate amount of time and resources for completing the assigned work, monitor and adjust plans and actions as necessary, and persist to complete tasks respecting deadlines and having a pragmatic approach focused on realistic results.
      3. Adaptability: adapt and develop to evolving circumstances and complex situations, able to work under pressure with multiple projects and in diverse environment, travel frequently and respect and appreciate diversity.
      4. Teamwork: align work with a broader team/organisational goals, place team’s interest before one’s own, build consensus rather than make decisions alone, support and act according group decision, even when it might not totally reflects one’s position; value other’s ideas and expertise and learn from them, share credit for team accomplishments and accept joint responsibility for team shortcomings.
      5. Demonstrate good computer skills.
      6. Good situational awareness: able to swiftly capture and interpret information from the environment and integrate it with previous knowledge to assess, adapt and cope with a situation when required.
      7. Judgement and decision making: identify key issues quickly, interpret and follow established procedures and guidelines to deal with complex issues or situations, gather relevant information before proposing or making a decision, consider positive and negative impacts of decisions on others and on the Organization, propose a course of action or make a recommendation based on all available information.

       

      Desirable

      1. Conflict management: identify conflicts early, facilitate their resolution by pursuing mutually agreeable solutions.
      2. Negotiation: prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience; think creatively; remain open minded.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

      » Find out more

      Inspector (Chemical Weapons/Munitions Specialist) (P-3)

      Principal Functions

      Under the Supervision of the Heads of Inspection Team Personnel (Industry and Technology Advancement Unit /Contingency and Chemical Demilitarisation Unit) or of a designated Inspection Team Leader (ITL), the main function of Chemical Weapons/Munitions specialist (CWMS) inspectors is to conduct inspections under Articles IV and V of the CWC, at several CW related installations worldwide. The inspectors may be requested to support or join chemical industry inspections under Article VI, as well as Non-Routine Missions (NRMs). When not on missions, inspectors participate in intra-divisional activities and projects, as assigned by the Head(s) of Unit (s) and/or the Inspectorate Management Team (IMT), when required. Inspectors are expected to carry out additional tasks in accordance with the needs of the Division. Under the supervision of ITLs and/or Head(s) of Unit(s), inspectors may be assigned to provide technical support to International Cooperation and Assistance activities as well as any other cross-divisional projects.

       

      General

      1. Demonstrate the core values of the OPCW in the execution of your duties.
      2. Maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
      3. Act with due regard to health and safety (H&S) by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.
      4. Conduct all phases of the mission (preparation, inspection and post-inspection activities) in an effective, efficient and consistent manner, by applying relevant INS Standard Operating Procedures (SOP) and verification guidelines:
        1. Prepare for inspections by reviewing and analysing declarations, relevant technical information related to the inspection site and by conducting additional relevant research. Participate in and contribute to pre-inspection briefings site familiarisation;
        2. Assist the IT in meeting the requirements of the inspection mandate, in accordance with the CWC, Quality System Documentation and mission instructions;
        3. Participate in sub-teams work and perform roles/assigned tasks by the ITL. In exceptional circumstances, take on the role of Acting ITL;
        4. Raise any issue that may require further attention during inspections;
        5. Contribute to inspection reports, ensuring its accuracy;
        6. Participate in and contribute to mission debriefings.
      5. Operate and use protective, detection and decontamination equipment as per current OPCW procedures.
      6. Assist the Head of Cell in achieving the responsibilities and objectives of the Cell.
      7. Maintain and develop professional competence: complete required training and ensure that relevant knowledge and expertise is current, at headquarters or in other locations around the world.
      8. Support Knowledge Management activities:
        1. Participate in and contribute to trainings and to the development/review of Quality Systems Documentation;
        2. Support the capture of best practices and lessons learned. Maintain and share knowledge;
        3. Participate in mentoring activities as a mentor or mentee.

         

        1. Contribute to identify and promote advances in science/technology that are relevant to the Division, plan and implement technical activities related to developments in science and technology and actively support the Secretariat’s anticipated activities at the ChemTech Centre (CCT).
        2. Undergo any special duties and tasks as directed by the Inspectorate Management Team.

      Specific

      1. Identify CWs and their features, to verify declaration data during inspections and make recommendations in that regard to the ITL.
      2. Evaluate the technological basis of the declared CW, including both the Chemical Warfare Agent (CWA) and the munition parts.
      3. Assess the type, condition and other characteristics of the CW stored in Chemical Weapons Storage Facilities (CWSFs); and of the Old Chemical Weapon (OCW) or Abandoned Chemical Weapon (ACW). Determine the usability of old chemical munitions.
      4. Monitor and verify the destruction of the CWs in Chemical Weapons Destruction Facilities (CWDFs), and the ACW in Abandoned Chemical Weapons Destruction Facility (ACWDF).
      5. Evaluate the characteristics of a declared Chemical Weapons Production Facility (CWPF) such that it can no longer be used for production of CWA.
      6. Perform all activities related to Non-Destructive Evaluation (NDE) as required.
      7. Understand the risks associated with chemical agents, munitions and explosives and advises ITL of protective or other contamination control measures.
      8. In NRMs, CI and IAU missions, perform appropriate OPCW procedures and use the OPCW equipment associated with such activity.
      9. Provide support in missions where evidence of possible CW-related incidents needs to be gathered, with a focus on forensic sound exploitability.
      10. Support internal capacity building efforts of the organisation to improve knowledge and skills of deployed personnel in evidence gathering, crime scene investigations as well as report writing.
      11. All candidates will have to undergo a special fitness test when recruited, including a three phase employment physical test to ensure an adequate fitness level and heat tolerance in order to wear respirators, and Fully Encapsulated Protective Ensemble. Successful candidates will possibly be required to work in high-risk areas.

       

      Knowledge and Experience

      Education

      Essential 

      An advanced university degree in a relevant STEM subject (science, technology, engineering and mathematics) such as Chemistry, Chemical Engineering, CBRN or closely related field from a recognised institution with background in the field of chemical weapons, chemical defence or munitions. A first level university degree in a relevant STEM subject in combination with qualifying experience may be accepted in lieu of the advanced university degree.

      For ammunition or first responder specialists, the lack of a degree may be off-set with other certified training (e.g. military, police HAZMAT response, law enforcement) together with an extensive technical background in the field of toxic chemicals, CWs and/or munitions, and a minimum of 11 years’ relevant experience. Additional qualification in Chem-EOD is highly desirable.

      Required Certification (if applicable):  Yes, if certified training is used in lieu of a degree.

      Experience

      Essential

      A minimum of five years of related experience with an advanced degree, seven years with a first level degree or 11 years with relevant certified training in the fields of: toxic chemicals, CWs and/or munitions, Chem-EOD and HAZMAT-response.

      Desirable

      Certified experience and/or training in:

      1. Use of non-destructive evaluation (NDE) methods.
      2. Health and Safety issues related to CBRNe (i.e. HAZMAT training).
      3. Forensics or criminal investigations as well as sensitive site exploitation.
      4. Chemical forensic sampling, analysis and evidence evaluation typically gained in criminal investigation units or supporting agencies.
      5. Weapon intelligence and trackIEDD operations.
      6. Additional certification or qualifications in toxicology or first responder.
      7. Experience in peacekeeping operations in conflict zones and NRMs.
      8. Experience working with Artificial Intelligence (gen AI) and other relevant related technologies is an asset.

      Skills and Abilities (key competencies)

      1. Effective communication (especially factually orientated): speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, ability to interact effectively at all levels within and outside the Organisation.
      2. Proactive and goal-oriented: demonstrate initiative, develop clear goals that are consistent with agreed strategies, allocate appropriate amount of time and resources for completing the assigned work, monitor and adjust plans and actions as necessary, and persist to complete tasks respecting deadlines and having a pragmatic approach focused on realistic results.
      3. Adaptability: adapt and develop to evolving circumstances and complex situations, able to work under pressure with multiple projects and in diverse environment, travel frequently and respect and appreciate diversity.
      4. Teamwork: align work with a broader team/organisational goals, place team’s interest before one’s own, build consensus rather than make decisions alone, support and act according group decision, even when it might not totally reflects one’s position; value other’s ideas and expertise and learn from them, share credit for team accomplishments and accept joint responsibility for team shortcomings.
      5. Demonstrate good computer skills.
      6. Judgement and decision making: identify key issues quickly, interpret and follow established procedures and guidelines to deal with complex issues or situations, gather relevant information before proposing or making a decision, consider positive and negative impacts of decisions on others and on the Organization, propose a course of action or make a recommendation based on all available information.

      Desirable

      1. Conflict management: identify conflicts early, facilitate their resolution by pursuing mutually agreeable solutions.
      2. Negotiation: prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience; think creatively; remain open minded.

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable

      » Find out more

      Inspector (Advanced Health and Safety Specialist) (P-3)

      Principal Functions

      Under the Supervision of the Heads of Inspection Team Personnel (Industry and Technology Advancement Unit / Contingency and Chemical Demilitarisation Unit) or of a designated Inspection Team Leader (ITL), the main function of Advanced Health and Safety Specialist (HSS) inspectors is to support the operational planning and on-site execution of inspections under Articles IV and V of the CWC, as well as Non-Routine Missions (NRMs), at a wide variety of declared facilities and military installations world-wide. When not on missions, inspectors participate in intra-divisional activities and projects, as assigned by the Head(s) of Unit (s) and/or the Inspectorate Management Team (IMT), when required. Inspectors are expected to carry out additional tasks in accordance with the needs of the Division. Under the supervision of ITLs and/or Head(s) of Unit(s), inspectors may be assigned to provide technical support to International Cooperation and Assistance activities as well as any other cross-divisional projects.

      General

      1. Demonstrate the core values of the OPCW in the execution of your duties.
      2. Maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
      3. Act with due regard to health and safety (H&S) by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.
      4. Conduct all phases of the mission (preparation, inspection and post-inspection activities) in an effective, efficient and consistent manner, by applying relevant INS Standard Operating Procedures (SOP) and verification guidelines:
        1. Prepare for inspections by reviewing and analysing declarations, relevant technical information related to the inspection site and by conducting additional relevant research. Participate in and contribute to pre-inspection briefings site familiarisation;
        2. Assist the IT in meeting the requirements of the inspection mandate, in accordance with the CWC, Quality System Documentation and mission instructions;
        3. Participate in sub-teams work and perform roles/assigned tasks by the ITL. In exceptional circumstances, take on the role of Acting ITL;
        4. Raise any issue that may require further attention during inspections;
        5. Contribute to inspection reports, ensuring its accuracy;
        6. Participate in and contribute to mission debriefings.
      5. Operate and use protective, detection and decontamination equipment as per training received.
      6. Assist the Head of Cell in achieving the responsibilities and objectives of the Cell.
      7. Maintain and develop professional competence: complete required training and ensure that relevant knowledge and expertise is current, at headquarters or in other locations around the world.
      8. Support Knowledge Management activities:
        1. Participate in and contribute to trainings and to the development/review of Quality Systems Documentation;
        2. Support the capture of best practices and lessons learned. Maintain and share knowledge;
        3. Participate in mentoring activities as a mentor or mentee.

         

        1. Contribute to identify and promote advances in science/technology that are relevant to the Division, plan and implement technical activities related to developments in science and technology and actively support the Secretariat’s anticipated activities at the ChemTech Centre (CCT).
        2. Undergo any special duties and tasks as directed by the Inspectorate Management Team.

      Specific

      1. Support and advice IT personnel on health and safety issues related to inspection activities.
      2. Prepare H&S plans for inspections in the CWs facilities inspected by OPCW.
      3. Determine requirements for medical, H&S equipment and pharmaceuticals to take on inspections.
      4. Review fitness certificates and medical history forms of the IT to prepare for and anticipate any issues.
      5. Prepare and execute pre- and post- inspection safety H&S briefings.
      6. Monitor the H&S requirement of inspectors in transit and on-site, advising the ITL.
      7. Assess and treat inspector medical illness, injury, trauma and exposure to CWs.
      8. Co-ordinate the medical treatment of inspectors with national medical services, or oversee the medical evacuation process, consulting with medical officers and headquarters.
      9. Provide Advanced Life Support medical/safety support during inspections as required.
      10. Evaluate the technological basis of the declared CW, which includes both the Chemical Weapon Agent (CWA) and the metal parts.
      11. Provide H&S support to inspectors performing munition or CWA assessment during inspections in Chemical Weapons Production Facilities (CWPF), Chemical Weapons Storage Facilities (CWSFs), Old Chemical Weapons (OCWs) and Abandoned Chemical Weapons (ACWs), as well NRMs.
      12. Monitor and verify the destruction of CW in Chemical Weapons Destruction Facilities (CWDFs).
      13. Evaluate CWs related medical casualties and ability to interview affected subjects competently.
      14. Assist in preparation of NRMs, in accordance with mission instruction issued by the DG.

      All candidates will have to undergo a special fitness test when recruited, including a three-phase employment physical test to ensure an adequate fitness level and heat tolerance in order to wear respirators, and Fully Encapsulated Protective Ensemble. Successful candidates will possibly be required to work in high-risk areas.

      Knowledge and Experience

      Education

      Essential 

      An advanced university degree or equivalent in Paramedical Sciences, or other closely related field from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant certified training together with an extensive technical background.

      Required Certification (if applicable): 

      1. Current paramedic registration
      2. Current PHTLS certification
      3. Current ALS (or ALCS) certification

      Experience

      Essential

      A minimum of five years of relevant experience with an advanced degree or seven years with a first level degree or eleven years with an equivalent or specialized training such as a paramedic, professional nursing or health and safety technician. Only candidates with recent hands-on pre-hospital or remote clinical experience with current valid registration will be considered.

      Desirable

      1. Knowledge and experience of working in areas where there are hazardous materials (HAZMAT).
      2. Experience in occupational health and safety matters (including radiation safety).
      3. Experience in deployment to hostile environments and related safety and security assessments.
      4. Experience in the conduct of forensic investigations.
      5. OSMC qualification from recognised establishment.
      6. Health and Safety qualification (NEBOSH or equivalent).
      7. MIRA or equivalent qualification.
      8. Security qualifications (or work experience); investigation (or interviewing) qualifications.

      Skills and Abilities (key competencies)

      1. Effective communication (especially factually orientated): speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, ability to interact effectively at all levels within and outside the Organisation.
      2. Proactive and goal-oriented: demonstrate initiative, develop clear goals that are consistent with agreed strategies, allocate appropriate amount of time and resources for completing the assigned work, monitor and adjust plans and actions as necessary, and persist to complete tasks respecting deadlines and having a pragmatic approach focused on realistic results.
      3. Adaptability: adapt and develop to evolving circumstances and complex situations, able to work under pressure with multiple projects and in diverse environment, travel frequently and respect and appreciate diversity.
      4. Teamwork: align work with a broader team/organisational goals, place team’s interest before one’s own, build consensus rather than make decisions alone, support and act according group decision, even when it might not totally reflects one’s position; value other’s ideas and expertise and learn from them, share credit for team accomplishments and accept joint responsibility for team shortcomings.
      5. Demonstrate good computer skills.
      6. Good situational awareness: able to swiftly capture and interpret information from the environment and integrate it with previous knowledge to assess, adapt and cope with a situation when required.
      7. Judgement and decision making: identify key issues quickly, interpret and follow established procedures and guidelines to deal with complex issues or situations, gather relevant information before proposing or making a decision, consider positive and negative impacts of decisions on others and on the Organization, propose a course of action or make a recommendation based on all available information.

       

      Desirable

      1. Negotiation: prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience; think creatively; remain open minded.
      2. Self-awareness, interviewing and investigation skills

      Language Requirements

      Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable

      » Find out more

      Linguist (Russian) P-3

      Principal Functions

      Under the Supervision of the Senior Linguist, the incumbent is responsible for:

      Translation

      1. Translates (from English and one other official language into the Section’s language and from the Section’s language into English) official OPCW documents on political, technological, legal, financial, administrative and scientific subjects;
      2. Translates (from English and one other official language into Section’s language and from Section’s into English) confidential OPCW documents;
      3. Self-revises translated texts and revises translations prepared by free-lance and contractual translators, as required. 

      Interpretation

      1. Provides simultaneous interpretation (from English into Section’s language and from the Section’s language into English) for sessions and meetings of the OPCW and its policy-making organs and subsidiary bodies. The work includes interpretation of politically sensitive and/or technically complex subjects;
      2. Provides consecutive interpretation (from English into the Section’s language and from the Section’s language into English) at bilateral negotiations and on official missions.

      Terminology

      1. Undertakes terminological research necessary to solve problems of terminology and meaning, prepares glossaries, technical vocabularies and related technical tools and develops new terminology for use where terminological equivalents do not exist in the Section’s language; maintains and updates the terminological database.

      Performs other related duties such as

      1. Participates in consultations with substantive units concerning manifest or possible inconsistencies or errors in the original text;
      2. Keeps abreast of politically sensitive and technically complex issues, developments and terminology;
      3. Strictly complies with the OPCW confidentiality regime and performs all relevant procedures; 
      4. Performs supervisory functions and participates in recruitment interviews for language staff as necessary in the absence of the Senior Linguist.

      Knowledge and Experience

      Education

      Essential 

      A degree or equivalent qualification, preferably in translation and interpretation, from a university or an institution of equivalent status.

      Desirable

      A knowledge of the Chemical Weapons Convention and related disarmament and technical issues, as well as an understanding of international affairs.

      Experience

      Essential

      At least five years with an advanced degree (or seven with a first level degree) of continuous translation and interpretation experience, preferably within the United Nations system.

      Skills and Abilities (key competencies)

      1. High level skill in translation (general, specialised, and technical subjects);
      2. Computer literacy, including knowledge and ability to work with Windows-compatible word-processing equipment;
      3. Ability to work effectively to meet deadlines as part of a team;
      4. Good interpersonal skills and ability to work harmoniously in a multicultural environment;
      5. Ability to plan and organise;
      6. Tact, accuracy, and respect for confidentiality;
      7. Ability to work independently or with minimal supervision in exceptional circumstances.

      Language Requirements

        1. Perfect command of the Section language, both written and spoken, which must be a first language;
        2. An excellent knowledge of English and a sound knowledge of at least one other official language of the OPCW.
        » Find out more

        Protocol Officer (P-3)

        Principal Functions

        Reporting to the Head Political Affairs and Protocol Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Security Coordination Officer performs the following duties;

         

        Under the supervision of the Head of the Branch: 

         

        1. Provide protocol and liaison services to the OPCW (senior management and States Parties):

          1. Plan and organise hospitality arrangements such as official luncheons, receptions, exhibitions and other social events at the level of Director-General and Deputy Director-General;
          2. Plan and organise official visits to the OPCW by Heads of State, Heads of Government, Ministers and other high level dignitaries;
          3. Plan and organise official events, such as conferences, retreats, meetings and other special commemorative ceremonies at the level of Director-General and Deputy Director-General;
          4. Plan and organise official ceremonies such as the presentation of Letters of Credentials by newly appointed Permanent Representatives; privileges and immunities, MoU signing ceremonies;
          5. Administer the OPCW Duty-Free Commissary;
          6. Liaise with, welcome and escort guests of the Director-General and the Deputy Director-General;
          7. Ensure the proper maintenance of the OPCW flag inventory (keep it updated, purchase and placement of flags);
          8. Administer the OPCW official gift inventory;
          9. Arrange for access to the OPCW Headquarters for all official delegations such as members of the Permanent Missions, the Confidentiality Commission and the Scientific Advisory Board, by issuing official OPCW access badges;
          10. Make recommendations, provide advice and assure compliance with international protocol standards throughout the above provisions.

         

        1. Provide protocol services to Executive Council sessions, the annual Conferences of the States Parties and major events and conferences hosted by the OPCW:

          1. Support the registration of members of permanent missions and other participants attending Sessions of the Executive Council and the Conferences of the States parties;
          2. Administer the accreditation of Representatives to the Executive Council;
          3. Administer the accreditation of Representatives to the Conferences of the States Parties;
          4. Maintain and submit the (provisional) List of Participants to the Conference of the States Parties;
          5. Provide Conference information to participants;
          6. Oversee the issuance of access badges to participants;
          7. Support the functioning of the Credentials Committee of the Conference of the States Parties;  
          8. Prepare the Report of the Director-General to the Credentials Committee of the Conference of the States Parties (CSP);
          9. Prepare the report of the Director-General on the status of Credentials of Representatives of the Members of the Executive Council to the Executive Council (EC).

         

        1. Oversee the administration of protocol-related services:

          1. Provide advice and make recommendations to the Head of Branch on standard operating procedures, working instructions and all other relevant branch functioning rules and guidelines while ensuring compliance of the branch’s work with international protocol guidelines and standards;
          2. Oversee budget implementation of the branch’s official hospitality and purchase of goods and services expenditure, provide advice and make recommendations to the Head of Branch in that regard;
          3. Mobilise and guide cross-organisational teams supporting Sessions of the Conference of the States Parties and associated events, such as the annual Victims Remembrance Day and the OPCW-The Hague Award;
          4. Oversee all procurement-related activities related to the delivery of protocol services and goods while ensuring compliance with the Organisation’s guidelines and procedures in that matter;
          5. Administer the registry of Letters of Credentials of Representatives to the Executive Council;
          6. Administer the registry of Letters of Credentials of Representatives to the annual sessions of the Conference of the States Parties;
          7. Administer and ensures the correct representation of all branch- and protocol-related information on the internet and intranet of the OPCW;
          8. Administer the aggregated List of Precedence, reflecting the order of precedence of Permanent Representatives to the OPCW;
          9. Draft official OPCW correspondence e.g. reports, memos, minutes.

         

        1. Maintain a database with contact details of the Permanent Missions to the OPCW, National Authorities and Representatives to the Executive Council:

          1. Oversee functioning and accuracy of the Communications & Address Management Database, all maintenance and updating activities and liaises with States Parties and other OPCW divisions in that regard;
          2. Liaise with Permanent Missions, delegations and National Authorities to ensure the accuracy of the communication notified to the Organisation;
          3. Maintain up to date information on the composition of Permanent Missions, National Authorities and Executive Council delegations;
          4. Oversees maintenance and updating of the Protocol Country files and States Parties country pages at the public website.

         

        1. Provide other duties and responsibilities as assigned.

                     

        Knowledge and Experience

        Education

        Essential 

        Advanced University degree (Master Degree or equivalent), in political science international relations, public administration, international law or related field. A first level university degree with qualifying experience may be accepted in lieu of the advanced university degree. 

        Experience

        Essential

        At least 5 years of progressively responsible experience in the field of international protocol with an advanced degree or 7 years relevant experience with a first level degree. 

        Desirable

        1. Experience in the UN system or other international organisation;
        2. Exposure to diplomatic relations;
        3. Experience in planning and organising meetings, conferences or events.

         

        Skills and Abilities (key competencies)

        1. Excellent communication skills – both written and oral;
        2. Ability to plan and organise, and to work under pressure;
        3. Flexibility and problem solving skills;
        4. Tact, discretion, confidentiality;
        5. Ability to work in a team and to establish and maintain effective working relationships with people of different national and cultural backgrounds;
        6. Ability to plan and organise international meetings with participants from government, inter-and non governmental organisations.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. 

        » Find out more

        Senior Analytical Chemist (P-4)

        Principal Functions

        Reporting to the Head, Laboratory and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Analytical Chemist performs the following duties:

        Assisting in conducting the inter-laboratory proficiency testing programmes by:

        1. Assisting Head of the Laboratory with planning and organising tests;
        2. Advising  the Preparing laboratory on sample preparation and shipping;
        3. Supervising and performing independent analyses of test samples;
        4. Supervising and writing the OPCW Laboratory reports from analyses of  samples;
        5. Evaluation of the participants’ reports of the tests, providing evaluation reports;
        6. Advising Evaluating laboratory on performing analyses and checking of their draft evaluation report;
        7. Acting as a key member in meetings to discuss evaluation results with the evaluating laboratory;
        8. Checking of evaluation reports;
        9. Assisting in drafting of the preliminary evaluation reports;
        10. Assisting with the meetings to discuss results of proficiency tests;
        11. Assisting with finalisation of test results;
        12. Maintaining and updating the QDOCs related to this activity;
        13. Taking the lead with respect to audits by OIO and/or RvA for proficiency testing.

        Operation and maintenance of GC/MS systems for dispatch on missions requiring on-site sampling and analysis:

        1. Inform Head of Laboratory of resource requirements;
        2. Ensure proper operation and maintenance of GC/MS systems in the laboratory;
        3. Prepare GC/MS systems for dispatch on missions as per standard operating procedures and accredited quality system;
        4. Development,  testing and validation of analytical methods and procedures for GC/MS sample analysis and in particular for the analysis of chemicals in on-site analysis;
        5. Maintenance of the GC/MS calibration room and the instruments used for missions;
        6. Oversee that all necessary maintenance and spare parts is purchased in a timely and efficient manner;
        7. Maintain and update the QDOCs related to this activity;
        8. Take the lead with respect to audits by OIO and/or RvA for GC/MS instrument dispatch;
        9. Provide training for inspectors on the use of GC/MS instruments in on-site analysis;
        10. Provide training for inspectors and other laboratory staff members on the testing and calibration of GC/MS instruments prior to dispatch;
        11. Provide support to the Head of Laboratory in interpretation of data related to GC/MS especially with regard to Proficiency Test Results.

        Provide training and certification exercises for AC inspectors or other trainees on performing analyses using GC/MS systems and sample collection and preparation kits:

        1. Assist with the planning of the scope, technical and organisational aspects of the training;
        2. Development of training materials;
        3. Preparation and validation of instruments for the training;
        4. Preparation of the samples for the training and certification exercises;
        5. Act as key lecturer and instructor during training and exercises;
        6. Supervise the work of trainees in the laboratory;
        7. Evaluate and report the performance of the trainees.

        Develop and provide training for both internal and external participants on 1) performing analyses using analytical equipment such as GC/MS, LC/MS and NMR, 2) methods/techniques supporting the proficiency testing programme, 3) safe handling of chemical agents, 4) synthesis of chemical agents, 5) other training courses as determined by the Head of the Laboratory:

        1. Assist with the planning of the scope, technical and organisational aspects of the training;
        2. Development of training materials;
        3. Preparation and validation of instruments for the training;
        4. Preparation of the samples for the training;
        5. Act as key lecturer and instructor during training and exercises;
        6. Supervise the work of trainees in the laboratory;
        7. Evaluate and report the performance of the trainees.

        Maintain OPCW Laboratory accreditation and support QMS:

        1. Actively contribute to the maintenance and development of the QMS in the relevant areas;
        2. Maintain and develop QMS documentation , including SOPs and WIs;
        3. Support internal audit activities, receive audit reports and ensure corrective action where necessary;
        4. Assist with the preparation of the quality manuals, the document control mechanism and the recording reporting methods;
        5. Actively participate in cross training activities to support continuity of expertise in all laboratory processes in case of staff replacement;
        6. Assist with performing QA audits.

        All Senior Analytical Chemists in the laboratory share the following responsibilities:

        Ensure safe and efficient operation of the OPCW Laboratory in Rijswijk Facility including procurement and maintenance of laboratory equipment in a timely and efficient manner:

        1. Assist with planning and drafting the annual OPCW Laboratory budget;
        2. Assist with evaluating, selecting and delegating staff for relevant laboratory tasks;
        3. Act as senior analytical and CW expert by advising, undertaking and supervising experimental work in the Laboratory;
        4. Assist with activities necessary to ensure a safe working environment;
        5. Participate in internal Health and Safety audits;
        6. Report to the Head of OPCW Laboratory on the operational situation, progress and results;
        7. Provide an information and place orders to ensure that there is enough equipment and chemicals to support efficient work of the OPCW Laboratory;
        8. Supervise and undertake procedures for the use, maintenance, calibration and quality assurance of analytical equipment are in place;
        9. Support procurement of equipment in technical aspects and advise the Committee on Contracts as needed.

        Provide technical advice, training and support on inspection analytical equipment-related issues and verification-related analytical issues:

        1. Develop, test and validate analytical methods;
        2. Receive and evaluate information and documents related to inspection equipment and sample analysis;
        3. Provide technical advice and support to the Head of the Laboratory when required;
        4. Ensure that different divisions and branches of OPCW are provided with technical advice and information relating to inspection analytical equipment and verification-related analytical issues when requested;
        5. Assist the Inspectorate by acting as an Analytical Chemist Inspector;
        6. Perform research on industrial chemicals and their analysis prior to an inspection;
        7. Prepare for mission by taking part in pre-mission briefings, get medical clearance, fit personal protective equipment;
        8. Travel on inspections and function as an Analytical Chemist;
        9. Report/brief post inspection.

        Perform other duties as required.

        Knowledge and Experience

        Education

        Essential 

        An advanced degree in Chemistry (majoring in either organic, analytical orinorganic chemistry) or equivalent from a recognized institution. A first-level university degree in combination with extensive relevant laboratory experience (=> 9 years) may be accepted in lieu of the advanced university degree.


        Desirable

        Ph.D. in Chemistry, Biochemistry or Toxicology preferably with a focus on Analytical or Synthetic Chemistry.

        Experience

        Essential

        1. At least 7 years’ experience in the field of analytical chemistry and instrumental analysis with advanced degree or 9 years with first level degree;
        2. A minimum of 6 years recent and practical experience as operator of GC/MS and/or LC/MS and/or NMR instrumentation;
        3. Several years of  recent and practical experience in the analysis of chemical weapons related samples; including sample collection and sample preparation procedures for environmental samples;
        4. Several years of  recent and practical experience in the synthesis of chemical weapons and related compounds.

        Experience in one of the following will be an asset:

        1. The analysis of biomedical samples;
        2. OPCW Proficiency Test Programme;
        3. The synthesis of research chemicals related to the chemical weapons convention will be an asset;
        4. Developing & teaching training courses will be an asset.

        Skills and Abilities (key competencies)

        1. Knowledge of the chemistry of Scheduled chemicals, their precursors and degradation products that are listed in the ‘Annex on Chemicals’ in the CWC;
        2. Knowledge of sampling and analysis procedures for the analysis of chemical weapons related chemicals and of related instrumental analytical methods and techniques (GC/MS, LC/MS, FTIR, NMR);
        3. Knowledge of quality assurance and quality control procedures and international standards;
        4. Strong computer software and electronic data management skills;
        5. Practical knowledge of GC/MS processing software such as Agilent Chemstation and MS library managing software such as NIST MS Search/AMDIS;
        6. Basic understanding of general analytical methods including their limitations and of modern instrumentation needed to apply these methods in field as well as laboratory situations;
        7. A broad understanding of the various analytical techniques (and their limitations) used by laboratories in the analysis of Convention related chemicals;
        8. Ability to manage teams in working on technical projects, background in quality management systems;
        9. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Technical Laboratory Assistant (GS-5)

        Principal Functions

        Under the direction and supervision of the Senior Analytical Chemist, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Technical Laboratory Assistant:

        Controls and maintains laboratory equipment:

        1. Organise additional (preventive) maintenance to be performed by manufacturers or service providers;
        2. Document findings and results according to the laboratory quality system;
        3. Do weekly refills of liquid nitrogen at the NMR;
        4. Run performance tests on instruments in the calibration room following the respective work instruction (QDOC).

        Performs general laboratory duties:

        1. Update the laboratory inventory of equipment and chemicals;
        2. Assure that common consumables are available and initiate re-orders at the right time;
        3. Keep the laboratory work place clean and organised;
        4. Prepare solutions and mixtures as required.

        Assists during training, meetings, demonstrations and laboratory tours:

        1. Assist the Head of Laboratory and Senior Analytical Chemists with administrative duties during trainings, meeting, demonstrations, exercises and tours.

        Works with the Laboratory Information Management Systems (LIMS):

        1. Log samples, reports and documents in and out of the LIMS system;
        2. Perform software troubleshooting as needed for the LIMS system.

        Works with the OPCW Central Analytical Database (OCAD) management:

        1. Assist the Senior Analytical Chemist in charge with the day to day management of the OPCW Central Analytical Database (OCAD).

        Knowledge and Experience

        Education

        Essential 

        High School Diploma or equivalent Diploma of higher secondary education.


        Desirable

        Bachelor’s degree in Chemistry and related experience in Information Technology

        Experience

        Essential

        At least four years of progressively responsible and relevant experience in:

         

        1. Practical experience in operating analytical instruments such as GC-MS, LC-MS, FTIR or NMR;
        2. Practical experience in routine instrument maintenance for analytical instrumentation;
        3. Practical knowledge in storage and inventory of chemicals including knowledge of safety rules for handling of hazardous chemicals and application of the
        4. Globally Harmonized System of Classification and Labelling of Chemicals;
        5. Practical experience in an accredited system for routine maintenance and certification of analytical equipment;
        6. General chemical laboratory tasks:
          • - Preparation of stock solutions, reagents and other solutions and mixtures; 
          • - Proper disposal of chemical wastes;
          • - Handling of compressed gases;
          • - Record keeping, report generation, basic data processing;
        7. Laboratory Information Management Systems (LIMS):
          • - Practical use of LIMS systems;
          • - Training relating to the tailoring of LIMS systems as needs arise;
        8. Creation and maintenance of mass spectral databases and libraries which includes practical experience in creating and updating a searcheable database of spectrometric data.

        Desirable

        1. Handling of cryogens (liquid nitrogen);
        2. Experience in working at a bio-safety workbench handling biomedical samples (blood, urine);
        3. Experience in handling chemicals relevant to the Chemical Weapons Convention;
        4. Experience working with the OPCW OCAD;
        5. Experience in any major programming language (C+, python, Java etc.).

        Skills and Abilities

        1. Excellent inter-personal and communication skills, with the ability to present information clearly and logically both in writing and verbally;
        2. Excellent administrative skills, with the ability to meticulously document laboratory monitoring and control information;
        3. Demonstrated ability to establish and maintain effective working relationships with people of different national and cultural backgrounds;
        4. Demonstrated ability to work safely and efficiently in a laboratory environment;
        5. High level of computer literacy including knowledge and experience of Windows-based word processing, databases and spreadsheet programmes is essential;
        6. Experience with laboratory inventory and/or LIMS systems is essential;
        7. Experience in chemo-informatics and database management is highly essential;
        8. Personal qualities should include tact, accuracy and discretion.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Senior Programme Officer (P-4)

        Principal Functions

        Under the supervision of the Head, Assistance and Protection Branch, the incumbent is responsible for the following:

        1. Plan, coordinate, manage and report on assigned programmes for capacity-building, including training in chemical emergency response and national/regional exercises under Article X, paragraph 5, regarding the provision of expert advice on development or improvement of national protection programmes;
        2. Assess and interpret the political, social and economic environment of assigned regions and provide inputs to Branch programming. In collaboration with State Party institutions, divisions and other partners, design programmes/projects integrating best practice and innovative policies and strategies and applying quality management standards and a results-based approach;
        3. Develop and maintain networks and partnerships with national institutions, regional bodies and other stakeholders in order to contribute to increasing awareness of Assistance and Protection. Contribute to resource mobilization activities, proposing projects requiring additional funding and identifying funding options. Develop proposals and provide detailed information for donors;
        4. Coordinate and ensure successful project implementation, establishing collaborative relationships with State Party institutions and recommending innovative approaches to project execution and capacity building;
        5. Monitor programme/project budgets, ensure effective employment of resources, certify and approve project disbursements to ensure delivery in line with the Branch programme;
        6. Develop and strengthen of strategic partnerships with Member States, as well as relevant regional/international organisations;
        7. Receive, collate and analyse submissions by States Parties on national protection programmes under paragraph 4 and assistance offers under paragraph 7 of Article X. Liaise with delegations, National Authorities and other stakeholders to promote full implementation of Article X and to encourage broad support for Secretariat efforts in this regard;
        8. Develop draft policies for the OPCW activities in the area of providing assistance in the event of the use or threat of use of chemical weapons (Article X of the Chemical Weapons Convention);
        9. Coordination of activities related to preparedness of SPs and of the Technical Secretariat to mobilize international assistance under Article X of the CWC;
        10. Contribute to regular reports and inputs for the sessions of the Executive Council and the Conference of States Parties;
        11. Represent the Branch in inter-divisional task force groups and international meetings and conferences; and
        12. Perform other duties as required.

        Knowledge and Experience

        Education

        Essential 

        An advanced university degree in management, social sciences, science and technology, international relations, or a related discipline. A first level university degree in combination with additional qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.


        Experience

        Essential

        1. A minimum of 7 years of progressively responsible experience directly relevant to the Chemical Weapons Convention, preferably in capacity building related to emergency response ( 9 years with a first level degree);
        2. A minimum of 5 years of in the conduct of needs assessments, planning, conduct, monitoring and evaluation of capacity building programmes;
        3. Knowledge of multilateral disarmament issues and experience in dealing with national and international authorities in this field;
        4. Experience in formal programme management approaches, stakeholder engagement, results-based monitoring and evaluation is desirable;
        5. Experience in analysing issues, developing courses of action and implementing them in an international context is desirable;
        6. Experience in the assessment of needs and coordination of assistance delivery in emergency situations is desirable;
        7. Previous experience in an international organisation would be an asset.

        Skills and Abilities (key competencies):

        1. Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations;
        2. Demonstrated ability to be proactive in developing strategies to accomplish organisation’s objectives; problem solving skills;
        3. Flexibility and ability to work under pressure;
        4. Excellent interpersonal skills - ability to establish and maintain productive partnerships with clients;
        5. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
        6. Computer literacy (MS Office packages).

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Information Systems Officer (P-3)

        Principal Functions

        Under the direct supervision of the Head, IS Operations, Infrastructure and Support and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Information Systems Officer performs the following duties:

        1. Manages projects involving feasibility studies, systems analysis, architectural and functional design, development and implementation of new complex IT systems;
        2. Develops detailed system and other functional specifications and user documentation for major systems;
        3. Provides expert advice on the architecture, configuration and security controls of complex IT systems;
        4. Understands how to select and enable deployment of cryptographic protection mechanisms at the appropriate accreditation levels;
        5. Manages ICT Project related to upgrade, replacement or introducing new complex IT systems, including managing delivery by contractors and vendors;
        6. Coordinate the development, implementation and maintenance of ICT systems. This will also include voice and data systems e.g. high assurance telephony, messaging and conferencing systems;
        7. Monitor compliance with information security policies and standards;
        8. Assists in developing and updating Standard Operating Procedures and Work Instructions, for operations and maintenance of high assurance ICT Systems;
        9. Assists in developing resilience and disaster recovery plans related to existing and new ICT Systems;
        10. Researches, analyses and evaluates new technologies and makes recommendations for their deployment;
        11. Provide a source of relevant professional expertise to support management decision making through provision of information and expert advice in conjunction with OCS;
        12. Performs other duties as required..

        Knowledge and Experience

        Education

        Essential

        An advanced degree in Computer Science, Information technology, or a related discipline. A first level university degree in combination with additional qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. A high school diploma may be accepted in combination with additional qualifying experience (minimum 11 years) and proof of relevant diploma's and/or specialised training.


        Desirable

        1. Certifications in ICT operations;
        2. Certifications or demonstrable experience in Microsoft Azure Architecture, Designing Microsoft Server Infrastructure, VMWare, VDI are desirable;
        3. Certifications in the field ofCyber Security is also desirable.

        Experience

        Essential

        A minimum of 5 years of experience in:

        1. Designing, implementing and managing high assurance ICT Infrastructure systems;
        2. Experience in designing architecture for complex ICT solutions commensurate to the classification of the information processed and ensuring the systemic components inter-operate whilst maintaining accreditation;
        3. Experience in delivering projects in the field of high assurance ICT networks and systems including but not limited to:
          o Fiber based networks and hardened thin/zero clients.
          o Transport encryption and application enciyption aligned to security monitoring requirements,
          o Microsoft AD based high assurance systems including email and IM deployment with appropriate security controls and monitoring;
        4. Extensive experience and demonstrable expertise in designing, implementing and managing high assurance ICT Infrastructure systems;
          Extensive experience in the deployment of high assurance systems in a deployable model e.g. remote endpoints in high threat environments utilising available transport media e.g. cellular, satcoms, MPLS;
        5. Experience in managing contractors from both operational and administrative standpoints;
        6. Experience with designing and managing ICT Security Controls;
        7. Practical knowledge of ICT Infrastructure and Operations;
        8. Knowledge of TEMPEST requirements and deployment.

        Desirable 

        1. Experience in information security and working with highly assurance information systems;
        2. Experience working in International Organizations such as UN and affiliated agencies or government/civil service with high assurance requirements.

        Skills and Abilities (key competencies)

        1. Ability to design operational procedures and hand over/coach/empower junior personnel and peers;
        2. Ability to analyse problems and react quickly in problematic situations with minimum supervision;
        3. Excellent planning skills;
        4. Excellent communication skills, both oral and written;
        5. Ability to think strategically. Ability to challenge established thinking and consider alternative thinking;
        6. Innovative and creative problem-solving skills. Demonstrates persistence when faced with difficult problems or challenges;
        7. Ability to work to tight deadlines and handle multiple concurrent activities assuring required results are achieved;
        8. Financially literate and able to develop cost-effective business cases or investment proposals.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
        » Find out more

        Director, External Relations (D-2)

        Principal Functions

        Under the direct supervision of the Deputy Director-General and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Director, External Relations performs the following duties:

        1. Organises and supervises the research and analysis of political developments in Member States and non-Member States, and follow closely political developments and major events, and through analysis of this information, identify major trends in the area of international relations and their impact on disarmament, the goal of universal adherence to the Chemical Weapons Convention in particular, and provide advice on external relations policy and action to the Organisation;
        2. Provides guidance to, and supervises the planning and implementation of, programmes promoting universal adherence to and understanding of the Convention, including seminars and workshops, participation support projects, and other approaches for the purpose of generating interest in OPCW activities by those countries which have difficulties in sustained involvement in OPCW matters. Initiates, plan and conducts targeted bilateral visits both at political and working levels aiming at universal adherence to the Convention;
        3. Manages the Organisation's contacts and explore and promote co-operation with the UN and its bodies and other international organisations and NGOs whose work is relevant to the aims and objectives of OPCW. Supervises, organises and co-ordinates the OPCW's participation at high-level international conferences, meetings and seminars with the aim of increasing the OPCW's level of visibility in the international forum and promoting CWC goals and objectives;
        4. Supervises and provides guidance in developing and implementing the media strategies and programmes aimed at raising the international profile of the Organisation and increasing awareness of the Convention through such means as press conferences, public visits, OPCW publications, including periodic publications and audio-visual items, and information kits on the OPCW, CD ROMs and films or videos on the OPCW. Maintains and improves the OPCW website on Internet. Establishes good relationships with media sources and enhance media coverage of the OPCW/CWC and maintain an active data base of the public OPCW contacts and mailing addresses;
        5. Supervises the implementation of the OPCW Media and Public Affairs Policy established by Member States by arranging, co-ordinating on and exercising the right of approval for public relations engagements by OPCW staff. This includes all staff members' speaking engagements before the public or material to be published by them; and ensure that the Media Policy is implemented in accordance with the Confidentiality Policy throughout the Secretariat;
        6. Supervises the work of the Cultural Committee;
        7. Oversees the implementation of the Action Plan on Public Diplomacy;
        8. Ensures that the Division is effective as the focal point for UN and its bodies and for other international organisations and NGOs, and for Member & non-Member States. Meet and conduct dialogues, consultations with senior members of these organisations and with representatives of governments, on behalf of the Organisation and the Director-General;
        9. Oversees the implementation of the Headquarters Agreement with the Host Country, secure the privileges and immunities granted therein, co-ordinate the parties involved, and initiate solutions to any possible conflicts between or among those parties on behalf of OPCW. Ensures that all aspects of the Headquarters Agreement are adhered to by all parties. Provides support to the work of the Host Country Committee;
        10. Provides guidance and supervises the preparation of speeches, lectures, presentations, background information packages, country reports and external correspondence. Support the Office of the Director-General and other senior staff members of the Organisation. Provide political and diplomatic support to the Organisation and also to Member States in preparations for the activities of the policy making organs (Conference of States Parties and Executive Council and their subsidiary bodies) through the conducting of periodic briefings, including the Secretariat Brief, which is an informal summary records of the activities of various formal meetings of the Organisation;
        11. Supervises and manages   protocol services to the Director-General for both external visits and meetings with high ranking officials of governments and other organisations; and plan and organise visits to the OPCW by high level officials, including heads of states and governments and other senior dignitaries. Plan and implement major events;
        12. Monitors and implements the Division's programme and budget and make sure that the programme as implemented is consistent with the budget;
        13. Performs other duties as required.

        Knowledge and Experience

        Education

        Essential

        Advanced university degree (Master's degree or equivalent degree) in International Relations, Public Science, International Law, Business Administration or a related field is required.
        A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced university degree.

        Experience

        Essential

        A minimum of 15 years of progressively responsible experience in the field of diplomacy and external relations, a substantial part of which should be at the senior level in the private, public or diplomatic sector or in international organisations.

        Desirable 

        Experience in multilateral negotiations and conferences and in dealing with the public and in handling and supervising protocol functions would be an asset.

        Skills and Abilities (key competencies)

        1. Extensive knowledge of the Chemical Weapons Convention;
        2. Profound knowledge of international security/multilateral disarmament issues;
        3. Effective leadership skills and ability to take responsibility of key organisational issues, including ability to think strategically and achieve results which are aligned with the larger picture of the organisation and its strategic goals;
        4. Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;
        5. Well-developed diplomatic and policy skills, good judgement, and ability to communicate effectively both in writing and orally;
        6. Emotional intelligence, ability to work well in a fast-paced, iterative environment, open to changes in focus and direction;
        7. Ability to quickly establish rapport with different personalities and build and refine trusting and open partnerships with leaders and people across a diverse organisation;
        8. Proven record of building and managing teams and creating an enabling work environment with people of different cultural and national backgrounds, including ability to effectively supervise, mentor, train, develop and evaluate staff;
        9. Excellent and proven planning, organisation, coordination, negotiation and problem-solving skills;
        10. Strong analytical and conceptual skills in analysing and interpreting operational and political issues, formulating options, and proposing and implementing solutions;
        11. Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
        12. Ability to  coordinate the work of others, work to tight deadlines and handle multiple concurrent conflicting activities assuring required results are achieved;
        13. Proven ability to generate a strategic plan that integrates numerous organisational issues, functions and resources for effective action;
        14. Ability to create partnerships and collaborative endeavours within the division or between divisions.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
        » Find out more

        Technical Support Officer (P-3)

        Principal Functions

        Under the direct supervision of one of the Senior Analytical Chemists, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Technical Support Officer performs the following duties: 

        Coordinates the procurement of Inspection, Laboratory and Facility Equipment:

        1. Compiling user requirements, recommend possible solutions, develop and write technical specifications, find potential suppliers.

        2.Organising requests for procurement, discuss OPCW requirements with suppliers.

        3.Technical evaluation of equipment/services, organising experts for technical evaluation panels, organize and develop equipment demonstrations and evaluation tests.

        4.Assessing stock levels, equipment and consumable usage against forward planning to determine purchasing requirements.

        5.Administrative activities relating to procurement.

        6.Assisting in the logistics of sample movement to and from the laboratory

        Facilitates the life cycle of Inspection, Laboratory and Facility Equipment:

        1.Manage calibration/maintenance plan for equipment.

        2. Assess the capability of suppliers to deliver appropriate services.

        3. Maintain inventory of all accountable assets.

        4. Evaluate viability of equipment for repair, write off or disposal. Make recommendations to Property Survey Board.

        Management functions of the Laboratory and Facility:

        1. Support the functions of the OPCW laboratory.

        2. Together with Head of the Laboratory manage the Rijswijk Facility. Responsible for relations with external bodies related to the operation of the Rijswijk facility.

        3. Assist the Head of the Laboratory with budgetary matters.

        Collaborate in developing a safe working environment and improving the Rijswijk Facility:

        1. Procuring and ensuring maintenance of safety equipment.

        2. Perform internal safety audits.

        3. Coordinate with the Health and Safety Committee in HQ with LAB issues.

        4. Develop, plan and action proposals for improving the working conditions and functionality of the Facility to the Senior Analytical Chemist.

        Provide technical advice to internal/external customers in relation to equipment matters:

        1. Discuss technical requirements, investigate alternatives.

        2. Evaluate and decide on alternative courses of action.

        Perform laboratory work or other assignments as assigned by the Senior Analytical Chemists:

         Laboratory work, which may include assistance to others, independent research projects, training of others, operator of instrumentation, etc, shall be a part of this assignment.


                         

            Knowledge and Experience

             

            Education

             

             

            Essential 

             

             

            Advanced university degree in Science (Chemistry, Physics), Engineering, Supply Chain Management, Finance, Logistics Management or equivalent from a recognised institution. A first level university degree in combination with qualifying experience (minimum of 7 years) may be accepted in lieu of the advanced university degree.

             

            Desirable

             

           

            Qualifications (or at least 5 years of experience) relating to finance and/or logistics and/or inventory management.

            Experience

             

            Essential

             

             

            A minimum of 5 years of technical experience (handling, shipping, procurement, operation or maintenance) in analytical instrumentation (GC/MS, LC/MS, NMR). Recent hands-on experience in the procurement of goods and services as the executor of the task.  Recent and practical experience as the key person for evaluation of technical specifications. Experience in the administration and management of a functional area (e.g. facility management, budgeting, inventory management, management of personnel, etc.). Recent and practical experience in a stock/inventory management system.

             

             

            Desirable

             

             

            Practical experience in equipment and instrumentation related to chemical weapons would be an asset. Experience in writing working instructions and operating procedures regarding equipment and instrumentation would be an asset. Experience in dangerous goods shipping would be an asset.


            Skills and Abilities (key competencies):

            • Technical knowledge of chemistry equipment and consumables with an emphasis on analytical chemistry;
            • Technical knowledge regarding the acquisition of scientific equipment;
            • Knowledge regarding health and safety in a chemistry laboratory is a must;
            • Attention to detail and ability to follow all applicable regulations is required;
            • Practical experience in inventory/stores management would be an asset;
            • Practical experience in hazardous materials handling and shipping would be an asset;
            • Experience in logistics and shipping would be an asset;
            • The ability to rapidly compile documents according to a rigid specification is a must;
            • Knowledge of the Chemical Weapons Convention and the OPCW inspection activities would be an asset;
            • Strong computer literacy in office software;
            • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.


            Language Requirements

            Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

             

           

         

        » Find out more

        Head, Documents, Registration and Archiving Section (P-4)

        Principal Functions

          Under the direct supervision of the Head of the Declarations Branch (DEB), and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Documents, Registration and Archiving is responsible for the effective and efficient management of the section and its staff, and performs the following duties:

           

          1. Custodianship of all OPCW classified and all verification-related information, in all formats.

            1. Supervise the maintenance and accuracy of the current central register of all classified information, and all information and all verification related records; ensure maintenance of any additional register or other capturing mechanism for all current documents, records and non-documented information.
            2. Supervise the implementation and maintenance of a regime of periodic update/inventory of all records and undocumented information that is held in Verification Division but is not centrally registered.
            3. Responsible for the development, implementation and maintenance of a preservation/conservation programme for the hard-copy archives and the digital repository; determine upon and implement a digital preservation programme; ensure maintenance of the hard-copy storage areas as closely to the requirements of international standards as resources allow; maintain, update and test the emergency response and disaster recovery plan.
            4. Lead the development and implementation of mechanisms for maximizing (subject to confidentiality strictures) access to records and to content of records in the custody of the archives, including development and implementation of suitable metadata including thesauri and retrospective improvements such as re-scanning and re-indexing where required; development of a trusted digital repository.
            5. Manage the development of mechanisms to allow the transition of the archives into an historical collection.

           

          1. Lead the development, implementation and maintenance of a broad information management programme in Verification, including the management of undocumented information and information not directly in the custody of the Secure Archives, on both networks and at all stages of their life-span.

            1. Continuous implementation of Secure Archives’ requirements into the proposed Enterprise Content Management (ECM) system and its successful operation; ensure on-going review in light of changing requirements.
            2. Responsible for the management and continuous development of a functional classification scheme and file-plan for all record series created and used in Verification; implementation of same through the proposed ECM and its equivalent on the non-classified network;
            3. Responsible for the implementation of the finalised retention schedule for the records in the custody of the archives; augmentation of the retention schedule to include all records created, for all functions, in the Verification Division.
            4. Maintain all records management documentation and ensure that there are mechanisms to request update (e.g., should new activities be undertaken).
            5. Finalisation of mechanisms for capturing, or of facilitating exchange of, information not routinely documented; acquisition and implementation of any applications aimed at facilitating non-documentary exchange of information; development of procedures to facilitate these transactions.

           

          1. Manage the Secure Archives team, and the information services.

            1. Manage the assessment of the capabilities and possibilities for development and improvement within the section and develop annual plans in accordance with the same; participate in all the activities required within the budget cycle to assess and request adequate resources, including staffing, space and equipment, to deliver existing and new plans; act in liaison, where necessary, with other units (e.g., Information Services Branch (ISB), Office of Confidentiality and Security (OCS), and General Support Services (GSS)) to carry out plans.
            2. Manage the entire team and ensure that there all members are cross-trained with regard to all of the services provided by the Secure Archives, in order that each member of the team can perform any of the routine tasks and has a clear understanding of the relationships between the Secure Archives’ service and the business functions it supports; ensure that all new members of staff are supported in attaining the same level of familiarity with the procedures, equipment and workflows.
            3. Ensure successful and healthy working relationships within the team.
            4. Manage the team to ensure that the service runs smoothly and efficiently, that any deadlines or agreed turn-around times are met, and that any issues impeding the delivery of the service are resolved; ensure that the office is fully resourced, in terms of staff, equipment and supplies, at all times, especially with regard to those points in the year when the workload of the Secure Archives is particularly heavy (e.g., the declaration deadlines, Executive Council meetings, Conference of States Parties etc).
            5. Evaluate the performance of each staff member and ensure that appraisal or other staff-related documentation required by the organisation is completed.
            6. Provide written weekly updates to the Director of Verification; maintain project-related documentation on all project-based work in the Secure Archives; provide reports and other input on request to all other management reports; maintenance of up-to-date statistics, activity and over-view information suitable for upward presentations.
            7. Manage the compliance at all times of all requirements of the confidentiality regime; ensure that all members of the team are aware of all obligations under the confidentiality; provide advice and guidance to all users, and engage the support of OCS to resolve any ambiguities.
            8. Ensure that all documentation related to the functioning of the Secure Archives – that is, the job descriptions, the quality management documents – are up to date, and where necessary make recommendations to OCS regarding changes to the documentation of the confidentiality regime.
            9. Ensure that all users of the information centre’s services are informed of the rules and procedures by which the Secure Archives operates, that they are given advice and guidance as required when performing their tasks, that they are informed of any changes in procedure or technology, and that there are no breaches of the confidentiality regime during these processes and transactions.
            10. Manage the review of the business processes within the Secure Archives, including but not limited to the procedures for delivering the information service, to maximise efficiency, to respond to changing user, organisational or professional requirements, and to take advantage of any new possibilities for automation or streamlining of procedures.

           

          1. Ensure that technical requirements for all aspects of the information centre’s activities information management and information service activities are in place and regularly reviewed.

            1. Participate in all projects focused on reviewing the software applications through which the information management activities, information counter service and reporting obligations are carried out, and provide the requirements of these systems on behalf of the Secure Archives.
            2. Manage the review of the central application for registration and processing of documents and ensure any new requirements are identified, documented and requested; manage the correct functioning of all other specialist applications (e.g., for secure electronic transfer, for imports and exports to/from secure network) and ensure problems are reported and monitored until resolved.
            3. Ensure that any proposed changes to the systems are assessed for suitability (in terms of the responsibilities of the Secure Archives, the correct management of information, compatibility with other procedures or software, and compliance with confidentiality) and support efforts to find resolutions of problems and solutions to requirements.
            4. Research and propose any new applications, software, procedures or equipment to support improvements to mechanisms for managing information, or to support new activities, such as managing retention of and access to currently undocumented information and knowledge; support development of specific requirements, selection of suitable applications and deployment of same.

           

          1. Provide professional advice and guidance to Verification, and, as required, to the organisation on any aspect of information management.

            1. Contribute to the development of training and guidance for Verification staff, to ensure adherence to the information management procedures at all points in the life-span of any document.
            2. Manage the professional input into to the verification-information management training initiatives and, as required outside of Verification.
            3. Provide input into or comments upon concept papers, proposals, presentations, surveys or any other organisation-wide documentation related to the broad area of information management, as required.

           

          1. Additional Responsibilities.

            1. Serve as a permanent member of OPCW’s Quality Management System Technical Committee.
            2. Rotational Chair the Information Managers in International Organisations (IMIO) best practice group, including periodic reporting to Director of Verification
            3. Act as Head of the Declarations Branch on request, and assume the responsibilities of the post.

           

          1. Other duties, as required

          Knowledge and Experience

          Education

          Essential

          Advanced University degree in information, records or archives management. A first level university degree in combination with qualifying experience (minimum 9 years) in a range of information management sectors may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 13 years) may be accepted in lieu of a university degree.


          Essential Knowledge

          In-depth knowledge of modern information, records and archives management concepts, methodologies and techniques.

                       

          Experience

          Essential

          At least 7 years experience in information management, including document, records and archives management.


          Desirable

          Practical experience in business process analysis and design is highly desirable. Practical experience with Business Intelligence (BI) and Data Analytical tools (e.g. Qlik Sense, Power BI, Tableau) would be an asset. Training and experience in project management will be an asset, as would experience of delivering an information service.


          Skills and Abilities (key competencies):

          1. Leadership and management skills: 1) Team management experience; 2) Ability to provide technical leadership in overseeing the fields of information, records and archives management; 3) Proven supervisory skills including demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan and those under his/her supervision.
          2. Relevant experience and skills in designing and using modern information, records and archives management systems are essential; in-depth knowledge of databases, statistical tools and with BI and Data Analytical tools (e.g. Qlik Sense, Power BI, Tableau) is highly desirable.
          3. Ability to prepare reports, Quality System Documents and other official documents.
          4. Appreciation of the need to observe confidentiality in a highly-sensitive work area.
          5. Good planning and organisational skills.
          6. Excellent interpersonal and communication (verbal and written) skills.
          7. Strong customer focus.
          8. Commitment to continuous learning.
          9.  

            Personal qualities should include tact, accuracy and discretion and the ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.

             

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Software Developer (GS-6)

        Principal Functions

        Under the direct supervision of the Head, IS Business Applications and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Software Developer performs the following duties:

        1.     Create software applications and utilities to enhance the modern workplace systems (Microsoft 365) of the organisation using development frameworks such as .NET (C#), ReactJs, SPFx (SharePoint Framework), Power Apps and Power Automate;

        2.     Write, test and document programs to meet user requirements;

        3.     Support and maintain existing software applications;

        4.     Resolve software technical and procedural problems related to the applications;

        5.     Respond to user requests for assistance;

        6.     Write operating instructions and manuals;

        7.     Update existing applications according to changing user needs;

        8.     Train users to use new software applications when they are rolled out.

        Knowledge and Experience

        Education

        Essential

        1.    High School Diploma or equivalent Diploma of higher secondary education.

         

        2.    Highly Desirable: Bachelor’s degree in Computer Science, Information systems or any related fields.

         

        Experience

        Essential

        A minimum of 6 years of progressively responsible and relevant experience in:

        1. Developing applications on SharePoint, of which at-least 2 years is on SharePoint Online;
        2. Experience in programming using Microsoft .Net (C#) and any front-end framework (eg. Angular/ReactJs/Vue);
        3. Experience in developing applications using one or more of the following frameworks or platforms: SharePoint Framework (SPFx); Power Apps; Power Automate.

         

        Desirable 

        One or more certifications from below:

        1. Microsoft 365 Developer Associate and/or Power Platform Developer Associate;
        2. Good understanding of Microsoft 365 products like SharePoint, Microsoft Teams, Power Automate, Power apps;
        3. ITIL foundation certificate.

        Skills and Abilities (key competencies)

        1. Professionalism: Has knowledge of software development mainly using Microsoft Technologies (.Net & SharePoint) and knowledge of software development life-cycle and quality assurance activities. Has good technical/coding skills, the ability to participate in development and maintenance of applications and to provide user support.  Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns.
        2. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members. Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Head, Public Affairs & OPCW Spokesperson (P-5)

        Principal Functions

        Under the direct supervision of the Director, External Relations and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Public Affairs & OPCW Spokesperson performs the following duties:


        1. Lead and manage the public affairs operation responsible for projecting the face, amplifying the voice and extending the OPCW’s reach while conveying its on-going relevance and the importance of the global endeavour for a world permanently free of chemical weapons;
        2. Serve as the Spokesperson for the OPCW and the main point of contact with the media, research institutes, non-governmental organisations, support centres and the general public; provide advice and guidance on traditional and social media engagement to other staff in the Organisation;
        3. Provide advice to Senior Management about reputation risks and oversee crisis communications function within the Public Affairs Branch;
        4. Propose strategy and/or advice on media engagement  and public information for consideration by Senior Management;
        5. Review (as needed) and implement the OPCW policies on Media and Public Affairs and prepare and implement related directives on relations with the media and the public, clearance procedures for external communications, public presentations, and media advice for OPCW deployments in co-operation with the relevant divisions and branches;
        6. Initiate and maintain contact with the media and target groups of the general public. Act as the main liaison between the OPCW and the public information sectors of the UN and other international organisations and press centres in NYC, Vienna, Geneva and key capitals;
        7. Develop and implement communications strategies to raise the profile of the OPCW while ensuring an accurate understanding of the Chemical Weapons Convention and OPCW activities. Provide interviews with media outlets and ensure appropriate arrangements for the Director-General;
        8. Provide oversight for the in-person and virtual Group Visits programme as well as other outreach activities;
        9. Provide substantive and managerial oversight for the production of public diplomacy products about the OPCW and Chemical Weapons Convention for use by OPCW units and dissemination to the general public and identified special interest groups;
        10. Ensure the quality (content and functionality) and effectiveness of the official public  website (opcw.org) and associated social media platforms as part of the core digital communications strategy and operations;
        11. Evaluate opportunities and propose strategies to senior management for promoting OPCW and the CWC through major media outlets;
        12. Coordinate within the Secretariat public or media events, the preparation and production of relevant products, including supporting the OPCW education and outreach programmes, publications for the general public;
        13. Coordinate and facilitate, with the support of the Public Information Officer, the participation of non-governmental organisations in the relevant activities of the Organisation; 
        14. Coordinate the planning, message design and organisational preparations of public events, including special feature projects or exhibitions;
        15. Ensure the production of the daily Media Digest for Senior Management and Technical Secretariat staff;
        16. Actively encourage all relevant stakeholders to enhance their external engagement with key stakeholders by making sure there is adherence to OPCW policies on Media and Public Affairs and OPCW branding guidelines, quality content, and high-impact strategies;
        17. Develop branch inputs for the programme and budget process for the OPCW that reflects the needs of the public affairs operation.

        Knowledge and Experience

        Education

        Essential

        Advanced university degree in International Relations, Political Science, Journalism or Communications. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of the advanced university degree.


        Desirable 

        Knowledge of international security and/or weapons of mass destruction issues.

        Experience

        Essential

        At least 10 years of related experience in media, public relations and corporate use of social media and other community-building communication tools. Demonstrable experience managing a team. 

        Desirable 

        Experience of government or international institution spokesperson and with diplomatic processes.

        Skills and Abilities (key competencies)

        1. Excellent knowledge of international security, disarmament and non-proliferation issues;
        2. Excellent written and verbal communication skills and ability to draft and edit a range of external communications products for a variety of audiences are essential;
        3. Excellent and proven management, planning, organisational, coordination, negotiation and problem-solving skills;
        4. Strong analytical and conceptual skills in analysing and interpreting communication issues and proposing and implementing solutions;
        5. Demonstrated leadership and management skills, including ability to think strategically and achieve results;
        6. Ability to develop new policies in the area of communication management and public diplomacy for the Organisation;
        7. Excellent inter-personal and communication skills to present information tactfully, clearly and logically, both in writing and verbally;
        8. Solid information technology skills including proficiency in MS360;
        9. Up-to-date knowledge of social media platforms and development trends relevant to international organisations;
        10. Ability to ensure an effective work structure to maximise productivity and achieve Branch goals;
        11. Ability to coordinate the work of others to meet tight deadlines, and to handle multiple concurrent activities;
        12. Proven ability in creating an enabling environment for diversity and inclusion goals while establishing and maintaining effective working relationships with people of different national and cultural backgrounds;
        13. Management experience and project result oriented approach essential.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other OPCW official languages (Arabic, Chinese, French, Russian, and Spanish).
        » Find out more

        Head of Industry Inspection Cell (P-5)

        Principal Functions

        Under the direct supervision of the Director of Inspectorate (DOI), the Head of the Industry Inspections Cell (HIIC) leads INS’ technical activities related to the conduct of industry inspections under Article VI of the CWC and manages the IIC subprogramme. The HIIC shall support additional projects and programmes at Headquarters (HQ) assigned by the DOI or the Director-General (DG), in accordance with the needs of the Technical Secretariat (TS).


        General

        1. Demonstrate the core values of the OPCW in the execution of your duties;
        2. Maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP);
        3. Act with due regard to health and safety (H&S) by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.

        Implementing Industry Inspection (Article VI)

        1. Ensure the successful execution of Article VI inspections;
        2. Provide support, advice and implement actions for the improvement of inspection’s procedures and practices;
        3. Discuss and promptly address issues raised during missions;
        4. Act as Inspection Team Leader (ITL), when required.

        Leading and Managing

        1. Lead and manage inspectors within IIC and from other cells on Article VI inspection procedures;
        2. Ensure that H&S instructions are followed;
        3. Carry out performance management of IIC staff;
        4. Establish continuous meetings and communications to inform IIC and Article VI inspectors of relevant issues affecting their work and to address their concerns.

        Training

        1. Identify best practices on industry inspection’s processes and technologies to improve Article VI inspector’s training;
        2. Identify advances in science / technology in the chemical industry relevant to Article VI verification regime;
        3. Define, together with other relevant Heads of Cells, training needs for  Article VI inspectors.

        Knowledge Management (KM) in INS

        1. Be a role-model and lead by example;
        2. Contribute to overall expertise development of INS;
        3. Implement and support KM projects and activities such as mentoring;
        4. Identify core knowledge relevant to efficient planning and execution of inspections;
        5. Promote a positive knowledge sharing culture within IIC;
        6. Implement a robust process for capturing lessons learned from all missions and ensure that these lessons are addressed and proved to be effective;
        7. Maintain updated relevant Quality System Documents related to core activities of IIC/Article VI inspections.

        Budget

        1. Collect, classify and analyze data related to expenditure of Article VI inspections, identify proactively potential root causes of over-expenditure to prevent such deviations;
        2. Lead the preparation and implementation of the annual Article VI inspection budget, addressing recommendations for the decision-making process;
        3. Ensure that all disbursements are in compliance with the Organisation’s regulations, directives and guidance documents;
        4. Control, implement and manage the IIC biannual subrogramme;
        5. Address issues which can potentially affect the use of financial resources related to Article VI inspections with State Parties (SPs), together with or through relevant
        6. Divisions/Branches. Find opportunities to optimize the use of such resources.

        Knowledge and Experience

        Education

        Essential

        An advanced university degree in a STEM subject (science, technology, engineering and mathematics), in international relations, in public administration or in any other close related area from a recognised institution in addition to proven relevant working experience (minimum 10 years). A First level University degree in combination with relevant qualifying working experience (minimum 12 years) may be accepted in lieu of an advanced university degree.


        Desirable

        1. Training in Sustainable Chemistry, Responsible Care, Chemical Safety and/or Security and /or other close related field relevant to the CWC;
        2. Training in  Leadership, Quality Management, Business or Finance.

        Experience

        Essential 

        1. A proven track record of successfully leading and managing multi-disciplinary teams;
        2. Leadership experience gained in a managerial, government, scientific or technical area;
        3. Ability to communicate effectively to a diverse professional audience (both verbal and written);
        4. A proven experience in Resource Management.

        Desirable

        1. International and diverse experience, especially in the context of chemical industry or military chemical facilities, or experience with disarmament issues in the field of chemistry;
        2. Demonstrable experience of high-level negotiation in technical, public administration, military or diplomatic environments;
        3. Implementation of KM projects and awareness and contribution to KM activities. Experience with knowledge transfer and mentoring of staff;
        4. Experience in development of national or international policy related to the chemical industry or chemical security;
        5. Health and Safety: strong background, culture and commitment;
        6. Experience in fields related to the Verification regime under Article VI of the CWC.

        Skills and Abilities (key competencies)

        1. Vision and leadership: serve as a role model, empower others to translate vision into results, proactive in developing strategies to accomplish objectives, establish and maintain relationships with a broad range of people to understand needs and gain support, guide and motivate a team to deliver the expected objectives and goals, enhance the effectiveness of a team;
        2. Empowerment and trust building: inspire others toward a common vision and foster trust and ethical behaviour, manages in a deliberate and predictable way, place confidence in colleagues by delegating task and responsibilities to staff members and encourage participation and leadership, encourages others to set challenging goals, follow through on agreed upon actions, build a trustful environment within one’s team and operate through transparent processes while at the same time ensuring information security;
        3. Effective communication: communicate with impact (clear and direct where appropriate), speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, demonstrate ability to interact effectively at all levels within and outside the Organisation;
        4. Proactive and goal-oriented: manage projects, develop clear and realistic goals that are consistent with agreed strategies and the vision of the Organization, stay focused on results, monitor and adjust plans and actions as necessary and take quick decisions despite of rapidly changing environmental conditions. Plan and organise complex activities to achieve established goals. Familiar with Results Based Management methodology;
        5. Adaptability and good situational awareness: manage diverse and multi-cultural teams encouraging an inclusive work environment; travel frequently; able to learn quickly and thoroughly while continually recognizing and adapting to changing conditions; capture and interpret information from the environment and integrate it with previous knowledge to assess, adapt and cope with a situation as required;
        6. Judgement and decision making: identify key issues quickly, able to adapt / interpret and follow established procedures and guidelines to deal with complex issues or situations; understand and adhere strictly to procedures for dealing with sensitive and confidential / classified information, make changes with comprehensive understanding of consequences/impacts on various stakeholders, find innovative and creative approach to solve problems, propose a course of action or make a recommendation based on all available information, checks assumptions against facts, determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary;
        7. Conflict management: handle conflicts sensitively and effectively. Anticipate conflicts, facilitate their resolution by pursuing mutually agreeable solutions;
        8. Negotiation: able to reach win-win situations, finding and accepting mutual concessions when appropriate, prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience, think creatively, remain open minded;
        9. Demonstrate solid computer skills.

        Language Requirements

        Proficiency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
        » Find out more

        Senior Programme Officer (P-4)

         

        COMPLETE OUTLINE

        Reporting to the Head of IPB and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Programme Officer performs the following duties;

         

        RESPONSIBILITIES

         

        Under the supervision of the Head of IPB, the incumbent plans, leads/coordinates and evaluates the delivery of programmes and activities in support of the national implementation of the CWC:

         

        1. As a Programme Officer through:


          1. Liaising with representatives of States Parties and national authorities to identify and evaluate needs and gaps in the national implementation that require assistance;
          2. Coordinating the building and/or strengthening of national capacities as well as the provision of outreach and engagement support, including through;
          3. Developing and conceptualizing approaches and suitable delivery modalities for the provision of assistance to States Parties;
          4. Delivering capacity building support to States Parties through presentations and other interventions;
          5. Reviewing and assessing the impact of training, education and outreach support provided and – as necessary –amending/improving respective material/ content/ delivery;
          6. Coordinate with relevant Divisions and entities of the Technical Secretariat as well as with external partners in a smooth and effective manner to ensure their engagement in planning and delivery of activities; 
          7. Identifying suitable and innovative methodologies/modalities for capacity building support, in particular in relation to eLearning, and coordinating their actual delivery; 
          8. As focal point for a specific geographical region: maintaining a detailed overview of CWC-relevant issue in the region, including specific needs, challenges and cooperation opportunities; coordinating/organizing regional events and activities.

         

        1. As an Expert Advisor to the Head of Branch through:


          1. Advising on: best approaches to assess progress in CWC implementation in OPCW Member States; the provision of targeted, effective and sustainable implementation support; and the development and formulation of new, innovative approaches to strengthening and/or building national capacities;
          2. Evaluating the effectiveness of programmatic concepts and approaches; identifying opportunities to enhance the impact of the Branch’s activities; devising and coordinating relevant courses of action;
          3. Reviewing trends and developments in the operational environment of the CWC, assessing their impact on the implementation of the CWC; proposing and developing programmatic policies and strategies to manage related risks; and
          4. Identifying strategic issues related to national stakeholders, relevant industrial and trade associations, customs authorities and relevant expert/professional associations and proposing adequate and effective responses.

         

        1. As a Supporting Manager through:


          1. Identifying and formulating programmatic priorities, and advising on their integration into programme and budget documents;
          2. Preparing the Branch’s biannual draft programme and budget;
          3. Monitoring and controlling costs and expenditures associated with programme implementation; identifying suitable means/methods to improve internal controls and coordinating their implementation, in particular those related to the use of budget resources and programme delivery; and
          4. Drafting correspondence on behalf of the Head of the Branch, including on high level, sensitive issues; drafting speeches and reports; providing high-level analytical inputs for the Director-General and other senior managers;
          5. And performs other duties as assigned by the Head of IPB and/or the Director.

            Knowledge and Experience

            Education

            Essential

            Advanced university degree in a relevant discipline for the implementation of the Chemical Weapons Convention, such as Political Science, International Relations, Economics, Law or Public Administration. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

             

            Experience

            Essential

          6. A minimum of 7 years experience in a field related to the implementation of the Chemical Weapons Convention, other treaty or verification regimes or similar experience in other international organisations with advanced degree, and 9 years with a first level degree;

            At least 3 years of experience in conceptualising and delivering capacity strengthening support in a multilateral/international context;

          7. At least 3 years of experience in providing technical cooperation/development support to developing countries or economies in transition;
          8. Experience in implementing programme/project management cycles, in an international context, and with exposure to collaboration with or in developing countries or countries in transition;
          9. Experience in identifying and analysing capacity gaps at national and regional level, and in programme/project evaluation and related impact analysis in a multilateral/international context.

             

            Desirable

            1. Experience working in an international organisation;
            2. Experience in developing capacity building approaches, including remote/ virtual means, and in implementing them in a multilateral/international context;
            3. Practical knowledge and experience in results-based management approach.

               

              Skills and Abilities (key competencies):

              1. Demonstrated ability to proactively develop strategies to effectively deliver on an organisation’s mandate;
              2. Demonstrated ability to assess the impact of cooperation and/or capacity building support; ability to apply a system-thinking approach to capacity building;
              3. Excellent planning, organisation and coordination skills;
              4. Excellent diplomatic skills;
              5. Strong analytical, conceptual and problem solving skills;
              6. Excellent interpersonal, presentation and communication skills with demonstrated ability to generate and present reliable information clearly and logically both in writing and orally;
              7. Excellent drafting skills in English is essential;
              8. Fluency in Spanish  is desirable;
              9. Flexibility and ability to work and deliver under pressure;
              10. Tact, discretion, and the ability to work harmoniously in a multi-cultural and diverse environment;
              11. Computer literacy (MS Office package).

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Contract Management Officer (P-3)

        Principal Functions

        The Contracts Management Officer is the focal point for contractual matters within GSS responsible for contracts requisitioned by the General Services Section (GSS), providing advice and support as required.

        Within delegated authority, the Contracts Management Officer:

        1. Establishes and maintains work programmes and schedules for on-going contracts and newly planned ones. Plans and manages all contractual aspects of a project;
        2. Provides inputs on planning and allocation of resources, and serves as the focal person for budget and forecasting;
        3. Provides guidance on contract management to the Building Management team for the management of maintenance and supply contracts as well as alterations and improvements to the technical systems and building services;
        4. The Contracts Management Officer further assists staff in the in the management of their various service, insurance and supply contracts (travel services, cargo and relocation of personal effects, courier services, general supplies, etc) and assists in planning and allocation of resources;
        5. Oversees the procurement process, including providing input to statement of works/requirements (including articulation of performance standards and Key Performance Indicators), Committee on Contracts presentations, development of technical evaluation criteria, assistance with evaluation of vendor proposals and guidance during contract formulation, drafting and negotiation;
        6. Participates in the assessment of contractor performance, providing advice and ensures the enforcement of contracts in consultation with, Procurement and OPCW stakeholders, as appropriate. Liaises with other departments in relation to claims and disputes, demanding specific performance, determining appropriate action to address instances of non-compliance with contractual obligations;
        7. Participates in the development of contract risk assessments and risk management plans, including mitigating measures;
        8. Initiates contract close outs including identifying, documents and secures the final contractor performance assessment;
        9. Identifies and recommends areas of operational improvement, informs on policy, procedures, disseminates best practices and lessons learned;
        10. Within the terms and conditions of the contract, works towards resolution of conflicts or performance issues arising in cases of poor performance and/or non-compliance with contractual obligations;
        11. Drafts relevant audit responses on contract management related issues, as required;
        12. Maintains electronic and hardcopy files and records to ensure proper accountability.
        13. Serves as a focal point for contractual matters within GSS;
        14. Supervises and monitors performance indicators for VISA and Transport Personnel within the Section, as required;
        15. The CMO actively supports the development of people, coaching and mentoring staff to build a strong team;
        16. Other related tasks as required, including serving as acting Head of GSS in their absence.

        Knowledge and Experience

        Education

        Essential 

        Advanced university degree (Master's degree or equivalent degree) in business administration, procurement, law or a related field. A first level university degree in combination with additional qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.


        Experience

        Essential

          A minimum of 5 years of progressively responsible experience in providing project / contracts management and logistics support in the United Nations Common System or a comparable international organisation is required. Supply Experience in procurement and / or contract management for Property, Soft and Hard Services in Facility Management is highly desirable.

          Desirable

            2 years’ experience in procurement and / or contract management for Property, Soft and Hard Services in Facility Management;

            An appreciation of the basic concepts of risk management in an operational environment.


          Skills and Abilities (key competencies):

          1. Professionalism: Demonstrated knowledge in the field of contract and/or project management. Demonstrated fiscal awareness and knowledge of UN financial regulations and rules; ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
          2. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organisational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
          3. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Excellent drafting skills are required. Speaks and writes clearly and effectively; demonstrates openness in sharing information and keeping people informed;
          4. Analytical and Planning Skills: Demonstrates the ability to analyse and effectively apply procedural guidelines and develop realistic implementation plans for new contracts, standards, procedures and guidelines; Possesses very strong organisational, planning and coordination skills and an ability to develop clear goals that are consistent with agreed strategies, foresee risks and adjust plans as necessary;
          5. Team Work: Demonstrated multi-cultural environment team player with a focus on promoting diversity and inclusivity approach;
          6. Approach to management: A results focused professional that consistently approaches work with energy and a positive, constructive attitude and is able to remain calm, in control and good humored even under pressure.

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Electrical & Audiovisual Technician (GS-6)

        Principal Functions

          Under the supervision of the Head, General Support Services (GSS), and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:

           

          1. Maintains, controls, and performs emergency repairs on the electrical and no-break installations within the HQ and the Rijswijk facilities:

            1. Operates, maintains and controls the electrical and no-break installations (electrical power supply, emergency generator, UPS's, fire-detection, grounding/lightning, emergency lights, lights, shielded room, ramp heating, sunblind systems and other electrical related installations);
            2. Reports on any malfunction of equipment/systems and takes remedial actions to rectify failure;
            3. Performs emergency repairs in electrical installations of all kinds (switchboards, electric motors, generators, outdoor installations, electrical domestic equipment etc.) and, when required, makes the necessary adjustments and corrections. Installs, maintains and repairs internal cabling, distribution boxes, electrical switches. Performs the necessary adaptations in cabling, switching and operating equipment of various systems and operating equipment;
            4. Monitors the performance and efficiency of the maintenance contracts for the electrical and no-break installations and other related installations;
            5. Checks that maintenance is carried out in accordance with the maintenance contract;
            6. Checks and verifies the invoices received for purchases repairs and maintenance to the electrical-related systems and informs the Head GSS accordingly.

           

          1. Operates, maintains, and controls the audio-visual and closed-circuit TV installations:

            1. Ensures the proper operation, functioning and maintenance of the conference/meeting audio-visual equipment, CCTV and other related systems;
            2. Reports on any malfunction of the equipment and systems and takes appropriate remedial actions to address the failure;
            3. Performs emergency repairs on the AV and related systems;
            4. Monitors the performance and efficiency of the maintenance contractors for the A/V and CCTV installations;
            5. Verifies the invoices for repair and maintenance of the systems;
            6. Instructs staff-members how to operate the A/V systems in a back-up mode.

           

          1. Liaises, with internal and external contractors, oversees and plans the works carried out by the contractors’ staff:

            1. Guides and supervises the work of contractors;
            2. Ensures that the contractors comply with the requirements of the contract.

           

          1. Scope of Requirement for maintenance contracts:

            1. Collects information on and identifies potential suppliers that are able to supply the correct goods and services;
            2. Checks technical specifications; carries out the technical evaluations of the tenders submitted by contractors; ensures that services are delivered as ordered.

           

          1. Procurement Support goods/services:

            1. Requests quotations from vendors, selects sources and evaluates quotations;
            2. Ensures that goods/services are delivered as agreed;
            3. Prepares inspection reports and receipts.

           

          1. Manages and controls the electrical spare parts of the storage room:

            1. Administers and seeks to maintain stock of spare parts and components needed for the operation of electrical-related systems under control;
            2. Makes recommendations for procurement of spare parts and electrical equipment.

          Knowledge and Experience

          Education

          Essential

          A high school diploma or equivalent diploma of higher secondary education.

          Additional technical diploma obtained from technical college or trade school.


          Desirable

          Awareness of industrial control system security.

          Experience

          Essential

          Minimum of 6 years of progressively relevant experience with a minimum of 4 years with an organization or company working in installation, repair and servicing of electrical distribution systems and industrial electrical installations and 2 years of providing relevant services i.e facility maintenance and conference support services for an International Organisation and or a large commercial entity.

          Conference Services System Support (Installation, Maintenance, Operations), AV and CCTV, Help Desk operation and response, maintenance of electrical installations, equipment and systems including emergency and uninterruptible power supply.


          Desirable

          IT infrastructure installations (server rooms), elevator emergency rescue training.


          Skills and Abilities (key competencies):

          1. Communication;
          2. Accountability;
          3. Innovation;
          4. Planning and Organising;
          5. Client Orientation;
          6. Problem solving capacity;
          7. Commitment to continuous learning

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Diversity and Inclusion Officer (P-2)

        Principal Functions

        Reporting to the Head, Human Resources and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Diversity and Inclusion Officer performs the following duties;

        RESPONSIBILITIES

         

        The position is part of HRB Governance and reports to the Head of Head of Human Resources Branch. HRB Governance establishes HR direction and policy and acts as a strategic interface between staff representatives, HR senior management, HR inter-agency counterparts and governing bodies. Under the general supervision of the Head of Human Resources Branch the Diversity and Inclusion Officer will be responsible for developing HR initiatives and policies that create and foster an open and inclusive working environment and culture at the OPCW. The role also aims to strengthen the organisational communications to help build understanding of, and commitment to, Diversity and Inclusion across the OPCW workforce.

         

        Key responsibilities:

        1. Contribute to the OPCW’s Diversity and Inclusion (D&I) policy and plan of action as a technical expert in the area, which includes managing the initiatives, events and programs that support the overall objectives and goals;
        2. Develop internal campaigns to raise awareness, influence leaders and personnel and embed Diversity and Inclusion across the Organization;
        3. Work with employees and supervisors to offer guidance on D&I issues and to provide insight on issues impacting these groups;
        4. Partner proactively with the Head, Talent Management to develop, facilitate and support inclusive leadership practices;
        5. In collaboration with the HR Analytics Officer, develop metrics and analysis for measuring the effectiveness of Diversity and Inclusion initiatives and prepare periodic reports to (senior) management on the value of such initiatives;
        6. Coordinate the work of the OPCW Gender Focal Points to increase gender equality in the Organisation;
        7. Prepare and review diversity-related communications, reports and surveys.
        8. Lead research, analysis and evaluation, and quantitative and qualitative research related to D&I;
        9. Plan, prepare, and coordinate D&I events, workshops, presentations, meetings and/or trainings, for employees and other key stakeholders in the Organization;
        10. Provide technical input, draft policy documents and required briefs/ documents/ reports related to Diversity and Inclusion;
        11. Keep abreast of relevant developments and best practices in the field of D&I;
        12. Participate in (UN) inter-agency meetings and activities to foster collaboration in the D&I space;
        13. Partner with the UN D&I network to co-design learning pathways and solutions for OPCW employees;
        14. Perform any other duties as required.

        Knowledge and Experience

        Education

        Essential 

        An advanced university degree in Social Sciences, Psychology, Gender Studies, Human Resources Management, or related field; a first level university degree in combination with qualifying experience (minimum 4 years) may be accepted in lieu of the advanced university degree.


        Experience

        Essential

          A minimum of 2 years of progressively responsible experience working on Diversity and Inclusion and gender equality advancement and cultural shift.


        Skills and Abilities (key competencies):

        1. Strong influencing skills, with the proven ability to build trusted relationships with staff members and managers and the ability to stimulate others to positive action;
        2. Innovative and creative problem solving;
        3. Strong communication outgoing, poised and persuasive communication style;
        4. Strong presentation and facilitation skills, engaging the commitment of others;
        5. Good understanding of the latest D&I trends and the intersections with HR and culture;
        6. Ability to drive ideas to execution and deliver results through and with people, including action plan implementation;
        7. Demonstrated team player approach to work in a multi-cultural environment, with a focus on promoting diversity and inclusivity;
        8. Collaborative decision-maker with excellent project management skills.

        Behaviours:

        1. Enthusiastic;
        2. Persuasive;
        3. Goal oriented;
        4. Takes initiative;
        5. Driven to get things done;
        6. Positive response to pressure.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Senior Legal Officer (P-4)

        Principal Functions

          Under the direct supervision of Principal Legal Officer, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Legal Officer is responsible for:

           

          1. PROVISION OF LEGAL ADVICE AND ASSISTANCE ON ADMINISTRATIVE LAW ISSUES AND OPERATIONAL ACTIVITIES OF THE TECHNICAL SECRETARIAT:

            1. Research and draft legal opinions on administrative law issues (e.g., in respect of claims, allegations, and complaints; investigations; disciplinary matters), some of which are complex and/or sensitive in nature;
            2. Review or prepare legal opinions and studies as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat on the interpretation of internal rules and procedures, such as the Financial Regulations and Rules, the Staff Regulations and Rules, relevant decisions of the Policy-Making Organs, and other internal legislation;
            3. Draft the OPCW submissions to, and appear before, the OPCW Appeals Council and/or the ILO Administrative Tribunal and research, as required, other issues in respect of recourse matters;
            4. Review or draft administrative directives and other internal legislation;
            5. Draft or review drafts of memoranda of understanding and other forms of agreement to be entered into by the Technical Secretariat relating to (1) arrangements for activities to be conducted by the Technical Secretariat (such as voluntary contributions agreements), (2) cooperation/coordination with other international organisations, and (3) the supply of goods and services;
            6. As instructed by the Director-General, conduct investigations, or provide support and advice to investigations, into alleged misconduct or other alleged violations of the OPCW’s regulations and rules and administrative instructions;
            7. Upon appointment by the Director-General, or as delegated by the Legal Adviser, serve on internal advisory bodies and committees.

           

          1. PROVISION OF LEGAL ADVICE ON THE IMPLEMENTATION OF THE CONVENTION:

            1. Draft legal opinions on issues related to the implementation of the Convention as requested by the Office of the Director-General, the Policy-Making Organs, or their subsidiary bodies;
            2. Analyse and provide legal advice on the implementation and application of the Convention’s verification regime, as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat;
            3. Review and assist in the negotiation of agreements with Member States relating to the implementation of the CWC verification regime and on the privileges and immunities of the OPCW;
            4. Represent the Office of the Legal Adviser in OPCW training courses and deliver lectures to the representatives of the Member States and the public on legal aspects of the CWC;
            5. Render legal advice during, and prepare documents for, consultations between Member States.

           

          1. PROVISION OF LEGAL SUPPORT FOR GENERAL ADMINISTRATIVE AND OPERATIONAL ACTIVITIES OF THE OFFICE OF THE LEGAL ADVISER:

            1. Draft or review drafts of miscellaneous reports and correspondence of a legal nature, as required;
            2. Serve as panel member in the recruitment of staff for the Office of the Legal Adviser;
            3. Direct, provide training, supervise, and review the work of staff at lower levels and, as required, serve as First Reporting Officer for the purposes of performance appraisal.

           

          1. PERFORM OTHER DUTIES AS REQUIRED.

            Knowledge and Experience

            Education

            Essential

            Advanced university degree in law. A first level university degree in law with at least nine years relevant experience may be accepted in lieu of the advanced university degree.

                         

            Experience

            Essential

            At least seven years of progressively responsible experience in international organisations, government service, and/or private legal practice (or nine years with a first level university degree in law).


            Desirable

            Knowledge and/or experience in the following would be an asset: international law, disarmament law, international administrative law, and/or the legal aspects of the United Nations common system or the OPCW.


            Skills and Abilities (key competencies):

            1. Excellent communication skills – both written and oral; and good negotiation skills;
            2. Excellent legal drafting skills;
            3. Strong analytical skills and proficiency in legal research;
            4. Leadership skills, maturity, and good judgement;
            5. Strong planning and organisational skills, and ability to work under pressure of time and urgent deadlines;
            6. Flexibility and problem solving skills;
            7. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment

            Language Requirements

            Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

            A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.

        » Find out more

        Head, Accounts and Reporting (P-4)

        Principal Functions

          Under the general direction of the Branch Head, the post holder will handle operational treasury, financial and accounting functions as well as supervising and guiding a team of treasury, accounting and financial management specialists in the specific areas below: 

           

          1. Preparing financial statements of the OPCW and the Provident Fund of the OPCW in accordance with IPSAS, including statements, schedules and annexes of the budgetary accounts, as well as other financial reports both on the assessed and extra-budgetary contributions of States Parties.

            1. Prepares detailed financial closure schedules and memoranda on closure requirements and associated information requests from organisational units as well as an external actuary, and briefs parties concerned on their roles and responsibilities;  
            2. Examines, analyses and reviews accounting information extracted from different information technology systems, and determines necessary adjustments and corrections on data, ensuring conformity with the OPCW Financial Regulations and Rules, financial directives and IPSAS requirements; 
            3. Keeps up to date on revisions of IPSAS standards, and ensures compliance of accounting operations and financial statements with IPSAS;  
            4. Ensures accurate and timely preparation of all mandatory financial reports, including income and expenditure reports and ad-hoc donor reports on voluntary contributions for the Executive Council, Conference of the States Parties and other Governing Bodies as well as official documents for the PMO; 
            5. Identifies issues and provides recommendations for corrective actions in response to internal and external audits and other queries to ensure adherence to the OPCW Financial and Staff Regulations 

           

          1. Coordinating and Supervising the work of the Treasury, Accounts and Reporting section.  

            1. Proposes approaches and finds solutions to financial and accounting problems, usually in close co-operation with staff responsible for the specialised area of work;
            2. Monitors cash management and the investments of the OPCW surplus funds in the regular budget, trust funds and other funds, keeping the highest standard with regard to capital preservation, liquidity and rate of return of the invested funds, and in accordance with all Financial Regulations, Rules and Directives; 
            3. Briefs and guides staff on proposed concepts, internal control procedures, policies and approaches;  
            4. Exercises overall supervision of the section’s staff by providing authoritative advice and interpretation of financial policies and regulations and rules; 
            5. Formulates working guidelines and accounting manuals ensuring compliance with financial regulations and accounting standards; 
            6. Plans, integrates and establishes the annual work plan of the section and monitors the achievement of objectives; 
            7. Monitors work status and quality, conducts performance appraisal of staff, recommends staff development and training needs in accordance with relevant polices and procedures. 

           

          1. Coordinating the ongoing stabilisation of the Financial Modules of a new ERP system modules.  

            1. Acts as a focal point of the financial aspects of the implementation of a new Enterprise Resource Planning system (ERP) and other IT systems; 
            2. Undertakes business process review of financial and accounting requirements and recommends how these should be incorporated in the new ERP of the OPCW;
            3. Works closely with ERP team, to ensure that key financial business processes are fully integrated with other modules in the ERP framework

           

          1. Supervises the maintenance of accurate day-to-day accounting records, including planning and coordination with parties concerned on month-end and year-end activities ensuring the implementation of Financial Regulations and Rules and improvements to the financial accounting processes, systems and controls.

            1. Develops and administers accounting policies and practices for the accurate maintenance of general ledger and other accounting records for the financial transactions and balances of the OPCW; 
            2. Develops and implements new initiatives in support of the continuous improvement of key accounting and financial reporting policies and processes;
            3. Applies professional skills and judgement to the accounting and financial reporting requirements of the OPCW, including development of appropriate accounting policies, accurate accounting for transactions and balances, robust periodical processes and reconciliations to maintain the general ledger and other accounting records, and preparation of timely and accurate financial reports/statements;
            4. Approves all accounting entries including journals for accruals, recording of income receipts and adjustments to the accounts, and ensures timely recording of all financial transactions;
            5. Approves the reconciliation of all bank accounts, assets and liability accounts, and monitors and identifies solutions to long outstanding items;
            6. Initiates and/or or provides advice on effective and efficient financial processes and controls, contributes to the design and development of new financial systems; ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
            7. Prepares notes and replies to internal and external audit observations, maintaining a productive and responsive liaison with internal and external auditors;
            8. Provides high quality and timely written and verbal advice to senior staff members of the Secretariat, including preparation of administrative guidance and explanatory analysis in relation to accounting/financial matters and financial reports.

           

          1. Oversees and monitors the timely and efficient collection of income and receivables from assessed contributions, voluntary contributions, reimbursements of inspection costs (Article IV and V), taxes and other receipts.

            1. Applies appropriate stewardship in the collection and banking of income received by the OPCW (including regular reconciliation of transactions);
            2. Supervises the preparation of the annual scale of assessments for the funding of the approved budget by the Member States; and application of final cash surpluses to Member States;
            3. Ensures the implementation of collection procedures for annual contributions and monitoring of arrears and timely follow-up and issuance of assessment notices, reminder notices and receipt vouchers to member states; 
            4. Supervises the timely invoicing of inspection costs to States Parties, and ensures proper record keeping of all costs and payments received; 
            5. Reviews donor agreements on voluntary contributions, meets specific reporting requirements, and then issues financial reports within the established deadlines;
            6. Supervises the timely invoicing of all miscellaneous income such as VAT and other taxes, reimbursable costs from UN agencies, rental fees and other charges; 
            7. Reviews or drafts correspondence to Member States, follows up or responds to queries from member states representatives on outstanding payments

           

          1. Performs other duties as required.

          Knowledge and Experience

          Education

          Essential

          Advanced University degree in Accounting, Finance, Public or Business Administration or related field. (A first degree with 9 years directly relevant experience may be considered in lieu of an advanced degree).


          Essential Certification

          Certification from an internationally recognised accounting body (e.g., CPA, CA, ACCA etc.).


          Experience

          Essential

          At least 7 years of progressively responsible experience in accountancy and/or financial audit; 

          Experience in an international organisation and in application of international accounting standards; 

          Knowledge of UN procedures, International Public Sector Accounting Standards (IPSAS) and International Financial Reporting Standard (IFRS). 


          Desirable

          Extensive experience in, budgeting and financial management; 

          A mix of private sector and public sector work experience.


          Skills and Abilities (key competencies):

          1. Expert knowledge of IPSAS and generally-accepted accounting principles; 
          2. Excellent IT literacy in use of integrated accounting systems;
          3. Excellent judgement and integrity; genuinely interested in the business, agenda, and needs of others;
          4. Excellent managerial and leadership skills to manage and motivate teams, with demonstrated ability to follow up carefully and closely in a constructive and supportive manner ensuring both correct work, and support of the team relationships;
          5. Excellent inter-personal and communications skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally; stimulate and motivate others while being aware of and responsive to their needs and concerns;
          6. Strong analytical, planning and organisational skills;
          7. Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds;
          8. Customer service-oriented approach;
          9. Demonstrated ability to multi-task, prioritise and work within deadlines; 
          10. Ability to produce accurate and detailed work quickly, correctly, and efficiently under time pressure

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Senior Analytical Chemist (P-4)

        Principal Functions

        Reporting to the Head, Laboratory and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Analytical Chemist performs the following duties:

        SAC Bioanalytical

        1. Research, develop and implement methods for: 1.Protein/DNA adducts of chemical weapons agents (Secondary focus); 2.Toxin analysis (e.g. Ricin) (Primary focus); 3.Other compounds as determined by the Head of the Laboratory.
        2. Develop a training programme for internal and external participants in the analysis of biomedical samples and toxins;
        3. Assist with the management of the biomedical proficiency testing programme;
        4. Oversee the maintenance and use of the LC/MS syste
        5. Perform LC/MS analysis in support of both the environmental and biomedical proficiency testing programmes
        6. Oversee the Toxin Confidence Building Exercise: 1. Prepare and ship samples; 2. Evaluate reports; 3.Perform administrative work related to the exercise.

        All Senior Analytical Chemists in the laboratory share the following responsibilities:

        Provide training and certification exercises for AC inspectors or other trainees on performing analyses using GC/MS systems and sample collection and preparation kits:

        1. Assist with the planning of the scope, technical and organisational aspects of the training;
        2. Development of training materials;
        3. Preparation and validation of instruments for the training;
        4. Preparation of the samples for the training and certification exercises;
        5. Act as key lecturer and instructor during training and exercises;
        6. Supervise the work of trainees in the laboratory;
        7. Evaluate and report the performance of the trainees.

        Develop and provide training for both internal and external participants on 1) performing analyses using analytical equipment such as GC/MS, LC/MS and NMR, 2) methods/techniques supporting the proficiency testing programme, 3) safe handling of chemical agents, 4) synthesis of chemical agents, 5) other training courses as determined by the Head of the Laboratory:

        1. Assist with the planning of the scope, technical and organisational aspects of the training;
        2. Development of training materials;
        3. Preparation and validation of instruments for the training;
        4. Preparation of the samples for the training;
        5. Act as key lecturer and instructor during training and exercises;
        6. Supervise the work of trainees in the laboratory;
        7. Evaluate and report the performance of the trainees.

        Maintain OPCW Laboratory accreditation and support QMS:

        1. Actively contribute to the maintenance and development of the QMS in the relevant areas;
        2. Maintain and develop QMS documentation , including SOPs and WIs;
        3. Support internal audit activities, receive audit reports and ensure corrective action where necessary;
        4. Assist with the preparation of the quality manuals, the document control mechanism and the recording reporting methods;
        5. Actively participate in cross training activities to support continuity of expertise in all laboratory processes in case of staff replacement;
        6. Assist with performing QA audits.

        Ensure safe and efficient operation of the OPCW Laboratory in Rijswijk Facility including procurement and maintenance of laboratory equipment in a timely and efficient manner:

        1. Assist with planning and drafting the annual OPCW Laboratory budget;
        2. Assist with evaluating, selecting and delegating staff for relevant laboratory tasks;
        3. Act as senior analytical and CW expert by advising, undertaking and supervising experimental work in the Laboratory;
        4. Assist with activities necessary to ensure a safe working environment;
        5. Participate in internal Health and Safety audits;
        6. Report to the Head of OPCW Laboratory on the operational situation, progress and results;
        7. Provide an information and place orders to ensure that there is enough equipment and chemicals to support efficient work of the OPCW Laboratory;
        8. Supervise and undertake procedures for the use, maintenance, calibration and quality assurance of analytical equipment are in place;
        9. Support procurement of equipment in technical aspects and advise the Committee on Contracts as needed.

        Provide technical advice, training and support on inspection analytical equipment-related issues and verification-related analytical issues:

        1. Develop, test and validate analytical methods;
        2. Receive and evaluate information and documents related to inspection equipment and sample analysis;
        3. Provide technical advice and support to the Head of the Laboratory when required;
        4. Ensure that different divisions and branches of OPCW are provided with technical advice and information relating to inspection analytical equipment and verification-related analytical issues when requested;
        5. Assist the Inspectorate by acting as an Analytical Chemist Inspector;
        6. Perform research on industrial chemicals and their analysis prior to an inspection;
        7. Prepare for mission by taking part in pre-mission briefings, get medical clearance, fit personal protective equipment;
        8. Travel on inspections and function as an Analytical Chemist;
        9. Report/brief post inspection.

        Perform other duties as required.

        Educational qualifications required for this post:

        Education

        Essential 

        An advanced degree in Chemistry, Biochemistry, Molecular Biology or equivalent from a recognized institution. A first-level university degree in combination with extensive relevant laboratory experience (minimum 9 years) may be accepted in lieu of the advanced university degree.


        Desirable

        Ph.D. in Chemistry, Biochemistry or Toxicology preferably with a focus on Analytical or Bioanalytical Chemistry.

        Experience

        Essential

        1. At least 7 years experience in the field of analytical chemistry/protein chemistry/biochemistry and instrumental analysis with advanced degree or 9 years with first level degree;
        2. A minimum of 6 years recent and practical experience as an operator of LC/MS instrumentation;
        3. Several years of recent and practical experience in the analysis of proteins and/or peptides.

        Desirable

        Skills in the management of proficiency tests are highly desirable. Experience developing & teaching training courses will be an asset. Knowledge of the chemistry of Scheduled chemicals, their precursors and degradation products that are listed in the ‘Annex on Chemicals’ in the CWC would be highly desirable. Knowledge of antibody production would be an asset.

        Skills and Abilities (key competencies)

        1. Practical experience in protein extraction and purification;
        2. Knowledge of protein analysis by LC-MS/MS or LC-HRMS;
        3. Knowledge of protein quantification and detection methods e.g. ELISA;
        4. Experience with immuno-affinity techniques;
        5. Practical knowledge of LC/MS, LC-MS/MS, LC-Orbitrap systems and processing software;
        6. Knowledge of quality assurance and quality control procedures and international standards;
        7. Strong computer software and electronic data management skills;
        8. A good understanding of general analytical methods including their limitations and of modern instrumentation needed to apply these methods;;
        9. Ability to manage teams in working on technical projects, familiarity with quality management systems;
        10. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Administrative Assistant (Staff Council) - (GS-4)

        Principal Functions

        Reporting to the Chairperson of the Staff Council and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Administrative Assistant (Staff Council) performs the following duties:


        RESPONSIBILITIES

        Under the supervision and guidance of the Chairperson of the Staff Association, provide administrative support to the Staff Council:

        1. To support the preparation and running of Staff Council meetings including the timely distribution of documents and to take minutes of meetings;
        2. To provide project-management and coordination support to the sub-committees of the Staff Council in line with project plans and key milestones as instructed by the Chair or other members of the Staff Council;
        3. To manage and when instructed draft Staff Council communications (both paper-based and electronic in SharePoint, MS Teams, email, etc.);
        4. To manage Staff Council records including email inbox, archives, MS Access database and SharePoint repository;
        5. Serve as the initial point of contact between the Staff Council and staff members (in person, or remotely);
        6. To draft and maintain Staff Council related correspondence under the guidance of the Chair of the Staff Council and create and update the appropriate templates;
        7. To register and manage financial movements, legal cases and produce basic financial and descriptive statistical reports on this matters and other activities of the Staff Council;
        8. To undertake other general administrative tasks as necessary including arrangements for travel, reservations, processing HR documents;
        9. To maintain confidentiality and discretion in regards of legal cases or information shared with the Staff Council in confidence;
        10. Any other duties as deemed appropriate for the post.

        Knowledge and Experience

        Education

        Essential

        High School diploma or equivalent diploma of higher secondary education.


        Desirable 

        Relevant completed training regarding to digital database management, experienced in managing SharePoint and knowledgeable about General Data sharing and Protection Regulation.

        Experience

        Essential

        At least three years of general administrative experience


        Desirable 

        Familiarity with, or work experience within, an international organisation or an NGO specifically focused on administrative tasks, event organisation, promotion or financial bookkeeping.

        Skills and Abilities (key competencies)

        Essential

        1. Highly efficient, with ability to multi-task;
        2. Ability to plan and organise
        3. Exceptional tact and discretion and strong customer-service orientation;
        4. The ability to work quick yet accurate
        5. Proactive approach to your work;
        6. Solid proven software knowledge (e.g. MS Office applications (desirable SharePoint, MS Teams, MS Access, MS Outlook)).

        Desirable 

        Ability to understand the essence of a complex issue and ability to draft key points on a new topic would be an asset.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
        » Find out more

        Senior Equipment Specialist (GS-7)

        RESPONSIBILITIES

          1. Organize and manage maintenance processes for Inspection Equipment at the Equipment Store:

            1. Plan and organize overall maintenance and calibration activities for Inspection equipment, maintain service and maintenance history records database for all equipment
            2. Perform maintenance of equipment in his/her area of speciality, coordinate maintenance and servicing activities with the other Senior Equipment Specialists and with external service providers
            3. Analyse any malfunctioning equipment and recommend actions for repairs and replenishment
            4. Identify equipment beyond reasonable repair conditions or equipment having reached end of service life and prepare disposal recommendations
            5. Establish and maintain a comprehensive library of the equipment user’s manuals
            6. Initiates the procurement for necessary parts for equipment maintenance
            7. Initiate procurement and maintain tools and calibration equipment in the workshops
            8. Based on maintenance and usage records, report to the Equipment Issues Working Group (EIWG) and advise the Technical Support Officer on the overall status of the equipment and life cycle management
            9. Test and check the quality of equipment returned from external repairs to ensure that the work has been carried out following the service contract requirements and follow up with the suppliers to resolve potential issues
            10. Provide inputs to the annual procurement plan especially regarding maintenance and servicing contracts, spare parts and workshop equipment
            11. Check the performance of contractors for maintenance and servicing activities as well as certify new supplies of equipment to ensure the amounts are correct before completing the release form for payment

           

          1. Assume responsibility, control and maintain Communication Equipment:

            1. Program the user settings on all communications equipment prior to issuance in accordance with the NA allocated frequencies
            2. Carry out maintenance on communications equipment, checking and testing the equipment with specialised test equipment ensuring OPCW quality standards
            3. Develop and maintain the communications data master lists and Sat-Com equipment cards, and keep the history records updated
            4. In cooperation with the Senior Communications Assistant and the Communications officer, provide technical support to deployed teams as required
            5. Draft and implement initial WIs on storage instruction and operation of equipment related to communications and IT.

           

          1. Mission Preparation, issuance and receipt:

            1. Advise during Equipment meetings and mission preparation on equipment and maintenance related issues
            2. Assemble and check inspection equipment as mission equipment list is received
            3. Ensure documentation for the inspection is complete and signed including completion of relevant custom forms
            4. Issue the equipment to the inspectors in accordance with the agreed equipment list and ensure completeness of documentation
            5. Assist inspectors on any aspects of the issuance or receipt processes
            6. Instruct OPCW staff on the use and operation of inspection equipment related to his/her field of expertise
            7. On the return of an inspection team check in the equipment to ensuring completeness and that all relevant documents have been completed
            8. Clean, check and test all the equipment prior to returning it to the storage area

           

          1. Assist in and support of equipment management, capability development and related operational projects

            1. Support the Technical Support Officer in the management, evaluation and further development of technical solutions and procedures for field inspection equipment, equipment life cycle management, maintenance and calibration issues
            2. Participate in capability development projects, especially in the field of communications equipment, and participate in technical evaluations for communications and crypto equipment and make recommendations to Technical Support Officer and the Communications Officer
            3. Support the Technical support Officer in the maintenance, further development, and improvement of existing information systems such as inventory system, maintenance management system by mapping processes, gathering and analysing requirements
            4. Under the guidance of the Technical Support Officer, if required, represent the OPB LOG in cross divisional working groups and project teams concerning equipment and capability development projects affecting operations.

           

          1. Other support duties relevant to the responsibilities

            1. During the absence of the Equipment Store team Leader carryout assigned functions
            2. In the absence of the Technical Assistant (NDE) carryout assigned duties
            3. Ability to apply technological tools, relevant to the job and to keep abreast of developments in the profession so that the latest technical information is available, by visiting exhibitions, companies and search the internet on developments
            4. Draft working Instructions on the use, operation and checking of safety equipment
            5. Participate in the inspector training schedule as a Logistic Officer / Inspection Assistant
            6. Participate in the development of training programs and other activities for inspectors and external visitors, provide lectures in the field of relevant expertise to inspectors or external trainees and for capacity building activities
            7. Participate and provide support to deployed missions and other events as required
            8. Advise on matters relating to equipment operation, packaging and storage.

           

          1. Other duties as required.
          1. During the absence of the Equipment Store team Leader carryout assigned functions.

          Knowledge and Experience

          Education

          Essential

          High School Diploma or equivalent Diploma of higher Secondary Education in the field of maintenance, communications and/or other relevant technical fields.


          Desirable

          Additional training and experience in the following fields of technology desirable:

          1. Asset management and inventory management systems;
          2. Life cycle management and maintenance systems;
          3. Workplace health and safety management;
          4. Material handling (including operating licence for forklifts and palette loaders);
          5. Transportation, packaging and handling of dangerous goods;
          6. Sharepoint;
          7. Office 365;
          8. Satellite and radio communication;
          9. Project management eg. PRINCE2.
          10. Experience

            Essential

            At least five years of relevant professional operational experience;

            Experience in efficient management and supervising work of small teams;

            Sound work experience with technical equipment

            Experience working in confidential environments;

            Experience in supporting deployed teams;

            Experience working with communications, satellite communications and crypto equipment;

            Experience in maintenance management, stock management and troubleshooting;

            Experience in technical support and maintenance certification work;

            Experience in contract management and coordination with external service providers;

            Material handling , ground handling and transport preparation awareness.


            Desirable

            Experience in using computerised administration systems;

            Experience in field deployments and working in hostile environments;

            Sound knowledge of maintenance and asset management, inventory management and warehousing systems;

            Experience in operational environments and field missions, preferably for an international organisation;

            High interest and up to date knowledge of new technologies;

            Experience in Chemical Protection Personal protection in hazardous environments;

            Experience with relevant technical equipment.


            Skills and Abilities (key competencies):

            1. Excellent planning and organisational skills;
            2. Excellent team management skills, proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
            3. Ability to work in teams as well as perform duties individually with high precision;
            4. Ability to produce reports and background material;
            5. Proven ability to write in a clear and concise manner and to communicate effectively;
            6. Strong analytical and logical problem solving skills;
            7. High level of creativity and strive for innovation
            8. Ability to work in a focused and precise manner;
            9. Open minded and willing to take on additional duties in a spirit of continuous learning and development;
            10. Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters;
            11. Ability to establish priorities and to plan, coordinate and follow up on the work of the ES;

            Language Requirements

            Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.


          Other Skills:

          1. Tact, discretion and accuracy;
          2. Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner;
          3. Initiative and willingness to learn new skills.
          4. Flexibility to be able and willing to perform different activities to support operations, often at short notice.
          5. .
        » Find out more

        Equipment Store Team Leader (GS-7)

         Principal Functions

         

        Manage daily activities and work processes at the Equipment Store:

        • Based on input received from HQ, plan organize and manage the day-to-day operations at the ES and work of Senior Equipment Technicians
        • Oversee the daily assignment of mission preparation tasks to Equipment Specialists (ES staff) by allocating resources, prioritising and reviewing workload
        • Ensure that all applicable work instructions and health and safety standards are properly administered
        • Coordinate local support requirements and provide required support to Equipment Store\Lab activities and in the future for Chem Tech Centre events and activities
        • Conduct regular checks and review improvements to ensure the safe operation of the OPCW Equipment Store
        • Provide inputs, develop and update relevant work instructions (WI) for equipment and operation of the equipment store
        • Ensure that inventory records are properly maintained in the inventory management system for all assets and stocks, provide continuous asset visibility, and control all internal and external storage locations
        • Monitor preparation of equipment and documentation for Inspections (missions)
        • Identify the requirement for equipment and consumables and inform the Procurement Cell within the Logistics to initiate the procurement process via DPO (Direct Purchase Order) or initiate a Request for Procurement
        • Based on directions form the Technical Support Officer contact established suppliers and investigate potential suppliers about the purchasing of equipment, consumables and technical information vital for the successful operation of equipment
        • Provide relevant inputs for the Equipment maintenance and certification plan
        • Advise on matters relating to equipment operation, packaging and storage
        • Ensure service equipment are properly certified and maintained
        • Assist inspectors\other costumers if required, on any aspect of the issue or receipt process, resolve or report any issues or discrepancies
        • Monitor issuance and receipt process, as well as receipt of new items and stock from suppliers to ensure the nature and amounts are correct before completing the release form for payment
        • Ensure inventory system is capturing all changes and movements as well as perform regular inventory checks and controls
        • Monitor and manage stocks with expiry dates and ensure optimal use of these items
        • Identify obsolete or slow-moving items of equipment by regular stock checks and movement analysis, decide and initiate appropriate disposal method
        • Train and advise staff on the inventory system by being a key user of the system.
        • Manage and assign storage locations, barcodes and inventory categories for new items of equipment
        • Assemble and check inspection equipment as mission equipment list is received
        • Ensure documentation for the inspection is to be completed and signed to include completion of relevant custom forms
        • During daily operations, assist in and perform equipment preparation and issue\receipt process relevant to specialized area of expertise: 
          • Issue the equipment to the inspectors in accordance with the agreed equipment list and ensure and that all documentation is complete
          • On the return of an inspection team check in the equipment to ensure that all is present and that all relevant documents have been completed.
          • Clean, check and test all the equipment prior to returning it to the storage area.
          • Provide operational advice and ad hoc training on equipment issues

         

        • Instruct OPCW staff on inspection equipment, storage, packing and handling and other logistics issues as required
        • Coordinate transport preparation and equipment shipment issues with OPB Movements and service providers
        • Participate in field missions that require technically proficient dangerous goods or equipment\logistic support expertise
        • Prepare and give demonstrations, instruct or otherwise assist training courses for national authorities
        • Handle and administer confidential mission equipment for Inspections if required
        • Ensure operational readiness and response capability of the ES is maintained. If instructed, develop on-call duty rosters, mobilisation plans and response plans to support non-routine missions.

         

         

        Assist in and support of equipment management, capability development and related operational projects 

         

        • Support the Technical Support Officer in the management, evaluation and further development of technical solutions and procedures for field inspection equipment, equipment life cycle management, configuration and transportation issues
        • Support the Technical support Officer in the maintenance, further development, and improvement of existing information systems such as inventory system, maintenance management system by mapping processes, gathering and analysing requirements
        • Participate in technical evaluations on equipment on relevant area of expertise 
        • Under the guidance of the Technical Support Officer, if required, represent the OPB LOG  in cross divisional working groups and project teams concerning equipment and capability development projects affecting operations

         

        Develop and deliver equipment and logistics support training programmes for ES staff and Inspectors: 

        • Develop training objectives and course outlines for initial and refresher training relevant to the ES for inspection personnel in support of the OPCW's General Training Scheme
        • Develop course materials, in electronic and print formats, provide inputs to e-learning course development
        • Present class lectures and lead practical demonstrations
        • Provide tutoring on an individual basis
        • Provide hands-on training for departing inspection teams

         

        Other duties as required

        Temporary assignment to missions and duty travel including to high-risk areas might be required based on operational needs 

         

        Knowledge and Experience 

         

        Education:

         

        Essential:  High School Diploma or equivalent Diploma of higher Secondary Education in the field of logistics, warehousing and/or relevant technical fields.

         

        Desirable: Additional training and experience in the following fields of technology desirable: 

        • Asset management and inventory management systems
        • Life cycle management and maintenance systems
        • Workplace health and safety management 
        • Material handling (including operating licence for forklifts and palette loaders)
        • Transportation, packaging and handling of dangerous goods
        • Sharepoint 
        • Office 365 
        • Satellite and radio communication
        • Project management eg. PRINCE2 

         

         

        Required Certification (if applicable):  NA

         

        Experience:

         

        Essential:

         

        • At least five years of relevant professional operational experience  
        • Experience in efficient management and supervising work of small teams
        • Experience working in confidential environments. 
        • Experience in supporting deployed teams,
        • Experience in asset management, stock management and troubleshooting 
        • Experience in technical support and maintenance \certification work   
        • Experience in dangerous goods packing, handling and transportation
        • Material handling, ground handling and transport preparation awareness

         

        Desirable:  

         

        • Experience in using computerised administration systems.
        • Experience in field deployments and working in hostile environments
        • Sound work experience with technical equipment
        • Sound knowledge of asset management, inventory management and warehousing systems
        • Experience in operational environments and field missions, preferably for an international organisation
        • High interest and up to date knowledge of new technologies 
        • Experience in Chemical Protection\ Personal protection in hazardous environments
        • Experience with relevant technical equipment

         

         

        Skills and Abilities (key competencies):

         

        • Excellent planning and organisational skills
        • Excellent team management skills, proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
        • Ability to produce reports and background material.
        • Proven ability to write in a clear and concise manner and to communicate effectively.
        • Strong analytical and logical problem-solving skills
        • High level of creativity and strive for innovation
        • Ability to work in a focused and precise manner. 
        • Open minded and willing to take on additional duties in a spirit of continuous learning and development. 
        • Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters.  
        • Ability to establish priorities and to plan, coordinate and follow up on the work of the ES.

         

        Language Requirements:  

         

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

         

        Other Skills:

         

        • Tact, discretion and accuracy. 
        • Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner
        • Initiative and willingness to learn new skills.
        • Flexibility to be able and willing to perform different activities to support operations, often at short notice.

         

         

        » Find out more

        Senior Political Affairs Officer (P-4)

        Principal Functions

        Reporting to the Head, Political Affairs and Protocol and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Political Affairs Officer performs the following duties;

        RESPONSIBILITIES

        1. Under the supervision of Head PPB, draft high-quality speeches for the Director-General and Deputy Director-General, which are attuned to the strategic objectives of the OPCW and to specific audiences, as well as statements for meetings of the Conference of States Parties and Executive Council;
        2. Prepare tailored, outcomes-focused talking points and briefing material for the Director-General, Deputy Director-General and other senior officials for meetings with State Party representatives and other interlocutors, consulting where necessary with other OPCW operational units;
        3. Provide incisive assessments of current and emerging international developments affecting the OPCW's mission and incorporate these assessments in either country backgrounders, concept papers for work plans or in talking points for Senior Management, in consultation with Head PPB;
        4. Provide assessment and suggestions in relation to States not party to the Convention to promote for their accession/ratification and to monitor developments towards this objective, as well as to facilitate assistance to them to participate in OPCW-relevant events;
        5. Provide policy advice on managing the OPCW's interaction with other international organisations, with a view to furthering the OPCW's mission and adding value to broader global efforts in relation to disarmament and non-proliferation;
        6. Reporting to Director ERD and Head PPB, manage major OPCW-hosted events, conferences and workshops, including all organisational, logistic and budgetary aspects, assisted by GS staff;
        7. Coordinate briefings for visiting officials, civil society representatives and students at OPCW Headquarters, as well as deliver presentations, as required, including at relevant international meetings, seminars, events and technical assistance visits aimed at raising awareness of the Convention;
        8. Provide policy support to Head PPB on Host Country Relations, including the preparation of official communication, participation in meetings with the host country and other related host country activities;
        9. Respond to requests from within and outside the OPCW for advice and information, including from diplomatic missions, national authorities and international organisations relating to adherence to and implementation of the Convention, and other information about the Convention, as well as from other OPCW organisational units for information, explanations, presentations etc;
        10. Perform other duties as required.

        Knowledge and Experience

        Education

        Essential 

        Advanced University degree in International Relations, Political Science, Legal Studies or equivalent. A first level university degree in combination with qualifying experience (minimum nine years) may be accepted in lieu of the advanced university degree.


        Experience

        Essential

          A minimum of seven years of related experience in multilateral diplomacy or an international organisation, including drafting briefings and speeches/statements for senior officials with an advanced degree, or nine years with a first level degree. Experience in delivering presentations and organising seminars/workshops.


        Skills and Abilities (key competencies):

          Skills:

          1. Excellent communication skills and strong ability to draft and edit speeches, as well as other presentational documents, including the ability to provide prompt responses upholding the integrity and values of the Organisation;
          2. Proven analytical skills and the ability to shape strategic thinking;
          3. Proven planning and organisational skills with regard to arranging conferences, seminars, workshops, etc., including in relation to managing human and financial resources;
          4. Good computer skills (MS Office applications; especially MS PowerPoint).

          Abilities:

          1. Flexibility, tact and discretion;
          2. Ability to work harmoniously with people in an international environment as well as maintain confidentiality;
          3. Ability to work with varied programmes is desirable;
          4. Knowledge of the Chemical Weapons Convention is highly desirable.

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Treasury Officer/Associate Accountant (P-2)

        Principal Functions

        Under the general direction of the Head of the Budget and Finance Branch, and specific supervision of the Head of Accounts and Reporting Section and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Treasury Officer/Associate Accountant performs the following duties;

        RESPONSIBILITIES

        1. Manage the investments of the OPCW surplus funds in the regular budget, trust funds and other funds, keeping the highest standard with regard to capital preservation, liquidity and rate of return of the invested funds, and in accordance with all Financial Regulations, Rules and Directives;
        2. Review all transactions affecting the OPCW cash holdings. This includes ensuring that the method of outgoing payments is appropriate, i.e. cash, electronic transfers, prepaid cards, credit cards, and that the method of payment is the most efficient method and least costly in bank fees;
        3. Ensure incoming funds are recorded properly into the organisation’s accounts;
        4. Analyse, on a daily basis, the organisation’s cash position to ensure that sufficient funds are available and the rest is invested for optimum returns;
        5. Analyse short- and long-term cash inflows and outflows and prepare cash flow forecast reports in order to meet operational requirements;
        6. Review cash management procedures to ensure that the organisation’s funds are secure and that strong internal controls are in place to prevent loss and fraud;
        7. Make proposals for the organisation’s investment policy and recommend changes to the policy when necessary;
        8. Collect and analyse financial information with regard to interest rates, banks' credit ratings, and foreign currency requirements and their exchange rates and report this information to the Investment Committee on a regular basis along with the performance of the investments of the OPCW;
        9. Act as Secretary of the Investment Committee (IC) in charge of preparing and coordinating the regular Investment Committees and following up on the implementation of the IC’s recommendations;
        10. Manage the daily treasury operations and execute payments to ensure that the areas of responsibility are being accomplished efficiently and effectively;
        11. Prepare the daily bank position, cash flow forecast, and monthly investment and cash reports;
        12. Manage the banking relationships of the OPCW and the Provident Fund and review and maintain the contracts with banks;
        13. Liaise with UNDP in order to ensure the cash collections and returns of external events;
        14. Act as a bank signatory of the OPCW and execute the electronic payments of the OPCW and the Provident Fund;
        15. Interact with internal and external auditors regarding their audit observations;
        16. Send instructions to the financial institutions managing the Provident Fund and provide support to the Head of the Finance and Accounts Branch in her/his role of Secretary of the Provident Fund;
        17. Serve as Alternate Associate Accountant, ensuring continuity of accounting operations and assisting in the preparation of the IPSAS based financial statements, including by reconciling balances of Cash and Cash equivalents as per the format prescribed in the OPCW accounting policies;
        18. Perform other duties as required.

        Knowledge and Experience

        Education

        Essential

        An advanced university degree in Business Administration, Accounting or Finance. A first level university degree in combination with qualifying experience (minimum 4 years) may be accepted in lieu of the advanced degree.

        Desirable

        Membership of a recognised professional accountancy body or association of financial/investment advisors.


        Experience

        Essential

        Minimum of 2 years (with an advanced degree) or at least 4 years (with a first level university degree) of related experience in cash management, banking or accrued accounting. Knowledge of electronic banking and financial software. Proven supervisory and communication skills.

        Desirable

        Knowledge of practices within the UN common system is desirable.


        Skills and Abilities (key competencies):

        1. High level of integrity
        2. Good knowledge of cross-border banking operations, investments and currency markets;
        3. Proven communication skills: Ability to prepare management reports and to make effective presentations;
        4. Keeps abreast of the latest technology in banking and treasury areas;
        5. Discretion, tact, accuracy, and an eye for details are required;
        6. Personal qualities should include the ability to work harmoniously with colleagues from many different countries and cultural backgrounds.
        7. Ability to plan and coordinate complex projects or programmes; complete assigned work within allocated time and supervise and monitor the work of others;
        8. Ability to analyse and interpret financial data, maintain accurate records and provide authoritative advice;
        9. Ability to handle large volume of work and make timely decisions under stressful conditions;

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Employee Engagement Officer (P-2)

        Principal Functions

        Reporting to the Head Talent Management and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Employee Engagement Officer performs the following duties;

        RESPONSIBILITIES

        The HRB Talent Management section is responsible for providing human resources support in workforce planning, talent acquisition, staff learning and development and employee engagement. The Employee Engagement Officer will play an integral role in overseeing delivery of HR project activity associated with major human resources programmes to further enhance overall customer services. The Employee Engagement Officer is responsible for coordinating the full employee life cycle of the Organisation. The Officer will coordinate activities related to onboarding, staff development, workforce planning and offboarding, to ensure staff all OPCW staff have a smooth onboarding experience, are engaged and productive. The position is part of HRB Talent Management section. Under the general supervision of the Head Talent Management the Employee Engagement Officer will be responsible for developing HR project plans ensuring key deliverables, milestones, stakeholders, resources and budget are identified and documented. The role also requires working with key stakeholders to ensure the delivery of key project-related deliverables/milestones on time and within budget, resource, and policy; as well as ensure that projects are effectively implemented within the Organisation. applying business expertise, subject matter domain knowledge, and competitive landscape insights to shape proactive People and Talent strategies.

        Key responsibilities:

        The Employee Engagement Officer is a coordinator ensuring all related HR project activities are completed within the expected timeline and quality, while seeking support and collaboration from HR project team members and relevant stakeholders.

        1. Coordination of activities related to the employee lifecycle including onboarding, staff development, workforce planning, and offboarding;
        2. Responsible for design and coordination of HR Projects;
        3. Responsible for activities ensuring positive onboarding experience of new staff which includes;
        4. Planning and implementation of orientation training days for new staff;
        5. Offer support for the orientation of new staff members as Welcome Coach;
        6. Coordination of offboarding activities which includes;
        7. Exit surveys;
        8. Management of HR tool in this field;
        9. Identify areas of improvement in processes throughout the staff lifecycle from onboarding to offboarding;
        10. Coordinate the implementation and action planning for all employee engagement activities;
        11. Organisation and execution of OPCW Recognition Programmes;
        12. Responsible for staff engagement survey through the relevant HR tool, including negotiations with the vendor and budget allocation.
        13. Keeping abreast of the latest trends driving HR practices and innovations;
        14. Perform any other duties as required.

        Knowledge and Experience

        Education

        Essential

        A university degree or equivalent experience in human resources management, business administration, social sciences or related field; a first level university degree in combination with qualifying experience (minimum 4 years) may be accepted in lieu of the advanced university degree; project management certifications are welcomed.


        Experience

        Essential

        A minimum of 2 years of progressively responsible professional experience in human resources management. Experience in the areas of project management, focused on employee life-cycle and engagement; planning, organizing, and delivering on time and on target. Knowledge of international HR management issues and practices, including UN Common System regulations and rules is desirable.


        Skills and Abilities (key competencies):

        1. Strong influencing skills, with the proven ability to build trusted relationships with staff members and managers and the ability to stimulate others to positive action;
        2. Innovative and creative problem solving;
        3. Strong communication outgoing, poised and persuasive communication style;
        4. Strong presentation and facilitation skills, engaging the commitment of others;
        5. Good understanding of the latest HR trends and the intersections between HR and culture;
        6. Ability to drive ideas to execution and deliver results through and with people, including action plan implementation;
        7. Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the project;
        8. Ability to adapt and manage deliverables and resources in a changing environment;
        9. Demonstrated team player approach to work in a multi-cultural environment;
        10. Collaborative decision-maker with excellent project management skills.

        Behaviours:

        1. Enthusiastic
        2. Persuasive
        3. Goal oriented
        4. Takes initiative
        5. Driven to get things done
        6. Positive response to pressure

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Senior Public Affairs Officer (P-4)

        Principal Functions

        Under the direct supervision of the Head of the Public Affairs Branch & OPCW Spokesperson, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the post holder is responsible for the following duties:

        1.    Contribute to the development and implementation of the OPCW’s communications strategy with the goal of raising the profile of the OPCW while ensuring accurate, balanced, and objective reporting about the OPCW by crafting strategic messages and media talking points for use by Senior Management or to be incorporated in public diplomacy products;

        2.    Further develop a crisis communications strategy for the OPCW (develop relevant standard operating procedures and work instructions);

        3.    Participate in OPCW activities related to the Counter-Terrorism Implementation Task Force;

        4.    Provide support to the Head of Public Affairs in the planning, development, production and distribution of public diplomacy materials and initiatives that promote an improved and accurate understanding of the OPCW with key stakeholders;

        5.    Help assess the effectiveness of OPCW public diplomacy initiatives and propose improvements for recurring efforts;

        6.    Help in the coordination and planning of major outreach activities (in-person and virtual) in terms of developing and coordinating communications plans targeted at key stakeholders with internal and external stakeholders with the assistance of the Public Affairs Officer;

        7.    Monitor and analyse current events, public opinion and the press to identify issues and trends and contribute advice for consideration by Senior Management on appropriate action/responses;

        8.    Work with the Public Information Officer to analyse media requests and propose responses for Head, Public Affairs and Senior Management review and approval; Provide assistance in organising media briefings and press conferences;

        9.    Work with the Public Information Officer and the Director of the External Relations Division (ERD) to facilitate the process for NGO participation in major meetings of the OPCW (e.g., Conference of the States Parties, Review Conferences, commemorative events, etc.); provide oversight for funds related to NGO participation in OPCW activities;

        10. Assist the Head of Public Affairs with the day-to-day management of branch operations;

        11. Provide training to improve OPCW staff awareness of the media landscape, OPCW rules and regulations, and strategies for dealing with the media.

        Staff Management/Supervision

        12. Coordinate Branch submissions for periodic and annual reporting on Branch activities;

        13. Help with preparation of the branch budget and serve as an alternate Certifying Officer;

        14. Supervise 1 staff member (Public Affairs Officer).

         

        Knowledge and Experience

        Education

        Essential

        Advanced university degree in international relations, political or social science, journalism, communications, media, or other related field; A university degree plus nine years’ experience in a related field; In the absence of a university degree, a combination of a diploma of higher education in a relevant field, relevant specialist training, and 13 years’ experience in a related field may be accepted as meeting this requirement.

        Experience

        Essential

         

                   At least seven years of experience in communications, journalism, or international affairs related fields. At least nine years’ experience is required with a first level university degree; At least 13 years’ relevant professional experience is required with a diploma of higher education.

                   A minimum of seven years of practical working experience in communications, journalism, the public affairs or press office of an international organisation; experience providing support to a government, international institution, or corporate spokesperson.

         

        Desirable

         

                   Experience with corporate social media and other community-building communication tools.

                   Experience as a government, international institution, or corporate spokesperson and experience with diplomatic processes.  

        Skills and Abilities (key competencies)

        1. Good knowledge of international security, weapons of mass destruction disarmament and non-proliferation issues;
        2. Excellent communication skills and ability to draft and edit media talking points, speeches, presentations and public diplomacy materials are essential;
        3. Demonstrable experience in organising and managing media relations including press conferences and media briefings;
        4. Excellent and proven planning, management, coordination, negotiation and problem-solving skills;
        5. Strong analytical and conceptual skills in identifying, analysing, and interpreting communication issues and proposing and implementing solutions;
        6. Demonstrated leadership and management skills, including ability to think strategically and achieve results;
        7. Ability to develop new policies in the area of communications management and public diplomacy;
        8. Excellent inter-personal and communication skills to present information tactfully, clearly and logically, both in writing and verbally;
        9. Solid information technology skills including proficiency in MS Office, desktop and other media packages; Up-to-date knowledge of Internet-based social media tools and development trends relevant to international organisations;
        10. Ability to ensure an effective work structure to maximise productivity and achieve goals;
        11. Demonstrated management ability to coordinate the work of others to meet tight deadlines, and to handle multiple concurrent activities;
        12. Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds.

         

        Language Requirements

        An excellent command of English is essential. A working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, or Spanish) is desirable.

         

        » Find out more

        Head, Human Resources (P-5)

        Principal Functions

        Reporting to the Director, Administration and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, HR performs the following duties;

        RESPONSIBILITIES

         

        Under the supervision of the Director, Administration, the incumbent is responsible for the following duties:

         

        1. Plan and oversee the work of the Human Resources Branch to ensure delivery of the HRB Programme Plan. The HR Branch functions include – Talent Acquisition, Employee relations and administration, HR Policy, Advisory Services, Employee Engagement, HR Data Analytics, Training and Development. The Head of HRB is required to lead the Branch with professional competence, effectiveness and efficiency and to monitor and evaluate the Branch’s performance against the Programme Plan. The incumbent fosters strong teamwork, synergies and collaboration between staff in the Branch, and between the Branch and other stakeholders, thereby providing a seamless service to the Organisation;
        2. Ensure the delivery of high-quality HR support services to all OPCW staff by developing a collaborative partnership with managers and individual staff members;
        3. Within the Staff Regulations and Interim Staff Rules, ensure the articulation and implementation of HR strategies, policies, procedures and systems linked to the strategic objectives of the OPCW. Lead and guide the adaptation of existing policies or the development and implementation of new HR strategies, policies and programmes to address emerging organisational needs and initiatives;
        4. Serve as an advisor to management by providing direction and guidance on human resource and organizational development matters to support change management, both in the context of routine biennium programme planning and potential non-routine developments;
        5. Ensure consistent and transparent application of HR policies and procedures across the OPCW. Leverage technology to ensure the effective delivery of human resource services;
        6. Promote a dynamic high-performance culture among all staff, based on OPCW values and competencies, and develop and implement initiatives to enhance staff engagement. The incumbent is responsible for guiding and supporting the implementation of a holistic approach to performance management, including probationary periods and the annual performance management cycle. This includes reporting on the implementation of the performance management process to the Management Board;
        7. Promote effective communication and facilitate open and transparent Staff-Management consultative processes. Seek consensus on HR matters insofar as practical, and consult frequently with elected staff representatives with a view to understanding their perspectives and supporting their understanding of their roles, the OPCW’s legal framework, management views, operational realities, and pragmatic cooperation;
        8. Represent the Organisation in policy-making organs and external meetings with State Party representatives and other stakeholders on HR matters. Develop and share knowledge of emerging and best HR practices in the United Nations common system and the intergovernmental organisations;
        9. Act on behalf of the Director of Administration in his/her absence;
        10. Support to the timely implementation of the tenure policy and the annual contract extension process;
        11. Periodic reporting on HR issues to senior management and to the States Parties, particularly with regard to statutory reporting requirements;
        12. Perform other duties as assigned.

        Knowledge and Experience

        Education

        Essential

        Preferably an advanced university degree in human resources management, public or business administration, law, social sciences, or a related field. A first level university degree in a related field in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced university degree.


        Experience

        Essential

        With an advanced university degree, a minimum of ten years of progressively responsible experience in human resources management including experience at a senior level in the United Nations common system or a comparable public international organisation. Demonstrated professional competence in organisational development, change management and the ability to lead effectively in a fast-changing environment. Experience in developing and implementing HR policies, manuals or guidelines for the United Nations or a comparable public international organisation is required. Experience in drafting reports and responses to the legislative and oversight bodies of a public international organisation is essential.

        Desirable

        Experience in the implementation of a talent management framework in the area of staffing through an enterprise resource planning system as the operations business owner is desirable. Knowledge of the conditions of service of the UN Common System/recommendations of the International Civil Service Commission is highly desirable.


        Skills and Abilities (key competencies):

        1. Demonstrated leadership and management skills, including ability to provide significant success in the provision of an operational service targeted at achieving tangible results;
        2. Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills including the ability to handle a multitude of activities whilst ensuring high quality output;
        3. Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions;
        4. Focus on generating ideas and innovation in the context of an international organisation;
        5. Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
        6. Strong presentation and facilitation skills, engaging the commitment of others;
        7. Demonstrated deep empathy and ability to lead across diversity equity and inclusion strategies;
        8. Good understanding of the latest HR trends and the intersections between HR and workplace culture;
        9. Proven ability to lead and provide creative solutions to strengthen the HRB team and enable the organisation to perform effectively together;
        10. Aptitude to effectively delegate whilst ensuring timely results;
        11. Ability to recognise and adapt to changing conditions were needed;
        12. Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds;
        13. Effective consulting and coaching as well as mediation and conflict resolution skills.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Senior Policy Officer (P-4)

        Principal Functions

        Under the general direction of the Director, Strategy and Policy and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Diversity and Inclusion Officer performs the following duties;

        RESPONSIBILITIES

        1. Support programme management and coordination of the Organisation’s activities;
        2. Support the implementation of results-based management (RBM) principles throughout the Technical Secretariat;
        3. Provide advice and recommendations on activities across the Secretariat from a long-term planning perspective, including in areas of capacity building, training and internal capabilities development;
        4. Assess and provide advice on strategic topics that relate to the implementation of the CWC;
        5. Coordinate organisational reports as required;
        6. Coordinate internal and external meetings and keep records of those;
        7. Contribute, as appropriate, to the preparations of conferences and meetings, coordinate the Secretariat’s follow-up, and provide advice on related issues to the Director-General;
        8. Facilitate enhanced engagement with relevant external stakeholders;
        9. Develop strategic advice in support of the implementation of relevant decisions of the Policy-Making Organs;
        10. Provide support as Secretary to Boards and Working Groups as required;
        11. May be asked to supervise interns and/or junior level staff;
        12. Perform other duties as required.

        Note:

        1. Any one staff member might be asked to lead on or contribute to any of the topics listed above, but no staff member will be expected to work on all the topics listed above;
        2. Depending on the experience and skills of each individual in the Office, lead responsibilities may be re-allocated in-year.
        3. All work requires close cooperation with all other divisions and most branches of the Technical Secretariat.

        Knowledge and Experience

        Education

        Essential

        1. Advanced university degree in a relevant field, e.g.: natural science or engineering, international relations/studies, security studies, disarmament/military, law, public policy or management, business administration. Other subjects may be accepted provided the majority of work experience is highly relevant to the post.
        2. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree; or other certified relevant training together with an extensive relevant technical background may be accepted in lieu of the relevant university degree.

        Experience

        Essential

        1. At least 7 years of professional experience in a relevant field, or at least 9 years with only a first level degree. The lack of a degree may be off-set with relevant specialised training and extensive relevant technical background in combination with a minimum of 13 years of qualifying experience;
        2. Experience in developing policy guidelines and effectively communicating them to those who will implement;
        3. Experience in programme and project management and the use of project management methodologies;
        4. Experience in overseeing policies being implemented by others (sometimes more senior staff members) and effectively coaching/supporting such ‘implementers’;
        5. Some direct involvement in negotiations – either multilateral or bilateral, or both.

        Desirable

        1. Experience in disarmament, arms control and/or non-proliferation;
        2. Knowledge of international security affairs;
        3. Knowledge of chemical safety and security;
        4. Experience in multilateral affairs;
        5. Strategy or policy development experience in international organisations, government, or non-profit sector;
        6. Expert knowledge of policy or strategy analysis/review.

        Skills and Abilities (key competencies):

        1. Excellent strategic thinking skills;
        2. Excellent analytical skills (e.g. quickly identifying the essence of a complex issue) and ability to initiate and implement necessary action that is proportionate to the issue at hand;
        3. Innovative and creative, but with the ability to generate ideas that can be grounded in reality and implemented in practice;
        4. Excellent communication skills – both oral and written – and excellent stakeholder management skills, including strong ability to deliver results through others ;
        5. Strong sense of initiative, including ability to plan, conduct and report on projects independently;
        6. Flexibility (working simultaneously on two or more topics and supporting other colleagues) and ability to work under pressure;
        7. Excellent interpersonal skills: ability to work in teams and in multi-cultural environments;
        8. Computer literate (MS Office applications).

        Language Requirements

        Fluency in English is essential. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Principal Communications Technician (GS-7)

        Principal Functions

          Under the supervision and guidance of the Communications Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties:

           

          1. Assist in Support of ICT related operational projects.

            1. Support the Communications Officer in the management, evaluation and further development of technical solutions and procedures for field communication such as satellite and terrestrial communication systems;
            2. Support the Communications Officer in the maintenance, further development, and improvement of existing information systems such as GIS, Information –management, -gathering and –analysis systems;
            3. Under the guidance of the Communications Officer, represent the Inspectorate Division in cross divisional working groups and project teams concerning IT projects affecting operations.

           

          1. Provide operational communications support to deployed Inspection Teams.

            1. Maintain, administer, and troubleshoot encryption devices, personal GPS trackers and satellite communications terminals (Inmarsat);
            2. In cooperation with the ES Senior Communications specialist, maintain, administer and prepare satellite devices and VHF/UHF radio networks for field deployment and operate such equipment if deployed;
            3. Provide further troubleshooting and second level help desk support to Inspection Teams in the field;
            4. Participate in field missions that require technically proficient communications expertise;
            5. Handle and administer confidential mission equipment for Inspections;
            6. Perform technical checks, updates and maintenance of IT equipment upon return from mission.

           

          1. Deliver ICT support to SitCen staff ensuring 24/7 operation.

            1. Provide technical back-office support to SitCen staff;
            2. Track and report ICT incidents;
            3. Support Communications Officer in troubleshooting and change management for operational field ICT.

           

          1. Develop and deliver ICT training programmes for SitCen staff and Inspectors.

            1. Develop training objectives and course outlines for initial and refresher telecommunications training for inspection personnel in support of the OPCW's General Training Scheme;
            2. Develop course materials, in electronic and print formats, e-learning courses as required;
            3. Present class lectures and lead practical demonstrations;
            4. Provide tutoring on an individual basis;
            5. Provide hands-on training for departing inspection teams.

           

          1. Other duties as required.

            1. Temporary assignment to shift work and duty travel including to high-risk areas might be required based on operational needs.

           

          1. Performs other duties as required.

          Knowledge and Experience

          Education

          Essential

          High School Diploma or equivalent Diploma of higher Secondary Education in the field of ICT and/or electronics.


          Desirable

          Additional training and experience in the following fields of technology desirable:

          1. IT-Networks and systems;
          2. GPS tracking and GIS systems;
          3. Encryption systems;
          4. SharePoint;
          5. Office 365;
          6. Satellite and radio communication.

          Experience

          Essential

          1. Minimum 9 years of progressively responsible relevant experience.;
          2. At least four years of professional operational experience (field missions);
          3. Experience remotely supporting customers and field teams;
          4. Experience working in confidential environments;
          5. Experience in incident management, troubleshooting and ICT support;
          6. Experience in GIS systems preferably ESRI ArcGIS and Operations Dashboard Experiencein Satellite communication.

          Desirable

          1. Experience in using computerised administration systems;
          2. Experience in field deployments and working in hostile environments;
          3. Experience in OSINT (Open-source Intelligence) techniques and systems;
          4. Sound work experience with electronics and hardware;
          5. Sound knowledge of GIS and Python API programming;
          6. Sound theoretical knowledge of wireless satellite bound communication and tracking technologies;
          7. Experience in operational environments and field missions, preferably for an international organisation;
          8. High interest and up to date knowledge of new technologies.

          Skills and Abilities (key competencies):

          1. Excellent ICT skills, including ability to produce reports and background material;
          2. Proven ability to write in a clear and concise manner and to communicate effectively;
          3. Strong analytical and logical problem-solving skills;
          4. High level of creativity and strive for innovation;
          5. Ability to work in a focused and precise manner;
          6. Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
          7. Open minded and willing to take on additional duties in a spirit of continuous learning and development;
          8. Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters;
          9. Ability to establish priorities and to plan, coordinate and follow up on the work of the Branch;

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Senior Industry Officer (P-4)

        Principal Functions

          Under the general direction of the Head of the Industry Verification Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Industry Officer performs the following duties;

           

          1. Executes short-term planning of allocated inspections under Article VI (Activities not Prohibited) of the Convention, supervises their execution and facilitates the production of Final Inspection Reports (FIRs) by the Inspection Teams (ITs) within the provisions of the OPCW Confidentiality Regime and the timelines of the Convention by:

            1. Accessing all declarations and other documentation relevant to the inspection site using the SCN (Secure Critical Network) and/or hard-copies from the Secure Archives;
            2. Evaluating the declared information and deciding on whether the chemicals are scheduled and thresholds are appropriate for inspection;
            3. Deciding the requirement for number of inspectors for specific mission;
            4. Reviewing the Draft Warning Order prepared by the Inspectorate, negotiating any changes necessary and recommending the Draft Warning Order to Head IVB;
            5. Drafting of the Inspection Mandate on the SCN using the Mandates Workflow, arranging for translation as necessary, obtaining approval from VER Management; and submitting it for signature of the Director-General;
            6. Briefing the IT on technical, treaty-related and policy issues in relation to the inspection, emphasising special features of the plant site/facility and advising the IT in its preparation for the inspection;
            7. Populate the Mission Folder with signed Inspection Mandate, declarations, previous inspection reports and other relevant documents and send it to the IT Leader;
            8. Monitoring the on-site progress of the inspection through Situation Reports and telephone contact;
            9. Guiding and advising the IT while on-site to meet its mandate and to resolve all problematic issues during the mission. Record and share the discussions with the IT;
            10. Debriefing the IT upon its return to The Hague on technical, treaty-related and/or policy issues;
            11. Advising on issues requiring further attention, uncertainties and/or possible violations of provisions of the Convention and guiding the IT in converting the Preliminary Findings Report into the FIR within the timelines of the Convention. This guidance is a quality assurance function that normalises the conclusions of inspections against one another;
            12. Deciding on which issues, if any, are to be brought to the attention of top-management in relation to the inspection (memorandum to the Director-General);
            13. Drafting the letter to the inspected State Party on the inspection. This supporting documentation, including the memorandum to the Director-General, is the "bottom line" assessment of the inspection in terms of technical, treaty compliance and policy issues, which includes recommendations for specific actions for the Director-General's consideration;
            14. Obtaining approval from VER Management for the signed FIR and the supporting documentation according to the relevant SOP;
            15. Reviewing the Risk Assessment for Schedule 1 facilities and Schedule 2 plant sites performed by the IT;
            16. Communicating and meeting with the inspected State Party representatives to resolve issues requiring further attention (IRFA) and/or uncertainties arising from an inspection; making recommendations to management in relation to such issues;
            17. Drafting closure correspondence for inspections not closed with the FIR (through the relevant SCN workflow), after the resolution of the IRFAs and taking into account the FIR, comments received from the inspected State Party and any amendments to declarations arising from the inspection findings;
            18. Participating in Technical Visits to States Parties resulting from inspection activities;
            19. Negotiating to conclude or update Facility Agreements with the States Parties;
            20. Acting as Chief Technical Planning Officer when assigned in the case of challenge inspections at industrial facilities.

           

          1. Support other Verification Branches as required.

            1. Developing, supporting and implementing a consistent verification regime at chemical weapons production facilities (CWPF) and at chemical weapons destruction facilities (CWDF) in support to CDB when needed.

           

          1. Supports Management of the Branch, the Division and the Secretariat by:

            1. Making recommendations and advising Management on chemistry and industry-related technical issues on the basis of acquired expertise;
            2. Making recommendations and advising Management on treaty compliance and/or policy matters to facilitate the political decision-taking process;
            3. Creating and maintaining selected industry-related databases;
            4. Selecting plant sites and facilities declared under Article VI of the Convention for the medium term inspection plan and preparing and updating the schedule of inspections to be carried out at these sites;
            5. Drafting Verification 's contribution to the Verification Implementation Reports and the Annual Budget;
            6. Writing papers on industry-related and Convention-related subjects for briefing of or use by Management;
            7. Advising and making recommendations to representatives of States Parties, Industry Associations, individual industrial companies and/or groups, NGOs and other outside organisations on industry-related and Convention-related subjects;
            8. Developing SOPs, guidelines and other working procedures related to the activities of the Branch and Division;
            9. Making recommendations on the implementation of the OPCW Confidentiality Regime on the basis of practical experience in working in the Security Critical Area;
            10. Acting as Branch Head when designated to do so;
            11. Serving on various Secretariat Committees and/or Councils;
            12. Providing background information for consideration by the various Secretariat Management Committees and carrying out decisions taken by these Committees.

           

          1. Supports the work of the Policy Making Organs (PMOs) of the OPCW by:

            1. Advising and assisting the designated Facilitators of the Industry Cluster Consultations of the Executive Council on issues within their purview;
            2. Attending Industry Cluster Consultations as Secretariat expert and acting as Secretary at such meetings;
            3. Drafting Secretariat Notes, Non-Papers, Draft Decisions etc. relating to Article IV, V and VI issues for submission to the Executive Council;
            4. Discussing issues relating to the work of the PMOs with Delegations and providing advice to the delegates;
            5. Attending consultations on issues relating to the activities of the Scientific Advisory Board and drafting documents on these issues.

           

          1. Represents the Secretariat in contacts with outside organisations and provides inputs to Secretariat training programs by:

            1. Initiating and/or maintaining contact at working level with other designated organisations and groups;
            2. Attending meetings, conferences, seminars etc. of other designated international organisations, actively participating by making appropriate presentations and reporting back on the proceedings of and issues arising from these events;
            3. Developing training materials for industry inspector training, National Authority training, Regional and National Seminars, etc. and making presentations/teaching at such events;
            4. Identifying and obtaining approval for attendance at outside training events and participating in such events.

           

          1. International Duty Travel to be undertaken as per the requirement of the assignment.
          1. Performs other duties as required.

          Knowledge and Experience

          Education

          Essential

          An advanced university degree in the fields of chemical engineering and/or organic chemistry, or a closely related field, from an accredited college or university. Qualifications in both chemical engineering and organic chemistry would be an asset. A relevant first level university degree in combination with qualifying experience (minimum nine years) may be accepted in lieu of the advanced university degree. Equivalent or specialized training in combination with at least thirteen years of relevant professional experience may be accepted in lieu of a university degree.


          Desirable

          An additional degree in business or management (MBA) would be an asset.


          Experience

          Essential

          A minimum of 7 years relevant experience (preferably hands-on, practical in-plant experience) with operations in the chemical industry with advanced degree, 9 years relevant experience with first level degree, 13 years relevant experience with equivalent or specialized training. The experience should preferably involve:

          1. Industrial chemistry support for product development or chemical production; or
          2. conduct of plant operations; or
          3. chemical process design/development/optimisation; or
          4. process safety activities, including quantitative risk assessment, hazard and operability studies, auditing, etc.; or
          5. R&D chemical development or R&D chemical process design in agrochemicals or pharmaceuticals; or
          6. plant design or scale-up.
          7. Experience in multiple types of chemical operations
          8. Experience with multiple chemical technologies.
          9. Expertise in the use of MS Office packages (databases, spreadsheet, and word processing).
          10. Experience working in a toxic environment while wearing personal protective equipment (PPE).

        Desirable

        International experience; experience receiving or otherwise supporting Article VI inspections under the CWC.



        Skills and Abilities (key competencies):

        1. Excellent communication skills (verbal and written) including the ability to prepare reports.
        2. Strong analytical and conceptual skills.
        3. Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.
        4. Demonstrable ability to work with the confines of a strict confidentiality regime.

        Language Requirements

        Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Head, Operations and Planning (P-5)

        Principal Functions

        Under the direct supervision of the Director of Inspectorate (DOI), the main responsibilities of the Head of the Operations and Planning Branch (HOPB) are:

        General:

        1. Demonstrate the core values of the OPCW in the execution of your duties;
        2. Maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP);
        3. Act with due regard to health and safety (H&S) by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.

          Support the operational implementation of the world-wide Verification Regime of the OPCW by:

        4. Planning, organising and managing the worldwide inspection activities and non-routine missions (NRMs), consistent with the Chemical Weapons Convention (CWC), Decision of Policy Making Organs and the Verification Regime determined by the Verification Division;
        5. Having command and control of all missions as from the planning phase till the reporting phase;
        6. Leading and managing the Branch that consists of four functional groups: a 24/7 centre of operations, a logistics section, a financial-administrative section, and a mission planning co-ordination section;
        7. Ensuring a timely and accurate preparation, implementation and control of the annual budget for the Branch, according to the Result Based Management (RBM) principles and addressing recommendations for the decision-making process;
        8. Managing relationships with Verification Division and other relevant Technical Secretariat (TS) divisions, to ensure the effectiveness of the inspection and NRMs planning process;
        9. Providing expert advice and guidance to other branches and divisions within the Secretariat in relation to missions;
        10. Briefing on the conduction of inspection activities for the Director-General (DG) and relevant Divisional Directors;
        11. Developing and implementing new policies and structural improvements on 24/7 support for worldwide inspection activities;
        12. Supporting the command-and-control system within the Inspectorate Division for Investigations of Alleged Use of Chemical Weapons (IAU) and Challenge Inspections (CI).

          Liaise with Member States National Authorities, Permanent Representatives to the OPCW, United Nations (UN) disarmament organisations, government departments, and companies on operational policy and development by:

        13. Initiating discussions, in coordination with Senior Management, National Authorities, delegations, outside bodies on operational policies and programs,, to pre-empt or solve operational concerns;
        14. Organising and chair meetings with the experts/representatives of State Parties on operational inspection related issues;
        15. Maintaining Convention mandated inspection-related data and distributing to all Member States.

          Recommends and implements policies for the management of Inspector resources / time / activities by:

        16. Recommending and implementing policies on the effective and efficient use of Inspector Resources in Office of the Director of the Inspectorate Division (DOI) and the Inspectorate Management Team (IMT);
        17. Recommending and procuring new or replacement items of inspection equipment to enhance the productivity and effectiveness of Inspection the Teams;
        18. Other duties as required by the Office of the Director of the Inspectorate Division (DOI).

         

        Knowledge and Experience

        Education

        Essential

         

        An advanced university degree in a STEM subject (science, technology, engineering and mathematics), in international relations, in military science, in public administration or in any other close related area from a recognised institution in addition to proven relevant working experience (minimum 10 years). A First level University degree in combination with relevant qualifying working experience (minimum 12 years) may be accepted in lieu of an advanced university degree.

        Experience

        Essential

         

        • A minimum of 10 years of cumulative related experience in operations management under field conditions.This includes communications, complex logistical issues, and project management.
        • A thorough knowledge of Operation/Command Control management and practices.
        • Demonstrated ability to handle sensitive and confidential issues in a diplomatic and effective manner at the highest standards.
        • A proven track record of successfully leading and managing multi-disciplinary teams.
        • Leadership experience gained in a managerial, government, scientific or technical area.
        • Ability to communicate effectively to a diverse professional audience (both verbal and written).
        • A proven experience in Resource Management.

         

        Desirable

        • Substantial experience in a “command and control structure” interacting at the Senior Management or similar levels. Military operations experience is an asset;
        • Substantial experience supporting inspection or military activities in the area of treaty verification and CBRN defence is highly desirable;
        • Demonstrable experience of high-level negotiation in technical, public administration, military or diplomatic environments.
        • Experience in implementing Knowledge Management projects and activities, more particularly those related to transfer and retention of knowledge, including mentoring of staff.
        • Experience in developing national or international policy related to the chemical industry or chemical security.

         

        Skills and Abilities (key competencies)

        1. Planning and organisational skills, including the ability to establish priorities, delegate as required, and ensure timely delivery of results.
        2. Vision and leadership: serve as a role model, empower others to translate vision into results, proactive in developing strategies to accomplish objectives, establish and maintain relationships with a broad range of people to understand needs and gain support, guide and motivate a team to deliver the expected objectives and goals, enhance the effectiveness of a team.
        3. Empowerment and trust building: inspire others toward a common vision and foster trust and ethical behaviour, manages in a deliberate and predictable way, place confidence in colleagues by delegating task and responsibilities to staff members and encourage participation and leadership, encourage others to set challenging goals, follow through on agreed upon actions, build a trustful environment within one’s team and operate through transparent processes while at the same time ensuring information security.
        4. Effective communication: communicate with impact (clear and direct where appropriate), speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, demonstrate ability to interact effectively at all levels within and outside the Organisation.
        5. Proactive and goal-oriented: manage projects, develop clear and realistic goals that are consistent with agreed strategies and the vision of the Organization, stay focused on results, monitor and adjust plans and actions as necessary and take quick decisions despite of rapidly changing environmental conditions. Plan and organise complex activities to achieve established goals. Familiar with Results Based Management methodology.
        6. Adaptability and good situational awareness: manage diverse and multi-cultural teams encouraging an inclusive work environment; travel frequently; able to learn quickly and thoroughly while continually recognizing and adapting to changing conditions; capture and interpret information from the environment and integrate it with previous knowledge to assess, adapt and cope with a situation as required.
        7. Judgement and decision making: identify key issues quickly, able to adapt / interpret and follow established procedures and guidelines to deal with complex issues or situations; understand and adhere strictly to procedures for dealing with sensitive and confidential / classified information, make changes with comprehensive understanding of consequences/impacts on various stakeholders, find innovative and creative approach to solve problems, propose a course of action or make a recommendation based on all available information, checks assumptions against facts, determines that the actions proposed will satisfy the expressed and underlying needs for the decision; make tough decisions when necessary.
        8. Conflict management: handle conflicts sensitively and effectively. Anticipate conflicts, facilitate their resolution by pursuing mutually agreeable solutions.
        9. Negotiation: able to reach win-win situations, finding and accepting mutual concessions when appropriate, prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience, think creatively, remain open minded.
        10. Demonstrate solid computer skills.

        Language Requirements

        An excellent command of English is essential. A working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, or Spanish) is desirable.

        » Find out more

        Head, Confidentiality and Information Security (CIS) P-4

        PRINCIPAL FUNCTIONS

        Under the supervision and guidance of the Head, Office of Confidentiality and Security (OCS), you will be responsible in the performance of the following duties:

        1.   Monitoring overall implementation of the OPCW confidentiality regime to ensure compliance with relevant provisions of the Chemical Weapons Convention. Develop and oversee the implementation of Secretariat-wide confidentiality and information security related policies, procedures and working instructions:

        • Supervise development of, and internally coordinate within the Secretariat, all policies and procedures intended to be applicable Secretariat-wide to facilitate the work of the Organisation.Ensure the effectiveness of all such guidance documents and help minimise negative impacts on efficiency and that, in general, confidentiality concerns are adequately addressed.
        • Assist the Head of OCS in representing the Secretariat at all meetings and informal consultations with Member States in which Confidentiality issues are discussed.Brief and otherwise inform such meetings/consultations as required and, when necessary, provide feedback to the Head of OCS and the Director-General.
        • Co-ordinate with Human Resources Branch regarding staff movements and the hiring of new staff to ensure that confidentiality requirements of the CWC are met in a timely manner.
        • Supervise the maintenance of Statements of Access to Confidential Information (SACIs), ensuring an accurate, up-to-date SACI is available for all Secretariat staff members to outline the confidential information ‘need-to-know’ requirements for their post.
        • Supervise the upkeep of the relevant security and confidentiality policies governing the handling and protection of confidential material, by overseeing the implementation of all specific amendments and the drafting of all new versions of the policies (including OPCW derived material).
        • Delineate the policy/procedures used to provide and monitor access to the Secretariat’s Security Critical Areas (SCAs) and Security Critical Network (SCN) in accordance with the OPCW Policy on Confidentiality and the MCP. Implement, update, and run systems to support the controls in place.
        • Oversee maintenance of the Confidential Information Access Register (CIAR) and co-ordinate the physical access rights of staff and non-staff to the SCAs with relevant Directors.
        • Delineate and review the proper implementation of procedures used to monitor user access on all classified and unclassified systems ensuring procedures are working to control the access rights of individual users in line with the ‘need-to-know’ principle.Assess the validity and volume of classified documents held by staff members against their established ‘need-to-know’ profile.
        • Monitor the activities of IT administrators and other support staff within the SCAs and SCN server room to ensure operations are consistent with confidentiality requirements and all relevant standard operating procedures/working instructions.
        • Supervise the regular use of log-in applications to monitor access to classified information on any system and follow-up access anomalies and/or questionable access to ensure (possible) breaches of confidentiality procedure are properly documented, reported and managed.
        • Oversee the provision of confidentiality-related advice/assistance to all OPCW inspection teams before, during and after the conduct of their inspection activities and advice the Head of OCS of (potential) problem areas that may require review by OCS or the assistance of OPCW senior management.
        • Supervise the activities of the Secretary to the Confidentiality Commission, particularly in policy matters and in the drafting and implementation of procedures for the Commission’s use of Permanent Court of Arbitration (PCA) facilities.

        2.   Oversees and coordinates all aspects of the OPCW Information & Communications Technology (ICT) security programme, guiding the implementation of all ICT security measures to ensure the preservation of the confidentiality, integrity and availability of OPCW’s information assets:

        • Guide the implementation of an Information Security Management System;
        • Identify critical situations/sites and functions;
        • Develop policy and standards for the resiliency, backup and archiving of the organisations information to ensure its confidentiality, availability and integrity at all times, especially relating to:
          • Software development requirements;
          • Access control & user authentication;
          • Controls & testing procedures;
          • Change/configuration management;
          • System logging;
          • Virus protection, etc.;
          • Business continuity.
        • Performing market analysis for new security technology; scanning the information technology market for new products that may enhance the security of OPCW’s ICT systems and programmes

        3.   Monitoring the implementation of all security procedures; receiving and investigating (at the direction of the Director-General and Head of OCS) security incident reports, assessing/reporting weak spots in security. 

        4.  Performing auditing activities on the Secure Critical Network (SCN); determining the existence of and compliance with relevant policies and procedures and recommending improvements to system security and existing control measures.

        5. Implements the OPCW confidentiality training and awareness programme:

        • Plan and organise training for all Secretariat staff, subsidiary organs of the OPCW and National Authority personnel on the handling and protection of confidential information.
        • Ensure that all Secretariat staff receive Confidentiality and Security Induction training and annual refresher courses, and ensure that specialised training is provided for distinct user groups with varying levels of access to confidential information and security critical computing systems.
        • Oversee confidentiality briefings and, as necessary, debriefings for inspection teams and establish liaison with both the Verification and Inspectorate Divisions to immediately address problem areas.
        • Represent the Secretariat on issues relating to confidentiality at Confidentiality Commission, Scientific Advisory Board meetings and at national/regional Member States seminars to provide participants a better understanding of confidentiality requirements, as well as the rights and obligations incurred by Member States under the Confidentiality Regime.

        6.  Liaise directly with the relevant OPCW Senior Management regarding Information Security Policy within the wider OPCW Information Management Policy Framework.

        7.  Liaise directly with the OPCW external Security Audit & Assessment Team (SAAT) to coordinate and plan all ICT audit activities. 

        8. Managerial and supervisory activities. Managing the CISS Information Security Officers and Information Security Clerk.

        9. Undertake duties as Acting Head of OCS in the absence of Head of OCS.

        RECRUITING PROFILE

        Education (Qualifications):

        Essential:

        Advanced university degree in Computer Science, Information Management, Risk Management or similar graduate discipline.  A first level degree with at least 9 years of experience can be excepted in lieu of an advanced degree;

        Additional Professional qualification(s) in information security, such as CISSP, CISA, CISM certification, along with strong technical (ICT) security skills and demonstrable experience in the design/implementation of secure IT environments are a must.

        Experience: 

        Essential: 

        At least 7 years of progressively responsible and recent related experience in administration and management of the IT security function in large organizations, including the supervision of all aspects of ICT security operations;

        Substantial experience in development and implementation of ICT and information security policies, standards and procedures;

        Recent and well-rounded supervisory experience with responsibilities in a classified or sensitive working environment to a level of at least SECRET;

        Understanding key concepts of designing and running classified systems including cryptographic assurance, secure thin client architectures and compartmentalisation;

        Solid understanding of telecoms related security concepts (endpoint defence, packet switched networks) in a sensitive environment.

        Desirable: 

        Experience in implementing and/or auditing information security programmes based on ISO 27001/27002 and a detailed knowledge of other IT security standards is highly desirable;

        Experience in accreditation and assurance programmes from a national security perspective.

        Skills and Abilities (key competencies):

        • Demonstrated leadership with a focus to assure business results are achieved through and with people
        • Ability to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations
        • Proven ability to work effectively under pressure, displaying sound initiative and good personal judgement
        • Proven ability to learn quickly and thoroughly while continually recognizing and adapting to changing conditions is critical
        • Ability to deliver training as necessary and to prepare documents of a technical nature
        • Excellent communications skills, including the ability to draft and edit professional documents in the English language, are required
        • Personal qualities must include tact, discretion, accuracy and the ability to work harmoniously in a multi-national environment
        • Ability to translate technical concepts into plain language to enable decision makers make the right decision.
        • Advanced computer skills.

        Language Requirements:

        Fluency in English is essential. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Senior Security Administrative Assistant (GS-5)

        Principal Functions

        Within delegated authority, the Administrative Assistant will be responsible for the following duties:

        Provide effective and efficient general administrative support to the OCS Operations Security Section:

        1.     Receives screens and distributes all incoming Operations Security Section correspondence;

        2.     Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters;

        3.     Handles a wide range of administrative duties/processes (e.g. leave and attendance records, timesheets, travel arrangements, visa applications, expense statements, equipment purchase, service and supply requisitions, conference room bookings, etc.;

        4.     Assists in the organisation and coordination of seminars and conferences like the Conference of State Parties or Confidentiality Commission in coordination with CIS;

        5.     Maintains an agenda of planned Operations Security Section meetings, takes minutes to accurately record all Section meetings, and provides related background documentation as necessary;

        6.     Maintains and keeps up-to-date all Operations Security Section files, records, logs, and registers; ensuring that all are easily accessible;

        7.     Tracks Section documentation using the Correspondence Management System (CMS) and ensures all Section documents are properly delivered to appropriate addressees for action.

        Provide effective and efficient administrative support for all budget and finance matters pertaining to all OCS:

        8.     Provides expert assistance in the preparation and development of OCS’s work programme and budget;

        9.     Assists in monitoring budget/work programme with respect to various budgets, trust funds, grant and other funds on a regular basis, and suggests reallocations of resources and implements the reallocations as necessary;

        10. Monitors expenditures and compares with approved budget; brings to the attention of respective managers any budgetary requirements or potential problem areas that may need to be addressed;

        11. Assists managers in the elaboration of resource requirements for budget submissions;

        12. Provides assistance in the review, and preparation of the medium-term plan and its revisions;

        13. Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures;

        14. Prepares or customizes financial reports from ERP system generated reports;

        15. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports;

        16. Acts as Receiving Officer for the receipt of OCS invoices.

        Provide effective and efficient administrative support for all procurement matters pertaining to all OCS:

        17. Maintain all OCS procurement administration, including (Direct) Purchase Orders, requests for Procurement and other necessary procurement documentation;

        18. Raises requisition on behalf of the Requisitioner or requisitioning unit; creates and processes all OCS Purchase Orders & Direct Purchase Orders;

        19. Performs other related duties as assigned by the Head of OCS Operations Security.

         

        Knowledge and Experience

        Education

        Essential

         

        High School Diploma or equivalent.

        ·        Significant skills in using modern personal computer equipment and software are essential;

        ·        Knowledge of Windows based word-processing and database or spreadsheet programmes is essential.

         

        Desirable

         

        ·        Training and/or courses in finance, budgetary & procurement matters is highly desirable;

        ·        Knowledge of common security and safety procedures would be an asset.

        Experience

        Essential

         

        -         At least 4 years of progressive responsible experience in administrative services, finance, accounting, audit, human resources or related area;

        -         Experience in finance, budgetary & procurement activities is essential.

         

        Desirable

         

        -         In-depth knowledge of the an ERP System is highly desirable.

         

        Skills and Abilities (key competencies)

        1.     Basic problem solving skills;

        2.     Effective time-management abilities;

        3.     Flexibility and ability to work steadily with several ongoing tasks;

        4.     Very detail orientated;

        5.     Tact, accuracy and discretion;

        6.     Work independently following established rules and procedures;

        7.     Solid verbal and written communication skills;

        8.     Proven customer-service orientation, with a supportive communication style;

        9.     Focus on collaborative teamwork within a supportive environment;

        10. Good interpersonal skills, and the proven ability to work harmoniously in a multi-cultural environment;

        11. Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets and databases as well as a working knowledge of an ERP or related HR systems.

        Language Requirements

        An excellent command of English is essential. A working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, or Spanish) is desirable.

        » Find out more

        Information Management Officer (P-3)

        Principal Functions

        The post is located in the Documents Registration and Archiving Section (DRA) which is within the Declarations Branch of the Verification Division.  The incumbent will report to Head, DRA. The Information Management Officer (IMO) will be responsible for the duties listed under six main themes:

        Control of registration and processing of all classified and verification-related documents and their availability either within electronic systems or in hard-copy:

        1.     Controls the quality of information service provided by the DRA, and of the information (including metadata) captured in the recordkeeping systems;

        2.     Analyses requirements, develops and updates metadata for the recordkeeping system and other relevant information systems, to improve retrieval and ensure that document registration meets established standards;

        3.     Ensures maintenance of confidentiality when providing access to classified information;

        4.     Identifies and assists in resolving any procedural or technical impediment to prompt availability of information to users;

        5.     Writes, reviews and validates standard operating procedures (SOPs), working instructions (WIs), guidelines, and puts into effect amendments resulting from the review of business processes;

        6.     Provides relevant professional expertise to support the States Parties and internal management decision making, including expert advice on information management topics;

        7.     Provides expert advice to projects that aim at improving the systems and processes that are employed to manage information.

        Management of adherence to good records and archives management practices:

        8.     Supports and carries out professional activities which contribute to good information management practice, including preparation of, and transition to, any new electronic environments or applications;

        9.     Reviews and analyses workflows and processes with a view to recommending/initiating improvements, and collaborates with colleagues to implement change in business processes and practice;

        10. DRA focal point in existing information management-related projects and devise and implement any additional projects required as part of the move to a new electronic environment.

        Operation assurance, business administration, and further development of the Electronic Content Management (ECM) System:

        11. System Administrator, together with OCS counterpart, for the ECM System;

        12. Business Administrator for the ECM System (including provision of the first and second level support, liaising with relevant IT teams for third level support configuration of the system, etc.);

        13. Provides end user trainings to support correct use of the ECM system by staff of relevant organisation’s departments;

        14. Participates in continued enhancing and rolling-out the ECM System (including design, business configuration, legacy data migration, project management, etc.) taking into consideration time, resource and budget constraints as well as other impacting factors;

        15. Coordinates with the relevant IT department the measures to ensure that the ECM System is operational and well maintained at all times and provides feedback to H/DRA as appropriate.

        Research, development and maintenance of DRA’s preservation programme for records in all formats:

        16. Supports the research and proposal of initiatives to develop a preservation programme for the digital archives, and for the audio-visual material;

        17. Supports the development and implementation of a disaster recovery plan for DRA’s physical and digital archives;

        18. Coordinates, where necessary, with staff in other sections (e.g., with regard to environmental controls for preservation of physical records) and proposes solutions to ensure long-term preservation.

        Prepare, review, update procedures, guidelines, and forms required for strategic planning of work processes:

        19. Assists the H/DRA in developing strategic plans for the section: annual work plans; staffing requirements; proposals for improvement and maintenance of optimum service levels;

        20. Assists the H/DRA, where required, in any corporate-wide initiative related to the management of information, records or archives;

        21. Proposes, manages and monitors projects and assists with training and guiding staff in a range of records and information functions;

        22. Keeps up-to-date on current developments in records management and archival professional practices by reviewing the literature, participating in best practice discussion groups and attending relevant international conferences.

        Other Duties, as required.

        23. As directed by H/DEB, acts as H/DRA Section including: performs the necessary administrative, managerial and organisational duties in the absence of the H/DRA.

         

         

        Knowledge and Experience

        Education

        Essential

         

        An advanced university degree in information management, archives or records management or a related field, preferably with a postgraduate specialisation. A relevant first-level university degree in combination with relevant training and qualifying experience (minimum seven years) may be accepted in lieu of an advanced university degree.

         

        Desirable

         

        Additional training in business analysis, data management and/or project management is considered an asset.

        Experience

        Essential

         

        At least five years of experience in the field of records, archives or information management in addition to the relevant advanced university degree, preferably in an international or public organisation.

        -         Experience in implementing and administration of electronic content management (ECM) systems with a particular focus on recordskeeping components;

        -         Knowledge of development of filing plans, retention and disposition schedules, and taxonomies.

         

        Desirable

         

        Previous experience in quality assurance and data migration projects in the context of implementing an ECM system is highly desirable. Experience in the use of electronic data analysis tools. Experience in Quality Management System implementation is desirable as is experience in working with digital recordkeeping or archiving systems. Experience in project management. Knowledge of querying SQL databases.  Experience in working in highly confidential environments.

        Skills and Abilities (key competencies)

        1.     Core professional skills related to management of information, records or archives in physical and digital formats

        2.     Ability to organise, plan and implement work assignments, as well as manage competing demands. Uses time efficiently

        3.     Foresee risks and allow for contingencies when planning. Use critical thinking when analysing risks. Monitor and adjust plans and actions as necessary

        4.     Proven communication skills (both verbal and written), including ability to prepare reports and to communicate complex concepts orally

        5.     Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others

        6.     Advanced computer skills, knowhow in dealing with both structured and unstructured content

        7.     Knowledge of workflow processes and document control practices in an electronic content management environment

        8.     Problem-solving skills, including ability to identify solutions and steer the resolution of issues/problems

        9.     Flexibility, tact, discretion and ability to work harmoniously in a multicultural environment

        10. Appreciation of the need to observe confidentiality in a highly sensitive work area

        11. Commitment to continuous learning is essential.

        Language Requirements

        An excellent command of English is essential. A working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, or Spanish) is desirable.

        » Find out more

        Science Policy Adviser (P-5)

        Principal Functions

        Under the general direction of the Director, Strategy and Policy and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Science Policy Adviser performs the following duties;

        RESPONSIBILITIES

        The work of the Science Policy Adviser involves leading the Secretariat’s activities in monitoring science and technology, to include keeping abreast of developments both in science and technology and in arms-control policy, as well as analysing those developments and communicating to a wide range of internal and external stakeholders the implications for Chemical Weapons Convention implementation that might arise.

        The Science Policy Advisor is expected to help lead the OPCW’s efforts to remain scientifically and technically fit for purpose, influencing science policy decisions, and developing and providing guidance on scientific programs that further the Organisation’s objectives.

        In particular, the incumbent performs the following duties:

        1. Develops robust science policy advice for the Director-General, and for his reports to and interactions with the OPCW Policy-Making Organs – drawing on e.g. technical advice from the Scientific Advisory Board.
        2. Serves as Secretary to the Scientific Advisory Board and organises meetings and workshops of the Board and its temporary working groups. This function supports the Scientific Advisory Board’s mandate to monitor developments in science and technology in order to enable the Director-General to render specialised advice to States Parties.
        3. Provides scientific advice, guidance and oversight on cross-cutting scientific activities across the Secretariat. Provides leadership and management of such activities as appropriate.
        4. Supports and, where appropriate, coordinates and/or leads scientific activities to be held at the Centre for Chemistry and Technology (CCT). Communicates with prospective external donors, builds and maintains relationships, and secures project-based funds for scientific activities to be held in the CCT.
        5. Assists in promoting the collaborative aspects of the CCT through organising scientific workshops and technical symposia therein.
        6. Serves as an internal resource to provide advice and technical information on science and technology topics for units across the OPCW. Proactively engages staff across the OPCW on scientific topics.
        7. Coordinates and influences science communication with technical and non-technical stakeholders of the Chemical Weapons Convention, especially delegations from Member States and other international oganisations.
        8. Monitors longer-term scientific and technological developments (e.g. emerging, converging and disrupting technologies and trends and driving forces for technological change), and evaluates the implications for the implementation of the Chemical Weapons Convention.
        9. Actively communicates with scientists in academia, industry and other relevant sectors on aspects of science and technology that impact on implementation of the Chemical Weapons Convention (including the multiple uses of chemistry).
        10. Promotes the work of the OPCW and its mission and objectives at conferences, workshops and symposiums.
        11. Engages with other international scientific advisory mechanisms, as well as in nonproliferation and security-related forums to share experiences and continue to develop effective science-decision maker interaction.
        12. Helps to formulate technical questions for the Scientific Advisory Board and its temporary working groups.
        13. Supervises junior level staff and/or interns.
        14. Performs other duties as required.

        Knowledge and Experience

        Education

          Degree doctorate or equivalent in a STEM (science, technology, engineering, and math) field, preferably in the physical or life sciences.


          Experience

          Essential

            A minimum of 10 years post-degree experience, with a minimum of 5 years of providing science-based policy advice in the international context, either in the public or private sector.


            Desirable

            1. Experience in disarmament, arms control and/or non-proliferation;
            2. Experience in implementing or analysing the implementation of science-based international instruments;
            3. Active participant in networks of scientific societies and organisations;
            4. A successful track record of publications in peer-reviewed scientific and/or patent literature. Interdisciplinary technical publications are an asset;
            5. Post-doctoral research experience is an asset.
            6. Experience in managing scientific activities is an asset.

            Skills and Abilities (key competencies):

            Substantive knowledge and understanding:

            1. A strong understanding of scientific and technological principles and approaches across STEM disciplines and application sectors;
            2. Familiarity with driving forces and trends in scientific and technological change that can be drawn upon to develop related policy recommendations;
            3. Strong ability to frame technical questions in order to help solve policy problems;
            4. Advocate of scientific literacy to aid decision making processes.

            Working with others:

            1. Excellent stakeholder management skills, including ability to deliver results through others and ability to deliver high-quality results under pressure;
            2. Thorough understanding of the complexities of working in an international environment (including the different points of view of a diverse membership);
            3. Exquisite communication skills – both oral and written – and ability to engage in effective dialogue with a wide range of internal and external stakeholders on diverse scientific and technical topics;
            4. Proven ability to influence, persuade and mobilize agreement and action on complex issues;
            5. Excellent interpersonal skills: ability to work in teams and in multi-cultural environments;
            6. Strong leadership skills; provides others with a clear direction; motivates and empowers others;
            7. Challenges the status quo, contributes and tries out innovative approaches and insights.

            Personal impact:

            1. Excellent analytical skills (e.g., quickly identifying the essence of a complex issue);
            2. Ability to command the professional respect of scientists, and productively engage with and inform non-technical professionals;
            3. Innovative, resourceful and creative, but also having the ability to generate ideas that can be grounded in reality and implemented in practice;
            4. Strong sense of initiative, including ability to plan, conduct and report on activities independently;
            5. Demonstrated commitment to continuous learning and on-the-job development;
            6. Comfortable working on open-ended trans-disciplinary issues in a complex and dynamic international environment.

            Language Requirements

            Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Head, Budget (P-4)

        Principal Functions

          Under the direct supervision of the Head, Budget and Finance and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Budget will have the following primary responsibilities;

           

          1. Plans, develops and prepares the OPCW’s Programme and Budget under the guidance of the Head, Budget and Finance, Director Administration, and the Deputy Director-General.

            1. Formulates, coordinates, reviews and finalises programme plans, cost estimates, programme budgets, standard salary costs, and forecasts for miscellaneous income;
            2. Reviews existing Administrative and Financial Directives pertaining to programme and budget matters and identifies sections thereof requiring updating to accommodate the changing needs of the Organisation;
            3. Ensures relevant adherence to Administrative and Financial Instructions;
            4. Establishes mechanisms for monitoring programme and budget performance, including the measurement of the cost-efficiency of operations performed by the Organisation.

           

          1. Drafts guidelines and technical procedures for preparing the OPCW Biennial Programme and Budget submissions; prepares final draft for submission to the Policy-Making Organs.

            1. Prepares and recommends the calendar and timelines for the OPCW programme and budget cycle;
            2. Drafts guidelines and technical procedures for the preparation of the biennial OPCW programme and budget;
            3. Compiles submissions from programme managers and ensures consistency in the formulation of objectives, strategies, key performance indicators and programmes of work, in accordance with results-based management principles; reviews programme strategies and costs (staff and non-staff) to ensure adherence to the priorities set by the Director-General and linkage to OPCW core and programme objectives; consolidates submissions; proposes and discusses changes with programme managers;
            4. Ensures allotment of funds in accordance with the approved budget;
            5. Supports, provides information and advice to Head, Budget and Finance, Director, Administration and the Budget Steering Committee throughout the Programme and Budget process, as required;
            6. Coordinates with programme managers to organise consultations, provide assistance and advice, monitor schedules, and arrange and support the delivery of presentations during programme and budget meetings and facilitations;
            7. Coordinates and assists on consultations regarding the programme and budget and drafts responses to technical questions from delegations;
            8. Advises and consults on programme and budget issues, as requested.

           

          1. Supervises the Budget Section within the Budget and Finance Branch.

            1. Leads the Budget Section, sets priorities and objectives, agrees staff work plans and ensures follow up on tasking
            2. Responsible for managing the recruitment of staff in the Budget Section;
            3. Briefs and guides staff on programme and budget issues, procedures, policies and controls.

           

          1. Budget Monitoring.

            1. Ensures the effective and efficient use of budgetary resources, proposes approaches and finds solutions to problems in budget implementation and provides programme and budget related support, advice and guidance to staff in the core operational units of the organisation;
            2. Undertakes regular and thorough reviews of the approved budget and allotment to ensure that expenditure does not exceed allotted/ budgeted amounts and to effect reallocations when required in accordance with the Financial Regulations, in collaboration with Programme Managers;
            3. Periodically reviews the status of allotments and initiates revisions as required including managing the mid-year budget review process.

           

          1. Prepares analytical budget performance reports.

            1. Collects and analyses data on the status of the income and expenditure of the Organisation;
            2. Prepares the monthly and quarterly performance reports for senior management;
            3. Prepares the annual budget performance report for IPSAS based financial statements, including Budget versus Actual variances;
            4. Prepares ad hoc reports and analysis for senior management and programme managers;
            5. Alerts senior management and the Budget Steering Committee of any foreseeable and significant risks affecting the financial health of the organisation.

           

          1. Monitors and co-ordinates on budgetary matters related to Voluntary Contributions, Special Accounts and Trust Funds.

            1. Supports Programme Managers in preparing cost plans for Voluntary Contributions and Trust Funds;
            2. Reviews Agreements to ensure their coherence with the OPCW Regulatory Framework;
            3. Ensures timely allotment upon receipt of funds.

           

          1. Co-ordinates Information Technology issues pertaining to the Budget Section of the Budget and Finance Branch.

            1. Advises senior management on the budget information technology requirements;
            2. Advises and consults as a Member of the ERP Advisory Board regarding developments and requirements for budgetary matters;
            3. Ascertains that staff are properly trained on all applications related to budgetary management.

           

          1. Support the work of the Advisory Body on Administrative and Financial Matters (ABAF).

            1. Prepares and coordinates with the Head of Budget and Finance documentation to support ABAF meetings;
            2. As required, supports ABAF members prior to and following meetings;
            3. Compiles information on issues on its agenda;
            4. Coordinates with and assists Secretariat staff in making presentations to ABAF;
            5. Prepares with the Head, Budget and Finance the draft report of the ABAF;
            6. Prepares the Note by the Director-General responding to each ABAF report;
            7. Submits both documents to Policy-making Organs.

           

          1. Support the work of the Budget & Finance Branch.

            1. As required, supports Budget & Finance Branch team members to deliver the objectives of the Branch;
            2. Works with other Section Heads within Budget & Finance Branch to achieve the efficient and effective delivery of the Branch’s objectives;

           

          1. Performs other duties as required.

                Knowledge and Experience

                Education

                Essential:

                Advanced University degree in Business Administration, Finance, Accounting, Management, Public Administration or related area. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree;

                Practical knowledge of the principles of programme and budget planning and management;

                Knowledge of Results-Based Management (RBM) and UN system financial procedures and accounting standards.


                Desirable:

                Knowledge of Risk Management principles and internal control frameworks.


                Experience

                Essential:

                At least 7 years of progressively responsible experience in the field of programme and budget planning, preparation and management in a national and international environment;

                Experience formulating cross-organisational programme budgets and developing standard costing methodologies;

                Sound and demonstrated experience in annual and biennial budget formulation;

                Experience in formulation and implementation of budget charge back mechanisms, cost distribution and other innovative budget practices;

                Sound experience with formulation of extra-budgetary agreements, financial implementation monitoring, and reporting;

                Experience in year-end closure for budget related matters;

                Demonstrated experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting;

                Experience with budgetary matters pertaining to large capital build (constructed asset type) projects;

                Demonstrated experience in policy and process change management;

                Experience developing and implementing Results-Based Management;

                Management experience with proven experience supervising small teams.


                Desirable:

                Work experience in the UN Common System in Budgetary matters;

                Experience working with Agresso/Unit4 ERP systems;

                Familiarity with IPSAS principles would be a strong asset;

                Experience in a business partner role;

                Experience in preparing annual budget performance report and analysis for inclusion in IPSAS based audited financial statements.


                Skills and Abilities (key competencies):

                1. Strong analytical and conceptual skills;
                2. Proven planning, organisational, coordination, negotiation and problem-solving skills;
                3. Leadership skills and a proven ability supervising the work of a small team;
                4. Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
                5. Ability to develop and implement financial and administrative policies and procedures for the Organisation;
                6. Solid information technology skills including proficiency in Microsoft desktop packages and financial management information in particular expert knowledge of Excel;
                7. Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
                8. Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.

                Language Requirements

                Fluency in English is essential and a good working knowledge of one of the other official OPCW languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

        » Find out more

        Public Information Officer (P-3)

        Principal Functions

        Working in the media and public information team, the Public Information Officer, under the direct supervision of the Head, Public Affairs Branch, will:

        1.Draft and edit OPCW communications to the media and States Parties (through publications, press releases, digital platforms, etc.) in coordination with colleagues across the Technical Secretariat, States Parties and others as appropriate;

        2.Coordinate and oversee social media engagement, including monitoring trends, providing analysis, and proposing any strategic adjustments;

        3.Vet, coordinate and respond to queries from the media and other relevant stakeholders in accordance with publicly available information or lines approved by the Director-General;

        4.Expand and maintain the Organisation’s contact database of media representatives and external stakeholders for sustained informational engagement;

        5.Ensure consistent public diplomacy messaging across OPCW communication platforms and activities that is subject-relevant, substantial and tailored to specific stakeholder communities;

        6.Collaborate with other PAB team members to ensure appropriate information and messaging for producing high-quality and accurate external communications (e.g., public diplomacy materials, social media posts, press releases, etc.):

        7.Assist in the day-to-day co-ordination of public diplomacy activities involving key stakeholders such as the media, civil society, States Parties, chemical industry, and the public;

        8.Coordinate participation in major outreach events (e.g., International Open Days) and serve as the day-to-day coordinator who facilitates the participation and accreditation of relevant stakeholders, including the media and civil society for key OPCW events (e.g., Conference of the States Parties);

        9.Coordinate Branch submissions for periodic and annual reporting on Branch activities;

        10.Perform other duties, as required.

        Knowledge and Experience

        Education

        Essential

        Advanced university degree in international relations, political or social science, security studies, journalism, mass communications or related fields. A first-level university degree in above mentioned fields with minimum seven years of qualifying experience may be accepted in lieu of the advanced university degree.

        Desirable

        Qualification in Search Engine Optimization, data analysis, and/or writing for news sites and social media.

        Experience

        Essential

        A minimum of five years of professional-level experience in communications, public relations and/or public diplomacy with international and private sector organisations, policy institutes or NGOs, preferably in the sphere of arms control and/or international peace and security.

        Desirable

        Experience in drafting public information texts (news items, social media posts etc); Experience in strategic messaging and media trend analysis.

        Skills and Abilities (key competencies)

        • Excellent inter-personal communication skills and proven ability to collaborate well with others and work in a team setting;
        • Professional-level writing and editing skills with ability to produce engaging materials for a variety of audiences and stakeholders;Demonstrable knowledge and understanding of media monitoring and analysis, communication strategies and technologies;
        • Sound political judgement and an in-depth understanding of levels of sensitivity and confidentiality;
        • Experience in organising events and coordinating accreditation processes with the media and civil society is an advantage;
        • Familiarity in the fields of international security, weapons of mass destruction, disarmament and non-proliferation issues, as well as of multilateral treaties and organisations is an advantage;
        •   Demonstrated sensitivity to topical issues and capability to apply analytical thinking;
        •   Computer and social media literacy (MS Office applications).
        » Find out more

        Knowledge Management Officer (P-3)

        Principal Functions

        The Knowledge Management Officer, under the direct supervision of the Senior Verification Coordination Officer, will:

        1. To coordinate and support the Knowledge Management (KM) programme within the Verification Division (VER), including developing relevant policies and procedures and   advocating  knowledge management-related practices and activities within the Verification division as a  whole;
        2. To provide expert advice to the organisation’s Knowledge Management Adviser on the development and implementation of an organisation-wide strategy on KM and related policies and procedures, and to ensure that the VER KM programme and practice remains aligned with the organisation’s KM policy framework;
        3. To promote a knowledge sharing culture as part of VER's operational business processes and systems including by strengthening links between stakeholders and facilitating the integration of such a culture into business processes and systems in VER;
        4. To provide expert advice to the VER business process owners (Branch Heads) on tailored KM work streams meeting their particular needs;
        5. To promote the use of knowledge management in the VER through the development of communities of practice, the sharing of ideas among internal and external stakeholders, and training;
        6. To provide strategic coordination on information projects, practices and activities in VER in order to support the work of the business units; to be the secretariat for the inter-divisional Verification IT Applications Steering Committee, preparing the basis for discussions, monitoring implementation of decisions, and liaising with the IT Strategy Advisory Committee secretariat;
        7. To provide support to the VER Senior Coordinating Officer, to VER risk management and VER implementation of any recommendations which may be made by the Office of Internal Oversight concerning audit findings;
        8. To ensure that all above processes and systems work in an integrated fashion and are appropriately supported and developed to guarantee a high and continuing level of efficiency beneficial to the VER/OPCW.

        Knowledge and Experience

        Education

        Essential

        An advanced university degree in knowledge management, business administration and/or similar subjects.  A first level university degree in combination with qualifying experience (minimum 7 years) in areas of direct relevance to business analysis, process engineering, risk management and/or knowledge and information management may be accepted in lieu of the advanced university degree.

        Desirable

        Experience in project management, particularly IT project or programme management.  Recognised KM certifications such as Certified Knowledge Manager (CKI) by KM Institute would be an asset.

        Experience

        Essential

        At least five years of related experience in knowledge and/or information management, including project management, ideally in the field of applied chemistry. Experience in establishing and maintaining effective partnerships with internal and external stakeholders.

        Skills and Abilities (key competencies)

        • Project and/or Knowledge management experience, including designing, planning and implementing KM-related initiatives;
        • Knowledge of modern knowledge and information management, experience in use and evaluation of relevant supporting IT tools, and good record of sharing relevant practices;
        • Knowledge of techniques and methods for mapping/measuring/analysing business processes;
        • Experience in implementing change in an organizational environment;
        • Practical experience in applying information technology to the implementation of business processes including knowledge sharing strategies;
        • Communication: Ability to promote collaboration across many business units; ability to explain complex concepts in a simplified manner to a non-technical audience; demonstration of enthusiasm and creativity and innovation; ability to communicate with all levels of management and staff;
        • Client Orientation: ability to understands clients' needs and concerns, and to respond effectively to client needs;
        • Drive for Results: ability to be proactive and innovative in seeking solutions in collaboration with VER business process owners;
        • Teamwork: ability to collaborate with others in cross-unit teams and to work effectively in diverse and multicultural teams.  Influencing and resolving differences across organizational boundaries:  promoting collaboration and facilitating teamwork across organizational boundaries;
        • Learning and knowledge sharing: open to new ideas; shares own knowledge builds partnerships for learning and knowledge sharing;
        • Analytical Thinking and Decisive Judgment - analysing issues and problems systematically, gathering broad and balanced input, drawing sound conclusions and translating conclusions into timely decisions and actions.
        » Find out more

        Linguist (Chinese) (P-3)

        Principal Functions

        Under the Supervision of the Senior Linguist, the incumbent is responsible for:

        Translation

        1. Translates (from English and one other official language into the Section’s language and from the Section’s language into English) official OPCW documents on political, technological, legal, financial, administrative and scientific subjects;
        2. Translates (from English and one other official language into Section’s language and from Section’s into English) confidential OPCW documents;
        3. Self-revises translated texts and revises translations prepared by free-lance and contractual translators, as required. 

        Interpretation

        1. Provides simultaneous interpretation (from English into Section’s language and from the Section’s language into English) for sessions and meetings of the OPCW and its policy-making organs and subsidiary bodies. The work includes interpretation of politically sensitive and/or technically complex subjects;
        2. Provides consecutive interpretation (from English into the Section’s language and from the Section’s language into English) at bilateral negotiations and on official missions.

        Terminology

        1. Undertakes terminological research necessary to solve problems of terminology and meaning, prepares glossaries, technical vocabularies and related technical tools and develops new terminology for use where terminological equivalents do not exist in the Section’s language; maintains and updates the terminological database.

        Performs other related duties such as

        1. Participates in consultations with substantive units concerning manifest or possible inconsistencies or errors in the original text;
        2. Keeps abreast of politically sensitive and technically complex issues, developments and terminology;
        3. Strictly complies with the OPCW confidentiality regime and performs all relevant procedures; 
        4. Performs supervisory functions and participates in recruitment interviews for language staff as necessary in the absence of the Senior Linguist.

        Knowledge and Experience

        Education

        Essential 

        A degree or equivalent qualification, preferably in translation and interpretation, from a university or an institution of equivalent status.

        Desirable

        A knowledge of the Chemical Weapons Convention and related disarmament and technical issues, as well as an understanding of international affairs.

        Experience

        Essential

        At least five years with an advanced degree (or seven with a first level degree) of continuous translation and interpretation experience, preferably within the United Nations system.

        Skills and Abilities (key competencies)

        1. High level skill in translation (general, specialised, and technical subjects);
        2. Computer literacy, including knowledge and ability to work with Windows-compatible word-processing equipment;
        3. Ability to work effectively to meet deadlines as part of a team;
        4. Good interpersonal skills and ability to work harmoniously in a multicultural environment;
        5. Ability to plan and organise;
        6. Tact, accuracy, and respect for confidentiality;
        7. Ability to work independently or with minimal supervision in exceptional circumstances.

        Language Requirements

          1. Perfect command of the Section language, both written and spoken, which must be a first language;
          2. An excellent knowledge of English and a sound knowledge of at least one other official language of the OPCW.
          » Find out more

          Head, Declaration, Validation and Evaluation (P-4)

          Principal Functions

          1. Lead the Declaration Validation and Evaluation Section (DVE) ensuring the efficiency and effectiveness of its working practices in order to meet DEB’s objectives in the OPCW’s Programme and Budget

          •  Supervise the validation and evaluation of the contents of chemical weapons and industry- related declarations and other verification-related information submitted by State Parties for completeness and consistency;
          •   Guide the discussions by DVE staff with State Parties in order to resolve ambiguities or inconsistencies arising from DVE’s analysis of their declarations;
          • Contribute, towards the wider objectives of DEB, particularly in relation to Article III, IV, V and VI declaration-related issues.

          2. Provide accurate, complete and timely inputs to DEB reports on declaration-related issues to the Policy Making Organs

          •  Ensure the maintenance of up-to-date declaration data; provide  inputs to  DEB reports for other branches/divisions within the Secretariat;
          • Ensure  the timely and accurate input of statistical, analytical and other kinds of information based on declarations/plans/reports by State Parties and partner branches and divisions (CDB, IVB, INS), as part of DEB inputs to implementation reports to the Policy Making Organs;
          • Review regularly inputs related to declarations issues  by the State Parties, to assure accuracy and completeness of DVE output.

          3. Provide declaration-related assistance to State Parties

          • Ensure the timely provision of accurate declaration-related information for dissemination to States Parties as required;
          • Supervise the development  of training material  for States Parties, including presentations, e-learning platforms, declarations exercises, etc.

          4. Ensure that DVE activities are at all times in accordance with the confidentiality requirements of the Organisation

          •  Ensure that DVE observes fully the procedures required by the confidentiality regime of the Secretariat  and that records are  maintained on creation, handling, copying and destruction of classified documents;
          • Review regularly the existing DVE processes regarding handling of confidential information by the DVE.

          5. Develop, implement and periodically review and update Standard Operation Procedures (SOPs) and Work Instructions (WI) for internal and external workflows

          •  Ensure that SOPS and WIs are maintained and updated in respect of all significant DVE workflows, and that DVE section members comply with the work flows.

          6. Manage and develop DVE staff

          •  Ensure that DVE staff meet their work objectives and that DVE’s contribution to the work of the Declarations Branch is timely, accurate and comprehensive;
          • Coach/mentor DVE staff to encourage them to develop their capabilities; complete performance management requirements (including up-to-date knowledge transfer forms and job descriptions.

          7. Deputise for the Head of DEB  as necessary.

          8. Any other duties as deemed appropriate by the Head of DEB .

          Knowledge and Experience

          Education

          Essential

          An advanced university degree which includes a major in chemistry or chemical engineering or related field. A first level university degree in chemistry or chemical engineering or a related subject, in combination with qualifying experience (minimum 9 years) may be accepted in lieu of an advanced university degree. 

          Desirable

          Experience in project management.

          Experience

          Essential

          You need to have at least 7 years’ relevant experience working in a public organisation, chemical industry, government or military environment. Work experience should include managing staff.

          Desirable

          • At least 3 years’ experience related to the Chemical Weapons Convention (CWC);
          • Knowledge of chemical weapons (CW) and their chemistry and technologies/processes employed for CW demilitarisation would be an advantage;
          • Experience with data analysis, databases and data visualisation tools;
          • Experience working in an international organisation with a similar focus;
          • Experience with results-based budgeting and managing resources.

          Skills and Abilities (key competencies)

          • Proven supervisory skills and takes responsibility for decisions and actions in the delivery of the Section’s Work Program;
          • Ability to establish priorities and to plan, coordinate and monitor staff in meeting their work plan objectives;
          • Strong analytical and conceptual skills, accuracy and attention to detail;
          • Good interpersonal and proven communication (oral and written) skills, including ability to prepare reports;
          • Strong customer focus towards internal and external stakeholders (ie States Parties, etc.);
          • Approaches challenges with innovation, creativity, resilience and agility;
          • Up-to-date knowledge of industrial chemistry in relation to chemicals covered by the CWC;
          • Knowledge of CWC transfer regimes and understanding of strategic trade control mechanisms;
          • Knowledge of Windows-based word processing and presentation tools, databases and spreadsheet programmes;
          • Shows tact, discretion and ability to work effectively as part of a team and in a multi-cultural environment and contribute to a positive and productive team environment;
          • Adherence to internal and external procedures and rules related to handling of confidential information;
          • Commitment to continuous learning.
          » Find out more

          Senior Medical Officer (P-4)

          Principal Functions

            Under the general direction of the Head of Health and Safety Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Medical Officer performs the following duties;

             

            1. Healthy staff, physically and mentally capable of performing their duties:

              1. Conduct pre-employment, periodic, special and discharge medical examinations on Secretariat staff according to specified medical standards and schedules;
              2. Conduct a medical surveillance program for staff at risk of exposure to harmful substances;
              3. Provide a range of specific preventative health programs, including flu vaccinations, lectures, presentations, fitness programme and facilities, and web based health resources;
              4. Provide consultation and advice (and, where required, treatment or referral) for staff regarding health and safety issues related to their work;
              5. Monitor and report on patterns of sickness absence in the Secretariat, and provide individual absenteeism counselling to assist those who require it;
              6. Collaborate with HRB on mental health and wellness programmes.

             

            1. Staff who have the knowledge, skills, and equipment needed to work with minimized risk to themselves or their colleagues:

              1. Establish and support medical professional development programs for clinical staff to ensure safe practice and to meet the required standards of professional registration bodies;
              2. In conjunction with Talent Development (HRB) and INS, conduct medical induction training for all OPCW staff, ensuring the achievement of minimum health standards relevant to their work;
              3. Conduct other specialized medical training, including of staff with specific medical functions (paramedics and nursing staff) on elements of toxicology relevant to their work, and contribute to the medical component of Inspector initial or refresher training; Review and monitor health and medical related training provided by external sources for OPCW staff;
              4. Provide advice and support to staff from other functional units who deal with administration of staff health, issues, including insurance, disability assessments and sick leave;
              5. Provide advice and assistance to Inspectorate Equipment Store, regarding health aspects of equipment procurement, usage and procedures;
              6. Incorporate the principles of risk management into all applicable Medical Section Activities.

             

            1. A working environment in which risks are actively managed, and in which there is prompt and effective response to incidents, accidents, or illness:

              1. Perform a baseline health risk assessment of OPCW facilities, including mitigation of identified risks
              2. Assess and respond to concerns raised by staff concerning health aspects of their workplaces;
              3. Determine and supervise “return to work’ programs for staff members who have been on sick leave, and coordinate provision of rehabilitative services after occupational accidents or illness;
              4. Provide a travel medical service for staff on official travel, incorporating destination specific health advice, immunizations, prophylactic medications and the purchase/maintenance of travel medical kits;
              5. Ensure the availability of a first aid service for response to accidents and illness in OPCW premises through the conduct of initial and refresher first aid training, and the maintenance of first aid kits;
              6. Contribute to the medical aspects of any investigation/remediation of accidents occurring in OPCW premises.

             

            1. Inspection activities accomplished with minimal risk, in accordance with the OPCW’s health, safety and medical requirements;

              1. In cooperation with the Inspectorate Medical staff, implement a risk assessment and management program for OPCW inspections, incorporating pre-employment medical reviews, written generic and site specific health plans, and post-inspection medical reviews;
              2. Prepare medical documentation packages for all inspection teams, including certification of fitness for duty, individual confidential medical summaries, and medical administrative records;
              3. In cooperation with the Inspectorate Medical staff, ensure availability for medical advice and review regarding injuries and illness of staff on inspections;
              4. Provide supervision and technical guidance to ES on all aspects of management of pharmaceutical stores used in support of inspection activity;
              5. Where necessary travel with and provide direct support or advice to inspection teams in special circumstances (e.g. engineering reviews, technical visits, optimization activities, investigations of alleged use, etc);
              6. Attend operational briefings/planning sessions to ensure that health and medical aspects of inspection activities are addressed;
              7. Provide medical advice in the event of field incidents.

             

            1. Availability of a defined health, safety, and medical component in the OPCW’s International Co-operation and Assistance and other outreach programs;

              1. Collate and provide health and medical information on request in response to external requests;
              2. In cooperation with the Inspectorate, support the ICA Division regarding health and medical aspects of requests for assistance by Member States, and delivery thereof;
              3. Support other functional units in health and medical aspects of their outreach activities;

             

            1. Efficient and effective operation of the Health and Safety Branch:

              1. Verify current professional registration for all clinical staff;
              2. Ensure that medical staff participate in an ongoing CPD program that maintains professional registration, medical skills , professional development, and continuing education;
              3. Adopt/develop and maintain policy and procedural documentation to guide implementation of the OPCW’s health and safety program, ensuring ready availability of current documentation for all staff members;
              4. Acquire and maintain suitable equipment (including software) to support Medical functions;
              5. Acquire and manage appropriate pharmaceutical items to support Medical Section functions not otherwise specified;
              6. Provide budgetary advice (according to RBB principles) to Head, HSB regarding Medical Section expenditures;
              7. In cooperation with Head, HSB, conduct annual strategic planning of Medical Section and HSB activities;
              8. Supervise and manage Medical Section staff activities according to the Medical Section/HSB strategic plan, via regular progress review, and with a focus on assessment of performance via results;
              9. Develop and maintain a clinical governance programme for all medical functions in the organisation;
              10. Run periodic emergency medical drills to test preparedness.

                1. Knowledge and Experience

                  Education

                  Essential

                  A University level degree in medicine with current medical registration.

                  An advanced qualification in occupational medicine.


                  Desirable

                  Postgraduate qualification in family medicine is highly desirable.


                  Required Certification

                  Must have current registration as a medical practitioner in the incumbent’s home country.


                  Experience

                  Essential

                  A minimum of 7 years of recent practical experience as a registered medical practitioner in occupational medicine with an advanced degree, or a minimum of 9 years’ experience with a first level university degree.


                  Desirable

                  Experience in chemical defence medicine or in occupational medicine in the chemical industry will be an advantage;

                  Knowledge of/experience with the Dutch healthcare system will be an advantage.


                  Skills and Abilities (key competencies):

                  1. Excellent interpersonal and communication skills, with an ability to articulate complex medical information or processes at various levels in the organisation
                  2. Strong problem solving and planning skills in order define and maintain medical processes
                  3. Understanding of medical software systems and basic MS Office software
                  4. Ability to maintain patient confidentiality, whilst providing essential management information to line departments
                  5. High attention to detail and accurate reporting
                  6. Personal qualities should include the ability to work harmoniously in a multi-cultural environment.

                  Language Requirements

                  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Ability to communicate in Dutch would be an asset.

          » Find out more

          Talent Acquisition Assistant (GS-4)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Under the supervision of the Head, Talent Acquisition, the incumbent performs the following duties;

          1.  Administratively support the recruitment processes in assigned areas of responsibility in accordance with and following the applicable legal framework of the OPCW and its associated Administrative Directives and current practices, to ensure a professional and smooth recruitment process from beginning to end for candidates, post owners and staff. This includes the following activities:

          • Maintain regular contact with post owners and confirm vacancies that need to be recruited to, as established by the HTA in the annual HRB recruitment plan set at the beginning of the year;
          • Provide current Job Descriptions (JD’s) or templates to the post owners to enable them to review these or to develop new JD’s for posts to be recruited to;
          • Check that once JD’s are completed by post owners, that they comply with the necessary templates, policies and procedures as required in the HR section. Refer any matters of substance to the HTA;
          • Following the completion of the revised or new JD, where significant changes have been made or a new JD drafted, alert the HTA to the fact, to allow them to review these and as necessary send the JD for classification using the external ICSC classifier;
          • Obtain signatures on all amended or new JD’s;
          • Draw up the Vacancy Notice (VN) following the current HR template and utilizing the text within the JD and ensure it is inclusive and attractive to a diverse audience;
          • Through the eRecruitment system, facilitate approval of the Director-General (DG) or Deputy Director-General (DDG) to proceed with the recruitment;
          • Advertise the position on the OPCW’s recruitment portal.  If approved, place the VN on external career/job/employment websites, as directed by the HTA who will also be responsible for ensuring the necessary agreements are in place;
          • In accordance with the provisions of the relevant AD on Recruitment & Selection and following discussion with the post owner or their representative, propose a Selection Recommendation Panel to HTA and for approval by the DG or DDG as appropriate; 
          • Administratively support the Selection Recommendation Panel through the selection, and where required, be the HR representative on the Selection Recommendation Panel;
          • Upon closing of the VN, review all applications against the essential criteria as stipulated in the VN/JD and provide the panel with the longlist to be used to shortlist for further consideration in the recruitment process.  This will involve determining if the applicant meets or not the essential criteria on a yes or no basis.  Qualitative assessments will remain with the panel;
          • Issue the necessary notification to candidates via the eRecruitment system or other appropriate media regarding the recruitment process including invites to undertake tests, attend an interview etc;
          • Arrange for all the assessments used during the selection process such as pre-recorded video interviews, written tests and interviews;  
          • Provide advice on basic issues regarding the application of the relevant administrative directives.   Refer complex issues to the HTA;
          • On completion of the interviews prepare the necessary documentation for the Selection Recommendation Panel to sign off and to make a recommendation to the DG or DDG;
          • Following notification of the decision inform the candidates as appropriate;
          • Issue all correspondence using standard templates.

           

          2.  To ensure the completion of necessary Coming on Board process:

          • Following the appointment by the DG or DDG obtain all necessary information required in accordance with the coming on board including, references, medical clearance and background investigations;
          • Medical clearance, reference checks and security checks of each appointed candidate. Once all checks are completed prepare, in consultation with Staff Administration, the final letter of appointment.  Once accepted formally notify all relevant parties of the start date of the successful candidate, and ensure the future employee is hired in the system of record;
          • Refer complex questions regarding Entitlements and Benefits (E&B) to the relevant staff within Staff Administration.

          3. Update the e-Recruitment system for all recruitments and enter basic details on the relevant HR system to facilitate the on boarding of staff;

           

          4. Run standard template reports from the HRB reporting tools to support the completion of recruitment exercises within the OPCW;

           

          5.  If required, provide relevant input to the review of administrative directives;

           

          6. Maintain all necessary files either electronic or in paper format recording the recruitment processes undertaken within the OPCW;

           

          7.  The following duties will be undertaken as allocated to separate staff;

          • Under the supervision of the HTA administer the necessary parts of the Internship programme of the OPCW from advertising for interns to establishing the needs within the organisation.        Once the process has closed matching the applicants received with the needs of the organisation.  To provide ongoing administrative support and troubleshooting for issues raised during the selection phase.        Managing the completion of the documentary requirements of internships;
          • Monitor on a daily basis the incoming mail for the recruitment inbox.  As necessary answer general queries but refer more specific questions and more complex issues, to the HTA;
          • Support the SSA recruitment activity in accordance with the relevant AD and information circulars as published;
          • Undertake the provision of HR’s response to request for country report input using standard templates and reports.

           

          8. Participate in cross HRB and/or organizational projects as needed, as part of personal development (e.g.      on boarding development, staff development projects/training)

           

          9.  Any other duties as deemed appropriate for the post.

           

           

          RECRUITING PROFILE 

          Education (Qualifications):

           

          Essential:

           

          High school diploma or equivalent diploma of higher secondary education.

          Desirable:  

          Diploma or other relevant education in the field of HR and/or Talent Acquisition.

           

          Experience:  

          Essential:  

          At least three years of related experience, with one year in the area of talent acquisition and/or recruitment.

           

          Demonstrated experience in a customer-servicing role required.

           

           

          Desirable:  

          Previous work experience within an international organisation would be an asset.

           

           

          Skills and Abilities (Key competencies)

          • Customer-service orientated – a helpful ‘service’ orientation;
          • Flexibility and ability to work steadily with several ongoing assignments;
          • Work independently following established rules and procedures; cautious, by the book, decision-making is required;
          • Detail orientated approach to work;
          • Act with tact and discretion;
          • Quick thinking and problem-solving skills; 
          • Good time-management skills;
          • Team focus, flexibility to support colleagues when and where needed;
          • Good interpersonal skills and ability to work harmoniously in a diverse environment;
          • Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets and databases as well as a working knowledge of, and solid experience with, an ERP or related relevant HR system.

           

          Other Skills:

          • Solid relationship building skills;
          • Active listening skills; 
          • Demonstrable technological adaptability skills;
          • Effectively time-management and planning skills.

           

          Language Requirements:

          Fluency in English is essential. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Security Officer (GS-3)

           COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Under the direct supervision of a Security Sergeant and under the overall guidance of the Assistant to the Head of Operations Security, the incumbent performs the following duties:

          • Preserves order and protects persons and property on OPCW premises. This requires attendance at Control, Defence and de-escalation technique training; awareness and adherence to OPCW Use of Force Policy; the carrying, use, care and maintenance of ASP extendable batons;
          • Carries out 24-hour access control at the OPCW facilities; responsible for screening of visitors, contractors, OPCW staff members, delegates, and other personnel;
          • Maintains a safe and secure environment for OPCW staff members, delegates, contractors, visitors and other personnel;
          • Conducts interior and exterior patrols throughout OPCW premises for the purpose of intercepting unauthorized persons attempting to have gained entry to the premises, reporting all security, fire and safety violations to the Security Control Centre.
          • Provides information and directions to all persons associated with the organization.
          • Controls, identifies and clears pedestrian and vehicular traffic entering and exiting the premises; maintains logbooks and records as required. 
          • Maintains alertness for any potential or actual breaches of security and any disturbances or unusual activity; responds to and reports disturbances, unusual activities or breaches in accordance with procedures.
          • Performs surveillance and security checks on OPCW terrain, facilities and assets;
          • Assists in the safe evacuation of personnel when required to do so;
          • Responds to all other incidents as required. Acts in a proactive manner to ensure safety and security of personnel and assets;
          • Responsible for receipt, screening and recording of documents and packages delivered to OPCW;  
          • Conducts receptionist duties when required, issues and controls badges and keys, maintaining accurate records and logs;
          • Responsible for recording and reporting information in accordance with established procedures, using established tools and technology including database systems, hand-held devices and radio communications.
          • Required to operate security systems and functions at all security posts including security control room, guard houses and other established posts;
          • Performs all other related duties as assigned.

           

          RECRUITING PROFILE

          Candidates must meet the following requirements to be eligible for consideration for a job as Security Officer:

          • Between the ages of 22 and 35 years at the time of applications. Exceptions may be considered in case of previous extensive security related experience at international organisations or national police service.
          • Excellent physical condition to allow completion of training programmes and performance of required functions.

           

          Education

          • High School Diploma or equivalent Diploma of Secondary education
          • Desirable: Completion of a formal military or civilian police programme.

           

          Experience

          • 1 year of relevant security experience.
          • Desirable: At least 2 years’ experience with a civilian police force or three years in a military police force. 
          • First Aid diploma, or ability to obtain a First Aid qualification.
          • Desirable: Previous experience in the security field with an International Organisation

           

          Other requirements:

          • Ability to operate security and communications systems (switchboards, radios, CCTV systems, etc.).
          • Computer literacy must be able to use computer-based application and tools.
          • Must be able to perform and endure rotating shift work and unsociable hours.
          • Wearing of uniform is required.

           

          Core competencies:

          • Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
          • Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
          • Planning & Organising - Develops clear objectives that are consistent with agreed strategies, demonstrates initiative and takes necessary actions, identifies priority activities and assignments; adjusts priorities as required, allocates appropriate amount of time and resources for completing work, produces high quality results in time that meets client needs, foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary, identifies and tackles problems early, has a systematic, effective and efficient approach to time use
          • Accountability - Takes ownership of all responsibilities and honours commitments, delivers outputs for which one has responsibility within prescribed time, cost and quality, standards, operates in compliance with organisational regulations and rules, supports supervised staff, provides oversight and takes responsibility for delegated assignments, takes personal responsibility for one's own shortcomings and those of the work unit, where applicable, embodies the OPCW's values and maintains own ethical principles even in the most challenging circumstances, presents oneself as a professional who exemplifies commitment and credibility, follows through and meets personal commitments to others on time
          • Creativity - Actively seeks to improve programmes or services, offers new and different options to solve problems or meet client needs, promotes and persuades others to consider new ideas, takes calculated risks on new and unusual ideas; thinks "outside the box", takes an interest in new ideas and new ways of doing things, is not bound by current thinking or traditional approaches.

           

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Talent Development Officer P-3

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Under the supervision of the Head Talent Management, the incumbent performs the following duties:

          Learning And Development

          1)       Develop and design innovative learning interventions incorporating multiple formats and relevant adult learning activities. Implement learning approaches that are effective and engaging to learners, applying adult learning principles.

          2)       Lead the Learning & Development function within the Talent Management Section ensuring that all training needs are identified, and appropriate interventions are developed and implemented.

          3)       Delivers cross-organisation training in HR competence areas, such as Performance Management.

          4)       To coordinate and handle all contracts with external providers to ensure that the necessary procurement rules are met and that the organisation receives good value for money.

          Performance Management

          5)       Lead the implementation and continuous improvement of the OPCW performance management framework and culture, including systems and tools.

          6)       Lead internal communication and capacity-building efforts, including developing training materials and delivering training on performance management.

          7)       Provide advice and guidance to managers and staff on the operation of the performance management process and advise managers on underperformance cases.

          8)       Stay ahead of recent trends in both performance and talent management practices and incorporate current industry practices.

          Employee Engagement

          9)       Lead the development, roll-out and analysis of the Employee Engagement Survey and of Pulse Surveys.

          10)     Conceptualize and drive employee engagement and feedback programmes, empowering leaders to have ownership around action plans.

          Leadership Development

          11)     Develop and implement leadership and employee development programmes to enhance leadership capacity to actively promote and develop the OPCW’s approach to effective leadership development at all levels. Introduce relevant leadership programmes and learning opportunities across the organisation at all relevant levels.  Where necessary plan and deliver elements or identify and contract external sources to provide a robust leadership development framework.

          General management

          12)     Supervise staff within the Talent Development team.

          13)     To work with the HRB Analytics officer to provide an accurate assessment of the performance of the function using data-driven reporting.

          14)     To undertake any other duties deemed appropriate to the post.

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:  Advanced university degree (Masters degree or equivalent), preferably in learning, training and development, management, public or business administration, or a related area such as education or social science. A first level university degree in a related field in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. A relevant combination of technical qualifications and extensive professional experience (minimum 11 years) in talent management may also be accepted in lieu of the advanced university degree.

          Desirable: 

          Coaching and/or Training certification; Project management certificate.

           

          Experience: 

          Essential:  A minimum of 5 years progressively responsible working experience in human resources management, several of which must be in the areas of performance management, staff development, leadership development, and/or employee engagement, is required with an advanced degree. 7 years of similar experience is required if only a first level degree is held. Experience working in a multicultural or international work environment is required.

           Desirable:  Experience in the design and practical delivery of formal training programmes is desirable.

           

          Skills and Abilities (key competencies):

          1. Understanding of adult learning, training concepts, and practical application of training approaches;
          2. Solid understanding and practical experience of modern performance management techniques;
          3. Experience with leadership assessment tools, coaching programs & techniques, leader-led development, action learning, and experiential activities;
          4. Proficiency in using MS software;
          5. Experience in designing, implementing, and evaluating projects and programmes;
          6. Excellent organisational and coordination skills;
          7. Excellent communication skills, both oral and written. Ability to listen to others and take the ideas of others into consideration;
          8. First-line supervision of staff including performance management responsibilities;
          9. Extensive network within the talent management community.

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

           

          » Find out more

          Head, Business Applications Team P-4

          COMPLETE OUTLINE

           PRINCIPAL FUNCTIONS

          RESPONSIBILITIES

          Working under the supervision of the Head, Information Services Branch the post holder will be responsible for the following:

          • Managing and supervising the business application team and their deliverables.  
          • Responsible for the ongoing  management and development of OPCW’s UNIT4-Based ERP solution.
          • Manage business application vendors and their support of products in operation at OPCW. This will include activities ranging from initial market research through to budgeting, enhancing, supporting and retiring externally provided applications.
          • Providing leadership in the conceptualization, management and coordination of the design, implementation and maintenance of application systems, software packages, systems integration and business intelligence projects.
          • Ensuring effective engagement with business stakeholders on all aspects of IT projects in the areas of software development; providing technical guidance to the Head of the Branch and colleagues involved in the automation activities not directly related to application systems.
          • Delivering business insights through data and defining an effective data strategy.
          • Leads IT projects pertaining to areas of responsibilities with users and external consultants and contractors hired on a temporary basis to assist with technical matters.
          • Supervises the work of the staff in the section as well as other IT professionals involved in any of the development projects.
          • Using a risk-based approach, and in coordination with colleagues from the OPCW information security team, ensure that software development is based on secure development practices.
          • Provides expert advice on automation activities that are not directly related to the responsibilities of the section.
          • Technical advice to Head of the Branch on new emerging technologies and their potential use in the Technical Secretariat.

          RECRUITING PROFILE: 

          Education (Qualifications):

          Essential:  Advanced university degree in information technology, mathematics, engineering, or related discipline.

           Required Certification (if applicable):  Relevant training/certification on current software technologies and methodologies.

           Experience:

          Essential: 

          • A minimum of 7 years of progressively responsible and combined experience related to either software development and system integration technologies or functional design and support of administrative business applications. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.
          • Professional experience supervising a software applications team.
          • Minimum of 5 years’ experience with ERP development/ integration.
          • Demonstrated experience with Microsoft technology stack (M365/.Net/Azure).

            Desirable

          • Experience at international level.
          • Technical support, project management, IT security, database design, business intelligence, risk management.
          • Demonstrable experience with agile development.
          • Experience in the implementation and maintenance of ITIL (version 2 or 3) governance processes.

           

          Skills and Abilities (key competencies):

          • Professionalism:  Ability to provide seasoned advice on information systems and technology in a diverse universe of information needs and functions; Demonstrated ability to bring the developments of ICT to effectively solve business issues while also managing costs and risks. Ability to think and plan strategically, set direction and manage within a results-based management framework.
          • Planning and organising: Ability to plan and organize work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of the section into the OPCW work programme.
          • Communication:  Excellent drafting ability, strong negotiating and presentation skills to make for a trustworthy record keeping and information systems and to bring others to reach agreement on difficult issues.
          • Teamwork: Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
          • Client Orientation: Ability to identify clients' needs and propose appropriate solutions as well as establish and maintain effective work relationships with outside collaborators and other contacts, including member states and the public. Ability to understand how to use technology to succeed and how to satisfy both internal and external client’s needs.
          • Technological awareness: Excellent conceptual knowledge of Information Architecture, Information Management and Software Development Agile Methodologies, broad knowledge of all aspects of system design, implementation and management of highly complex Application Systems. Familiarity with major Microsoft products such as SharePoint, dotNet Framework, Visual Studio, SQL Server. Familiarity with a known Business Intelligence platform.
          • Managing performance:  Proven managerial and analytical capabilities in planning and directing a team of technical staff responsible for information management and communication infrastructure. Good supervisory skills and the ability to provide leadership and motivation to staff.
          • Leadership: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and/or overseeing the analysis of complex human resources, financial and administrative management policy and programme issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills. Tact in negotiating skills; good judgement and decision making skills.

           Other Skills:

          Experience in the implementation and maintenance of a production ERP system.

          Broad knowledge and/or training on relevant ISO standards such as ISO 27001.

          Experience with Agile development methodology.


           

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Information Security Officer (IT Systems) (P-3)

           

          COMPLETE OUTLINE

          Under the supervision of the Head, Confidentiality and Information Security (CIS), the incumbent is responsible for the following;

          1. Coordination of all aspects of the OPCW Information security programme, assisting in managing the implementation of all ICT security measures to ensure the preservation of the confidentiality, integrity and availability of OPCW’s information assets:

          • Help develop policies, standards and action plans relating to information technology security issues.
          • Assist in the implementation of the ISO 27001 standard for Information Security Management.
          • Identify critical situations/sites and functions.
          • Assist in maintaining the OPCW Business Continuity Plan (BCP).
          • Perform routine security monitoring of any non-internet connected networks.
          • Perform routine security monitoring of any internet connected networks.
          • Support ongoing OPCW missions by providing advice on information security related matters.
          • Perform security testing, as needed, to verify compliance with information security architecture and policies.
          • Serve as a member of the Change Advisory Board reviewing and making recommendations on proposed changes to the ICT infrastructure within OPCW.

           

          2. Perform security risk assessments; 

          • Write security risk assessments and coordinate with the business units and ICT units to communicate and implement information security risks and make recommendations for the development and implementation of security control measures to mitigate information security-related risks.
          • Assist in developing policy and standards for the backup and archiving of the organisation’s information to ensure its confidentiality, availability, and integrity at all times, especially relating to:
          • Software development requirements
          • Access control & user authentication
          • Controls & testing procedures
          • Change/configuration management
          • System logging
          • Virus protection
          • Business continuity, etc.

           

          3. Assist in developing security incident response; 

          • Plan and conduct information security/confidentiality incident investigations and perform disciplinary/alleged fraud/misconduct investigations under the directions of Head, Office of Confidentiality and Security and the Director General of the OPCW.
          • Implement the ICT Incident Response Stages.
          • Lead responses to ICT Security incidents and digital forensic investigations.
          • Maintain custody for digital evidence gathered during internal investigations.
          • Maintain ICT Security capabilities by ensuring that the security systems and applications procured remain up to date and relevant.
          • Perform malware and advance persistent threat security investigations.
          • Communicate impact of security incidents to senior management.

           

          4. Security Testing;

          • Plan and perform routine vulnerability assessments and security /penetration tests on the computing environment of the OPCW;
          • Evaluate, implement, and support tools and applications for vulnerability assessments; 
          • Liaise with external penetration testers and vendors to plan and coordinate security testing activities;

           

          5. Assist with the implementation of the Security Information and Event Management System (SIEM) on both non-internet connected, and internet connected networks;

           

          6. Monitor the implementation of all ICT-related security procedures;

          • Receive and investigate (at the direction of the Director-General and Head of OCS) information security incident reports; 
          • Assess/report weak spots in ICT security (i.e., access controls, environmental issues, security of cables, maintenance of equipment, destruction of equipment, function separation, virus control, authorisation privileges, etc.);  
          • Perform audit activities on OPCW information systems used for the processing of confidential information, determine the existence of and compliance with relevant policies and procedures and recommend improvements to system security and existing control measures;

           

          7. Perform market analysis for new information security technology and products that may enhance the security of OPCW’s ICT systems and programmes;

           

          8. Assist with the information security awareness training programmes for all Secretariat ICT users and administrators;

           

          9. Liaise with the OPCW external Security Audit and Assessment Team (SAAT) and internal auditors to coordinate and plan all ICT audit activities; 

           

          10. Support the Office of the Legal Adviser in reviewing contracts for the procurement of ICT services or where services related to information are being procured; 

           

          11. Perform duties as acting Head of Confidentiality and Information Security and when required.

           

          RECRUITING PROFILE:  

          Education (Qualifications):

          Essential:  

          Advanced university degree or equivalent in information technology or information system security. First university degree with minimum of 7 years of professional experience may be accepted in lieu of an advanced degree. Documented professional experience and/or specialised training in information security or related field (with minimum 11 years of relevant experience) may be considered in lieu of a first university degree.

           

          Required Certification:  

          • Network management certifications (vendor or non-vendor specific).

           

          Desired Certification:  

          • Certified Information Systems Security Professional (CISSP); 
          • Global Information Assurance Certification (GIAC),
          • CISSP Concentration certifications such as Information Systems Security Architecture Professional (ISSAP) or, Information Systems Security Engineering Professional (ISSEP) or, Information Systems Security Management Professional (ISSMP); 
          • Microsoft Certified Systems Engineer (MCSE), Microsoft Azure Security related technologies 
          • Checkpoint or CISCO Firewall administrator.

           

          Experience:  

          Essential:  

          • At least 5 years’ experience in the area of information technology; (First university degree with minimum of 7 years of professional experience may be accepted in lieu of an advanced degree. Documented professional experience and/or specialised training in information security or related field with minimum 11 years of relevant experience may be considered in lieu of a university degree).
            Minimum of 3 years’ experience in information security implementation and management required. This must include as a minimum practical experience in;
            • Advising on and implementing ICT security solutions; 
            • Experience in incident monitoring and security investigations;
            • SIEM/log and Security Operation Center management and monitoring;
            • Experience in the use and monitoring of Data Loss Prevention systems; 
            • Firewall administration and monitoring (including web application firewalls); 
            • Malware investigation;
            • Experience in creation or consultation of security architecture. 

           

          Desirable:  Experience with Certificate Authority management, Hardware Security Module, Skybox Security suite, Office/Microsoft 365 security, Cloud services security, digital forensics, communications systems and tools, mobile device management.  

           

          Skills and Abilities (key competencies):

          • Knowledge of information security and confidentiality; management in the private or public environments;
          • Analytical skills and excellent ability to draft and edit documents in the English language;
          • Strong computer skills;
          • Experience in the development and drafting of information security-related policies and procedures.

           

          Other Skills:  

          Tact, diplomacy and demonstrated ability to work in an international organisation with diverse cultures.

           

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Director, Strategy and Policy (D-2)

          Principal Functions

          Under the general direction of the Director-General and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Director, Strategy and Policy performs the following duties;

          RESPONSIBILITIES

          1. Coordinates strategic planning across the Secretariat, provides associated analysis and assists in drafting of strategic documents;
          2. Supports preparations of the Programme and Budget, including provision of the Director-General’s strategic guidance to the Secretariat, participates in the budget Steering Committee;
          3. Provides support to States Parties and internally coordinates preparations to the Review Conferences of the OPCW, as well as follow-up processes thereto;
          4. Provides policy advice to the Director-General and senior management, including on the verification regime, the use and threat of use of chemical weapons, capacity building and international cooperation;
          5. Manages and supervises and development of science policy advice for the Director-General, drawing on technical advice from the Scientific Advisory Board;
          6. Manages and supervises provision of Secretariat services to the Scientific Advisory Board and its temporary working groups;
          7. Manages and supervises provision of Secretariat services to the Advisory Board on Education and Outreach;
          8. Ensures internal coordination of the programmatic dimension of the Centre for Chemistry and Technology;
          9. Manages and coordinates engagement with relevant external stakeholders, notably with the chemical industry representatives, United Nations Office for Countering Terrorism (UNOCT), 1540 Committee of Experts;
          10. Supervises and manages provision of secretariat services to Policy-Making Organs Working Groups and facilitations, including the Open-ended Working Group on Countering Terrorism (OEWG-T), governance facilitations, etc;
          11. Supports and provides policy advice on internal governance matters;
          12. Undertakes any other assignment and/or duties as instructed by the Director-General.

          Knowledge and Experience

                   Education

            Advanced University degree (Masters or equivalent) in International Relations, Public Science, International Law, Business Administration or related study. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced university degree.


            Experience

                      Essential

              A minimum of 15 years of progressively responsible experience in the field of diplomacy and external relations, substantial part of which should be in the private, public or diplomatic sector or in international organisations.


              Desirable

                Experience in intergovernmental/multilateral organisations, policy and strategic planning, disarmament affairs would be an asset.

                 

                Skills and Abilities (key competencies):

                1. Extensive knowledge of the Chemical Weapons Convention;
                2. Profound knowledge of international security/multilateral disarmament issues;
                3. Effective leadership skills and ability to take responsibility of key organisational issues, including ability to think strategically and achieve results which are aligned with the larger picture of the organisation and its strategic goals;
                4. Well-developed diplomatic and policy skills, good judgement, and ability to communicate effectively both in writing and orally;
                5. Excellent analytical skills;
                6. Emotional intelligence, ability to work well in a fast-paced, iterative environment, open to changes in focus and direction;
                7. Ability to quickly establish rapport with different stakeholders and build and refine partnerships with State Party delegates and colleagues within the Secretariat;
                8. Proven record of building and managing teams and creating an enabling work environment with people of different cultural and national backgrounds, including ability to effectively supervise, mentor, train, develop and evaluate staff;
                9. Excellent planning, organisation, coordination, negotiation and problem-solving skills;
                10. Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
                11. Ability to coordinate the work of others, work to tight deadlines and handle multiple conflicting activities assuring required results are achieved;

                Language Requirements

                Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Senior Verification Coordination Officer P-4

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          RESPONSIBILITIES

          1. Support the Director of Verification in developing and implementing the Division’s activities and ensuring that major programme objectives are met:
            1. Coordinate the workflows of the branches so as to ensure  that the Division’s objectives are met within required timelines, and escalating issues to the Director where necessary.
            2. Ensure that the direction and activities of the branches are in line with the Division’s programme and the guidance of the Director, and encourage cross-Branch coherence and coordination of such activities.
            3. Provide support to the heads of branches on the implementation of the Director’s strategy.
            4. Draft presentations and other papers on the Division activities and represent the Division in meetings (eg annual presentations to newly accredited national representatives) as necessary.
          2. Coordinate Branch Heads’ management of their budgets and overall coordination of the Division  budget:
            1. In close consultation with the Administration Division’s Budget and Finance Branch, act as the Divisional focal point for all budgetary and workforce issues
            2. Lead on the  preparation the Division’s biannual budget and programme of work, including by  consulting the Branch heads  in the division; review and update KPIs and liaise with other Divisions including the Inspectorate on cross-cutting budget issues.
            3. Monitor overall budget compliance by the Division and prepare reports, as required, to various executive bodies.
            4. Lead on the preparation of the Division’s biannual training plan and budget, and provide guidance to Branch heads as to training for their staff. Liaise with the OPCW Staff Development and Training Committee, including providing implementation reports.
          3. Coordinate reporting on verification activities:   
            1. Manage the preparation of the annual Verification Implementation Report (VIR), and all VIR accompanying documents (Addendum to the VIR, Summary of EC Chair’s Informal Consultations on VIR, Summary of the VIR, and other if/when needed) including  themes, focus, structure and content; manage  the coordination and harmonization of the contributions to the VIR from other units.
            2. Check factual content of the VIR and its consistency with established policies and positions of the Secretariat with all the branches of the Verification Division and the Inspectorate Division as well as with the Legal Office and the Office of the Deputy Director-General; consult other OPCW business units and oversee the publication and presentation of the VIR to States Parties and its endorsement by the Executive Council; and manage the preparation and publication of the unclassified summary of the VIR
            3. Produce a monthly summary of verification activities by means of compiling the Verification Performance Indicators (VPI).
            4. Organise the preparation of the verification programme aspects of the Annual Report of the Organization.
            5. Coordinate the preparation of briefings on verification activities for the use by senior management.
            6. Coordinate the Division’s input to reports prepared by other Divisions including briefing for the Director-General in respect of senior visitors and meetings with States Parties.
            7. On behalf of the Division’s Director gives introduction on the Division to onboarding colleagues.
          4. Coordinate cross-cutting activities within the Division:
            1. Coordinate and align the input from the Heads of Branches.
            2. Analyse issues and risks that may affect overall implementation of Division objectives and identify possible remedies; maintain the Division’s risk register.
            3. Act as the Division Business Continuity focal point.
            4. Oversee divisional knowledge management strategies and supervises division’s KM officer.
            5. Act as the division’s RBM focal point.
          5. Assess and provide advice, as required, on the implementation of the verification regime, including any topic related to Articles III, IV, V and VI of the CWC:
            1. Propose measures for the optimization of the utilization of resources for verification and participate in their implementation and assessment.
            2. Draft papers to the Policy Making Organs on behalf of the Secretariat on issues related to the implementation of the verification regime of the Convention.
            3. Prepare documents for use during consultations amongst Member States on specific issues.
            4. Draft correspondence to Member States related to the implementation of the verification regime of the Convention in general terms and as related to specific cases.
            5. Provide assistance and supportto  the Director of Verification in implementing the recommendations of the PMO.
          6. Supervise the work of the P-3 Officer of the Office of the Director of Verification(P3) in particular:
            1. Provide guidance / support to the Officer, and as necessary liaise with Branch Heads in order to ensure that their activities are aligned.
            2. Provide guidance / support to the Officer concerning IT projects and the Verification IT Activities Committee (VITA).

           

          RECRUITING PROFILE: 

          Education (Qualifications):

          Essential:

          1. Advanced university degree in a relevant field, e.g.: international relations/studies, disarmament/military, law, natural science or engineering (ideally chemistry), management, business administration. Other subjects may be accepted provided the majority of work experience is highly relevant to the post.
          2. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of an advanced university degree.
          3. Equivalent or specialized training in combination with at least thirteen years of relevant professional experience may be accepted in lieu of a university degree.

          Desirable: PRINCE2 or similar project management certification

           

          Experience: 

          Essential:

          1.  At least 7 years of professional experience in a relevant field (or at least 9 years with only a first level degree, or at least 13 years with equivalent or specialized training).
          2. Expert knowledge of analysis/review – primarily related to international treaty obligations or technical (ideally chemical) industry.
          3. Experience in effectively communicating and negotiating win-win outcomes to issues, and influencing others including those more senior
          4. Experience in managing budgets, including forecasting, monitoring spend, and applying basic budget principles.
          5. Experience in managing structured projects
          6. Experience in coordinating with others (often more senior staff members), in communicating effectively, and in coordinating /supporting colleagues who lead on implementation.

          Desirable:

          1. Experience in disarmament, arms control and/or non-proliferation.
          2. Knowledge of chemical disarmament and/or the chemical industry.
          3. Experience in international organisations, government, or not-for-profit sector.
          4. Experience in managing IT projects and in applying structured project management principles such as PRINCE2 or similar methodology.
          5. Experience in line management.

          Skills and Abilities (key competencies):

          1. Excellent strategic awareness and political acumen.
          2. Excellent analytical skills (e.g. quickly identifying the essence of a complex issue) and ability to initiate and implement necessary action that is proportionate to the issue at hand.
          3. Innovative and creative; ability to identify solutions and to deliver results including by working around obstacles and ensuring outputs are achieved on time Self-starting, ability to show initiative.
          4. Excellent communication skills – both oral and written – and excellent stakeholder management skills, including strong ability to deliver results through others and to persuade those more senior. Ability to persuade, and to communicate key issues clearly.
          5. Line management capability / willingness to develop the capability (direct experience is desirable but not essential).
          6. Ability to  plan ahead and to identify risks and how  to mitigate them
          7. Flexibility (working simultaneously on two or more topics and supporting colleagues in a matrix-style team) and ability to work under pressure.
          8. Excellent interpersonal skills: ability to work in teams and in multi-cultural environments.
          9. Computer literate (MS Office applications).

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

          » Find out more

          Senior Equipment Technician (GS-5)

          Principal Functions

           

          Assume prime responsibility for managing all sampling and sample collection kits for on-site Sampling and Analysis missions:

          • Manage inventories and stocks -including chemicals, required for Sample & Analysis related missions and trainings
          • Act as the custodian of all equipment and materials assigned to this field
          • Stock and store equipment and materials in their designated storage locations according to relevant procedures, manage the types, expiry dates and the technical or usability status in strict compliance with OPCW health and safety regulations; Maintain the traceability and quality assurance system for assigned equipment, by ensuring that the status of items are known at all times
          • Initiate timely procurement of all required items, materials and consumables, record and label received or new items in the asset management database
          • Ensure that all items are in good condition and meet the cleanliness and packing requirements for missions
          • Maintain readiness of all kits
          • Upon return from missions, replenish, maintain, clean and re-stock all items, manage expiry dates and life cycle of all assets and consumables
          • Ensure that all relevant documentation of all equipment is up to date and ready for deployment
          • Liaise with INS Analytical Chemists and Laboratory staff to ensure that all kits are up to date and all mission requirements are supported
          • Manage and update relevant documentation, equipment certification, keep all relevant records up to date in the asset management system
          • Collect lessons learned related to S&A equipment, participate in relevant meetings and development projects
          • Liaise with the Technical Support Officer and provide relevant inputs to the annual maintenance and procurement plans
          • Attend sufficient training during the year as and when available to do so. 
          • Provide inspectors, visitors and trainees advice on the technical aspects of the use of the equipment, as required
          • Provide inputs to relevant work processes, SOPs and other documentation and training materials

          Conduct basic maintenance of all analytical equipment:

          • Ensure that all equipment is maintained as per the manufacture instructions and relevant SOPs and WIs
          • Conduct in-house repairs of malfunctioning equipment where possible, initiate timely maintenance and repair with external service providers
          • Conduct functionality checks of the equipment prior to and after each use to ensure its constant readiness for issue to the users and safe use
          • Control maintenance database of analytical equipment
          • Arrange the required servicing and calibration of equipment throughout the year with the service providers
          • Ensure that at all times that the relevant calibration certificates are up to date and enclosed inside the kits with the corresponding equipment
          • Provide the Principal Equipment Specialist (DTL) with the calibration and maintenance certificates.

          Storage and preparation of hazardous items and chemicals:

          • Ensure that all hazardous items are in the appropriate storage areas, stored in a safe and secure manner and according to all relevant H&S standards
          • Keep an up-to-date list of all chemicals stored in the Equipment Store, ensure traceability of items at all times
          • Maintain and update Material Safety Data Sheet (MSDS) database of all chemicals stored in the Equipment Store
          • Check the hazard labels of all chemical items held in the store to ensure that no items are improperly labelled
          • Prepare, issue and pack chemicals and hazardous items and the required documentation for transportation
          • Provide advice on transportation /DG handling issues as required
          • Attend required training and maintain relevant DG certifications

          Mission support process:

          • Prepare equipment and its documentation based on the relevant Equipment List received for handover to designated users (Team Logistics Officer, Team Communications Officer, Team Administrative Officer, and Team Medical Officer), for missions assigned by the ES TL. This includes selecting, checking and recording the required equipment in the asset management database and the preparation of the inspection documentation, including, if required, Dangerous Goods specifications / relevant Customs forms and declarations
          • Assist and guide teams / inspectors conducting the checks and final handover of equipment and mission documentation, provide technical advise whenever required
          • Ensure that all documentation is accurate duly signed by the receiving staff
          • If assigned provide assistance with the Dutch Customs office for import/export clearance of goods and equipment
          • Pack and prepare equipment and materials for shipment as cargo in accordance with relevant regulations on transporting goods by air and road, including handling and declaration of Dangerous Goods
          • On the completion of a mission, check returning equipment and materials against the relevant records held by the Equipment Store. This includes accounting for the property, receiving and recording the equipment in the asset management system and performing functionality checks, as needed
          • Report and document any discrepancies or malfunctions related to mission equipment, collect lessons learned data if applicable
          • Inform other Equipment Specialists about the return of equipment for their respective area and initiate equipment checks, cleaning and storage in the designated locations.

          Performing other duties relevant to the post (as assigned by the supervisor):

           

          • Maintain good housekeeping and safe work environment throughout the Equipment Store
          • Provide assistance and guidance to other Equipment Technicians whenever so required
          • Receipt of goods delivered to the Equipment Store by signing the Delivery Note, write the delivery in the Delivery book and inform relevant team members accordingly
          • Carryout out on call duties to support any aspect of the functioning of the Equipment Store, particularly in the case of a Challenge Inspection (CI) or Investigation of Alleged Use (IAU) of Chemical Weapons
          • Should it be required, as Inspector Assistant or Logistic Officer deploy and provide support to missions or trainings conducted by the OPCW
          • In case of temporary absence of other Equipment Store staff, manage secondarily assigned equipment and materials, whenever so requested by the supervisor and as per the principles and responsibilities over the primary equipment
          • Perform other duties as required.

           

          Knowledge and Experience

          Education

          Essential

          • High School Diploma or equivalent Diploma of higher Secondary Education in the field of logistics, warehousing and/or relevant technical fields.

          Desirable: 

          • Additional training and experience in the following fields of technology desirable: 
            1. Asset management and inventory management systems
            2. Life cycle management and maintenance systems
            3. Workplace health and safety management 
            4. Material handling (including operating licence for forklifts and palette loaders)
            5. Transportation, packaging and handling of dangerous goods
            6. Sharepoint 
            7. Office 365 

          Required Certification (if applicable):  NA

          Experience:

          Essential:   

          • At least four years of relevant professional operational experience (technical or laboratory work)
          • Experience working in confidential environments. 
          • Experience in supporting deployed teams
          • Experience in asset management, stock management and troubleshooting 
          • Experience in technical support and maintenance \certification work   
          • Experience in dangerous goods packing, handling, and transportation
          • Material handling, ground handling and transport preparation awareness

          Desirable:   

          • Experience in using computerised administration systems 
          • Experience in field deployments and working in hostile environments
          • Sound work experience with technical equipment
          • Experience working with asset management, inventory management and warehousing systems
          • Experience in operational environments and field missions, preferably for an international organisation
          • High interest and up to date knowledge of new technologies 
          • Experience in Chemical Protection\ Personal protection in hazardous environments
          • Experience with relevant technical equipment

          Skills and Abilities (key competencies):

          • Excellent planning and organisational skills
          • Ability to effectively work in teams, proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
          • Ability to produce reports and background material
          • Proven ability to write in a clear and concise manner and to communicate effectively
          • Analytical and logical problem-solving skills
          • High level of creativity and strive for innovation
          • Ability to work in a focused and precise manner
          • Open minded and willing to take on additional duties in a spirit of continuous learning and development
          • Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters
          • Ability to establish priorities and to plan, coordinate and follow up on the work of the ES.

                  Language Requirements:  

                    Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

                    Other Skills:

          • Tact, discretion and accuracy
          • Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner
          • Initiative and willingness to learn new skills.
          • Flexibility to be able and willing to perform different activities to support operations, often at short notice.

                    

          » Find out more

          Equipment Support Acquisition Officer (P-2)

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Under the direction of the Technical Support Officer, the Equipment Support Acquisition Officer is responsible for the following areas and performs the respective core tasks:

          Procurement:

          The incumbent plans and executes the procurement of OPCW Inspection Equipment and other goods as required by Inspectorate Division (INS), by:

           

          1. Functions as focal point and has advisory function to INS/OPB in regard to submission of DPOs, RFPs, Technical Specifications and receiving of invoices
          2. Drafts the Procurement Plan for INS/OPB/Logistics under consideration of the approved budget/allotment and requirements defined in cooperation with the Technical Support Officer (TSO), Equipment Store (ES) Team Leader and Head, Logistics
          3. Maintains the Procurement Plan and provides stakeholders within the Organisation with updated versions of the plan as required
          4. Implements the Procurement Plan by initiating and/or conducting, as applicable, the acquisition of goods and services in accordance with the OPCW established procurement procedures
          5. Identifies and proposes potential suppliers and service providers
          6. Conducts market research and assists the Technical Support Officer in drafting Technical Specifications
          7. Issues supporting documents, such as End User Certificates, Waiver Request Justifications
          8. Requests Information and Quotations from suppliers (Quotations in case of DPO)
          9. Issues RFPs, DPOs, POs, and BPOs (as applicable) using the applicable software
          10.  Functions as the focal point for the Procurement section for all questions related to Procurement cases submitted by INS/OPB/Logistics
          11. Represents the INS/OPB/Logistics at the Committee on Contracts (COC)
          12. Functions as Receiving Officer in accordance with the OPCW Financial Rules and Regulations
          13. Controls the process of the receipt and inspection of goods and services delivered by the suppliers and monitors the performance of the suppliers and service providers in accordance with their contractual obligations
          14. Initiates the inclusion of delivered assets in the database by the respective staff
          15. Follows up with suppliers in order to resolve issues related to faulty or late deliveries as well as wrong invoicing and missing paperwork
          16. Initiates the payment of financial obligations
          17. Maintains electronic files and hard copies of procurement cases for reference/asset write off/maintenance/audit trail.

           

           Under the direction of the Head, Logistics and the Equipment Support Acquisition Officer is responsible for the following areas and performs the respective tasks:

          Budget: 

          1. Prepares proposals for the OPB budget in all its aspects applicable to the technical and logistical support of the OPCW inspection and verification regime in cooperation with the Technical Support Officer, Equipment Store Team leader and Head, Logistics
          2. Ensures maximum usage of funds allotted to the budget lines in accordance with existing OPCW Financial Rules and Regulations
          3. Initiates budget transfers between budget lines as necessary
          4. Maintains (unliquidated) obligations and takes corrective action as necessary to and closes/cancels cases to release funds for utilization for other requirements for INS
          5. Reports to the Head, Logistics, Head/OPB and indirectly to the Head/IMB the financial status of the Logistics Section to ensure uninterrupted availability of funds throughout the budgetary year.

          Training: 

          1. Proposes the OPB Training Plan to the Head, Logistics in cooperation with the Technical Support Officer and Equipment Store Team Leader
          2. Requests information and quotations for external trainings and internal training with external trainers
          3. Schedules trainings in cooperation with the Equipment Store Team Leader
          4. Advises Equipment Store staff on training request submission and related administrative procedures
          5. Coordinates actions of Equipment Store staff and OPB in relation to trainings and liaises between the stakeholders

           

          Other activities: 

          1. Is the focal point for Results Based Management (RBM) within OPB
          2. Acting as the Technical Support Officer in his/her absence
          3. Assists the Head, Logistics in ChemTech Centre facility related matters
          4. Supports the Head, Logistics in administrative and organizational matters
          5. Acting as TSO or Head, Logistics in his/her and TSO’s absence.

           

          RECRUITING PROFILE

           

          Education (Qualifications):

          A first level university degree (BS) in business management, administration or equivalent in technical science or engineering. 

          The possession of higher education might be off-set against other certified training (e.g. military) together with an extensive technical background in the field of monitoring chemical hazards, use of chemical protection equipment and the procurement of it.

           

          Required Certification (if applicable):  Not applicable

           

          Experience:  

          A minimum of 2 years of progressive experience in the management or procurement and maintenance of complex specialised equipment (or a first level university degree in combination with 4 years relevant experience). The lack of a degree may be off-set with relevant specialised training and technical background in combination with a minimum of 8 years of qualifying experience

           

          Essential: 

          • Demonstrated experience in the procurement of various equipment and services, including for maintenance, repair and upgrading the equipment;
          • Experience in determining and writing the technical and functional requirements for the equipment to be procured or maintained;
          • experience in maintaining or overseeing electronic inventory systems;
          • knowledge of or experience in planning, project management and budgeting processes.   Familiarity with Results-Based Budgeting (RBB) or similar budgeting processes is an asset. 

           

          Desirable:  

          • Experience in managing and supervising a group of people of various ages, genders, and technical backgrounds.
          • Working experience with the UN or other international organisation.

           

          Advantage:  

          Experience with CW detection and Non-Destructive Evaluation (NDE) technology and CBRN protection equipment would be an advantage.

           

          Skills and Abilities (key competencies):

          • Computer literacy in the use of MS Office applications, particularly Word and Excel and experience in using the Internet for e-procurement.
          • Customer service orientation.
          • Ability to work independently with minimal supervision.
          • Good problem-solving skills.

                      

          Language Requirements:   

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

                      

          Other Skills:

          • Good interpersonal skills
          • Ability to communicate effectively, both verbally and in writing
          • Tact, discretion, accuracy and ability to work harmoniously in a multinational and multicultural environment
          • Attention to detail and strong organisational skills.

           

           

          » Find out more

          Head, Talent Acquisition (P-3)

          Principal Functions

          Under the direct supervision of the Head, Talent Management and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Talent Acquisition performs the following duties:


          1. Manage, on a daily basis, the work of the Talent Acquisition team within the Talent Management section of the Human Resources Branch, ensuring that all recruitments are completed in accordance with all relevant policies and procedures, ensuring that the expectations of post owners are met, and in a timely manner. As the first-line supervisor for all members of the Talent Acquisition team you will provide guidance and coaching to facilitate a culture of engagement and performance;
          2. Provide advice and guidance to relevant stakeholders on complex recruitment matters, such as multiple-post recruitments, outreach and sourcing, contract modalities and selection tools. Act as the point of contact for all recruitment-related matters;
          3. Manage, in collaboration with the Head, Talent Management, a robust recruitment plan and to identify and facilitate the proactive recruitment of upcoming vacancies within the OPCW;
          4. Engage in regular conversations with the Division Directors to ensure plans are in place to target recruitments 12 months in advance of post becoming vacant (where this is known) and forecast future hiring needs;
          5. Initiate, and advice on, recruitment marketing and employer branding in relation to talent acquisition;
          6. Manage a proactive sourcing approach to build talent pools, particularly for hard-to-attract talent segments Ensure that sources of qualified candidates are identified for all OPCW posts, supporting organisational targets whilst not compromising on the quality of candidates;
          7. Actively develop and engage in outreach activities to enhance the employer brand of the OPCW to ensure the Organization remains an employer of choice. This includes giving presentations at outreach events and the development and continuous actualization of the OPCWs recruitment related web pages. Detailed guidance should be provided to candidates to facilitate the application process;
          8. Oversee the effective use of the Talentsoft recruitment system ensuring that it meets the ongoing needs of the organization. Continuously seek opportunities to improve the Talentsoft recruitment system and collaborate with relevant stakeholders to implement these improvements;
          9. Be the product owner and expert for all selection and assessment tools used by the Talent Acquisition team. Manage and administer these tools and train the Talent Acquisition team members in using them;
          10. Manage business relationships with relevant external service partners;
          11. Provide input for reports and other data collection requests on recruitment related data, in collaboration with the HR Analytics Officer. Liaise with the HR Analytics Officer on the continuous improvement of the use of sourcing and recruitment data to facilitate the hiring needs;
          12. Keep abreast of the latest trends and best-practices in the field of Talent Acquisition. Give training, coaching and guidance to the members of the Talent Acquisition team on (new) recruitment practices, tools and innovations. Provide training on recruitment and selection to staff;
          13. To represent the OPCW at recruitment related conferences and careers fairs;
          14. Any other duties as assigned.

          Knowledge and Experience

          Education

          Essential

          An Advanced University degree in human resources management, public or business administration, industrial relations, psychology or other social sciences; a first level university degree in combination with a minimum of 7 years of qualifying experience) may be accepted in lieu of the advanced university degree. Equivalent specialised or technical training combined with 11 years of practical experience may also be considered in lieu of a first or advanced degree.


          Experience

          Essential

          1. At least 5 years of hands-on experience in recruitment and selection including drafting tests and preparing and conducting interviews;
          2. Strong experience in a leadership role within talent acquisition ;
          3. At least 3 years’ experience managing a Talent Acquisition or Recruitment team;
          4. Experience in providing a service to managers balancing competing priorities;
          5. Experience in running multiple recruitments at one time;
          6. having worked in a multi-national/multi-cultural environment;
          7. full appreciation of diversity and the application of its principles to talent acquisition;
          8. Experience of drafting documents for senior management;
          9. Attention to detail;
          10. Demonstrable integrity;
          11. Computer literate.

          Desirable 

          1. Experience working with the principles and rules, regulations, general procedures and legal framework of the UN Common System with direct UN recruitment experience;
          2. Additional experience over and above the minimum required for the post;
          3. Experience with recruitment marketing;
          4. Experience with (and/or licensed in) psychometric testing such as Myers Briggs, 16PF or equivalent;
          5. Experience with applicant sourcing and the implementation of a sourcing strategy.

          Skills and Abilities (key competencies)

          1. Application of human resources management theories and principles;
          2. Proven people and team management skills;
          3. Excellent inter-personal, negotiating and persuasion skills;
          4. Solid networking and negotiation skills;
          5. Ability to operate in compliance with organisational regulations and rules and to perform his/her duties under pressure and within deadlines;
          6. Actively seek to improve programmes or services and take an interest in new ideas and new ways of doing things; willingness to keep abreast of new developments in the field of human resources and International Civil Law;
          7. Tact and discretion and stakeholder management skills;
          8. Conceptual analytical ability and excellent communication skills with demonstrated ability to present information in a clear and logical manner both orally and in writing;
          9. Ability to plan and organise;
          10. Problem-solving skills;
          11. Ability to work independently and on own initiative;
          12. An understanding of emotional intelligence and the impact in developing working relationships.

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
          » Find out more

          Senior Analytical Chemist (P-4)

           

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          The advertised Senior Analytical Chemist role will have the following primary responsibilities

           

          Senior Analytical Chemist No.3: 

          • Undertaking the organization (compilation, implementation and updating) of the OPCW Central Analytical Database:
            1. Receive contributed spectra, prepare and distribute contributed spectra for evaluation by the Validation group (mass spectra, GC retention indices, infrared spectra or nuclear magnetic resonance spectra)
            2. Organize and assist with meetings of the Validation Group
            3. Document and maintain records of the database compilation, prepare new version of the OCAD
            4. Prepares on-site version of OCAD, checks and updates the contents of the database by requesting contributors for missing data or unsatisfactory spectra
            5. Draft correspondence concerning policy issues related to the database and undertakes technical correspondences concerning the database issues
            6. Develop the OCAD project in collaboration with the Information Systems Branch. The project involves the preparation of the on-site databases for inspection purposes and development of a relational database which enhances the management of the OCAD
            7. Maintain and update the QDOCs related to this activity
            8. Take the lead with respect to audits by OIO and/or RvA for the OCAD
          • Maintain/enhance the OPCW Dual Mode Software used for on-site inspections.
          • Organise, maintain, trouble-shoot and update the laboratory information management system (LIMS) software as needed

           

           

          All Senior Analytical Chemist posts share the following responsibilities:

           

          Provide training and certification exercises for AC inspectors or other trainees on performing analyses using GC/MS systems and sample collection and preparation kits 

          • Assist with the planning of the scope, technical and organisational aspects of the training
          • Develop training materials
          • Prepare and validate instruments for the training
          • Prepare the samples for the training and certification exercises
          • Act as key lecturer and instructor during training and exercises
          • Supervise the work of trainees in the laboratory
          • Evaluate and report the performance of the trainees

           

          Develop and provide training for both internal and external participants on 1) performing analyses using analytical equipment such as GC/MS, LC/MS and NMR, 2) methods/techniques supporting the proficiency testing programme, 3) safe handling of chemical agents, 4) synthesis of chemical agents, 5) other training courses as determined by the Head of the Laboratory

          • Assist with the planning of the scope, technical and organisational aspects of the training
          • Develop training materials
          • Prepare and validate instruments for the training
          • Prepare the samples for the training 
          • Act as key lecturer and instructor during training and exercises
          • Supervise the work of trainees in the laboratory
          • Evaluate and report the performance of the trainees

           

          Maintain OPCW Laboratory accreditation and support QMS

          • Actively contribute to the maintenance and development of the QMS in the relevant areas
          • Maintain and develop QMS documentation, including SOPs and WIs
          • Support internal audit activities, receive audit reports and ensure corrective action where necessary
          • Assist with the preparation of the quality manuals, the document control mechanism and the recording reporting methods
          • Actively participate in cross training activities to support continuity of expertise in all laboratory processes in case of staff replacement
          • Assist with performing QA audits

           

          Ensure safe and efficient operation of the OPCW Laboratory, including procurement and maintenance of laboratory equipment in a timely and efficient manner 

          • Assist with planning and drafting the annual OPCW Laboratory budget
          • Assist with evaluating, selecting and delegating staff for relevant laboratory tasks
          • Act as senior analytical and CW expert by advising, undertaking and supervising experimental work in the Laboratory
          • Assist with activities necessary to ensure a safe working environment
          • Participate in internal Health and Safety audits
          • Report to the Head of OPCW Laboratory on the operational situation, progress and results
          • Provide an information and place orders to ensure that there is enough equipment and chemicals to support efficient work of the OPCW Laboratory
          • Supervise and undertake procedures for the use, maintenance, calibration and quality assurance of analytical equipment are in place
          • Support procurement of equipment in technical aspects and advise the Committee on Contracts as needed

           

          Provide technical advice, training and support on inspection analytical equipment-related issues and verification-related analytical issues 

          • Develop, test and validate analytical methods
          • Receive and evaluate information and documents related to inspection equipment and sample analysis
          • Provide technical advice and support to the Head of the Laboratory when required
          • Ensure that different divisions and branches of OPCW are provided with technical advice and information relating to inspection analytical equipment and verification-related analytical issues when requested

           

          Assist the Inspectorate by acting as an Analytical Chemist Inspector

          • Perform research on industrial chemicals and their analysis prior to an inspection
          • Prepare for mission by taking part in pre-mission briefings, get medical clearance, fit personal protective equipment
          • Travel on inspections and function as an Analytical Chemist
          • Report/brief post inspection

          Assist in the Preparation of Authentic Samples

          • Handle, process and split samples gathered by inspectors and sent for offsite analysis
          • Evaluate reports prepared by designated laboratories
          • Provide advice and feedback to inspectors as required

          Perform other duties as required

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:  An advanced degree in Chemistry or equivalent from a recognized institution. A first-level university degree in combination with extensive relevant laboratory experience (=> 9 years) [TW1] may be accepted in lieu of the advanced university degree.

           

          Desirable: Ph.D. in Chemistry, Biochemistry or Toxicology preferably with a focus on Analytical or Bioanalytical Chemistry. A first-level degree in Information Technology.

           

          Experience:  

          Essential:  

          • At least 7 years experience in the field of analytical chemistry and instrumental analysis with advanced degree or 9 years with first level degree;
          • A minimum of 6 years recent and practical experience as operator of GC/MS and/or LC/MS and/or NMR instrumentation;
          • Specific experience with data analysis including evaluation of data for analytical libraries;
          • Specific experience in the creation of analytical libraries;
          • Specific experience in LIMS.

           

          DesirableExperience developing & teaching training courses will be an asset. Knowledge and experience on Structured Query Language (SQL), C#, python, Agilent macro is highly desirable. Experience in chemoinformatics and database management is highly desirable.

           

          Skills and Abilities (key competencies):

          • Knowledge of sampling and analysis procedures for the analysis of chemical weapons related chemicals and of related instrumental analytical methods and techniques (GC/MS, LC/MS, FTIR, NMR)
          • Knowledge of quality assurance and quality control procedures and international standards
          • Strong computer software and electronic data management skills
          • Practical knowledge of GC/MS processing software such as Agilent Chemstation and MS library managing software such as NIST MS Search/AMDIS
          • Practical knowledge of LC/MS systems and processing software
          • Basic understanding of general analytical methods including their limitations and of modern instrumentation needed to apply these methods in field as well as laboratory situations
          • A broad understanding of the various analytical techniques (and their limitations) used by laboratories in the analysis of Convention related chemicals
          • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

                      

          Language Requirements:   

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

                      

           

           

           

           

          » Find out more

          post name (GS-3)

           

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          The advertised Senior Analytical Chemist role will have the following primary responsibilities

           

          Senior Analytical Chemist No.3: 

          • Undertaking the organization (compilation, implementation and updating) of the OPCW Central Analytical Database:
            1. Receive contributed spectra, prepare and distribute contributed spectra for evaluation by the Validation group (mass spectra, GC retention indices, infrared spectra or nuclear magnetic resonance spectra)
            2. Organize and assist with meetings of the Validation Group
            3. Document and maintain records of the database compilation, prepare new version of the OCAD
            4. Prepares on-site version of OCAD, checks and updates the contents of the database by requesting contributors for missing data or unsatisfactory spectra
            5. Draft correspondence concerning policy issues related to the database and undertakes technical correspondences concerning the database issues
            6. Develop the OCAD project in collaboration with the Information Systems Branch. The project involves the preparation of the on-site databases for inspection purposes and development of a relational database which enhances the management of the OCAD
            7. Maintain and update the QDOCs related to this activity
            8. Take the lead with respect to audits by OIO and/or RvA for the OCAD
          • Maintain/enhance the OPCW Dual Mode Software used for on-site inspections.
          • Organise, maintain, trouble-shoot and update the laboratory information management system (LIMS) software as needed

           

           

          All Senior Analytical Chemist posts share the following responsibilities:

           

          Provide training and certification exercises for AC inspectors or other trainees on performing analyses using GC/MS systems and sample collection and preparation kits 

          • Assist with the planning of the scope, technical and organisational aspects of the training
          • Develop training materials
          • Prepare and validate instruments for the training
          • Prepare the samples for the training and certification exercises
          • Act as key lecturer and instructor during training and exercises
          • Supervise the work of trainees in the laboratory
          • Evaluate and report the performance of the trainees

           

          Develop and provide training for both internal and external participants on 1) performing analyses using analytical equipment such as GC/MS, LC/MS and NMR, 2) methods/techniques supporting the proficiency testing programme, 3) safe handling of chemical agents, 4) synthesis of chemical agents, 5) other training courses as determined by the Head of the Laboratory

          • Assist with the planning of the scope, technical and organisational aspects of the training
          • Develop training materials
          • Prepare and validate instruments for the training
          • Prepare the samples for the training 
          • Act as key lecturer and instructor during training and exercises
          • Supervise the work of trainees in the laboratory
          • Evaluate and report the performance of the trainees

           

          Maintain OPCW Laboratory accreditation and support QMS

          • Actively contribute to the maintenance and development of the QMS in the relevant areas
          • Maintain and develop QMS documentation, including SOPs and WIs
          • Support internal audit activities, receive audit reports and ensure corrective action where necessary
          • Assist with the preparation of the quality manuals, the document control mechanism and the recording reporting methods
          • Actively participate in cross training activities to support continuity of expertise in all laboratory processes in case of staff replacement
          • Assist with performing QA audits

           

          Ensure safe and efficient operation of the OPCW Laboratory, including procurement and maintenance of laboratory equipment in a timely and efficient manner 

          • Assist with planning and drafting the annual OPCW Laboratory budget
          • Assist with evaluating, selecting and delegating staff for relevant laboratory tasks
          • Act as senior analytical and CW expert by advising, undertaking and supervising experimental work in the Laboratory
          • Assist with activities necessary to ensure a safe working environment
          • Participate in internal Health and Safety audits
          • Report to the Head of OPCW Laboratory on the operational situation, progress and results
          • Provide an information and place orders to ensure that there is enough equipment and chemicals to support efficient work of the OPCW Laboratory
          • Supervise and undertake procedures for the use, maintenance, calibration and quality assurance of analytical equipment are in place
          • Support procurement of equipment in technical aspects and advise the Committee on Contracts as needed

           

          Provide technical advice, training and support on inspection analytical equipment-related issues and verification-related analytical issues 

          • Develop, test and validate analytical methods
          • Receive and evaluate information and documents related to inspection equipment and sample analysis
          • Provide technical advice and support to the Head of the Laboratory when required
          • Ensure that different divisions and branches of OPCW are provided with technical advice and information relating to inspection analytical equipment and verification-related analytical issues when requested

           

          Assist the Inspectorate by acting as an Analytical Chemist Inspector

          • Perform research on industrial chemicals and their analysis prior to an inspection
          • Prepare for mission by taking part in pre-mission briefings, get medical clearance, fit personal protective equipment
          • Travel on inspections and function as an Analytical Chemist
          • Report/brief post inspection

          Assist in the Preparation of Authentic Samples

          • Handle, process and split samples gathered by inspectors and sent for offsite analysis
          • Evaluate reports prepared by designated laboratories
          • Provide advice and feedback to inspectors as required

          Perform other duties as required

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:  An advanced degree in Chemistry or equivalent from a recognized institution. A first-level university degree in combination with extensive relevant laboratory experience (=> 9 years) may be accepted in lieu of the advanced university degree.

           

          Desirable: Ph.D. in Chemistry, Biochemistry or Toxicology preferably with a focus on Analytical or Bioanalytical Chemistry. A first-level degree in Information Technology.

           

          Experience:  

          Essential:  

          • At least 7 years experience in the field of analytical chemistry and instrumental analysis with advanced degree or 9 years with first level degree;
          • A minimum of 6 years recent and practical experience as operator of GC/MS and/or LC/MS and/or NMR instrumentation;
          • Specific experience with data analysis including evaluation of data for analytical libraries;
          • Specific experience in the creation of analytical libraries;
          • Specific experience in LIMS.

           

          DesirableExperience developing & teaching training courses will be an asset. Knowledge and experience on Structured Query Language (SQL), C#, python, Agilent macro is highly desirable. Experience in chemoinformatics and database management is highly desirable.

           

          Skills and Abilities (key competencies):

          • Knowledge of sampling and analysis procedures for the analysis of chemical weapons related chemicals and of related instrumental analytical methods and techniques (GC/MS, LC/MS, FTIR, NMR)
          • Knowledge of quality assurance and quality control procedures and international standards
          • Strong computer software and electronic data management skills
          • Practical knowledge of GC/MS processing software such as Agilent Chemstation and MS library managing software such as NIST MS Search/AMDIS
          • Practical knowledge of LC/MS systems and processing software
          • Basic understanding of general analytical methods including their limitations and of modern instrumentation needed to apply these methods in field as well as laboratory situations
          • A broad understanding of the various analytical techniques (and their limitations) used by laboratories in the analysis of Convention related chemicals
          • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

                      

          Language Requirements:   

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

                      

           

           

           

          » Find out more

          ICT Operations Officer (P-3)

          Job Summary

          This position is part of the Information Services Branch (ISB) that is responsible for providing reliable and secure ICT services in support of all OPCW programmes and activities. You will also be responsible for full lifecycle (Sourcing, Planning, design, development, test, implementation, administration, maintenance and support, decommissioning) of Information and Communication Technologies systems and services, including but not limited to: Local and Wide Area Networks, Unified Communications, Internet, Intranet, World Wide Web, Data Centre services, Business Systems, Infrastructure Systems, Mobility (remote access), and underpinning services, systems and contracts to deliver such services to the OPCW.

          Main Responsibilities

          Leads the sourcing or development of ICT solutions in area of expertise, including but not limited to: Managed Services, ICT Outsourcing, and/or Unified Communications / Telecommunications and associated technologies. Leads the development of technical specifications for procurement of equipment and services; evaluates vendor proposals, performs tests and recommends selection of offers as per technical evaluation.

          Supports the establishment of equipment and service contracts and serves as the contract focal point on the delivery of services, effectively managing the contract throughout its lifecycle.

          Analyze current state of infrastructure and services and proposes modifications with a view of improved services, decreased complexity / support requirements and/or decreased total cost of ownership.

          Leads the engineering, design, installation, commissioning and decommissioning of ICT infrastructure systems. Leads the introduction of new systems while managing legacy systems throughout their lifecycle.

          Creates and maintain documentation, in particular Standard Operating Procedures, Work Instructions, and documentation describing the functioning of the infrastructure.

          Manages ICT Projects as per the Information Services Branch project management standards and Prince2 standards.

          Define and establish processes to regularly produce metrics/KPIs on infrastructure and services under responsibility for management reports.

          Manages staff; act as OiC for the IS Operations Infrastructure and Support Section when required.

          Educational qualifications required for this post

          Essential:  Advanced university degree in Computer Sciences, Information Technology, Telecommunications, Networking, Engineering, Mathematics or a field related to Information Technology; a first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. Documented professional experience and/or specialised training in information technology or related field with minimum 11 years of relevant experience may be considered in lieu of a university degree.

          Practical knowledge of ICT Infrastructure and Operations, in particular in the areas of managing Microsoft Domain Controllers, Active Directory, virtualization technologies and Azure, managing data backup technologies.

          Experience leading projects in the field of ICT Infrastructure and Operations.

          Experience in service-centric, ITIL-based ICT operations.

          Highly Desirable: Relevant Microsoft Administrator or Architect certifications, VMWare Certifications, Cisco Certification(s).

          Certifications in Prince2, Certifications in ITIL are desirable.

          Certification in the field of ICT Security such as CISSP is also desirable.

          Experience

          Essential:

          • At least five years of related experience in the ICT field with an emphasis on ICT Infrastructure in mid to large enterprises (500+ endpoints).
          • Experience in technical aspects of digital transformation and introducing cloud-based technologies and DevOps practices.
          • Experience in administering Microsoft365 services.
          • Experience with establishing and maintaining IT disaster recovery and business continuity tools and procedures.
          • Experience with medium to large tenders in managed services, telecommunications, and outsourcing.
          • Experience managing contractors from both operational and administrative standpoints.
          • Experience forecasting expenditures in field of domain.
          • Experience leading technical teams.

          Desirable: 

          • Experience working with highly confidential information systems.
          • Experience working in Intergovernmental Organizations such as UN and affiliated agencies.

          Skills and Abilities (key competencies)

          • Ability to quickly learn technologies in order to deliver results.
          • Ability to hand over operational procedures and coach/empower junior personnel and peers.
          • Ability to analyse problems and react quickly in problematic situations with minimum supervision.
          • Excellent planning skills.
          • Excellent leadership skills.
          • Excellent vendor management skills.
          • Excellent communication skills, both oral and written.

          Language Requirements

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

          » Find out more

          Senior Security Officer (GS-4)

          Principal Functions

          Under the direct supervision of the Security Sergeant and under the overall guidance of the Assistant to the Head of Operations Security, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Security Officer performs the following duties:


          1. Preserves order and protects persons and property on OPCW premises. This requires attendance at Control, Defence and de-escalation technique training; awareness and adherence to OPCW Use of Force Policy; the carrying, use, care and maintenance of ASP extendable batons;
          2. Carries out 24-hour access control at the OPCW facilities; responsible for screening of visitors, contractors, OPCW staff members, delegates, and other personnel;
          3. Maintains a safe and secure environment for OPCW staff members, delegates, contractors, visitors and other personnel;
          4. Conducts interior and exterior patrols throughout OPCW premises for the purpose of intercepting unauthorized persons attempting to have gained entry to the premises, reporting all security, fire and safety violations to the Security Control Centre;
          5. Provides information and directions to all persons associated with the organization;
          6. Controls, identifies and clears pedestrian and vehicular traffic entering and exiting the premises; maintains logbooks and records as required;
          7. Maintains alertness for any potential or actual breaches of security and any disturbances or unusual activity; responds to and reports disturbances, unusual activities or breaches in accordance with procedures;
          8. Performs surveillance and security checks on OPCW terrain, facilities and assets;
          9. Assists in the safe evacuation of personnel when required to do so;
          10. Responds to all other incidents as required. Acts in a proactive manner to ensure safety and security of personnel and assets;
          11. Responsible for receipt, screening and recording of documents and packages delivered to OPCW;
          12. Conducts receptionist duties when required, issues and controls badges and keys, maintaining accurate records and logs;
          13. Responsible for recording and reporting information in accordance with established procedures, using established tools and technology including database systems, hand-held devices and radio communications;
          14. Required to operate security systems and functions at all security posts including security control room, guard houses and other established posts;
          15. Performs supervisory tasks in the absence of a Security Sergeant, including supervision and coordination of work and relevant actions to be taken by Security Officers; ensures that various reports, logs, and checklists of all security-posts are completed and filed correctly; issues security equipment;
          16. Performs all other related duties as assigned.

          Knowledge and Experience

          Excellent physical condition to allow completion of training programmes and performance of required functions.

          Education

          1. High School Diploma or equivalent Diploma of higher Secondary education;
          2. Desirable: Completion of a formal military or civilian police programme.

          Experience

          Essential

          1. 3 years of relevant security experience.
          2. First Aid diploma, or ability to obtain a First Aid qualification.

          Desirable 

          1. At least 2 years’ experience with a civilian police force or three years in a military police force.
          2. Desirable: Previous experience in the security field with an International Organisation

          Skills and Abilities (key competencies)

          1. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed;
          2. Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
          3. Planning & Organising - Develops clear objectives that are consistent with agreed strategies, demonstrates initiative and takes necessary actions, identifies priority activities and assignments; adjusts priorities as required, allocates appropriate amount of time and resources for completing work, produces high quality results in time that meets client needs, foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary, identifies and tackles problems early, has a systematic, effective and efficient approach to time use
          4. Accountability - Takes ownership of all responsibilities and honours commitments, delivers outputs for which one has responsibility within prescribed time, cost and quality, standards, operates in compliance with organisational regulations and rules, supports supervised staff, provides oversight and takes responsibility for delegated assignments, takes personal responsibility for one's own shortcomings and those of the work unit, where applicable, embodies the OPCW's values and maintains own ethical principles even in the most challenging circumstances, presents oneself as a professional who exemplifies commitment and credibility, follows through and meets personal commitments to others on time
          5. Creativity - Actively seeks to improve programmes or services, offers new and different options to solve problems or meet client needs, promotes and persuades others to consider new ideas, takes calculated risks on new and unusual ideas; thinks "outside the box", takes an interest in new ideas and new ways of doing things, is not bound by current thinking or traditional approaches.

          Other requirements:

          1. Ability to operate security and communications systems (switchboards, radios, CCTV systems, etc.).
          2. Computer literacy, must be able to use computer-based application and tools.
          3. Must be able to perform and endure rotating shift work and unsociable hours.
          4. Wearing of uniform is required.

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
          » Find out more

          Legal Officer (P-2)

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Based within the Office of the Legal Advisor working with an effective team, providing a full range of legal services, this position will work across the Technical Secretariat, with external partners and Member States and will be expected to deliver results to the highest levels within the Organisation including the Office of the Director-General.
           
          Under the supervision of the Legal Adviser, Principal Legal Officer, Senior Legal Officer and/or Legal Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Legal Officer is responsible for the following;

           

          1. Legal aspects of the CWC:

          • Assisting in the drafting of legal opinions on the interpretation and implementation of the Convention provisions and related decisions adopted by the policy-making organs;
          • Representing LAO in OPCW training courses or lectures to the public, delivering presentations on legal aspects of the CWC. 

           

          2. International agreements concluded by the Organisation: 

          • Assisting in the drafting, review, interpretation, and negotiation of international agreements, in particular bilateral agreements with States Parties such as voluntary contribution agreements and agreements concerning the Privileges and Immunities of the Organisation entered into pursuant to Article VIII of the CWC, including the Organisation’s Headquarters Agreement with the Kingdom of the Netherlands;
          • As Registrar of International Agreements, maintaining and updating the International Agreements Registry in accordance with the Organisation’s procedures, including the relevant provisions of AD/ADM/08/Rev.1.

           

          3. Contracts: Commercial and service matters:

          • Reviewing contracts for the purchase of goods and/or services to be concluded between OPCW and its vendors (for example, insurance policies, license agreements, maintenance contracts, lease agreements).

           

          4. Administrative law of the Organisation:

          • Drafting legal memoranda and legal opinions on personnel issues, including interpretation of the Staff Rules and Regulations and other internal legislation of the OPCW; and assists in preparing legal advice on cases in the internal justice system and before the ILOAT;
          • Providing legal advice and answers requests in relation to the confidentiality and data protection regimes of the OPCW;
          • Reviewing draft administrative directives (ADM, FIN, or PER), information circulars, and other internal legislative instruments. 

           

          5. General:

          • Conducting research and provides general legal advice as necessary on diverse legal issues;
          • Assisting in updating the Organisation’s country profiles (i.e., backgrounders) with the relevant legal input;
          • Representing the Legal Adviser, and/or serves as a member upon appointment by the Director-General, on various internal advisory bodies, such as the Joint Disciplinary Committee, the Committee on Contracts, and the Advisory Board on Compensation Claims; and provides, as requested, legal advice to such bodies and to subsidiary organs;
          • Perform other duties as required.

           

          RECRUITING PROFILE 

          Education (Qualifications):

          Essential: 

          • Advanced University degree in Law. A first level university degree in law in combination with qualifying experience may be accepted in lieu of the advanced university degree. 

           

          Experience:  

          Essential: 

          • At least two years of  progressively responsible experience in the practice of law in an international organisation, government department, law firm, or similar environment – with a focus on international, disarmament, administrative, and/or commercial legal matters. A first university degree in Law with four years of progressively responsible experience focusing on the above mentioned areas may be considered in lieu of the advanced university degree.

          Desirable:

          • Experience in the UN Common System or in the OPCW providing in-house counsel services

           

          Skills and Abilities (key competencies): 

          • Excellent communication skills – both written and oral; and good negotiation skills;
          • Excellent legal drafting skills;
          • Strong analytical skills and proficiency in legal research;
          • Strong planning and organisational skills and ability to work under pressure of time and urgent deadlines; 
          • Flexibility and problem solving skills;
          • Discretion, tact, accuracy, and ability to work as a team with other colleagues;
          • Good computer skills;
          • Cultural sensitivity and ability to work in a multi-cultural environment.

           

          Language Requirements:

          Fluency in English is essential, and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

          » Find out more

          Software Developer (P-2)

          Job Summary 

           

          This position is part of the Data Analytics, Reporting and Quality Control section that provides Information Technology solutions to the Verification Division (VER). The section develops, tests and maintenances applications used internally by the Verification Division and by States Parties to fulfil the requirements of the CWC. The section also provides advanced Data Analytical capabilities to VER through Operational Reporting and Data Visualizations of the data collected from States Parties and generated during inspections. The section is also responsible for the implementation and promotion of the Secure Information Exchange (SIX) system used to transfer confidential information between the Technical Secretariat and the States Parties.

           

          Main Responsibilities

           

          Analyses user requirements, prepares functional specifications, design, code, test and implements client/server and web-based applications integrating and implementing security measures wherever they may be necessary; co-ordinates with the users the formalisation of the functional requirements for the development of those applications; designs, develops and test any code, software components and add-ons needed to run the applications.  

          Defines and designs the relational databases as well as all the required views, functions and procedures; defines and designs the necessary database models and reports. 

          Performs acceptance tests and carry out the initial installation of systems components in production; provides software support and post-implementation evaluation of systems performance and functionality.

          Produces detailed technical and system documentation (both hardcopy and on-line hypertext formats) for all the accomplished work; assists in preparing the appropriate user documentation; provides and coordinates initial user training requirements and user support. 

          Educational qualifications required for this post:

           

          Essential: Advanced university degree in Computer Sciences or other domains related to Information Technology; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

          Knowledge of the Agile Software Development methodologies (FDD, XP, etc.) and practical knowledge of developing, testing, deploying and maintaining web based and client/server applications.

           

          Highly Desirable: One or more Microsoft Certification (MCAD, MCSD, MTA, MCDBA or MCP) is highly desirable.

          Experience:

          Essential:

          • Minimum of two years of related experience in database design, development, testing and implementation of medium to large web and client/server applications using SQL server 2008/2012 with an advanced degree or four years relevant experience with a first level degree
          • Practical hands-on experience of developing, testing and deploying web and client/server applications, tools, advanced reporting techniques, in a secured environment.
          • Continuous working experience with Microsoft .NET 4.0 Framework (Visual Studio.NET) programming, including C#,VB.NET, ADO.NET and ASP.NET, jQuery,  Entity Framework, MVC, WinForms, MS Build, TFS, Azure DevOps.
          • Practical hands-on experience on any of the following frameworks: Blazor, Razor, Angular, React or Vue.
          • Experience in the frequent writing of technical documentation, test documentation, functional specification, user documentation, training documentation, and customer briefings for a variety of design, test and peer reviews is appreciated.
          • Solid experience in modern User Interface development and experience in developing installer package for windows.
          • Experience in providing first and second level support for application with significant number of international users.

          Desirable:  

          • Previous experience in an international organisation or in a multicultural environment is an asset.

          Skills and Abilities (key competencies):

          To succeed in this role, you will need the following skills and competencies:

           

          • Proficiency with Microsoft T-SQL database query language, including triggers, views, stored procedures and user defined functions.
          • Proficiency with XML and XSL transformation.
          • Good practical knowledge of  medium to large web and client/server applications with relational databases and advanced reporting techniques.
          • Excellent knowledge in Project Management Methodology like Prince2 or PMBOK.
          • Excellent analytical skills; ability to react quickly in problematic situations with minimal supervision.
          • Excellent organisational skills and ability to work within a team of developers and with the user community.
          • Excellent communication skills, both oral and written.

          Language Requirements:

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Commnications Officer (P-3)

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Responsible to the Senior Communications and Information Officer (SCIO), the incumbent:

          • Assists the SCIO in managing the SituationCentre (SitCen) by:
            1. Reporting all communications traffic between inspection teams in the field and the designated headquarters personnel.
            2. Maintaining 24/7 operations at the SitCen. 
            3. Occasionally cover duty officer or senior communications shifts to address any shortfall of SitCen duty personnel.
            4. Recommending importance and delivery priority of incoming and outgoing communications traffic.
            5. Ensure that all incoming and outgoing communication traffic is timely executed, registered, distributed and archived.
            6. Preparing and delivering the Inspectorate mission status briefing to the Director General, Senior Management, and designated Branch Heads on a weekly basis.
            7. Recommending immediate and corrective actions on personnel, logistics and communications issues related to the inspection teams in the field, including their families, by coordinating activities of other OPCW units.
            8. Maintaining the Situation Centre’s inventory of equipment as well as receiving any new equipment.
            9. Assist the SCIO to analyse SitCen procedures and processes; and to recommend changes to ensure more efficient utilisation of SitCen resources in order to achieve branch objectives.
            10. Assisting the SCIO in maintaining the SitCen readiness for disaster recovery, Challenge Inspections and Investigations of Alleged Use. 
          • Provides technical courses to staff in the use of OPCW telecommunications equipment by:
          1. Providing technical training to ensure that all inspectors and Senior Communication Assistants are properly trained in the use, deployment and operation of VHF, UHF land mobile equipment, secure telephone, facsimile, personnel tracking, and satellite equipment e.g., VSAT, Inmarsat or Iridium.
          2. Serving as an Information Communications Officer on assignment to a Challenge Inspection, or Investigation of Alleged use team.
          3. Providing briefings for inspection teams on deployable information communications equipment prior to team departure. 
          • Provides advice regarding telecommunications and information technology issues by:
          1. Serving as a member on technical committees or working groups within the technical secretariat.
          2. Advising the SCIO in the preparation of correspondences with National Authorities or Permanent Representatives, on administrative issues regarding communications and operational information related to the conduct of OPCW inspections.
          3. Advising the SCIO to provide guidance to deployed inspection teams in establishing encrypted voice and data communication with the organisation via satellite, land line or mobile infrastructure.
          4. Advising the SCIO on information technology issues affecting the Situation Centre.
          5. Assisting the information services branch in designing and maintaining the SitCen’s knowledge management infrastructure. 
          6. Assisting the SCIO in preparing the Mission Support Group Secretariat’s command and control centre and the inspector’s mission preparation centre, in readiness of a challenge inspection or investigation of alleged use.
          7. Assisting the SCIO in maintaining the mission laptops with the most up-to-date and relevant software images through coordination with the information services branch.

           

          • Advises the SCIO in managing telecommunication systems to be deployed worldwide by:
          1. Advising on the maintenance and functionality of all communication equipment including secure telephones and their related infrastructure.
          2. Drafting the plan for field deployable telecommunications systems; its, overall infrastructure (wireless communications, secure telephone, and office Equipment) to support inspection activities.
          3. Drafting the design, implementation and management of the OPCW's over-all wireless Communications systems.
          4. Drafting the review on existing OPCW communications systems for improvements, and technical updates as needed.
          5. Advising SCIO on procedures for the utilisation of communications systems. 
          6. Managing the inventory of confidential secure telephones and crypto-graphic materials.
          7. Managing the OPCW key management system and acting as the crypto-custodian or crypto-manager.

           

          • Undertake research, planning, and technical analysis, for the acquisition of new OPCW communications systems by:
            1. Participating in the acquisition and procurement of communication equipment, including secure communication and associated electronic equipment
            2. Drafting technical proposals for adaptations to improve present system configuration in order to solve complex technical problems.
            3. Conducting research and planning of new wireless and data communications systems and secure telecommunications equipment.
            4. Drafting the technical criteria for communications equipment including secure telecommunications equipment in support of the day-to-day operation of the Operations and planning branch. 

                      

          RECRUITING PROFILE 

          Education (Qualifications):

          Essential: 

          Advanced University degree in Electrical Engineering, Information Systems, Telecommunications or a comparable discipline is required.  A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 10 years of qualifying experience.

           

          Required Certification (if applicable):  NA

           

          Experience:  

          Essential: 

          At least 5 years of related experience in the field of telecommunications, with operations or command centre management., and experience working in a confidentiality environment. Knowledge of TCP/IP networking and the management of VoIP systems.

          Desirable: 

          Experience in the operation of SATCOM and the handling of encryption equipment and keys. Experience in crisis management and dealing with emergency situations. Sound knowledge and work experience in the use and administration of Command and Control systems and Geographic Information Systems.

           

           

          Skills and Abilities (key competencies): 

          • Excellent analytical and conceptualisation skills and an ability to plan and organise complicated processes
          • Excellent inter-personal, interview, negotiation and communication skills, with a demonstrated ability to present information clearly and logically both verbally and in writing
          • Strong computer skills and a demonstrated ability to draft, edit and present documents/papers in the English language
          • Ability to act with discretion and tact in sensitive situations
          • Ability to work well in a team and with people of different national/cultural backgrounds.

           

          Language Requirements:

          Fluency in English is essential, and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

          » Find out more

          Senior IT Support Assistant GS-5

          Job Summary 

           

          This position is part of the Information Services Branch within the Administration Division (ADM). The main responsibilities of this position are the timely deployment of ICT hardware, software, and services, as well as implementation of various projects and tasks to support the Organisation business. 

          Also, this position provides IT support and performs helpdesk functions to end-users of IT systems at OPCW and rebuilding of normal operational service with minimal impact on the customer within agreed stages and business priorities.

          This position increases accessibility, communication and information by providing a single point of contact for ISB.

          Main Responsibilities

           

          As the Senior IT Support Assistant (GS-5), you will be responsible for the following:

          1st and 2nd level IT support to OPCW staff:

          • Incident management: log and respond to IT related issues submitted by staff via IT Service Management tool.
          • Resolve problems through technical inspection, analysis and follow- up.
          • Following Incident Management lifecycle of recording, classification, prioritization, resolution, escalation and closure.
          • Problem management and resolution: troubleshoot recurring issues for root cause analysis and resolving them and/or escalating to the specialist team, when required. 
          • Escalation to ISB 3rd level Specialists: timely escalation of issues beyond the scope of 1st and 2nd level support.

          Operational Technical support to Organisation Staff in provisioning of new services: 

          • Install and configure hardware/software on endpoints.
          • Perform user administration tasks on creating, maintaining, retiring, deleting accounts and access including but not limited to user accounts, email accounts, application access, network access. 
          • Troubleshoot network and endpoint related hardware and software components.
          • Provide back-up support for Network and Telecommunications Assistant for voice and video conferencing services and any other in-person or hybrid events

          Asset Inventory tracking and management: 

          • Apply barcode labels to new equipment and enter all information into the database.
          • Maintain an accurate database of IT hardware, software and contracts with all relevant information.

          Ongoing IT operations support activities include: 

          • Organize new equipment distribution and rotation.
          • Participate in annual upgrade of IT infrastructure, planning and deployment.  
          • Support for movement of IT equipment in office relocations/assignments.
          • Participate in establishment of external site and support of infrastructure and users (Conference of State Parties).

          Educational qualifications required for this post:

           

          Essential: A high school diploma or equivalent diploma of higher secondary education.

           

          Desirable: Supplemental training courses/technical certificates in information technology or other related field is desirable. Relevant Microsoft Certification is desirable; Comptia A+, ITIL foundation certification is an asset.

          Experience:

           

          Essential:

          • Minimum of four years of progressively responsible experience in Information Technology related areas, preferably in an international organisation.

          Desirable:  

          • Working experience in administration, management and operation of Information Technology environment using Microsoft Operation Systems and MS Office Applications.
          • Experience with Symantec Client Management Suite is desirable. Experience in maintaining tracking systems is desirable. Knowledge of ITIL framework would be an asset.

          Skills and Abilities (key competencies):

           

          To succeed in this role, you will need the following skills and competencies:

          • Knowledge of Microsoft based operating systems.
          • Excellent analytical and problem-solving skills.
          • Strong verbal and written communication skills with an emphasis on customer service.
          • Quick learner who is highly adaptable, has a positive attitude, and stays organised.

          Language Requirements:

           

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

          » Find out more

          Senior Procurement Assistant (GS-5)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Under the supervision of the Head of Procurement the post holder will execute the following responsibilities:

          1. Analyse requisitions of goods/services/works, ensure completeness of specifications and supporting documentation, advise and support requisitioning units from solicitation, through awarding of the contract, to contract administration.
          1. Compile data, prepare and distribute documents, to support successful procurement to programs and operational activities, (e.g. issue solicitations, evaluate offers and negotiate/award contracts), ensuring that standard processes are followed and that contracts are awarded based on Best Value for Money (BVM) principles.
          1. Review and prioritise requisitions, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
          1. Prepare abstracts of the financial proposals in the form of Commercial Evaluations (CE) in compliance with the solicitation evaluation criteria, support the requisitioning units with evaluation guidance in the preparation of Technical Evaluations (TE) in compliance with the Technical Specifications and solicitation evaluation criteria and if required, prepare submissions to the Committee on Contracts (CoC) for review and recommendation.
          1. Prepare Purchase Orders and contracts with all relevant documentation in accordance with the OPCW General Terms and Conditions of Contract (GTC) and if required, involve the Office of the Legal Advisor for exceptions.
          1. Monitor contract performance in coordination with requisitioning units, ensuring compliance with the terms and conditions of the contract (such as timeliness and correctness of delivery).
          1. Take the necessary action to renew contracts based on performance evaluation, customer satisfaction and price increases in-line with the rate of inflation and/or market fluctuations.
          1. Assist the Head of Procurement/Procurement Officer in the daily running of the Section, including correspondence with contractors/suppliers, internal customers.
          1. Provide guidance to requisitioning units, short-term procurement staff and vendors.
          1. Enter and maintain supplier master data in the ERP, including checking the completeness of supplier registration form and eligibility by applying the relevant vendor due diligence.
          1. Respond to contractor’s queries or disputes on terms and conditions of the Contract.
          1. Provide input to audit queries and other formal requests for information on Purchase Orders and contracts.
          1. Represent the Section in various meetings, as and when required.

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:

          • High School Diploma or equivalent of higher secondary education

          Desirable:

          • Post-secondary education in the field of procurement and supply chain management, contract management or marketing/sales, or commercial law, or civil or technical engineering.
          • Chartered Institute of Purchasing and Supply (CIPS) Level 3 Advanced Certificate in Procurement and Supply or equivalent.

           

          Experience:

           Essential:

          • At least four years of progressive responsibility and experience in procurement and contracting. Alternatively, at least six years’ experience in areas of supply chain management, or marketing/sales, or commercial law, or civil or technical engineering.

          Desirable:

          • Working experience in a multi-cultural working environment and/or foreign country, for an international organisation (IO), or for an (international) non-governmental organisation (NGO). 

           

          Skills and Abilities (key competencies):

          Essential:

          • Good analytical, data-processing, numerical and text drafting skills;
          • Customer-service orientated – a helpful ‘service’ orientation;
          • Flexibility and ability to work steadily with several ongoing assignments;
          • Work independently following established rules and procedures;
          • Detail orientated approach to work;
          • Team focus, flexibility to support colleagues when and where needed; Good interpersonal skills and ability to work harmoniously in a diverse environment;
          • Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets and databases.

           

          Other Skills:

          • Affinity with complex technical problems and procedural requirements;
          • Effectively time-management, planning skills and Diplomacy;
          • Pro-activeness, Patience, Service-mindedness, Perseverance and Tenacity.

           

          Language Requirements:

          Fluency in English is essential, and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

           

          » Find out more

          Senior Procurement And Contract Management Assistant (GS-6)

           

          PRINCIPAL FUNCTIONS

          1. Analyse requisitions of goods/services/works, ensure completeness of specifications and supporting documentation, advise and support requisitioning units from solicitation, through awarding of the contract, to contract administration.

             

          2. Compile data, prepare and distribute documents, to support successful procurement to programs and operational activities, (e.g. issue solicitations, evaluate offers and negotiate/award contracts), ensuring that standard processes are followed and that contracts are awarded based on Best Value for Money (BVM) principles.

             

          3. Review and prioritise requisitions, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.

             

          4. Prepare abstracts of the financial proposals in the form of Commercial Evaluations (CE) in compliance with the solicitation evaluation criteria, support the requisitioning units with evaluation guidance in the preparation of Technical Evaluations (TE) in compliance with the Technical Specifications and solicitation evaluation criteria and if required, prepare submissions to the Committee on Contracts (CoC) for review and recommendation.

             

          5. Prepare Purchase Orders and contracts with all relevant documentation in accordance with the OPCW General Terms and Conditions of Contract (GTC) and if required, involve the Office of the Legal Advisor for exceptions.

             

          6. Monitor contract performance in coordination with requisitioning units, ensuring compliance with the terms and conditions of the contract (such as timeliness and correctness of delivery).

             

          7. Take the necessary action to renew contracts based on performance evaluation, customer satisfaction and price increases in-line with the rate of inflation and/or market fluctuations.

             

          8. Support the implementation and reporting on the contract management framework by pro-actively following up with requisitioning units on the adherence to this framework and providing guidance on contract management, including the frequency of contract review meetings and use of Key Performance Indicators (KPI).

             

          9. Document contractor performance in the ERP based on KPI reports or minutes of contract review meetings.

             

          10. Represent the Procurement Section in contract review with Contractors.

             

          11. Assist the Head of Procurement/Procurement Officer in the daily running of the Section, including correspondence with contractors/suppliers, internal customers.

             

          12. Provide guidance to requisitioning units, short-term procurement staff and suppliers.

             

          13. Enter and maintain supplier master data in the ERP, including checking the completeness of supplier registration form and eligibility by applying the relevant supplier due diligence.

             

          14. Respond to contractor’s queries or disputes on terms and conditions of the Contract.

             

          15. Provide input to audit queries and other formal requests for information on Purchase Orders and contracts.

             

          16. Represent the Section in various meetings, as and when required.

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:

          • High School Diploma or equivalent of higher secondary education

             

            Desirable:

          • Post-secondary education in the field of procurement and supply chain management, contract management or marketing/sales, or commercial law, or civil or technical engineering.
          • Chartered Institute of Purchasing and Supply (CIPS) Level 4 Diploma in Procurement and Supply or equivalent.

             

            Experience: 

            Essential:

          • At least six years of progressive responsibility and experience in procurement and contracting. Alternatively, at least eight years’ experience in areas of contract management, or supply chain management, or marketing/sales, or commercial law, or civil or technical engineering.

             

            Desirable

          • Working experience in a multi-cultural working environment and/or foreign country, for an international organisation (IO), or for an (international) non-governmental organisation (NGO).

             

            Skills and Abilities (key competencies):

            Essential:

          • Good analytical, data-processing, numerical and text drafting skills;
          • Customer-service orientated – a helpful ‘service’ orientation;
          • Flexibility and ability to work steadily with several ongoing assignments;
          • Work independently following established rules and procedures;
          • Detail orientated approach to work; Quick thinking and problem-solving skills;
          • Team focus, flexibility to support colleagues when and where needed;
          • Good interpersonal skills and ability to work harmoniously in a diverse environment;
          • Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets, and databases.

             

            Desirable:

          • Knowledge of universal procurement and contracting principles and contract management;
          • Skills in operating and working in ERP (Enterprise Resource Planning) application software.

             

            Other Skills:

          • Affinity with complex technical problems and procedural requirements;
          • Solid relationship building skills;
          • Effectively time-management and planning skills;
          • Diplomacy;
          • Pro-activeness;
          • Patience.
          • Service-mindedness;
          • Perseverance;
          • Tenacity.

           

          Language Requirements:

          Fluency in English is essential, and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

          » Find out more

          Programme Officer (Legal) (P-3)

          Category: ICA/IPB

          Post title: Programme Officer (Legal)

          Grade: P-3

          Contract Type Fixed term

          Job Summary 

           

           

          This position is part of the Implementation Support Branch (ISB) and its responsible is to ensure that all Member States are capable of delivering on a wide variety of obligations concerning all aspects of national implementation including legislation and related notifications, the submission of declarations, the receiving of inspections and communicating with the Secretariat. The primary responsibilities of the Programme Officer (Legal) are to ensure that all Member States are capable of delivering on a wide variety of obligations concerning all aspects of national implementation including legislation and related notifications, the submission of declarations, the receiving of inspections and communicating with the Secretariat. This is with the view to removing any hindrances that States Parties may face in their efforts to ensure full compliance with the Convention.

          Main Responsibilities

           

          As the Programme Officer (Legal) (P-3), you will be responsible for the following duties:             

          As Programme Manager:

          • Provides strategy and policy advice to Head of the Implementation Support Branch in connection with regional and sub-regional programmatic approaches to CWC implementation support.
          • Plans, leads/coordinates and evaluates the delivery of programmes and activities in support of the national implementation of the CWC, including: conceptualisation and design of new initiatives to assist States Parties with expediting the drafting and adoption of implementing and/or chemical security legislation, to enhance understanding and awareness of the CWC, and to advance national implementation.
          • Liaises with representatives of States Parties and National Authorities to identify needs and gaps in the national implementation that require assistance; advises on, develops and formulates approaches for such assistance to Member States, in close coordination with relevant staff at the Technical Secretariat.

          As Legal Expert: 

          • Provides accurate and timely information and advice related to legislation aspects of Article VII of the CWC.
          • Coordinates inputs and drafting of annual reports on the status of implementation of Article VII of the CWC; maintains and updates internal records (including those in databases) on legal implementation of the CWC.
          • Advises States Parties on proposed legislative approaches to the CWC; prepares or supports the preparation of draft CWC national implementing legislation; reviews draft legislation submitted by States Parties with regard to its alignment with the CWC and other relevant legal instruments.
          • Identifies trends and emerging issues relevant to CWC legislation as well as to legislation relevant for chemical security.
          • Provides legal advice to Head IPB in connection with OPCW work relevant to the UNSC 1540 Committee and OPCW’s Open-Ended Working Group on Terrorism; contributes to relevant reports and presentations; identifies trends and emerging issues relevant to CWC legislation and non-State actors.
          • Drafts correspondence, concept notes, briefing notes, reports, background documents and similar documents for review by the Head of Branch.

          Educational qualifications required for this post:

          Essential:

          • Advanced university degree in Law, preferably with specialisation in International Law or related fields; a first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.

          Experience:

          Essential:

          • At least 5 years of relevant working experience in international organisations and/or government service, in the areas of International Law, Treaty Law, Law of International Security or related fields; or 7 years with first level degree.
          • Practical knowledge of the drafting and reviewing of legal documents and agreements.
          • Knowledge of and experience in dealing with the Chemical Weapons Convention or relevant disarmament treaties.

          Desirable:  

          • Direct experience in planning and implementing awareness-raising and/or capacity building projects, preferably within a multinational setting.
          • Experience in providing strategy and policy advice in relation to sensitive policy issues, particularly in connection with international peace and security.
          • Knowledge and experience in project planning, implementation and monitoring.

          Skills and Abilities (key competencies):

          To succeed in this role, you will need the following skills and competencies:

           

          • Excellent communication skills – both written and oral; good negotiation skills.
          • Strong analytical skills and ability to conduct legal research.
          • A well-developed sense of judgement.
          • Ability to plan and organise, and to work under pressure of time and urgent deadlines.
          • Flexibility and problem-solving skills.
          • Ability to reprioritize on tight deadlines.
          • Tact and discretion.
          • Ability to work individually and in a team and to establish and maintain effective working relationships with people of different national and cultural backgrounds.
          • Solid computer skills (eg. Windows, MS Office).
          • Excellent communication skills, both oral and written.

          Language Requirements:

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

          » Find out more

          Senior Information Systems & Confidentiality Auditor (P-4)

          Category: ODG/OIO

          Post title: Senior Information Systems & Confidentiality Auditor  

          Grade: P-4

          Contract Type Fixed term

          Job Summary 

           

          This position is part of the Office of Internal Oversight (OIO) which responsibility and key objectives are to ensure that transactions are in compliance with policies, regulations, rules and directives.

          The primary responsibilities of the Senior Information Systems & Confidentiality Auditor are to ensure that OPCW's financial, physical and human resources are utilised efficiently and economically and that programmes and activities are consistent with the commitment set forth in the approved budget.

          This position is also responsible for monitoring and assessing the implementation of the Confidentiality Regime and assisting in establishing, developing, and maintaining a Quality Assurance System in the Secretariat.

          Main Responsibilities

           

          As the Senior Information Systems & Confidentiality Auditor (P-4), you will be responsible for the following duties:  

          To audit, inspect and evaluate information systems, the implementation, the reliability, and integrity of the OPCW Confidentiality Regime and of its internal systems of security. This will include the following:

          • Systems and process reviews – (audit and evaluation assignments which look at specific aspects of the working of Divisions/Branches primarily the Information Services Branch, Office of Confidentiality and Security, Verification Division, and the Inspectorate Division).
          • (ii) Compliance reviews.
          • (iii) Consultancy – (provision of advice on risk management and controls, with focus on confidentiality and systems)
          • (iv) Investigations – (where confidentiality breaches or violation of the confidentiality procedures are suspected, supporting the Senior Internal Investigations Officer).

           

          Undertake the IT Audits of the computerised systems of OPCW both on Security Critical Network as well as Security Non-Critical Network.

          • Undertake audits pertaining to implementation of IT Governance and Business Continuity Planning.
          • Undertake evaluations of OPCW exercises on Challenge Inspection and Investigations of Alleged Use.
          • Develop audit plans and work programmes indicating the general objectives and the scope for the different assignments.
          • Audit the implementation of the confidentiality regime for handling, storing, processing, and disseminating classified information (according to policies) in both hard copy and electronic form.
          • Review the implementation of procedures related to the handling and storage of confidential information in the Security Non-Critical Area.
          • Inspect, verify, and assess the reliability and integrity of the monitoring and control functions in the field of confidentiality.
          • Assess the current working instructions and flow of work used by operational Divisions and Branches for confidentiality policy compliance and make recommendations to improve and streamline these procedures.
          • Develop the annual audit plan, which is subject to review by the Director of the Office of Internal Oversight.
          • Prepare the first draft of the OIO Annual Report under area of incumbency.

          To report on the results of the audits, investigations, inspections, and evaluations carried out 

          • Draft reports and recommendations to be approved by the Director, Office of Internal Oversight; evaluate the comments of the auditees on the draft reports and prepare the final reports.

           

          To follow up on the implementation of information systems, confidentiality, and security related recommendations

          • Participate in quarterly follow up exercise of audit recommendations
          • Monitor and assess on a continuous basis measures taken by auditees to implement recommendations

           

          To provide advice to management in the areas of information systems, confidentiality, and security

          • Attend Committee and Steering group meetings and write comments when required by management.
          • Respond to ad hoc requests for advice on risks and internal controls in the areas of information systems, confidentiality, and information security.

          Educational qualifications required for this post:

          Essential:

          • Advanced University Degree or equivalent in Auditing, Management, or Information Systems. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.
          • Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA) or equivalent certification.

          Experience:

          Essential:

          • Seven years of progressive experience in relevant areas like IT Auditing, process reviews, performance auditing and handling of classified data. In case of a First University Degree, candidate should have nine years of relevant experience.
          • IT Audit experience.

          Desirable:  

          • Experience of auditing automated systems and ERP systems. Knowledge of Unit4 and IDEA.

          Skills and Abilities (key competencies):

          To succeed in this role, you will need the following skills and competencies:

           

          • Displays knowledge and understanding of principles and methodologies governing audit and evaluation exercises within an international environment.
          • Displays strong organisational and time management skills and understands the importance of adhering to strict deadlines.
          • Shows excellent interpersonal skills and ability to interact with colleagues in other departments at all levels of the Organisation.
          • Proven negotiation skills, and an ability to defend observations made and recommendations given, even when they differ with others.
          • Displays flexibility, adaptability, and the capacity to work under pressure of high volume and under tight deadlines.
          • Communicates clearly and convincingly; demonstrates strong oral and written communications skills. Is particularly able to draft clear and thorough reports within the parameters provided and to communicate complex matters in an understandable and succinct manner.
          • Is detail oriented and shows commitment to correctness, accuracy, and quality in preparing internal audit reports, having regard to the applicable OPCW legal framework and standard operating procedures.
          • Leads development of clear office strategy; anticipates and understands client needs, formulates clear strategic plans, prioritises workload, and allocates resources according to priorities. 
          • Shows tact, discretion, and ability to work harmoniously in a multi-cultural environment.
          • Demonstrates understanding and competence on audit design, data collection and analysis. 
          • Computer literacy (MS Office software applications)

          Language Requirements:

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

          » Find out more

          Senior Analytical Chemist (P-4)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Analytical chemist with forensic/environmental specialization:

          • Develop and implement methods for:
            • Environmental markers of CWC Scheduled chemicals chemical warfare agents and other chemical compounds as determined by the Head of the Laboratory;
            • New biomarkers of exposure to chemicals relevant to the Chemical Weapons Convention (CWC) by mass spectrometric or biochemical methods.
          • Translate knowledge on environmental chemistry into knowledge relevant for the CWC, in terms of agent fate, sampling, and analysis.
          • Translate knowledge on forensic chemistry into knowledge relevant to the CWC, in terms of impurity profiling and provenance.
          • Provide technical advice, training and support on inspection and verification of analytical equipment-related issues, including. Evaluation of information and documents related to inspection equipment and sample analysis; Provision of technical advice and information relating to inspection analytical equipment and verification-related analytical issues.
          • Coordinate research projects at the new Centre for Chemistry and Technology.
          • Assist with the training programme for internal and external participants in the analysis of environmental and biomedical samples.
          • Assist with the conduct of the biomedical proficiency testing programme.
          • Oversee the maintenance and use of the LC/MS systems.
          • Assist with the LC/MS analysis in support of both the environmental and biomedical proficiency testing programmes.

             

            All Senior Analytical Chemist posts share the following responsibilities:

             

            Provide training and certification exercises for AC inspectors or other trainees on performing analyses using GC/MS systems and sample collection and preparation kits

          • Assist with the planning of the scope, technical and organisational aspects of the training.
          • Develop training materials.
          • Prepare and validate instruments for the training.
          • Prepare the samples for the training and certification exercises.
          • Act as key lecturer and instructor during training and exercises.
          • Supervise the work of trainees in the laboratory.
          • Evaluate and report the performance of the trainees.

             

            Develop and provide training for both internal and external participants on 1) performing analyses using analytical equipment such as GC/MS, LC/MS and NMR, 2) methods/techniques supporting the proficiency testing programme, 3) safe handling of chemical agents, 4) synthesis of chemical agents, 5) other training courses as determined by the Head of the Laboratory

          • Assist with the planning of the scope, technical and organisational aspects of the training.
          • Develop training materials.
          • Prepare and validate instruments for the training.
          • Prepare the samples for the training.
          • Act as key lecturer and instructor during training and exercises.
          • Supervise the work of trainees in the laboratory.
          • Evaluate and report the performance of the trainees.

             

            Maintain OPCW Laboratory accreditation and support QMS

          • Actively contribute to the maintenance and development of the QMS in the relevant areas.
          • Maintain and develop QMS documentation, including SOPs and Wis.
          • Support internal audit activities, receive audit reports and ensure corrective action where necessary.
          • Assist with the preparation of the quality manuals, the document control mechanism, and the recording reporting methods.
          • Actively participate in cross-training activities to support continuity of expertise in all laboratory processes in case of staff replacement.
          • Assist with performing QA audits.

             

            Ensure safe and efficient operation of the OPCW Laboratory, including procurement and maintenance of laboratory equipment in a timely and efficient manner

          • Assist with planning and drafting the annual OPCW Laboratory budget.
          • Assist with evaluating, selecting, and delegating staff for relevant laboratory tasks.
          • Act as senior analytical and CW expert by advising, undertaking and supervising experimental work in the Laboratory.
          • Assist with activities necessary to ensure a safe working environment.
          • Participate in internal Health and Safety audits.
          • Report to the Head of OPCW Laboratory on the operational situation, progress and results.
          • Provide information and place orders to ensure that there is enough equipment and chemicals to support the efficient work of the OPCW Laboratory.
          • Supervise and undertake procedures for the use, maintenance, calibration and quality assurance of analytical equipment are in place.
          • Support procurement of equipment in technical aspects and advise the Committee on Contracts as needed.

             

            Provide technical advice, training and support on inspection analytical equipment-related issues and verification-related analytical issues

          • Develop, test and validate analytical methods.
          • Receive and evaluate information and documents related to inspection equipment and sample analysis.
          • Provide technical advice and support to the Head of the Laboratory when required.
          • Ensure that different divisions and branches of OPCW are provided with technical advice and information relating to inspection analytical equipment and verification-related analytical issues when requested.

             

            Assist the Inspectorate by acting as an Analytical Chemist Inspector

          • Perform research on industrial chemicals and their analysis prior to an inspection.
          • Prepare for the mission by taking part in pre-mission briefings, getting medical clearance, and fitting personal protective equipment.
          • Travel on inspections and function as an Analytical Chemist.
          • Report/brief post-inspection.

          Assist in the Preparation of Authentic Samples

          • Handle, process and split samples gathered by inspectors and sent for offsite analysis.
          • Evaluate reports prepared by designated laboratories.
          • Provide advice and feedback to inspectors as required.

          Perform other duties as required

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:  An advanced degree in Chemistry or equivalent from a recognized institution. A first-level university degree in combination with extensive relevant laboratory experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

           

          Desirable: Ph.D. in Chemistry with a focus on Analytical Chemistry, preferably combined with extensive knowledge of environmental and/or forensic chemistry.

           

          Experience: 

          Essential:

          • At least 7 years experience in the field of analytical chemistry and instrumental analysis with an advanced degree or 9 years with a first-level degree, preferably from the field of environmental or forensic chemistry.
          • A minimum of 6 years of recent and practical experience as an operator of GC/MS and/or LC/MS instrumentation.
          • Specific experience with data analysis and analytical libraries.
          • Knowledge and experience in environmental and forensic chemistry, as can be derived from publication records.

            Desirable:

          • Experience in chemometrics and database curation is highly desirable.
          • Experience in project management is highly desirable.
          • Experience in analytical techniques relevant to forensic/environmental chemistry, such as ICP-MS and IRMS is desirable

           

           

          Skills and Abilities (key competencies):

          To succeed in this role you will need the following skills and competencies:

          • Practical knowledge of GC/MS processing software such as Agilent Chemstation/ MassHunter and AMDIS.
          • Knowledge of the chemistry of Scheduled chemicals, their nomenclature, precursors, and degradation products that are listed in the ‘Annex on Chemicals’ in the CWC, as well as knowledge of methods these chemicals can be analyzed.
          • Knowledge of quality assurance and quality control procedures and international standards.
          • Strong computer software and electronic data management skills.
          • A broad understanding of the various analytical techniques (and their limitations) used by laboratories in the analysis of Convention related chemicals.
          • Basic understanding of modern database methodology and statistical methods for quality control.
          • Project management skills (e.g. IPMA or equivalent).
          • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

          Language Requirements: 

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

                   

           

          » Find out more

          Senior Equipment Technician (Pharmaceutical and Medical)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          RESPONSIBILITIES

          Primary Responsibilities

          Management of all pharmaceutical requirements and medical equipment in supporting OPCW mission activities, under the supervision of the Principal Logistics Specialist:

          • Managing primarily assigned pharmaceutical matters and medical requirements by ensuring that sufficient valid stock is maintained and stored in a temperature-controlled area under strict compliance with the OPCW health and safety regulations.

             

          • Maintaining accurate inventory of pharmaceutical and medical records for the scheduled monthly audit carried out by the Supervising Pharmacist by maintain a database of controlled and prescribed medicines issued and received during mission, under strict Netherlands Drugs Regulations (Nederlandse Opiumwet).

             

          •  Providing Health and Safety Specialists (HSSs) with up-to-date medical kits ensuring that these are temperature-monitored while preparing proper documentation.  Once pharmaceutical items are exposed to extreme temperatures, properly disposed as per paragraph 6.20 of OPCW/HSB/PMS/01, and must be replenished accordingly.

             

          • Providing Team Medical Officers with advice, at a Chemical Weapons Destruction Facility (CWDF) or any other area within and outside of The Netherlands, for the purpose of seeking clarifications on pharmaceutical matters, in consultation with the Head of Health and Safety Branch.  Likewise, resolving issues of technical nature on the use of medical equipment.

             

          • Coordinate with Health and Safety Branch on a regular basis with regards to medical and pharmaceutical items that may have ceased production, finding alternatives, discuss other related matter affecting the composition of the medical kits and, informing HSSs of the new developments thereof

             

          • Check, test all medical equipment prior to and upon completion of the mission ensuring all are operational and within its calibration period and when necessary, instruct OPCW staff on the use of medical equipment.

             

          • Participating in the preparation of Standard Operating Procedures and Work Instructions or other written guidance and instructions applicable to the specific equipment and, participating in the technical evaluation by checking specifications and submitting recommendations

             

          • Participating in the procurement process of all pharmaceutical supplies and medical equipment by identifying the need for acquisition of consumables and replacement of parts for the medical equipment and, upon receipt of goods, act as a Receiving Officer

             

          • Barcoding all medical equipment in accordance with the requirements of the OPCW Electronic Asset management and updating the database reflecting the status of property and its whereabouts and prepare documentation for recording in the HardCat, as per Annex 1 and 3 of AD/FIN/6

             

          • Keeping up to date on developments and latest technical information available on pharmaceutical and medical equipment by visiting medical conferences and exhibitions.

             

          • Participate in capability development projects related to this field. Liaise with OPCW Health and Safety Branch and INS H&S specialists. 

             

          • Provide Inspection Teams with all the administrative and stationery requirements related to pharmaceutical products, controlled drugs and medical equipment.

             

          • Have the ability and willingness to obtain a good working knowledge through official and in-house training on the technical background including the Work Instructions (WI) and Standard Operating Procedures (SOPs) of all types of inspection equipment that the OPCW utilizes.

             

          • Train and instruct staff and/or visitors on the usage of inspection and other equipment with the knowledge gained through these trainings, especially in the field of  Pharmaceutical and Medical equipment.

             

          • Implement rules and regulations related to the appropriate storage and management of pharmaceutical products and equipment in ES - especially in the field of storing, transporting and packaging medication and controlled drugs.

           

          B.  Management of administrative and stationery requirements to support OPCW missions

          • Maintaining sufficient administrative and stationery items to meet OPCW mission and challenge inspection requirements by ordering on time and forecasting future needs
          • Replenishing Inspection stationery kits on timely basis
          • Providing inspection team prior to mission with stationery and administrative requirements and have documents prepared and signed.

           

          Secondary Responsibilities

           

          Perform Mask Fit Tests, maintain comprehensive stock of Individual Protective Equipment (IPE) for all OPCW Inspectors and prepare Team Decontamination Line equipment for Inspection Teams, in the absence of the primary-assigned staff. 

           

          A.  Mask Fit Test and Individual Protective Equipment

          • Performing mask fit test to Inspectors ensuring that the mask issued is in accordance to the established Health and Safety guidelines
          • Managing secondarily-assigned Individual Protective Equipment which include checking, preparing and issuing IPE to inspectors prior to mission and training activities and receiving when returned
          • Maintaining sufficient stock level to respond to continuous  requests taking into account operational requirement and expiry dates
          • Barcoding IPE in accordance with the requirements of the OPCW Electronic Asset Management (HardCat) and updating the records accordingly
          • Participating in the procurement process of the equipment and supplies for purchases and upon receipt of stock, perform the function of a Receiving Officer ensuring that the received stock is in accordance to specifications.


            B.  Team Decontamination Line Equipment

          • Ensuring that all Team Decontamination kits are fully replenished with required consumables and materials  and ready for issue when requested by maintaining sufficient number of stock level and procure taking into account planned operational requirements

             

          • Preparing the Team Decontamination Equipment and its documentation to inspectors and provide guidance and technical advice whenever required

             

             

          •  Participating in the procurement process of the equipment and supplies and perform the function of a Receiving Officer

             

          • Liaise with Inspectors the necessary requirement for mission and training and prepare proper documentation  and assist in the review of the existing SOP/WI on decontamination procedure;

             

          • Barcoding Team Decontamination Line equipment in accordance with the requirements of the HardCat and updating the database reflecting the status of property and its whereabouts and prepare documentation for recording fixed assets in the HardCat, as per Annex 1 and 3 of AD/FIN/6;

           

          General Responsibilities

           

          A.        Management of the specifically-assigned equipment requested for OPCW mission activities

          • Conducting functionality checks of the equipment prior to and after each use to ensure its constant readiness for issue to the users and safe use;
          • Acting as the custodian of all the equipment and materials assigned to the post;
          • Stocking the equipment and materials in their designated storage locations accordingly to the types, expiry dates and the technical or usability status in strict compliance with the OPCW health and safety regulations;
          • Preparing the assigned equipment and materials for use, accordingly to the specific requirements of the end-users and in accordance with the operating manuals, instructions and guidance received from the supervisor;
          • Identifying and planning the need for acquisition and replacement of parts, consumables and materials to ensure their constant availability in stock, taking into account the planned operational requirements, maintenance regimes and expiry dates;
          • Participating in the procurement process of the equipment and supplies assigned to the post. This includes providing the supervisor and the Procurement Cell/Logistics Section with advice on the technical requirements for the specific equipment, materials and services, participating in the process of the preparation of the Technical Evaluation Reports on the received bids and offers, preparation and submitting to the suppliers drawn-down orders, checking the deliveries of the supplies and services, including for maintenance and repair as well as preparing Receiving and Inspection Reports for the received goods and services;
          • Providing inspectors, supervisors and other OPCW staff with advice on the technical aspects of the use of the equipment, as required. This may include performing the function of an instructor during training and courses conducted by the Inspectorate in the HQ, the Equipment Store and in any other area within and outside of The Netherlands;
          • Participating in the preparation of Standard Operating Procedures and Work Instructions or other written guidance and instructions applicable to the specific equipment being under the control of the post;
          • Cleaning and maintaining the equipment, including their transportation cases, and replacing broken or used parts and materials whenever required;
          • Storing and utilising all waste materials and hazardous products related to the assigned equipment accordingly to the identified hazards and in accordance with the instructions received from the supervisor.

           

          B.        Mission support process (preparation, issue and receipt of all inspection equipment and its documentation prior to and upon completion of the mission):

          • Preparing the equipment and its documentation for the handover to the designated users (Team Logistics Officer, Team Communications Officer, Team Administrative Officer, and Team Medical Officer), as specifically assigned by the supervisor and on the basis of the Equipment List Request received from the authorised OPCW staff.
          • Bar-coding out the required equipment and the preparation of the inspection documentation, including, if required, Dangerous Goods specifications and the Dutch Customs forms and declarations
          • Providing assistance and guidance to the Equipment and Inventory Specialist whenever so required
          • Assisting inspectors in conducting the checks of the equipment and its documentation, providing guidance and technical advice whenever required
          • Ensuring that all documents contain the accurate data and that they are dully signed by the receiving staff
          • If assigned by the supervisor, visiting the Dutch Customs office in order to clear the equipment for its temporary export out of the country
          • Packing and preparing for shipment all the equipment and materials designated for transport as cargo in due regard to the relevant regulations on transporting goods by air and road, including the Dangerous Goods. These activities require assistance and guidance from the supervisor
          • On the completion of their mission performing, checks of the returning equipment and materials against the relevant records held by the Equipment Store which includes accounting for the property, barcoding the equipment in and performing functionality checks, as needed
          • Ensuring that the equipment broken down or reported by the user as malfunction is delivered to the Senior Equipment Specialist for its check and further action
          • Reporting to the supervisor all cases of missing or lost items, as identified during the equipment check, including checking of Incident Reports and other documentation required to account for the equipment; of an inspection team check in the equipment to ensure that all is present and that all relevant documents has been completed
          • Informing other Equipment Specialists about the return of the equipment being under their control to allow for the equipment checks, cleaning and storage in the designated locations.

           

          C.        Perform other duties relevant to the post (as assigned by the supervisor):

          • Supporting various visits to the Equipment Store and other events requested by supervisors
          • Assisting the Procurement Cell/Logistics Section in the preparation of Direct Purchase Orders (DPO) for the replenishment of assets and stocks assigned to the post
          • Providing assistance and guidance to the Equipment and Inventory Specialist whenever so required
          • Receipt of goods delivered to the Equipment Store by signing the Delivery Note and informing the supervisor and the Equipment Support Officer accordingly
          • Participating in various training and courses to constantly improve the skills and knowledge required on the post
          • Cleaning the warehouse and working areas of the Equipment Store, as per the schedule maintained by the supervisor
          • Carryout out the on call duties to support any aspect of the functioning of the Equipment Store, particularly in the case of a Challenge Inspection (CI) or Investigation of Alleged Use (IAU) of Chemical Weapons
          • Should it be required, acting as Inspector Assistant by taking part in the missions conducted by the OPCW.

           

          RECRUITING PROFILE

          Education (Qualifications):

           Essential: 

          High School Diploma with related experience or equivalent diploma of higher secondary education

           

          Knowledge and Experience:

          Knowledge of pharmaceutical products and medical instruments and equipment.

          Essential:  

          • A minimum of 4 years of experience with knowledge of pharmaceutical items, local regulations and experience in operating various medical equipment
          • Experience in stock management, inventorying of assets and procurement
          • Administration or technical profile

          Desirable:

          • Certificate from ARBO operating forklifts
          • First Aid Competency
          • Basic knowledge of Dangerous Goods regulations

           

          Skills and Abilities (key competencies):

          • Asset management and inventory management systems
          • Life cycle management and maintenance systems
          • Workplace health and safety management
          • Material handling (including operating licence for forklifts and palette loaders)
          • Transportation, packaging and handling of dangerous goods – especially medical and pharmaceutical products
          • Sharepoint
          • Office 365
          • Good interpersonal skills

           

          Other Skills:

          • Tact, discretion and accuracy
          • Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner
          • Initiative and willingness to learn new skills.
          • Flexibility to be able and willing to perform different activities to support operations, often at short notice

           

          Language Requirements: 

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          Working knowledge of Dutch language desirable.        

          » Find out more

          Senior Finance & Administrative Assistant (GS-6)

          Principal Functions

            Under the general direction of the Head of the Language Services Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Finance & Administrative Assistant performs the following duties;

             

            1. Human Resource Management

              1. Effectively initiate, coordinate and manage all actions relative to the world-wide recruitment of short term language staff and the administration of these and other human resource activities, e.g. classification of short-term language staff, evaluation of services, separation of staff members, training etc., ensuring consistency in the application of OPCW Staff Rules and Regulations, as well as the provisions of the AIIC/AITC/CEB agreements;
              2. Obtain and secure language services for scheduled sessions/meetings of the policy-making organs; ad hoc recruitment (e.g. vacancies, sick-leave and other absences); mission-related support, and to supplement in-house linguists during inspection related interpretation and translations. Ensure the implementation of terms and conditions of service, duties and responsibilities, and privileges and entitlements under the OPCW Staff Regulations and Interim Staff Rules, and the AIIC/AITC/CEB agreements. Create work-plan for, and coordinate teams of interpreters during PMO and other Secretariat meetings, ensuring consistency in applying stipulated workload as per the relevant agreements;
              3. Oversee and coordinate outsourcing of translations, ensuring that related funding is in place and the related contractual agreements are made with the vendors. Manage ‘split contracts’ with other UN and international organisations for short term language staff, including staff exchanges with these organisations. Initiate, develop and coordinate the design of and improvements for more effective contracts and internal procedures for short-term language staff. Focal point for internal and external queries on short-term language staff;
              4. Assist in expanding the OPCW roster of freelance language staff (interpreters, translators, editors and language assistants). Maintain a database of freelance interpreters, translators, editors and language assistants. Classify and re-evaluate applied grades, in accordance with the AITC/AIIC/CEB rules; and implement ‘new’ grade(s), policies and relevant changes in contracts accordingly.

             

            1. Budget and Finance. Advise and support the Director in the management of resources by:

              1. Taking the lead with respect to the preparation and implementation of the work program, ensuring that financial resources are utilised to implement activities in accordance with the RBB objectives, and the Programme Budget and allotments issued; Participate in the presentation of budget proposals to Member States;
              2. Monitor and review the work program and budget by conducting regular and special reviews to assess progress of actual work versus the programme planned resources. Coordinate and prepare programme reports, such as the monthly budget tracking report, ISR reports; annual performance reports etc. Respond to queries with regard to expenditure plan, unliquidated obligations, transfer of funds and requests for financial assistance; liaise directly with Budget and Finance Branch on budgetary and accounts issues. Participate in meetings on forecast of expenditure;
              3. Define programme and budget requirements and work with other system units, (e.g. regular interdepartmental interaction with the Budget, Planning and Control Branch, Finance and Accounts Branch, Training Branch etc.) particularly with respect to improving budget reporting systems and cost effective utilisation of program resources. Receiving Officer for all budget items under the Divisional annual programme and budget: Control the expenditure, disbursements and accounts. Draft routine and ad-hoc outputs;
              4. Develop divisional procedures and implement the same to ensure that accounting and financial management controls are consistent with the OPCW policies and practices. Provide guidance on financial administration and management issues and practices to staff members within the division, including short-term language staff. Verify and certify for payment all claims received from short-term language staff, authorising settlement of entitlements and benefits. Ensure the entire budgetary expenditure per contract is completely closed. Respond to related queries from/to short-term language staff. Monitor and verify calculations of overtime ensuring prior authorisation and availability of funds.

             

            1. General Administration

              1. Participates in consultations with substantive units concerning possible inconsistencies or errors in the application of human resources, budget and finance and general administration related rules, regulations and procedures;
              2. Maintain knowledge on OPCW administrative and procedural changes; review and provide comments/suggest changes on OPCW draft administrative directives (as requested by Branch Head and Divisional Director); advise and brief Branch Head on related issues; provide detailed data and statistics to Branch Head and Divisional Director and participate with them in related meetings/boards; co-ordinate the recruitment of short term clerical staff with the Human Resources Branch, general temporary assistance and holiday hires; train divisional short-term and new fixed term clerical staff on internal PMO/LSB administrative procedures; and gives advice and guidance on work procedures;
              3. Oversee work related to procurement, billing and receipt of invoices from various services, operational travel programme (TANGO), procurement monitoring and evaluation of vendor contracts/payment to vendors (e-procurement) and individual contractors for services;
              4. Coordinate the identification of office technology needs and maintenance of equipment, software and systems, administering enhancements as necessary;
              5. Perform other related work as required;

                1. Knowledge and Experience

                  Education

                  Essential

                  High School Diploma or equivalent Diploma of higher secondary Education.

                  Experience

                  Essential

                  A minimum of 6 years of progressively responsible related experience.


                  Desirable

                  Experience of working within the language services environments and within the UN system.


                  Skills and Abilities (key competencies):

                  1. Positive communication skills;
                  2. Experience of working with IT systems, including Share Point and UBW (ERP);
                  3. Demonstrated problem solving skills;
                  4. Flexibility and ability to work steadily with several ongoing tasks;
                  5. Knowledge of Budget setting and monitoring;
                  6. Very detail orientated;
                  7. Tact, accuracy and discretion;
                  8. Work independently following established rules and procedures;
                  9. Customer-service orientated;
                  10. Focus on collaborative teamwork within a supportive environment;
                  11. Good interpersonal skills and ability to work harmoniously in a multi-cultural environment.

                  Language Requirements

                  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Special Advisor to the Deputy Director-General (P-5)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

           

          1. Execute the functions of special advisor and assistant to the DDG and provide support by undertaking the following activities:
            • Managing and coordinating the flow of information, activities and decisions required by the Deputy Director-General
            • Preparing, coordinating and prioritising high level issues, plans, assignments and pending decisions for consideration by the DDG, with particular emphasis on reviewing and analysing complex information from a broad range of sources and facilitating appropriate outcomes
            • Communicating the DDG’s views and decisions to Divisions/Branches to support the programmes operation and administration with particular reference to ensuring a link between strategy and service/programme delivery; as necessary providing advice and guidance as instructed by the DDG to Divisional Directors and relevant managers regarding the formulation of rationales, priorities and objectives
            • Monitoring, on a regular basis, the implementation of guidance given by the DDG to the six Divisions of the Secretariat, as well as to the other units and reporting back to the DDG as appropriate suggesting remedial action as necessary
            • Following up on action items emanating from Division and cross-Division meetings/committees
            • Studying and analysing the memoranda received from the six Divisions and Branches addressed to the Director-General, ensuring their quality and completeness and making recommendations to the DDG
            • Supporting Division/cross-Division co-ordination and co-operation
            • Researching, reviewing and making recommendations to the DDG on drafts of new administrative procedures, policies, rules and directives
            • Providing a link between strategic issues and operational execution of activities under the purview of the ODDG, ensuring correspondence of operational activities to strategic directions, as directed by the DDG
            • As necessary, monitoring, analysing and reporting on KPI’s used to determine the effective execution of activity within the agreed programme and budget of the OPCW
            • Serving as principal aide to the DDG.

             

          2. Support the DDG’s official and representational duties involving Member States by:
            • Coordinating and/or drafting talking points and notes/background material for DDG discussions with Member States and subsequently preparing records of discussions
            • Reviewing and providing guidance on briefing notes prepared by Divisions/Branches for DDG
            • Drafting memos and other correspondence for the DDG’s signature
            • Actively identifying areas of activity for consideration by the DDG with specific reference to stakeholder management, analysing and preparing documentation as necessary.                   

                       

          3. Prepare the DDG for representational responsibilities and official visits:
            • Co-ordinating all logistical and other arrangements for the visit
            • Reviewing and advising on programme and itinerary and giving guidance on format and content of briefing to be prepared by substantive offices
            • Performing all required post-visit activities such as official report of visit, organise press releases wherever necessary, follow-up letters to hosts and co-ordinating follow-up action to ensure objectives of visit are met
            • Accompanying the DDG on official visits and duties, as required.             

             

          4. Review and/or prepare papers and speeches for the DDG, for his/her official functions.

             

          5. Act in relevant roles in the Boards and Committees chaired by the DDG, as required by the DDG, including in an observer capacity. Such roles include coordinating and preparing, as necessary, briefing material to ensure the DDG is fully briefed and able to execute the functions as Chair as necessary.

             

          6. Function as Secretary to the Management Board:

             

            • Preparing, as such, the agenda and the minutes of the Management Board meetings
            • Ensuring the necessary follow-up of the outcomes of those meetings, in coordination with the relevant Units of the Technical Secretariat, and under the guidance of the DDG and the DG.

               

          7. Work closely with the Office of the Director-General (ODG), as necessary, to ensure optimal coordination and synergies at the level of the Executive Management of the Secretariat. This entails liaising with the Chief of Cabinet and the Deputy Chief of Cabinet on relevant issues, under the guidance of the DDG.

             

          8. Perform other duties as required

           

          RECRUITING PROFILE: 

           

          Education (Qualifications):

           

          Essential:  Advanced University degree in a relevant discipline including in the area of international law, international relations, public/business administration, or management, from an accredited college or university; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

           

          Required Certification (if applicable):  N/A

           

          Experience: 

          Essential:  At least 10 years of related experience (12 years with a first level degree) in legal services, policy management or administration management, preferably with international organisation(s), which have on-going interface with governments and international organisations; and

          •           Excellent writing, editing, and communication skills.

           

          Skills and Abilities (key competencies):

          • Strong analytical/conceptual skills and problem-solving skills allowing for the detailed analysis of data from a range of complex sources leading to the extrapolation of the relevant information and presenting the essence of issues for further consideration by the DDG.
          • Excellent inter-personal, negotiating and persuasion skills acknowledging emotional intelligence, and other factors leading to successful alliance building and establishing consensus and cooperation to achieve results.
          • Demonstrated ability in helping to develop ideas to accomplish the organisation’s objectives.
          • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment encouraging open communication and building consensus.
          • Ability to prepare reports, presentations, memorandums, talking points, speeches and briefing notes.
          • Flexibility and ability to work under pressure; handle multiple activities simultaneously without losing focus.
          • Project management and organisation skills.
          • Ability to prioritise issues and follow up strongly through the establishment of realistic objectives and active monitoring of performance against these.
          • Demonstrated understanding and exhibited behaviour of Knowledge Management principles in the context of a limited tenure organisation; and
          • Computer literacy – advanced knowledge of computer usage and MS-Office programmes.

                     

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Associate Network and System Officer (P-2)

          Job Summary

          This position is part of the Information Services Branch (ISB) that is responsible for providing reliable and secure ICT services in support of all OPCW programmes and activities. You will also be responsible for full lifecycle (Sourcing, Planning, design, development, test, implementation, administration, maintenance and support, decommissioning) of Information and Communication Technologies systems and services, including but not limited to: Local and Wide Area Networks, Unified Communications, Internet, Intranet, World Wide Web, Data Centre services, Business Systems, Infrastructure Systems, Mobility (remote access), and underpinning services, systems and contracts to deliver such services to the OPCW.

          Main Responsibilities

          As Associate Network and Systems Officer you will be providing 2nd and 3rd level support on network related requests through system troubleshooting of identified problems.

          In addition, this roll also includes the following responsibilities:

          Provides operational support to system developers, actively monitors network and systems; provides technical advice on hardware, software solutions and ICT technologies.

          Assists in the coordination of the work of the Operations Team, by monitoring and updating work queues and planning work requiring team effort, as delegated by the ICT Operations Officer.

          Performs technical activities linked to the upkeep of production environment, as per target SLAs.

          Evaluates, analyses and recommends technology deemed suitable to the OPCW’s networks and requirements to be implemented to the ICT Operations Officer.

          Implements and/or controls the life cycle of information Technology infrastructure and systems.

          Coordinates the work of consultants when required.

          Provides support and recommendations on technological changes for the organisation; propose strategies and plan for introducing technological changes, in particular in the areas of networks and telecommunications.

          Performs the installation, maintenance, upgrading and administration of operational and support systems within the OPCW for the Secure Non-Critical network (SNCN) and Secure Critical Network (SCN). Coordinate the work of peers when required.

          Sound planning and implementation of upgrades anticipating hardware failure and taking corrective action organising backups.

          Scheduling implementations of new components as required on all active network components, due either to failure or upgrade.

          If downtime/risk of downtime is unavoidable, affected parties will be told in advance.

          Oversees maintenance and service contracts.

          Advises, provides guidance and documented procedures to system administrators and service desk personnel with implementations of appropriate and effective technical solutions to problems.

          Proposes and implements improvements on infrastructure, work procedures, services and security controls.

          Assists in the response to incidents of breach of Confidentiality, as instructed by the Head of Operations, Infrastructure and Support (OIS) in agreement with the office of Confidentiality and Security (OCS)

          Advise and assist management on available technologies and how best to utilise any available products and resources relating to IT within the organisation.

          Educational qualifications required for this post

          Essential:  Advanced University degree in Information and Communications Technology, Engineering, Computer Science or related. A bachelor’s degree (or equivalent) in Information and Communications Technology, Engineering, Computer Science or other relevant subject with 4 years` experience may be accepted in lieu of an Advanced degree.

          Specialised or Technical training with relevant professional certifications at expert level (e.g. CCNP/CCIE) with additional qualifying experience (minimum 8 years) may be accepted in lieu of the university degree.

          In-depth technical knowledge of Cisco Catalyst switching hardware and software gained over some years of providing support in an IT enterprise environment, including using change management, incident management processes, and ownership of support cases opened/closed via hardware vendors.

          In-depth technical knowledge of Cisco wireless networking technology, including Cisco Access Points, Wireless LAN controllers, CISCO ISE, gained over some years of providing support in an IT enterprise environment.

          Familiarity with networks performance monitoring tools.

          Solid technical knowledge of software upgrade procedures for Cisco routers, switches and wireless devices.

          Solid knowledge of Local Area and Data Centre networking and protocols, in particular, VLAN's, 802. lx (Cisco ISE), VRF's, vPC's, QOS, VPN's, TCP/IP and Ethernet.

          Experience leading projects in the field of ICT Networking and Infrastructure.

          Desirable: Relevant training/certification on Information Security, ITSM Frameworks such as ITIL, and Project Management training/certification (Prince2 or equivalent).

          Required Certification (if applicable): Formal Certification in Cisco Technologies, preferably in the area of infrastructure/networks or Cisco Technologies (CCNA, CCNP Enterprise) is desirable.

          Experience

          Essential:

          • At least 2 years of combined experience related to information and communication technologies, with an emphasis on networks and telecommunications is required with an Advanced degree.  A minimum of 4 years' experience in the same areas is required if only a first degree has been obtained. A minimum of 8 years' experience is required with specialised or technical training.
          • Knowledge and experience in ICT Infrastructure, in particular networks and telecommunications.

          Desirable: 

          • A mix of work experience in private sector and international organisation(s) would be an asset.

          Skills and Abilities (key competencies)

          • Outstanding analytical skills.
          • Ability to learn autonomously from network, forums, self-study and reflection.
          • Demonstrated ability to have a system understanding of enterprise infrastructure and technical architecture, and if needed, work autonomously.
          • Ability to explain technical concepts to a heterogeneous audience with various degrees of technical expertise and affinity, including peers, 1st level support, and end users.
          • Ability to plan and organise work, for him/herself and peers.
          • Ability and predisposition to document own work, and systems.
          • Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
          • Ability to identify clients' needs and propose appropriate solutions as well as establish and maintain effective work relationships with outside collaborators.
          • Proven record of being a positive part of a team including the ability to, when necessary, lead, coordinate, mentor, develop and evaluate staff and propose training/skills enhancement initiatives to ensure effective transfer of knowledge/skills.
          • Knowledge and/or experience in IT Governance and/or IT Architecture, is an asset.

          Language Requirements

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Facilities Management Officer (P-3)

          Principal Functions

          Under the direct supervision of the Head, General Support Services and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Facilities Management Officer performs the following duties:

          Technical Focus

          The Facilities Management Officer is responsible for supervising all building management activities at OPCW owned and leased premises in The Hague duty station, specifically the Centre for Chemistry and Technology (CCT) (owned) and the OPCW Headquarters Building (leased), including management of all utilities, maintenance services and space allocation and in liaison with relevant Secretariat counterparts, suppliers, and Dutch authorities. Provides support and advice to the Office of the Director-General (ODG) on infrastructure-related aspects of the Director-General’s leased Residence.

          Key Results

          All OPCW premises are maintained efficiently in accordance with applicable rules, standards, and regulations.

          Key Functions

          1. Manages the maintenance of the technical systems of the Centre for Chemistry and Technology (CCT) and the OPCW Headquarters Building, as performed by ISU technical staff and external contractors;
          2. Reviews project proposals to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources;
          3. Manages the planning and implementation of major technical/infrastructural maintenance works to be performed on OPCW premises.
          4. With the support of the Contracts Management Officer, the FMO ensures service availability and delivery of all the technical contracts for building maintenance electrical installations, HVAC (Heating, Ventilation and Air Conditioning) systems, and Mechanical Installations ( Water/Sanitation, etc.), while ensuring also that organisational Safety Policy is adhered to;
          5. Prepares tender specifications for technical systems, maintenance and services and monitor contractors' performance;
          6. Supports the Head of GSS in the preparation of the biennium budget, mid-biennium budget updates, and in monitoring budgetary implementation;
          7. Provides technical advice related to OPCW premises and infrastructure projects; develops plans related to energy saving projects, including solar energy systems for the CCT and the HQ;
          8. Takes the lead in the development of the Corporate Environmental Policy;
          9. Prepares the design and cost estimates of infrastructural projects to maintain and increase the efficiency of OPCW facilities and monitors the execution of works;
          10. Researches and studies application of new technologies and develops actions with OPCW staff and/or contractors in order to achieve cost savings and energy savings;
          11. Performance Management of the Infrastructure Support Unit, consisting of 5 FT / GS Staff, and ensures service delivery through numerous service contract agreements.

          Knowledge and Experience

          Education

          Essential

          Advanced University degree in Facilities Management with 5 years of relevant experience. A first degree with 7 years directly relevant experience may be considered in lieu of an advanced degree. High school diploma with 11 years directly relevant experience may be considered in lieu of an advanced degree.

          Desirable

          Mechanical or engineering degree.

          Experience

          Essential

          A minimum of five years of relevant experience in facilities management or in planning and implementing technical projects for large buildings.

          Skills and Abilities (key competencies)

          Technical/Functional Skills:

          1. Extent and relevance of experience in developing energy assessments for buildings;
          2. Extent and relevance of experience in facilities management or planning of technical installations for large buildings;
          3. Extent and relevance of experience with procurement for outsourced facilities management services;
          4. Extent and relevance of experience in implementing projects for technical installation such as complex medium tension electrical systems, security systems, solar energy systems and work safety;
          5. Extent and relevance of experience in traditional and modern HVAC system and plumbing systems of large office buildings.

          Technical/Functional Skills:

          1. Results Focus: ability to be proactively results driven, and innovative in seeking solutions;
          2. Teamwork: ability to collaborate with others in cross-unit teams and to work effectively in diverse and multicultural teams;
          3. Communication: demonstrated ability to promote collaboration across different business units; ability to explain complex concepts in a simplified manner to a non-technical audience; demonstration of enthusiasm and creativity and innovation; ability to communicate with all levels of management and staff;
          4. Building Effective Relationships: proven ability to build professional relationships to achieve shared results;
          5. Knowledge Sharing and Continuous Improvement: open to new ideas and inquisitive in finding new solutions for improvements; shares own knowledge and builds partnerships for learning and knowledge sharing.

          Language Requirements

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Working knowledge of Dutch is considered a very strong asset.
          » Find out more

          Driver (GS-3)

          Principal Functions

            Under the general direction of Head, Support Services and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Driver performs the following duties;

             

            1. Ensures provision of reliable and safe driving services by:

              1. Driving office vehicles for the transport of OPCW, other high-ranking officials and visitors and delivery and collection of mail, documents and other items;
              2. Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required and;
              3. Provision of clerical assistance to the Administration Unit for registry-related and administrative issues.

             

            1. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

              1. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc;
              2. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents. Ensures that the local traffic rules as well as the UN code of conduct are fully adhered to;
              3. Maintain records of official trips, mileage, fuel consumption oil changes, greasing etc;
              4. Schedules driver assignments via e-mails, telephone calls and verbal instruction and maintains monthly reports on transportation services provided;
              5. Liaises with designated staff member(s) for verification and payment of invoices for fuel, repairs and maintenance of vehicles;
              6. Assists as required with other Support Services tasks, including but not limited to photocopying and filing, inventory management, internal mail and supplies distribution and other clerical tasks.
              7. Performs other duties as required.

                1. Knowledge and Experience

                  Education

                  Essential

                  High School Diploma or equivalent diploma of higher secondary education (High School Certificate in combination with significant relevant experience as a driver may be accepted in lieu of the High School Diploma).

                  Required Certification

                  Current driving licence for categories B through to E.


                  Experience

                  Essential

                  1. At least three years of experience as a professional driver with a safe driving record;
                  2. Extensive professional driving experience within The Hague and throughout Netherlands and to Belgium;
                  3. Experience using larger passenger vehicles such as mini van, mini van plus trailer and a sixteen-person bus;
                  4. Availability to undertake driving duties outside of normal official hours including weekends.

                  Desirable

                  Experience in airport drop-off and pick-up would be an asset.


                  Skills and Abilities (key competencies):

                  1. Ability to undertake minor vehicle repair;
                  2. Ability to work harmoniously in an international environment;
                  3. Tact, discretion and diplomacy;
                  4. Availability to undertake driving duties outside of normal official hours including weekends;
                  5. Computer literacy in particular the ability to use e-mail;
                  6. Good interpersonal skills;
                  7. Professional appearance and manner.

                  Language Requirements

                  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Head, Assistance and Protection Branch (P-5)

          Category ICA/APB

          Post title Head, Assistance and Protection Branch

          Grade P-5

          Contract Type Fixed term

          Job Summary

          The Assistance and Protection Branch team is a diverse team who thrive on providing States Parties with expert advice and programmes to develop and improve their emergency response capabilities against the use, or threat of use, of chemical weapons.

          As the Head, Assistance and Protection Branch, you will plan, manage, and control the work programme and priorities of the Branch.  Also, you will be responsible for supporting the States Parties in meeting their obligations under Article X (Assistance and Protection Against Chemical Weapons) well as maintaining and promoting the International Support Network for Victims of Chemical Weapons.

          The ideal candidate will lead the work of the Branch in such a way that it contributes to promoting and ensuring coordinated and synergised work planning and delivery across the division nurturing a joined up working culture and practices.

          Main Responsibilities

          Working under the supervision of the Director of International Cooperation and Assistance Division you will be responsible for the following:

          1. Plan, manage, and control the work programme and priorities of the Branch.

             

            • lead development of relevant policies, programmes and projects to provide expert advice and assist a State Party (upon request) in identifying how their programmes for the development and improvement of a protective capacity against chemical weapons could be implemented, including conducting the risk assessment and designing needs-based improvement measures.

               

            • performance management of staff members to ensure the quality of delivery of assistance programmes, projects, and individual objectives; planning, reviewing and advising the Director, ICA on the Branch’s budget to ensure maximum fiscal responsibility and efficacy.

               

            • ensuring the effective and timely implementation of capacity-building programmes, projects and other activities relating to Article X of the CWC, through efficient results-based management of the Branch’s resources and programmes (whatever the source of funding). At the same time the postholder will be required to actively promote knowledge management principles within the work of the Branch to ensure operational effectiveness transparency and adequate knowledge retention and dissemination.

               

            • mobilisation of necessary extra-budgetary resources and in-kind contribution from the State Parties and ensuring accurate and timely reporting both internally, and externally to donors (both Member States and other organisations) on programmes and projects funded through voluntary contributions.

             

            • Maintaining relations with States Parties to, inter alia, help secure extra-budgetary resources for programmatic activity, secure use of expertise, equipment and facilities for capacity-building activities, enhance offers of assistance under paragraph 7 of Article X and coordination of broader programmatic objectives.

             

          2. Support the States Parties in meeting their obligations under Article X.

             

            This includes informing States Parties of their obligations pursuant to paragraphs 4 and 7 of Article X, providing timely reminders and following up with those States Parties not in compliance. This also includes providing the necessary updates to the senior management in advance of engagements with States Parties to create the conditions for appropriate interventions by the Secretariat.

             

          3. Lead and promote utilisation of the Assistance and Protection Databank. (PAD)

             

            This includes the continued functioning and necessary improvements of the online databank (PAD) as an effective tool used for communication between States Parties and the Technical Secretariat on all matters relating to Article X. This will also include overseeing that the databank contains relevant information furnished by States Parties and other important Article X-related materials to support assistance and protection measures undertaken.

             

          4. Maintain capacity within the OPCW to manage a request for assistance under Article X.

            This includes developing measures to increase the Organisation's state of readiness in providing support to any requesting State Party in the event of use or threat of use of chemical weapons, in accordance with the Article X of the Convention, maintaining a broad oversight of the Secretariat’s SOPs and capabilities to respond, as well as developing a resource mobilisation strategy based on a detailed knowledge of assistance delivery options, the various offers made by States Parties, and the Voluntary Fund for Assistance. This will also include, in line with guidance from the Director-General, the training of Secretariat staff to perform tasks as members of an Assistance Coordination and Assessment Team (ACAT). These efforts should be closely coordinated internally with the Capacity Building and Contingency Planning Cell of the Inspectorate to ensure that deployed ACAT members can work seamlessly with Investigation of Alleged Use (IAU) teams or as part of a Rapid Response and Assistance Mission (RRAM), and externally with relevant international organisations.

             

          5. Maintain and promote the International Support Network for Victims of Chemical Weapons.

             

            In line with the relevant decisions of the Conference, this includes ongoing promotion of the objectives of the network within the resources provided to the attendant Trust Fund by States Parties.

             

          6. Assist the Director as a member of the ICA management team.

           

           Lead the work of the Branch in such a way that it contributes to promoting and ensuring coordinated and synergised work planning and delivery across the division nurturing a joined up working culture and practices.

            

          Educational qualifications required for this post:

          Essential: An advanced university degree in either a Science, Technology, Engineering and Mathematics (STEM) subject or international relations, law or related discipline. A first level university degree in combination with additional qualifying experience (minimum 12 years) may be accepted in lieu of the advanced university degree. 

          Experience:

          Essential: At least 10 years’ experience in a programme management role, where at least 3 years are spent with management and leadership responsibility. Ideally, the experience would have been gained in an international organisation, multi-stakeholder environment or multilateral institution involving:

          • Preparing strategies, formulating policies and negotiating agreements.
          • Managing the programmes in line with results-based principles.
          • Previous working experience within an international organisation would be an asset.

            Desirable:

          • Experience of bilateral technical assistance and capacity building programmes or capacity-building in the area of emergency response and preparedness.

          Skills and Abilities (key competencies):

          To succeed in this role you will need the following skills and competencies:

          • Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills.
          • Strong analytical and conceptual skills in analysing and interpreting operational issues, assessing assistance needs and determining priorities, formulating options, and proposing and implementing solutions.
          • Demonstrated experience developing and managing capacity-building and other assistance programs, including training, and in mobilising resources from donor states for such capacity-building programs.
          • Political awareness and developed strategic thinking skills are critical for this post.
          • Demonstrated leadership and management skills, achieve results, and learn lessons and manage knowledge; a capacity for people management, team building and staff development would be an asset.
          • Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally.
          • Solid information technology skills including proficiency in Microsoft desktop packages.
          • Knowledge of Results-Based Budgeting (RBB) or similar budgeting processes.
          • Ability to ensure an effective work structure to maximise productivity and achieve Section goals; Ability to coordinate the work of others, forge collaboration with other work units, work to tight deadlines and handle multiple concurrent activities.
          • Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds.

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one or more of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

          » Find out more

          Head, Disbursements (P-3)

          Principal Functions

           

            1.  Organise the disbursing activities of two functional work units: payroll & travel unit and suppliers and services unit. 

              1. Organises the section's activities and processes, assigns responsibility to the Senior Financial Operations Assistant and the appropriate unit supervisors, ensures that staff are equipped with the skills and knowledge necessary to perform their tasks accurately and efficiently; 
              2. Leads and coaches staff to achieve the highest possible level of production through daily/weekly and individual/team consultation to plan and organise activities and allocate tasks so that every staff member is aware of their responsibilities in the process; 
              3. Co-ordinates with the Accounts, Reporting and Treasury Section to meet their planning requirements for maintaining accurate accounting records and for producing the relevant financial reports;
              4. Resolves issues encountered by disbursements staff and makes decisions to solve them, or contacts other offices to support their needs; 
              5. Explains and provides guidance and clarification in the processing of disbursements in accordance with the relevant regulations, rules and directives to ensure disbursements staffs are sufficiently trained in the examination of claims and the preparation of payment vouchers in accordance with the applicable guidelines;
              6. Work closely with Accounts, Reporting and Treasury Section to process vouchers on a timely basis to release funds by cut-off time.

             

            1. Ensure that disbursements comply with the relevant Financial Regulations, Rules and Directives.  

              1. Acts as sole Approving Officer for payment of the OPCW budget, ensuring that compliance with the relevant Financial Regulations and Rules, and Directives;
              2. Instructs and trains the staff members in the Section to ensure that the financial regulations and rules are well understood and applied and required internal controls exist.  

             

            1. Coordinating the ongoing stabilisation of the Financial Modules of a new ERP system modules.  

              1. Acts as a focal point of the financial aspects of the implementation of a new Enterprise Resource Planning system (ERP) and other IT systems; 
              2. Undertakes business process review of financial and accounting requirements and recommends how these should be incorporated in the new ERP of the OPCW;
              3. Works closely with ERP team, to ensure that key financial business processes are fully integrated with other modules in the ERP framework. 

             

            1.  Assist the Head of Branch in various management tasks. 

              1. Drafts papers on post justification or appraisal reports; 
              2. Describes and develops financial procedures and policies in line with the financial regulations and rules, and directives; 
              3. Provides information and inputs and draft responses to internal and external audit recommendations; 
              4. Proposes recommendations on the improvement of internal control system; 
              5. Advises the Head of Branch on administrative and financial matters.

             

            1. Perform other duties as required

            Knowledge and Experience

            Education

            Essential

            Advanced University degree in Accounting, Finance, Management, Public or Business Administration or related field. A first level university degree in the same areas as above in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.



            Experience

            Essential

            At least five years of progressive experience in accounts payable functions, including payroll, of which at least two years should include international operations with advanced level degree and seven years with first level degree;

            Extensive knowledge of, and experience in, administering, contemporary financial operations, including payroll;

            Extensive experience and demonstrated success in leading contemporary accounts payable operations, including an attention to detail and accuracy; 

            Experience in revising methods and procedures, drafting directives and implementing technology supported improvements

            Experience with modern ERP financial systems especially Payables and Payroll components.

            Sound knowledge of International Public Sector Accounting Standards (IPSAS).


            Desirable

             Experience in planning and prioritising the resources and workload of small teams;  

             Experience in process review and implementation of improvements; 

            Experience working in multicultural organisations would be a definite advantage;

            Work experience in the UN Common System would be a strong asset.


            Skills and Abilities (key competencies):

            1. Ability to analyse operational and staffing issues, ensure attention to detail, identify priorities, formulate options, and propose and implement solutions in a complex business environment;
            2. Well-developed inter-personal and communication skills with ability to present information clearly and logically both in writing and verbally; 
            3. Demonstrated leadership and management skills in a financial operations environment, including delegation of responsibility, motivation and direction of staff, and a commitment to effective performance feedback;
            4. Ability to act with discretion, confidentiality and tact in sensitive situations, as well as maintain effective working relationships with people of different cultural backgrounds; 
            5. Proficiency in Microsoft desktop packages and sophisticated financial information systems, including payroll databases. 

            Language Requirements

            Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Senior Public Affairs Officer (P-4)

          Category ERD/PAB

          Post title Senior Public Affairs Officer

          Grade P-4

          Contract Type Fixed term

          Job Summary

          The results-focused mission of the Public Affairs Branch (PAB) is to present the face, amplify the voice, extend the reach, and raise the profile of the OPCW. As a Senior Public Affairs Officer, you will use your excellent strategic communication skills to foster effective public engagement, build strong relationships with external stakeholders, and identify new opportunities to expand OPCW's reach and visibility. The ideal candidate will have significant experience in an international environment, a strong understanding of strategies and methods to build public support, and exceptional communications skills, including in digital media.

          Main Responsibilities

          Under the direct supervision of the Head of the Public Affairs Branch & OPCW Spokesperson, the post holder will be responsible for the following:

           

          • Contribute to the development and implementation of OPCW's communications strategy to raise the profile of the Organisation and to ensure accurate, balanced, and objective reporting about the OPCW; craft strategic messages and media talking points for use by Senior Management and to be incorporated into public diplomacy products.
          • Oversee the Organisation’s digital communications channels, including website and social media, and the implementation of a cohesive brand identity, including messaging and design; supervise relevant staff.
          • Further develop a crisis communications strategy for the OPCW based on relevant standard operating procedures and work instructions.
          • Participate in relevant OPCW working groups, including for the Centre for Chemistry and Technology (CCT), the Advisory Board on Education and Outreach (ABEO), and related to the Counter-Terrorism Implementation Task Force.
          • Support the Head of Public Affairs in the planning, development, production, and dissemination of public diplomacy materials and initiatives that promote an improved and accurate understanding of the OPCW and its work with key stakeholders.
          • Assess the effectiveness of OPCW public diplomacy initiatives using data analysis tools and propose improvements, taking into consideration best practices and the most up-to-date methodologies.
          • Support the coordination and planning of major communications campaigns and outreach activities (in-person and virtual) by developing and coordinating communications plans targeted at key stakeholders (internal and external).
          • Monitor and analyse current events, public opinion and media to identify issues and trends and provide advice for consideration by Senior Management on appropriate action/responses.
          • Assist the Head of Public Affairs with the day-to-day management of Branch operations.
          • Provide training to improve OPCW staff awareness of the media landscape, relevant OPCW rules and regulations, and strategies for dealing with the media.

          Staff Management/Supervision

           

          • Coordinate Branch submissions for periodic and annual reporting on Branch activities.
          • Help with preparation of the Branch budget and serve as an alternate Certifying Officer.
          • Supervise junior PAB staff members.

           

          Educational qualifications required for this post:

          Essential: Advanced university degree in communications, journalism, international relations, political or social science, marketing, design or related field; a first level university degree plus nine years' experience in a related field. In the absence of a university degree, a combination of a diploma of higher education in a relevant field, relevant specialist training, and 13 years' experience in a related field may be accepted as meeting this requirement.

          Experience:

          Essential:

          • At least seven years of experience in strategic communications, marketing, digital communications, journalism, or a related field. At least nine years' experience is required with a first level university degree.
          • A minimum of seven years of practical working experience in international or multilateral organisations, or with diplomatic/intergovernmental processes.

            Desirable:

          • Experience with organizational/corporate websites and social media channels, as well as with data analysis tools is highly desirable.
          • Experience with corporate identity, branding and design is desirable.
          • Experience in managing a communications team and in providing advice to senior leadership is desirable.

          Skills and Abilities (key competencies):

          To succeed in this role you will need the following skills and competencies:

          • Good knowledge of issues regarding international security, weapons of mass destruction, disarmament, and non-proliferation.
          • Excellent communication skills and the ability to draft and edit media talking points, speeches, presentations, and public diplomacy materials are essential.
          • Demonstrable experience in organising and managing media relations, including press conferences and media briefings.
          • Proven planning, management, coordination, negotiation, and problem-solving skills.
          • Strong analytical and conceptual skills in identifying, analysing, and interpreting communication issues and proposing and implementing solutions.
          • Demonstrated leadership and management skills, including the ability to think strategically and achieve results.
          • Ability to develop new policies in the area of communications management and public diplomacy.
          • Excellent inter-personal and communication skills to present information tactfully, clearly and logically, both in writing and orally.
          • Solid information technology skills including proficiency in MS Office, desktop publishing and other relevant software packages; up-to-date knowledge of content management systems (CMS), social media tools, data analysis tools, and relevant design applications.
          • Ability to ensure an effective workflow to maximise productivity and achieve goals.
          • Demonstrated ability to manage and coordinate the work of others to meet tight deadlines, and to handle multiple concurrent activities.
          • Proven ability to establish and maintain effective working relationships with people of different national and cultural backgrounds.

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one or more of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

          » Find out more

          Senior Equipment Technician (Pharmaceutical and Medical)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Primary Responsibilities

           

          Assuming responsibility for all pharmaceutical requirements and medical equipment in supporting OPCW activities, under the supervision of the ES Team Leader

           

          • Managing primarily assigned pharmaceutical and medical requirements by ensuring that sufficient valid stock is maintained and stored in a temperature-controlled area under strict compliance with the OPCW health and safety regulations.

             

          • Maintaining accurate inventory of pharmaceutical and medical records for the scheduled monthly audit carried out by the Supervising Pharmacist by maintaining a database of controlled and prescribed medicines issued and received during mission, under strict Netherlands Drugs Regulations (Nederlandse Opiumwet). 

             

          • Providing Health and Safety Specialists (HSSs) with up-to-date medical kits ensuring that these are temperature-monitored and preparing the appropriate documentation.

             

          • Providing Health and Safety Specialists with advice within and outside of The Netherlands, for the purpose of seeking clarifications on pharmaceutical matters, in consultation with the Head of Health and Safety Branch.  Likewise, resolving issues of technical nature on the use of medical equipment.

             

          • Coordinating with Health and Safety Branch on a regular basis with regards to medical and pharmaceutical items that may have ceased production, finding alternatives, discuss other related matters affecting the composition of the medical kits and, informing HSSs of the new developments thereof.

             

          • Checking and testing all medical equipment prior to and upon completion of a mission ensuring all are operational and within its calibration period and when necessary, instructing TS staff on the use of medical equipment.

             

          • Participating in the preparation of Standard Operating Procedures (SOPs) and Work Instructions (WIs) or other written guidance and instructions applicable to the specific medical equipment and, participating in the technical evaluation by checking specifications and submitting recommendations. 

             

          • Participating in the procurement process of all pharmaceutical supplies and medical equipment by identifying the need for acquisition of consumables and replacement of parts for the medical equipment and, upon receipt of goods, ensure that the quantities match the order and the expiry dates are acceptable.

             

          • Barcoding out all medical equipment in accordance with the requirements of the OPCW Electronic Asset Management System and updating the database, reflecting the status of property and its whereabouts and prepare documentation.

             

          • Keeping abreast of developments and latest technical information available on pharmaceutical and medical equipment by visiting medical conferences and exhibitions.

             

          • Participating in capability development projects related to pertinent field of work liaising with OPCW Health and Safety Branch and HSSs. 

             

          • Providing Inspection Teams with all the administrative and stationery requirements related to pharmaceutical products, controlled drugs, and medical equipment.

             

          • Having the ability and willingness to obtain a good working knowledge through official and in-house training on the technical background, including the WIs and SOPs related to all types of inspection equipment that the OPCW utilizes.

           

          • Training and instructing staff and/or designated visitors on the usage of inspection and other equipment, especially in the field of Pharmaceutical and Medical equipment.

             

          • Implementing rules and regulations related to the appropriate storage and management of pharmaceutical and medical equipment in ES - especially in the field of storing, transporting, and packaging medication and controlled drugs.

             

            Secondary Responsibilities

            Performing Mask Fit Tests, maintaining a comprehensive stock of Individual Protective Equipment (IPE) for all OPCW Inspectors and prepare Team Decontamination Line equipment for Inspection Teams, in the absence of the primary-assigned staff. 

             

            A.  Mask Fit Test and Individual Protective Equipment

             

          • Performing mask fit tests for Inspectors ensuring that the mask issued is in accordance with the established Health and Safety guidelines.

             

          • Checking, preparing and issuing IPE to inspectors prior to mission and training activities and receiving them when returned.

             

          • Barcoding out the IPE in accordance with the requirements of the OPCW Electronic Asset Management system and updating the records accordingly.

             

            B.  Team Decontamination Line Equipment

          • Ensuring that all Team Decontamination kits are fully replenished with required items and consumables and ready to be issued when requested, by maintaining sufficient number of stock taking into account planned operational requirements.

             

          • Preparing the Team Decontamination Equipment and the related documentation for inspectors and provide guidance and technical advice whenever required.

              

          • Liaising with Inspectors the necessary requirement for mission and training and prepare proper documentation and assisting in the review of the existing SOP/WI on decontamination procedure.

             

          • Barcoding out the Team Decontamination Line equipment in accordance with the requirements of OPCW Electronic Asset Management system and updating the database reflecting the status of property and its whereabouts and prepare documentation.

           

          General Responsibilities

           

          1. Assuming responsibility for the specifically assigned equipment requested for OPCW mission activities
            • Conducting functionality checks of the equipment prior to and after each use to ensure its constant readiness for issue to the users and safe use

             

            • Acting as the custodian of all the equipment and materials assigned to the post.

             

            • Stocking the equipment and materials in their designated storage locations accordingly to the types, expiry dates and the technical or usability status in strict compliance with the OPCW health and safety regulations.

             

            • Preparing the assigned equipment and materials for use, accordingly to the specific requirements of the end-users and in accordance with the operating manuals, instructions and guidance received from the supervisor.

             

            • Identifying and planning the need for acquisition and replacement of parts, consumables and materials to ensure their constant availability in stock, taking into account the planned operational requirements, maintenance regimes and expiry dates.

             

            • Participating in the procurement process of the equipment and supplies assigned to the post. This includes providing the supervisor and the Procurement Cell/Logistics Section with advice on the technical requirements for the specific equipment, materials and services, participating in the process of the preparation of the Technical Evaluation Reports on the received bids and offers, preparation and submitting to the suppliers drawn-down orders, checking the deliveries of the supplies and services, including for maintenance and repair as well as preparing Receiving and Inspection Reports for the received goods and services.

             

            • Providing inspectors, supervisors and other OPCW staff with advice on the technical aspects of the use of the equipment, as required. This may include performing the function of an instructor during training and courses conducted by the Inspectorate in the HQ, the Equipment Store and in any other area within and outside of The Netherlands.

             

            • Participating in the preparation of Standard Operating Procedures and Work Instructions or other written guidance and instructions applicable to the specific equipment being under the control of the post.

             

            • Cleaning and maintaining the equipment, including their transportation cases, and replacing broken or used parts and materials whenever required.

             

            • Storing and utilising all waste materials and hazardous products related to the assigned equipment accordingly to the identified hazards and in accordance with the instructions received from the supervisor.

             

          2. Mission support process (preparation, issue and receipt of all inspection equipment and its documentation prior to and upon completion of the mission):

             

            • Preparing the equipment and its documentation for the handover to the designated users (Team Logistics Officer, Team Communications Officer, Team Administrative Officer, and Team Medical Officer), as specifically assigned by the supervisor and on the basis of the Equipment List Request received from the authorised OPCW staff.

             

            • Bar-coding out the required equipment and the preparation of the inspection documentation, including, if required, Dangerous Goods specifications and the Dutch Customs forms and declarations;

             

            • Providing assistance and guidance to the Equipment and Inventory Specialist whenever so required;

             

            • Assisting inspectors in conducting the checks of the equipment and its documentation, providing guidance and technical advice whenever required;

             

            • Ensuring that all documents contain the accurate data and that they are dully signed by the receiving staff;

             

            • If assigned by the supervisor, visiting the Dutch Customs office in order to clear the equipment for its temporary export out of the country;

             

            • Packing and preparing for shipment all the equipment and materials designated for transport as cargo in due regard to the relevant regulations on transporting goods by air and road, including the Dangerous Goods. These activities require assistance and guidance from the supervisor;

             

            • On the completion of their mission, performing checks of the returning equipment and materials against the relevant records held by the Equipment Store which includes accounting for the property, barcoding the equipment in and performing functionality checks, as needed;

             

            • Ensuring that the equipment broken down or reported by the user as malfunction is delivered to the Senior Equipment Specialist for its check and further action;

             

            • Reporting to the supervisor all cases of missing or lost items, as identified during the equipment check, including checking of Incident Reports and other documentation required to account for the equipment; of an inspection team check in the equipment to ensure that all is present and that all relevant documents has been completed;

             

            • Informing other Equipment Specialists about the return of the equipment being under their control to allow for the equipment checks, cleaning and storage in the designated locations.

             

          3. Perform other duties relevant to the post (as assigned by the supervisor):

           

          • Supporting various visits to the Equipment Store and other events requested by supervisors;

             

          • Contributing to the Procurement Cell/Logistics Section in the preparation of Direct Purchase Orders (DPO) for the replenishment of assets and stocks assigned to the post;

             

          • Providing assistance and guidance to the Equipment and Inventory Specialist whenever so required;

             

          • Receipt of goods delivered to the Equipment Store by signing the Delivery Note and informing the supervisor and the Equipment Support Officer accordingly;

             

          • Participating in various training and courses to constantly improve the skills and knowledge required on the post;

             

          • Cleaning the warehouse and working areas of the Equipment Store, as per the schedule maintained by the supervisor;

             

          • Carryout out the on-call duties to support any aspect of the functioning of the Equipment Store, particularly in the case of a Challenge Inspection (CI) or Investigation of Alleged Use (IAU) of Chemical Weapons;

             

          • Should it be required, acting as Inspector Assistant by taking part in the missions conducted by the OPCW.

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential: 

           

          High School Diploma with related experience or equivalent diploma of higher secondary education

          Experience: 

          Essential: 

          • A minimum of 4 years of experience with knowledge of pharmaceutical items, local regulations, and experience in operating various medical equipment.
          • Experience in stock management, inventorying of assets and procurement processes.
          • Experience in working with medical information systems.
          • Possess ability to analyse data.

          Desirable:  

          • First Aid Competency
          • Relevant technical profile
          • Basic knowledge of Dangerous Goods regulations
          • Certificate for operating forklifts by a Dutch Occupational Health and Safety recognised institution.

          Skills and Abilities (key competencies):

          • Asset management and inventory management systems
          • Life cycle management and maintenance planning systems
          • Workplace health and safety management
          • Material handling (including operating licence for forklifts and palette loaders)
          • Transportation, packaging and handling of dangerous goods – especially medical and pharmaceutical products
          • SharePoint
          • Office 365
          • Good interpersonal skills

          Other Skills:

          • Tact, discretion and accuracy
          • Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner
          • Initiative and willingness to learn new skills.
          • Flexibility to be able and willing to perform different activities to support operations, often at short notice

          Language Requirements: 

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          Working knowledge of Dutch language desirable.        

           

          » Find out more

          Director (Inspectorate) D-2

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Reporting to the Deputy Director General:

           

          Manage the system that plans, organises and implements the world-wide verification regime of the OPCW by:

          • Directing, planning and implementing worldwide inspection activities in accordance with the Chemical Weapons Convention and the decisions of the policy-making organs.

           

          • Leading and managing the Division including developing and implementing the annual programme and budget for the Division according to the principles of Result-Based Management.

           

          • Coordinating closely across divisions, in particular with Verification Division and other relevant Technical Secretariat staff, to improve the effectiveness of the inspection process.

           

          • Providing expert advice and guidance to Executive Management and other Divisions within the Secretariat in relation to inspection activities.

           

          • Briefing on the conduct of inspection activities to Executive Management and relevant Divisional Directors, develop and submit reports and documents related to the implementation of the inspection regime.

           

          • Developing and implementing new policies and structural improvements on 24/7 support for worldwide inspection activities to improve efficiency and effectiveness.

           

          • Coordinating and/or contributing to the Secretariat’s preparedness to conduct a Cis, IAUs, TAVs, non-routine missions, as well as the provision of assistance against the use of chemical weapons.

           

          • Overseeing and managing the development and implementation of Inspectorate related training programmes and activities at the OPCW Centre for Chemistry & Technology.

           

          • Contributing to the Senior Leadership team, including in the formulation of recommendations to the Director-General on organisation-wide policy issues.

           

          Liaise with Member States National Authorities, Permanent Representatives to the OPCW, UN disarmament organisations, and other international agencies by:

          • Initiating discussions with outside stakeholders on operational policies and programmes; consulting with National Authorities, delegations, and embassies to pre-empt or solve operational inspection issues.

           

          • Chairing meetings with the experts/representatives of States Parties on inspection related issues.

           

          • Authorising inspection related correspondence to Member States.

           

          Recommend and implement policies for the management of Inspector resources / time / activities by:

          • Implementing policies on the effective and efficient use of Inspector Resources.

           

          • Overseeing the management of inspection equipment to enhance the productivity and effectiveness of Inspection Teams.

           

          •  Managing the staff of the Division to ensure:
            • the division is correctly staffed and able to complete the planned Programme of Work
            • appropriate direction and guidance;
            • promoting a professional work environment for all Inspectorate staff 
            • necessary skills development and training in order to carry out the assigned tasks.
          • Overseeing the Division’s activities related to Knowledge Management and the preservation of Institutional Memory.
          • Setting aside sufficient resources and time for undertaking new programmes and activities at the CCT.

           

          Other duties as required.

           

           

          Qualifications and Experience

           

          Education

           

          Essential:

           

          Advanced university degree (Master's degree or equivalent degree) in Science, Engineering, Business Administration, International Security or Relations or a related field is required.

          A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced university degree.

           

          Knowledge and Experience

           

          Essential:  

           

          A minimum of 15 years of progressively responsible experience in the Chemical Industry or related relevant field such as CBRN, a substantial part of which should be at the senior level in the private or public sector or in international organisations.

          • Experience in planning, managing and directing programmes and projects of chemical nature;
          • Proven track record of excellent leadership and effective people management skills;
          • Demonstrated professional competence and success in organisational development and change management;
          • Policy formulation and analytical skills, project/program monitoring and evaluation, effective communication and negotiation skills.

           

          Skills and Competencies

           

          To succeed in this role you will need the following skills and competencies:

          • Excellent planning, coordination, negotiation and problem-solving skills;
          • Effective leadership, including ability to think strategically and achieve results which are aligned with the larger picture of the organisation and its strategic goals;
          • Strong analytical and conceptual ability for operational issues, formulating options, and proposing and implementing solutions;
          • Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
          • Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent conflicting activities assuring required results are achieved;
          • Ability to establish and maintaining effective working relationships with people of different national and cultural backgrounds;
          • Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;
          • Ability to ensure an effective work structure to maximise productivity and achieve Division goals through partnerships within the division and between divisions;
          • Ability to learn quickly and thoroughly while continually recognising and adapting to changing conditions is critical;
          • Proven ability to generate a strategic plan that integrates numerous organisational issues, functions, and resources for effective action; and
          • Solid information technology skills including proficiency in updating information

          Languages

           

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Programme Officer P-3

          Main Responsibilities

          Under the supervision of the Head of the Implementation Support Branch, the incumbent performs the following duties:

           

          • As Programme Manager: plans, leads/coordinates and evaluates the delivery of programmes and activities in support of the national implementation of the CWC, including
            • Liaises with representatives of States Parties and National Authorities to identify needs and gaps in the national implementation that require assistance, including through building and/or strengthening of national capacities as well as through outreach and engagement support.
            • Advises on and coordinates the development and formulation of approaches to provide such assistance to Member States’ representatives and relevant stakeholders, in close coordination with officers of the Division of International Cooperation and Assistance (ICA) and with other relevant technical officers and experts within the Technical Secretariat.
            • Ensures that relevant training, education and outreach activities and programmes adequately address needs identified; this includes the development, review and – where necessary – amendment/improvement of training, education and outreach material/content as well as the presentation of such content on behalf of the organisation.
            • Identifies and coordinates the implementation of suitable and innovative methodologies/modalities to deliver capacity building support, in particular in relation to eLearning.
          • As an Evaluator (in close coordination with the Assistance and Protection Branch (APB) and the International Cooperation Branch (ICB) staff tasked with similar responsibilities): assesses and reports on programmatic outputs, outcomes, and key achievements against agreed annual or biannual plans, including:
            • the design/improvement of evaluation templates/forms for the activities of the Branch.
            • the coordination of monitoring of outputs and outcomes at Branch level.
            • the review of established and/or best practices in the organisation’s interaction with Member States.
            • the consolidation of assessments and findings; and the formulation of initial analytical outcome reports, including recommendations for enhanced programmatic delivery and impact.
          • Drafts relevant correspondence, background and briefing notes, analytical and assessment reports and other documents in support or on behalf of the Head of the Branch.
          • Assists in the implementation of relevant decisions and perform other duties assigned by the Head of IPB and Director of ICA.

           

          Educational qualifications required for this post:

          Essential: An advanced university degree in Political Sciences, International Relations, Economics, Law or related area. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.

          Experience:

          Essential:

           At least 5 years of relevant experience in the field of technical cooperation/assistance or international development cooperation with an advanced degree, or 7 years with a first level degree, including at least 3 years of work experience at the international level in a relevant area; thorough knowledge and experience in programme or project planning, implementation and monitoring; practical knowledge of programme/project evaluation techniques and approaches.

          Desirable

          • Experience in capacity building approaches, including through remote/virtual means, and identifying and analysing relevant needs and issues, developing suitable strategic approaches and implementing them in an international context.
          • Experience with implementing programme/project management cycles, preferably in an international context, and with exposure to collaboration with or in developing countries or countries in transition.
          • Experience with programme/project evaluation and related impact analysis.
          • Practical knowledge and experience in logical framework approach.

          Skills and Abilities (key competencies):

          To succeed in this role you will need the following skills and competencies:

          • Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills.
          • Strong analytical and conceptual skills.
          • Excellent interpersonal, presentation and communication skills (verbal and written) including the ability to prepare and formulate reports, with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally.
          • Excellent drafting skills in English.
          • Proven ability in establishing and maintaining effective working relationships with people from diverse backgrounds.
          • Flexibility and ability to work under pressure.
          • Computer literacy (word processing, databases, spreadsheets and email).
          • Knowledge of the CWC and the activities of the OPCW.

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one or more of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Software Engineer (P-2)

          Main Responsibilities

           

          Under the supervision of the Head, IS Business Applications, the incumbent performs the following duties:

           

          • Hand-on systems development, and implementation of new moderately complex systems, and/or participates as a member of a development team responsible for major components of the more complex systems. Develops and maintains computer programs, interfaces that require integrating many interrelated systems and program elements; ensures appropriate data security and access controls considering both local and wide area issues. Maintains, upgrades, or enhances existing user systems; troubleshoots and provides continuing user support, including resolving difficult information security problem. Responsible for building platforms and frameworks to create consistent, verifiable, and automatic management of applications and infrastructure between nonproduction and production environments.

             

          • Analyses users’ requirements and translates them into appropriate solutions; determines application systems integration. Develops system and functional specifications and user documentation for major systems and supports project owner’s requirements. Organizes and performs testing sessions including unit, integrated and user’s acceptance testing in coordination with business users, solution architect and project managers.

             

          • Advising on the use of new techniques, monitoring transactions to measure performance and continued effectiveness of assigned systems, managing, and deploying security controls, and analysing information security issues and events.

           

          Educational qualifications required for this post:

          Essential: University degree in Computer Sciences, Mathematics, Engineering, or related field, a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree; the lack of a degree may be off set with relevant specialised training in combination with a minimum of 8 years of qualifying experience.

           

          Experience:

          Essential:

          • At least 2 years of relevant experience, in system analysis and design, implementation of large integrated systems using Microsoft Technologies (.Net/Azure/SharePoint/ Microsoft 365/SQL Server) with an advanced university degree or 4 years relevant experience with a first level degree. Equivalent or specialised training in combination with minimum 8 years of qualifying experience may be accepted in lieu of a degree.
          • Expertise in the design and development of software applications using .NET Core, .NET 5+, .NET 4.6 etc. using C#.
          • Expertise in building cloud applications hosted on Azure (preferred) or other cloud platforms.
          • Excellent understanding of MVC pattern and API driven application architectures.
          • Knowledge of one or more frontend JavaScript frameworks such as Angular, React, and Vue
          • Experience in unit testing frameworks and working in Devops environment.

            Desirable

          • Familiarity with SharePoint/Microsoft 365 application development using SPFx, PowerApps, Power Automate.
          • Experience in automated build and release management (continuous integrations and continuous delivery) using Azure Devops or similar tools.

            Skills and Abilities (key competencies):

            To succeed in this role you will need the following skills and competencies:

            Professionalism

          • Excellent knowledge of application development in the cloud.
          • Ability to work independently and carry out work according to the agreed work plan and meeting the deadlines.
          • Knowledge of Agile software development, ITIL and at least one Project management Methodology.

            Client orientation

          • Ability to identify client’s needs and appropriate solutions.

            Planning / Organising

          • Plans and organizes his/her own work in support of achieving the team or Branch’s priorities. Considers potential changes and proposes contingency plans.

            Communication

          • Good communications skills and ability to analyse problems and react quickly in stress situations with minimum supervision.

            Teamwork

          • Good inter-personal skills and ability to establish and maintain effective working relationships with people of different national and cultural backgrounds.
          • Promotes knowledge sharing and actively contributes to achieving team results.

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one or more of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Legal Officer (P-3)

          Principal Functions

           

          Under the supervision of the Legal Adviser, the Principal Legal Officer, the Senior Legal Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Legal Officer performs the following duties:

          Legal aspects of the CWC and OPCW Policy-making organs:

          1. Provides legal advice on the interpretation and implementation of the CWC and relevant decisions adopted by the policy-making organs, in particular in the field of Verification (Articles III, IV, V, VI and the Verification Annex of the CWC);
          2. As part of a multidisciplinary team, takes part in the drafting, review, interpretation and negotiation of Facility Agreements concluded with States Parties pursuant to the Verification Annex of the CWC;
          3. Provides legal advice on the interpretation and implementation of the Rules of Procedure of the OPCW Policy-making organs (Conference of States Parties and Executive Council);
          4. Represents LAO in OPCW training courses or lectures to the public, delivering presentations on legal aspects of the CWC.

          Agreements of the OPCW:

          1. Assists in the drafting, review, interpretation and negotiation of international agreements, in particular bilateral agreements with States Parties such as voluntary contribution agreements and agreements concerning the Privileges and Immunities of the Organisation entered into pursuant to Article VIII of the CWC, including the Organisation’s Headquarters Agreement with the Kingdom of the Netherlands.

          Contracts: Commercial and service matters:

          1. Reviews contracts for the purchase of goods and/or services to be concluded between OPCW and its vendors (for example, insurance policies, license agreements, maintenance contracts, lease agreements) and drafts the Legal Adviser's comments on them;
          2. Follows up legal aspects of implementation of the above contracts, drafting the Legal Adviser's opinion.

          Administrative law of the Organisation:

          1. Drafts legal memoranda and legal opinions on personnel issues, including on the interpretation of the Organisation’s Staff Rules and Regulations and other internal administrative issuances of the OPCW;
          2. Prepares the Organisation’s briefs on cases before the Organisation’s internal administrative and disciplinary bodies as well as before the ILOAT;
          3. Reviews draft administrative directives (ADM, FIN or PER), information circulars and other internal administrative issuances.

          General:

          1. Conducts research and provides general legal advice as necessary on diverse legal issues and performs “other duties” as required;
          2. Assists the Legal Adviser in preparing LAO’s input to the Annual Report of the OPCW, the United Nations Juridical Yearbook and the statements to be delivered by the Director-General before the meetings of the policy-making organs of the Organisation;
          3. Assists in updating the Organisation’s country profiles (i.e., backgrounders) with the relevant legal input;
          4. Assists the Legal Adviser in the data protection function of LAO;
          5. Assists the Legal Adviser, the Principal Legal Officer, and the Senior Legal Officer(s) in addressing the administrative aspects of the functioning of the Office;
          6. Represents the Legal Adviser, and/or serves as a member upon appointment by the Director-General, on various internal advisory bodies, such as the Joint Disciplinary Committee, the Committee on Contracts, and the Advisory Board on Compensation Claims; and provides, as requested, legal advice to such bodies.

          Knowledge and Experience

          Education

          Essential

          At least five years of progressively responsible professional experience in the practice of law either in an international organisation, government department or law firm, or similar environment, with a focus on international, administrative, and/or commercial legal matters.

          Experience

          Essential

          At least five years of progressively responsible professional experience in the practice of law either in an international organisation, government department or law firm, or similar environment, with a focus on international, administrative, and/or commercial legal matters.

          Desirable

          The following will be assets: experience in an international organisation; familiarity with public international law and international administrative law, including the legal aspects of the UN common system; and availability to travel for short missions, including to conflict zones.

          Skills and Abilities (key competencies)

          1. Strong analytical skills and proficiency in legal research with the ability to develop innovative solutions to complex legal issues; and a good understanding of the relation between legal issues and policy initiatives.
          2. Strong planning and organisational skills, with the ability to manage time effectively and prioritise activities.
          3. Excellent writing skills, a well developed sense of judgement, and ability to work under pressure of time and urgent deadlines;
          4. Excellent communication skills, including proven negotiation skills.;
          5. Flexibility and problem solving skills.
          6. Discretion, tact, accuracy, and ability to work as a team with other colleagues in the Office of the Legal Adviser.
          7. Good computer skills.
          8. Cultural sensitivity and ability to work in a multi-cultural environment.

          Language Requirements

          The OPCW has six working languages (Arabic, Chinese, English, French, Russian, and Spanish). For the advertised post, fluency in English (both oral and written) is essential and the ability to communicate and conduct negotiations in one of the other official languages of the OPCW is an advantage.
          » Find out more

          Information Security Officer (Confidentiality) P-3

          COMPLETE OUTLINE

          Under the direction of the Head of Confidentiality and Information Security the post holder will undertake the following duties:

          1. Develop and oversee the implementation of confidentiality-related policies, procedures and working instructions affecting all staff members throughout the Secretariat.

          • Assist the Head of the Confidentiality and Information Security Section (Head CISS) in developing and internally coordinating all confidentiality-related policies and procedures intended to be applicable Secretariat-wide to facilitate the work of the Organisation. 
          • Participate in meetings and informal consultations with Member States in which Confidentiality issues are discussed.  As requested by the Head of OCS or the Head of Section, brief and otherwise inform such meetings/consultations on specific confidentiality-related issues.
          • Co-ordinate with staff members of other branches/units to ensure that confidentiality requirements of the CWC are met during the daily operations of the Secretariat.
          • Draft all amendments to relevant policy documents, procedures, and guidance (i.e., the Manual of Confidentiality Procedure (MCP), identify and/or notify, and subsequently create new versions of the documents as required.
          • Assist with and coordinate the identity and access management system, specifically to the Secretariat’s Security Critical Areas (SCAs) and Security Critical Network (SCN) in accordance with the requirements of the OPCW Confidentiality Regime.
          1. Ensure that Statements of Access to Confidential Information (SACIs) for all staff members are maintained in an up-to-date and useable manner.
          1. Maintain the Confidential Information Access Register (CIAR) and co-ordinate the physical access rights of staff and non-staff.
          1. Monitor user access on the SCN ensuring access to confidential information is in line with that authorised through the CIAR.
          1. Regularly monitor access to confidential information on the SCN and follow-up access anomalies and/or questionable access to ensure (possible) breaches of confidentiality procedure are properly documented and reported to the Head of Section.
          • Provide confidentiality-related advice/assistance to OPCW inspection and non-routine mission teams as necessary and advise the Head of Section of recurring problem areas that may require additional guidance and/or training to be provided.
          • Serve as Secretary to the Confidentiality Commission providing all necessary assistance to the Chairman and Vice Chairs of the Commission during preparations for, conduct, and follow-up to annual or special meetings of the Commission.

            

          2. Under the direction of the Head of Section, review new/amended Secretariat Administrative Directives (AD), policies, Standard Operating Procedures (SOPs) or Working Instructions (WIs) which may have an impact on OPCW confidential information or the handling and protection thereof.

           

          • Report to the Head of Section any threats/vulnerabilities to the handling/protection of OPCW confidential material that may be introduced by such new/amended documents. 
          • Recommend confidentiality and security controls to be introduced in such documents to adequately address the requirements of the OPCW Confidentiality Regime – particularly in areas related to the registration, secure archiving, reproduction, transmittal, destruction and electronic processing of confidential information and material.

                    

          3.  Under the direction of the Head of Section, organise and conduct training for all Secretariat staff, subsidiary organs of the OPCW and National Authority personnel on the handling and protection of confidential information and in support of the information security programme

          • Design/create and deliver to Secretariat staff regular Confidentiality and Security Induction training and annual refresher courses and, where necessary, provide specialised training for distinct user groups with varying levels of access to confidential information and security critical computing systems.
          • When necessary, provide briefings to cover confidentiality issues specific to particular inspection and non-routine missions, and provide team debriefings as necessary to discover and, if possible, immediately address specific problem areas.
          • When tasked by the Head of Section or Head of OCS, assist with promoting the security awareness programme by assisting with the creation of newsletters, bulletins, intranet posts, and training sessions. 
          • When tasked by the Head of Section or Head of OCS, provide training on issues relating to confidentiality to the Confidentiality Commission, Scientific Advisory Board and national/regional Member States seminars to provide participants a better understanding of confidentiality requirements, as well as the rights and obligations incurred by Member States under the Confidentiality Regime.

                    

          4.  Under the direction of the Head of Section, conduct of preliminary enquiries into (alleged) breaches of confidentiality and/or violations of confidentiality procedures;

          • Report all violations of the Confidentiality Regime to the Head of Section and advise on the conduct of respective enquiries and investigations. 
          • Advise/assist staff members on the proper reporting of (potential) breaches of confidentiality and/or confidentiality incidents and, as/when necessary, ensure such breaches/incidents are highlighted to the Head of Section and Head of OCS as soon as practically possible.
          • As directed by the Head of Section, assist in the collection of information pertaining to specific (potential) beaches of confidentiality or security incidents as part of the preliminary enquiry process. 
          • At the request of the Head of Section or Head of OCS, assist in conducting the full investigation of confidentiality incidents and other (information) security incidents when authorised/directed by the Director-General.

                    

          5.  Assist the Head of Section and contribute to the drafting of the Director General's “Annual Report on the Implementation of the Regime Governing Confidentiality” to the Conference of States Parties and any other report requiring input from the OCS Confidentiality.  

          6.  Provide budget inputs to the Head of Section for confidentiality-related travel/ necessary to support the work of the Section.          

          7.  Serve as Acting Head of Confidentiality and Information Security Section in cases of absence of the Head of Section.

          8.  Perform other duties as required.

           

          RECRUITING PROFILE:  

          Education (Qualifications):

          Essential:  

          Advanced university degree or equivalent in security management, risk management, information security, law, administration or other relevant field. A first university degree in combination with qualifying experience (minimum of 7 years) within a national classified information management regime may also be accepted in lieu of an advanced university degree. Documented professional experience and/or specialised training in security management, risk management, information security, law administration or other relevant field may be considered in lieu of a first university degree. 

           

          Desirable: 

          Completion of formal training and related knowledge of classified/confidential information handling procedures, measures and controls.

           

          Experience:  

          Essential:  

          • At least 5 years of progressively responsible experience in the area of classified/confidential information management in a government or business environment with an advanced degree or 7 years with a first level degree, or with an additional 11 years in lieu of a university required. This must include as a minimum practical experience in;
            • Experience in assisting with the development and implementation of guidelines for use in managing operations in secure environments, particularly in relation to the handling of confidential and sensitive information assets;
            • Experience in assisting in the conduct of security investigations and risk assessments;
            • Experience in organising and conducting confidentiality training programmes;

           

          Desirable:  Experience as a security auditor would be beneficial; Experience in the implementation of recognised privacy standards/regulatory requirements would be an asset.  

           

          Skills and Abilities (key competencies):

          • Excellent knowledge of information security management and risk evaluation/assessment;
          • Excellent working knowledge of basic management and operations principles of a classified/confidential information management regime.
          • Excellent analytical and conceptualisation skills and an ability to plan and organise complicated processes;
          • Excellent inter-personal, interview and negotiation skills; 
          • Excellent communication skills, with a demonstrated ability to present information clearly and logically both verbally and in writing;
          • Strong computer skills and a demonstrated ability to draft, edit and present documents/papers in the English language;
          • Ability to act with discretion and tact in sensitive situations;
          • Ability to work well in a team with people of different national/cultural backgrounds.

           

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Mission Planner (GS-7)

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

           

          RESPONSIBILITIES

          Responsible to Head of Operations and Planning Branch to:

           

          Conduct long and Short-Term Chemical Weapons and Industry Inspection Planning:                  

          • Review the annual verification plan. 
          • Conduct a detailed resource-based analysis. 
          • Identify resource limitations and develop an implementable Inspection Plan.
          •  Select Inspection Team Leaders.
          •  Direct the composition of the Inspection Teams based upon an evaluation of the specific mission requirements, detailed facility information and past inspection experience. 
          • Direct employment priorities in the event of conflicts.  

           

          Oversee the implementation of the Short-Term Chemical Weapons Inspection Plan:      

          • Co-ordinate an average of 83 Chemical weapons inspections annually in cooperation with the MPCs.
          • Oversee the mission preparation activities of the Inspection Team. 
          • Instruct the Inspection Team on country specific issues and past inspection experience. 
          • Co-ordinate mission preparations with other divisions/branches and other OPB staff sections. 
          • Assess the Inspection Team preparedness for its mission.
          • Review the progress of each inspection, anticipate problems and refer issues to the applicable agency within the Secretariat. Direct action by the Inspection Team.
          • Organise and facilitate mission debriefings and collect and collate operational lessons learned. 
          • Develop remedial measures to avoid re-occurrence of problems. 
          • Write Working Procedures for Inspection Teams at Chemical Weapons Destruction Facilities and mission planning related processes. 

           

          Plan and organise inspectors’ assignments and activities:       

          • Manage mission assignments, training and leave for inspectors assigned to Article IV and V missions. 

           

          Conduct medium and short term Non-Routine Mission Planning:                                                     

          Under supervision of HOPB, conduct a detailed resource-based analysis. 

          • Identify resource limitations and develop an implementable Plan. Advise HOPB and Team Leader on composition of the Inspection Teams based upon an evaluation of the specific mission requirements. 
          • Direct employment priorities in the event of conflicts.  
          • Take the lead role in de-conflicting inspectors’ schedules to liberate resources for the conduct of non-routine missions at short notice. Liaising with external parties for the provision of operational support to OPCW non-routine missions. 
          • Deploying with non-routine teams for the conduct of mission planning related activities in the field. 
          • Produces the Annual Inspection Report by incorporating information from a cross-divisional and cross-functional perspective.  This post is the sole post within INS who has access to the Secure Confidential Network in order to access the necessary information to produce this report. The Annual Inspection Report is the core document in the planning and implementation of all inspections by the OPCW.   It is approved by the highest levels of management.   

           

          Manage the inspector roster application by:

          • Capture, input and review of inspection assignment rules and restrictions.
          • Ensuring uniform scheduling by designing and developing standardized user views.
          • Provide first line user support for the mission planning system.  

           

          Advise on allotment of Inspectors for scheduling of activities (inspection, training, leave, and assignment to other non-inspection activities) by: 

          • Analysing best mix of inspectors with particular specialities for specific needs (mission, training and other activity needs). 
          • Recommending best scheduling of training activities, which do not interfere with inspection assignments.       

           

          Act as the focal point for the historical inspections database and the national authority database: 

          • Determining and assigning appropriate access to users of the databases. 
          • Databases are designed using approved OPCW software and require extensive Visual Basic and SQL language applications knowledge.

           

          Maintain and recommend modifications of OPB planning database systems by:

          • Determining and implementing appropriate access to land drives in order to ensure data security and accessibility. 

           

          Analyse and provide inspection statistics to Senior Management by: 

          • Collecting and analysing appropriate inspection data with respect to the specific request for information from senior management. 
          • Providing accurate inspection data in preparation for official visits. 
          • Providing inspection statistics for Member States at the Conference of State Parties and Executive Council, the Annual Report, and the External Relations Division

           

          Advise solutions on operational issues by: 

          • Conducting regular resource needs analysis.
          • Liaising with stakeholders from across the TS as well as National Authorities and Generating reports and analysis to assist with decision making. 
          • Analysing and identifying areas where improved efficiency in the allocation of resources can be achieved. 
          • Recommending and implementing the optimum solution.  

           

          Support the conduct of non-routine missions by:

          • Liaising with external parties for the provision of operational support to OPCW non-routine missions.
          • Taking a leading role in de-conflicting inspectors’ schedules to liberate resources for the conduct of non-routine missions at short notice.
          • Deploying with non-routine teams for the conduct of mission planning related activities in the field.

           

          Acting as back-up for Mission Planning Coordinators as requested. In particular, act regularly as a focal point for inspectors’ training assignments and for non-routine deployments

           

          RECRUITING PROFILE:  

           

          Education (Qualifications):

          Essential:   High school diploma or equivalent diploma of higher secondary education

          Desirable: A diploma or higher in IT applications or database administration is an asset.  

           

          Required Certification (if applicable):  NA

           

          Experience:   

          Essential:  

          • At least 7 years of related experience in the area of database administration;
          • Understanding of the planning and operational requirements associated with the movement of personnel operating throughout the world, including field activities in remote locations.

          Desirable:  

          • Experience in working in operations or command centres or similar environments is highly desirable;
          • UN or previous work experience within an international organisation would be an asset.

           

          Skills and Abilities (key competencies):

          • Demonstrated knowledge on PCs, Microsoft OS and Office suite;
          • Extensive Visual Basic and SQL language applications knowledge;
          • Demonstrated experience in a customer-servicing role required.

           

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

          Other Skills:

          • Tact, discretion, accuracy and the ability to work harmoniously in a multi-cultural environment;
          • Attention to detail & Strong organisational skills;
          • Good problem-solving skills;
          • Flexibility and good communication skills;
          • Ability to work independently with minimal supervision while maintaining team work spirit;
          • Ability to work well under pressure.

           

           

           

          » Find out more

          Senior Staff Administration Assistant GS-5

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Reporting to the Team Lead, Staff Administration and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Staff Administration Assistant performs the following duties;

          RESPONSIBILITIES

          Working under the supervision of the Team Lead, Staff Administration the post holder will be responsible for the following:

          1.       Inducts new staff members by providing information and advice on related entitlements and allowances, calculating settling-in-grant and processing requests for salary advances; ensures that the Secrecy Agreement and Oath and Declaration are signed; assists new staff members in the accurate completion of UBW;

          2.       Processes all entitlements and benefits related actions in terms of coming on board; additional request submitted during the employment period and upon separation of staff members in accordance with the OPCW Staff Regulations and Interim Staff Rules;

          3.       Prepares letters of appointment; certification of employment; general correspondence for signature of supervisors for contract types FTA, STA, SSA;

          4.       Monitors and updates databases to ensure validity, accuracy and timeliness of information ie UBW;

          5.       Prepares and maintains electronic personnel files ensuring that all the documentation to prove eligibility and status as well as relevant supporting documents are on UBW;

          6.       Focal point for all queries regarding staff entitlements; researches and drafts decisions for signature by Team Lead, Staff Administration;

          7.       Interacts with other sections and staff within the HRB to ensure a high quality seamless HR service to all stakeholders;

          8.       Performs other duties as required.

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:  High School Diploma or equivalent diploma of higher secondary education.

          Desirable:  Additional training/courses from a recognized educational institution in the area of personnel administration.

          Experience:

          Essential:  Four years of progressively responsible, related experience, preferably in the area of human resources.

          Desirable:  Previous work experience within an international organisation is highly desirable. Experience in the area of UN entitlements and benefits highly desirable.

           

          Skills and Abilities (key competencies):

          • Knowledge of UN Common System is an asset;
          • Significant skills in using modern personal computer equipment and knowledge of Windows-based word processing and database or spreadsheet programmes is essential;
          • Ability to plan, organise and manage conflicting priorities;
          • Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;
          • Strong analytical and problem-solving skills;
          • Tact, accuracy and discretion;
          • Good communication (spoken and written) skills.

           

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Senior Analytical Chemist

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Reporting to the Head, Laboratory and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Analytical Chemist performs the following duties;

          RESPONSIBILITIES

          Working under the supervision of the Head, Laboratory the post holder will be responsible for the following:

          Each Senior Analytical Chemist will have one of the following primary responsibilities, and one or more in a back-up capacity:

           

          -------------------------------------------------------------------------------------------

          One Senior Analytical Chemist, to be recommended by Head/Laboratory, will be designated by the Director-General as the “Deputy Head/Laboratory and Research Programme Manager”, responsible to the Head/Laboratory for the following functions in addition to their responsibilities as a Senior Analytical Chemist:

           

          Under the supervision of the Head/LAB:

          • ensure the efficient and effective functioning of the Laboratory’s day-to-day operations
          • Ensure the quality and timeliness of the Laboratory’s output and delivery of services in line with agreed quality management documentation (SOPs, Work Instructions)
          • Coordinate the Laboratory’s programme of research projects, in particular, manage the inter-dependencies among the various projects and support the collaboration of the Laboratory with external institutions on specific research projects
          • Support the Head / Laboratory in respect of the allocation of resources and prioritisation of tasks 

           

          Senior Analytical Chemist:

          • Synthetic organic chemist:
          • Guarantee the daily operational readiness of the microsynthesis facility (MSF) at OPCW’s Centre for Chemistry and Technology.
          • Perform synthesis and purification of small amounts of toxic chemicals within the MSF.
          • Perform chemical analysis of synthesized materials by means of NMR and mass spectrometry-based techniques
          • Translate knowledge on synthetic chemistry into knowledge relevant for the CWC, in terms of impurity profiling and provenance (chemical forensics).
          • Translate knowledge on environmental chemistry into knowledge relevant for the CWC, in terms of agent fate, sampling and analysis.
          • Provide technical advice, training and support on inspection and verification related issues including.
          • Coordinate research projects at the Centre for Chemistry and Technology.
          • Collaborate with other divisions within OPCW, in particular the Inspectorate division.

           

          All posts share the following responsibilities:

           

          Provide training and certification exercises for AC inspectors or other trainees on performing analyses using GC/MS systems and sample collection and preparation kits

          •         Assist with the planning of the scope, technical and organisational aspects of the training

          •         Develop training materials

          •         Prepare and validate instruments for the training

          •         Prepare the samples for the training and certification exercises

          •         Act as key lecturer and instructor during training and exercises

          •         Supervise the work of trainees in the laboratory

          •         Evaluate and report the performance of the trainees

           

          Develop and provide training for both internal and external participants on 1) performing analyses using analytical equipment such as GC/MS, LC/MS and NMR, 2) methods/techniques supporting the proficiency testing programme, 3) safe handling of chemical agents, 4) synthesis of chemical agents, 5) other training courses as determined by the Head of the Laboratory

          •         Assist with the planning of the scope, technical and organisational aspects of the training

          •         Develop training materials

          •         Prepare and validate instruments for the training

          •         Prepare the samples for the training

          •         Act as key lecturer and instructor during training and exercises

          •         Supervise the work of trainees in the laboratory

          •         Evaluate and report the performance of the trainees

           

          Maintain OPCW Laboratory accreditation and support QMS

          •         Actively contribute to the maintenance and development of the QMS in the relevant areas

          •         Maintain and develop QMS documentation, including SOPs and WIs

          •         Support internal audit activities, receive audit reports and ensure corrective action where necessary

          •         Assist with the preparation of the quality manuals, the document control mechanism and the recording reporting methods

          •         Actively participate in cross training activities to support continuity of expertise in all laboratory processes in case of staff replacement

          •         Assist with performing QA audits

           

          Ensure safe and efficient operation of the OPCW Laboratory, including procurement and maintenance of laboratory equipment in a timely and efficient manner

          •         Assist with planning and drafting the annual OPCW Laboratory budget

          •         Assist with evaluating, selecting and delegating staff for relevant laboratory tasks

          •         Act as senior analytical and CW expert by advising, undertaking and supervising experimental work in the Laboratory

          •         Assist with activities necessary to ensure a safe working environment

          •         Participate in internal Health and Safety audits

          •         Report to the Head of OPCW Laboratory on the operational situation, progress and results

          •         Provide an information and place orders to ensure that there is enough equipment and chemicals to support efficient work of the OPCW Laboratory

          •         Supervise and undertake procedures for the use, maintenance, calibration and quality assurance of analytical equipment are in place

          •         Support procurement of equipment in technical aspects and advise the Committee on Contracts as needed

           

          Provide technical advice, training and support on inspection analytical equipment-related issues and verification-related analytical issues

          •         Develop, test and validate analytical methods

          •         Receive and evaluate information and documents related to inspection equipment and sample analysis

          •         Provide technical advice and support to the Head of the Laboratory when required

          •         Ensure that different divisions and branches of OPCW are provided with technical advice and information relating to inspection analytical equipment and verification-related analytical issues when requested

           

          Assist the Inspectorate by acting as an Analytical Chemist Inspector

          •         Perform research on industrial chemicals and their analysis prior to an inspection

          •         Prepare for mission by taking part in pre-mission briefings, get medical clearance, fit personal protective equipment

          •         Travel on inspections and function as an Analytical Chemist

          •         Report/brief post inspection

           

           

          Assist in the Preparation of Authentic Samples

          •         Handle, process and split samples gathered by inspectors and sent for offsite analysis

          •         Evaluate reports prepared by designated laboratories

          Perform other duties as required

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:  An advanced degree in Chemistry or equivalent from a recognized institution. A first-level university degree in combination with extensive relevant laboratory experience (=> 9 years) may be accepted in lieu of the advanced university degree.

          Desirable: Ph.D. in Chemistry, Biochemistry or Toxicology preferably with a focus on Analytical or Bioanalytical Chemistry.

           

          Experience:

          Essential: 

          At least 7 years experience in the field of analytical chemistry and instrumental analysis with advanced degree or 9 years with first level degree;

          A minimum of 6 years recent and practical experience as operator of GC/MS and/or LC/MS and/or NMR instrumentation;

          Desirable:

          In addition, for the Deputy Head/Laboratory and Research Programme Manager: Desirable: prior experience in project management, including training such as PRINCE2 project management, will be an asset.

           

          Skills and Abilities (key competencies):

          • Knowledge of the chemistry of Scheduled chemicals, their precursors and degradation products that are listed in the ‘Annex on Chemicals’ in the CWC;
          • Knowledge of sampling and analysis procedures for the analysis of chemical weapons related chemicals and of related instrumental analytical methods and techniques (GC/MS, LC/MS, FTIR, NMR);
          • Knowledge of quality assurance and quality control procedures and international standards;
          • Strong computer software and electronic data management skills;
          • Basic understanding of general analytical methods including their limitations and of modern instrumentation needed to apply these methods in field as well as laboratory situations;
          • A broad understanding of the various analytical techniques (and their limitations) used by laboratories in the analysis of Convention related chemicals;
          • Ability to manage teams in working on technical projects, background in quality management systems;
          • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

           

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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          Senior Administrative Assistant (GS-5)

          Principal Functions

            Under the general direction Head, Language Services Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Administrative Assistant performs the following duties;

             

            1. Secretary to Head of Branch.

              1. Provide secretarial support by drafting and finalising correspondence for signature; proof-read and correct correspondence, reports, format, spelling and grammar. Take minutes/records of meetings. Maintain calendar with regard to meetings and the scheduling of appointments. Organise business travel, accommodation and itineraries following established procedures. Receive and escort visitors from Reception for meetings, as well as LSB new staff members. Format reports, studies, including tables, spreadsheets and graphs. Compile and prepare statistics for internal and external meetings. Create presentation slides and charts; and compile the presentation reports for international and local meetings of IAMLADP and similar groups. Update LSB Job Descriptions, maintain staff/personnel files, follow up on annual staff appraisals (PMDS for LSB staff) in association with Head of Branch.

             

            1. Secretarial Support to Language Services Branch.

              1. Initiate follow-up and coordinate administration matters ensuring appropriate internal forms are available. Respond to queries and act as focal point for Branch information, and forward queries to appropriate parties within the Branch. Receive and distribute the mail following OPCW procedures. Fill in all incoming and outgoing mail in CMS and Branch registers/logs. Maintain administrative files and office records. Collate related requests and order office supplies for the LSB Branch. Update data on Branch Share Point portal;
              2. Support related to interpretation services: schedule online technical briefings; provide support material for interpreters’ preparation upon request; carry out ad hoc tasks as requested by Head of Branch with regards to interpretation support;
              3. Support related to translation services: acknowledge receipt and forward requests for ad hoc/unofficial and confidential translations on behalf of Head of Branch.

               

              1. General.

                1. Responsible for maintaining internal attendance logs (LSB Staff at a glance; FWAs and other administrative data related to attendance.). Responsible for organising access issues for LSB fixed term staff. Responsible for the safe-keeping, administration and distribution of electronic dictation and transcription equipment within PMO and other OPCW branches.

               

              1. Backup duties.

                1. Acts as a backup in the absence of the Senior Finance and Administrative Assistant and the Senior Reference Assistant. This requires general understanding of financial and administrative procedures as well as document referencing procedures.

                2. Knowledge and Experience

                  Education

                  Essential

                  High School Diploma or equivalent of higher secondary education.

                  Desirable:

                  Additional secretarial training would be an asset.


                  Experience

                  Essential

                  At least 4 years of secretarial experience, preferably in an international environment.

                   

                  Desirable

                  Work experience within the UN common system or similar international organisation would be an asset.


                  Skills and Abilities (key competencies):

                  1. Advanced skills in using modern personal computer equipment are essential, including in-depth knowledge of Windows-based word processing, database and spreadsheet applications;
                  2. Ability to plan, organise and manage conflicting priorities;
                  3. Strong analytical and problem solving skills;
                  4. Tact; accuracy, discretion and respect for confidentiality;
                  5. Flexibility and ability to work under pressure;
                  6. Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment.

                  Language Requirements

                  Full command of the English language is essential, at the native or near-native level, and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian and Spanish) is desirable.

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          Head, Chemical Demilitarisation Branch

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Reporting to the Director, VER and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Chemical Demilitarisation Branch performs the following duties;

          RESPONSIBILITIES

          Under the direct supervision and guidance of the Director, Verification, and when appropriate in consultations with the Director-General/Deputy Director-General, the post holder has the following responsibilities:

           

          A.       Management and supervision:

          • Delegate individual tasking and organise the different responsibilities within the Branch.
          • Develop and implement the short term, medium term and long term goals/objectives of the Chemical Demilitarisation Branch.
          • Allocate adequate human and financial resources to carry out planned objectives within the Branch.
          • Review and update the inspection plans for CW related facilities.
          • Recommend to the management an annual program and budgetary assumptions for CW related verification activities as well as a medium term programme with budgetary projections.
          • Consult with States Parties on planning and issues (e.g. SP’s obligations, inspection planning, budgetary) in relation to CW verification activities.
          • Review and approve documents created by Substantive Officers.
          • Manage the electronic workflow of approved documents within and outside the Branch.
          • Manage the expertise and KT (knowledge transfer) within the Branch.

          B.       Manage, develop and implement  a consistent verification regime and strategy at chemical weapons storage facilities (CWSF), chemical weapons destruction facilities (CWDF), chemical weapons production facilities (CWPF) and destruction/disposal of old and abandoned chemical weapons (OACW) with due consideration to the protection of sensitive/confidential information within and outside the Organisation:

          • Contribute to the inspection plans/cycles based on risk assessment for all CW inspectable facilities.
          • Participate in the review of verification activities and implement corrective measures when appropriate.
          • Coordinate the execution of inspections with the Inspectorate Division.
          • Coordinate CDB input for the preparation of draft facility agreements for chemical weapons related facilities.
          • Negotiate and agree with the States Parties on draft Facility Agreements.
          • Contribute to the draft Agreed Detailed Plan for the Verification of CW Destruction and combined plans for Destruction/Conversion and Verification of CW Production facilities.
          • Oversee the timely submission of CW’s verification related documents for which CDB is responsible to the Executive Council for consideration and adoption.
          • Participate in the technical assessment of inspection activities and approve inspection related documents.
          • Based on information gathered during on-site inspections, manage a flexible approach for the verification regime of old/abandoned chemical weapons produced between 1925 and 1946.
          • Participate in drafting of standard operating procedures (SOPs) related to CWs issues.

          C.       Provide to the management, technical support on CW’s related issues:

          • Report to the Director-General, Policy Making Organs (Executive Council, Conference of State Parties) and the Director VER on the results of verification activities related to CWs.
          • Coordinate input of the Branch to the CW database (VIS) in order to support management requirements.
          • Coordinate information to support the creation of the VIR, annual reports or other documents requested by EC's, CSPs and management.
          • Contribute to the training of VER/INS personnel or inspectors on Verification orrelated activities.
          • Represent the division on CW related technical issues to ODG and SPs.
          • Provide expert advice and technical guidance to other branches and divisions within the Technical Secretariat in relation of any issues pertaining to CWSF, CWDF, CWPF and OACW.
          • Contribute to the recruitment or promotion of personnel.
          • Function as Acting Director VER when requested.

           

          D.       Manage activities within the Verification Division for the Division’s contribution towards Investigations of Alleged Use (IAU) and Challenge Inspections (CI) related to chemical weapons:

           

          • Organise and manage the Division planning during an IAU or CI.
          • Coordinate CDB activities.
          • Manage the contribution of CDB staff during the conduct of IAU and CI training activities and exercises.

           

          Perform other duties, as required.

          RECRUITING PROFILE

          Education (Qualifications):

          Essential: 

          An advanced university degree in science (preferably in chemistry or chemical engineering) from an accredited college or university. A first level university degree in combination with qualifying experience (minimum ten years) may be accepted in lieu of the advanced university degree. Equivalent or specialised training in combination with at least 20 years of qualifying experience may be accepted in lieu of a university degree.

           

          Experience:

          Essential: 

          • Experience in the field of chemical demilitarisation or CBRN-related experience including on chemical weapons - minimum of 10 years relevant experience in combination with a Master Degree, 12 years relevant experience with a first level degree, or 20 years without a degree.

             

            Desirable: 

          • Experience working at an international level;
          • Knowledge of EOD techniques as well as live agent training;
          • Extensive knowledge in the area of CW destruction and CW munitions design.

           

          Skills and Abilities (key competencies):

          • Analytical and conceptual skills;
          • Problem-solving skills, including the ability to identify and participate in the resolution of issues/problems;
          • Ability to plan and organise, and to work under pressure and subject to urgent deadlines;
          • Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations, strong negotiating skills and ability to bring others to reach agreement on difficult issues;
          • Tact, discretion and the ability to work harmoniously in a multi-cultural environment;
          • Leadership and management: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and/or overseeing the analysis of complex human resources, financial and administrative management policy and programme issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; good judgement and decision making skills.

           

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

           

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          IS Programme Coordinator (P-3)

          Main Responsibilities

          Under the supervision of the Head, Information Services, the incumbent performs the following duties:

           

          Strategic Planning/Portfolio Support: Ensuring that the OPCS is focused on undertaking the right projects by supporting analysis and management decision-making.

          Delivery Support: Ensuring that the OPCW is implementing projects the right way, through the effective delivery of the programme and projects.

          Best Practices: Applying OPCW standards in project management, encouraging consistent project approaches across the portfolio. 

          Specific Duties

          1. Manage multiple medium to large scale IT projects ensuring the services are implemented according to agreed timelines and within established funds. Liaise and effectively manage OPCW’s business relationship with vendors and service providers. Engage with the vendors and the procurement section at OPCW to ensure smoother procurements of products and services. As a part of the vendor management duties, ensure that all contracts are harmonised and maintain good relationship with all vendors and service providers.

          2. Responsible for soliciting/assessing/analysing all business requirements for ISB projects, liaising with business owners to develop concrete business cases for new system implementations/ enhancements. 

          3. Responsible for the ISB’s change management procedure, chairing the Change Advisory Board, classifying change requests, facilitating communication will all parties involved within and outside ISB, following up with change owners on pending change requests. Additionally identify and avoid any potential conflict arising due to changes made and flag business owners about the risk involved.

          4. Responsible for IS Governance policies such as: Business Case, Change Management and Issue Ticket, IS requests, etc. Drafting improvements/modifications to these policies as the organisation changes and systems and technologies evolve.   Reporting on the governance related activities to the Head ISB periodically and keeping the Head, ISB abreast of the proceedings of the Change Advisory Board (CAB).

          5. Responsible for the analyses of existing procedures, identifying improvements and managing the change to the organisation (writing/changing Work Instructions, Standard Operating Procedures). Requirements definition of new applications through interaction to understand the demand side of various businesses of the organisation. Provide expert documentation on functional requirements, system architecture and integration of new information systems and new releases to existing information systems. Ensuring all the documented procedures and work instructions adhered to the agreed compliances and/or recommendation made by the office of internal oversight. 

          Educational qualifications required for this post:

          Education (Qualifications): Advanced university degree in Computer Sciences, Master of Business Administration (MBA) or other related ICT management field; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

          Experience:

          Essential:  Minimum five years relevant experience with an advanced degree or seven years relevant experience with a first level degree, in particular in Business Analysis, Business Intelligence (BI) and IT Governance processes. 

          Desirable: ITIL Intermediate or ITIL Expert. 

          Required Certification ITIL (foundation) and PRINCE 2 Practitioner certifications or equivalent.

          Skills and Abilities (key competencies):

          To succeed in this role you will need the following skills and competencies:

          Planning and Coordination.

          Effective Communication Skills.

          Sound knowledge of ICT landscape particularly in a UN or other international organization. 

          Vision and strength of creation and execution of a continuum of concepts. 

          Managing Upwards – Interacting regularly and comfortably with the executive level to inform, alert, negotiate and maintain a strong relationship and a shared vision for programme outcome.

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one or more of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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          Privileges and Immunities Assistant (GS-4)

          Principal Functions

           

            1.   Assists in the administration of the privileges and immunities for OPCW staff members:

              1. Assists in the registration of staff members and their dependents in the MFA on-line staff registration database and issuance or renewal of MFA ID cards;
              2. Assists in ensuring the timely updates of the MFA on-line staff registration database on changes of position, changes in civil status, birth of a child, death of registered member of the family and changes of residential address;
              3. Assists in the administration and processing of tax exemptions, special vehicles registrations, Dutch driver licenses applications, tax reimbursements, custom related and other issues;
              4. Assists in updating and maintaining the (electronic) staff files on records and status of their privileges and immunities to facilitate a quick retrieval of required information;
              5. Assists in updating and maintaining UBW with details on MFA ID cards;
              6. Assists in updating and maintaining relevant Excel spreadsheets used on staff registrations, such as the Separation list, MFA cards receipt lists etc;
              7. Assists in the tracking of expiry dates of MFA cards and alert staff members of the need to initiate action for renewal;
              8. Assists in the tracking of the registration date of staff with the MFA and alerting staff when reaching the 10 year residential status in view of the loss of certain fiscal privileges;
              9. Assists in drafting departure letters for those staff who separate from the OPCW and do not have EU/Schengen nationality;
              10. Assists in the drafting Note Verbales on car requests and requests for grace periods to the MFA upon request by staff members

             

            1. Assists in the communication with the relevant authorities on Privileges and Immunities issues:

              1. Assists in following up and responding to queries received from the MFA, Tax Office, RDW and other governmental organizations.

             

            1. Assists in drafting (monthly) reports

              1. Assists in drafting the monthly update for the OPCW Duty-Free Commissary on eligible staff and drafting the required Note Verbale;
              2. Assists in drafting the monthly update for the Deputy-Director General on the status of Privileges and Immunities issues;

             

            1.   Correspondence

              1. Providing CMS numbers for correspondence and retrieving documents from CMS as required;
              2. Finalising letters: for signature by DG, DDG, sending letters by mail as required;
              3. Responding to e-mail queries as instructed by Head of Branch.

             

            1. Filing and administration

                Maintaining electronic folders on the J drive: saving correspondence and other files in relevant folders, updating folders as required; Maintaining the Divisions Petty Cash.

             

            1.   Provide other duties and responsibilities as assigned.

              1. The Privileges and Immunities Assistant will be called upon to provide assistance and support in a wide range of Branch functions, specifically with the Protocol portfolios and serving as back-up for the Senior Privileges and Immunities Assistant, as deemed necessary and workload permitting. Additional work may be assigned based on the Branch’s needs and priorities.

              Knowledge and Experience

              Education

              Essential

              High School Diploma or equivalent diploma of higher secondary education



              Desirable

              Additional training or education in diplomacy, protocol, public or international administration.


              Experience

              Essential

              At least 3 years previous experience in an international environment, protocol and/or diplomacy or a related field. A university degree in a relevant field may be considered to replace two years of working experience.


              Desirable

              Experience in the field of conference management and handling and organization of protocol activities.

              Dutch language

              Skills and Abilities (key competencies):

              1. Intercultural communication and negotiation, service delivery, organising and planning;
              2. Strong interpersonal skills (communication and negotiation);
              3. Tact, discretion and accuracy;
              4. Detail oriented, service delivery and client focus;
              5. Strong organising, planning and prioritizing skills;
              6. Computer literacy (MS Office applications )
              7. Ability to work harmoniously with people from various backgrounds in an international environment.

              Language Requirements

              Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Working knowledge of Dutch is considered an asset.

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          Senior Analytical Chemist (P-4) (Biomedical)

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Reporting to the Head, Laboratory and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Staff Administration Assistant performs the following duties;

          RESPONSIBILITIES

          Working under the supervision of the Head, Laboratory the post holder will be responsible for the following:

          Each Senior Analytical Chemist will have one of the following primary responsibilities, and one or more in a back-up capacity:

           

          -------------------------------------------------------------------------------------------

          One Senior Analytical Chemist, to be recommended by Head/Laboratory, will be designated by the Director-General as the “Deputy Head/Laboratory and Research Programme Manager”, responsible to the Head/Laboratory for the following functions in addition to their responsibilities as a Senior Analytical Chemist:

           

          Under the supervision of the Head/LAB:

          •           Ensure the efficient and effective functioning of the Laboratory’s day-to-day operations

          •       Ensure the quality and timeliness of the Laboratory’s output and delivery of services in line with agreed quality management documentation (SOPs, Work Instructions)

          •      Coordinate the Laboratory’s programme of research projects, in particular, manage the inter-dependencies among the various projects and support the collaboration of the Laboratory with external institutions on specific research projects

          •           Support the Head / Laboratory in respect of the allocation of resources and prioritisation of tasks

           

          -----------------------------------------------------------------------------------------------------

           

          Senior Analytical Chemist No. 1 (Environmental) and 2 (Biomedical):

          •           Conducting the inter-laboratory proficiency testing programme:

          o          Assist Head of the Laboratory with planning and organising tests under ISO/IEC 17043 accreditation

          o          Assist the Head of the Laboratory with preparation of Technical and Secrecy Agreements with assisting laboratories

          o          Advise Preparing Laboratory on sample preparation and shipping

          o          Oversee sample preparation and dispatch, or perform sample preparation if required

          o          Supervise and perform independent analyses of test samples

          o          Supervise and write the OPCW Laboratory report from analysis of the test samples

          o          Evaluate the participants’ reports of the test, provide evaluation report

          o          Advise Evaluating Laboratory on performing analyses and checking of their draft evaluation report

          o          Act as key member in a meeting to discuss evaluation results with Evaluating Laboratory

          o          Act as key member in evaluation meetings with participating laboratories

          o          Check evaluation report

          o          Assist drafting of preliminary evaluation report

          o          Assist with the meeting to discuss results of proficiency test

          o          Assist with finalisation of test results

          o          Maintain and update the QDOCs related to this activity

          o          Take the lead with respect to audits by OIO and/or RvA for proficiency testing

          o          Assist the Head of the Laboratory with preparation and evaluation of CWC Chemical Analysis Competency Tests (CCACT).

          All posts share the following responsibilities:

           

          Provide training and certification exercises for AC inspectors or other trainees on performing analyses using GC/MS systems and sample collection and preparation kits

          •           Assist with the planning of the scope, technical and organisational aspects of the training

          •           Develop training materials

          •           Prepare and validate instruments for the training

          •           Prepare the samples for the training and certification exercises

          •           Act as key lecturer and instructor during training and exercises

          •           Supervise the work of trainees in the laboratory

          •           Evaluate and report the performance of the trainees

           

          Develop and provide training for both internal and external participants on 1) performing analyses using analytical equipment such as GC/MS, LC/MS and NMR, 2) methods/techniques supporting the proficiency testing programme, 3) safe handling of chemical agents, 4) synthesis of chemical agents, 5) other training courses as determined by the Head of the Laboratory

          •           Assist with the planning of the scope, technical and organisational aspects of the training

          •           Develop training materials

          •           Prepare and validate instruments for the training

          •           Prepare the samples for the training

          •           Act as key lecturer and instructor during training and exercises

          •           Supervise the work of trainees in the laboratory

          •           Evaluate and report the performance of the trainees

           

          Maintain OPCW Laboratory accreditation and support QMS

          •           Actively contribute to the maintenance and development of the QMS in the relevant areas

          •           Maintain and develop QMS documentation, including SOPs and WIs

          •           Support internal audit activities, receive audit reports and ensure corrective action where necessary

          •           Assist with the preparation of the quality manuals, the document control mechanism and the recording reporting methods

          •           Actively participate in cross training activities to support continuity of expertise in all laboratory processes in case of staff replacement

          •           Assist with performing QA audits

           

          Ensure safe and efficient operation of the OPCW Laboratory, including procurement and maintenance of laboratory equipment in a timely and efficient manner

          •           Assist with planning and drafting the annual OPCW Laboratory budget

          •           Assist with evaluating, selecting and delegating staff for relevant laboratory tasks

          •           Act as senior analytical and CW expert by advising, undertaking and supervising experimental work in the Laboratory

          •           Assist with activities necessary to ensure a safe working environment

          •           Participate in internal Health and Safety audits

          •           Report to the Head of OPCW Laboratory on the operational situation, progress and results

          •           Provide an information and place orders to ensure that there is enough equipment and chemicals to support efficient work of the OPCW Laboratory

          •           Supervise and undertake procedures for the use, maintenance, calibration and quality assurance of analytical equipment are in place

          •           Support procurement of equipment in technical aspects and advise the Committee on Contracts as needed

           

          Provide technical advice, training and support on inspection analytical equipment-related issues and verification-related analytical issues

          •           Develop, test and validate analytical methods

          •           Receive and evaluate information and documents related to inspection equipment and sample analysis

          •           Provide technical advice and support to the Head of the Laboratory when required

          •           Ensure that different divisions and branches of OPCW are provided with technical advice and information relating to inspection analytical equipment and verification-related analytical issues when requested

           

          Assist the Inspectorate by acting as an Analytical Chemist Inspector

          •           Perform research on industrial chemicals and their analysis prior to an inspection

          •           Prepare for mission by taking part in pre-mission briefings, get medical clearance, fit personal protective equipment

          •           Travel on inspections and function as an Analytical Chemist

          •           Report/brief post inspection

           

           

          Assist in the Preparation of Authentic Samples

          •           Handle, process and split samples gathered by inspectors and sent for offsite analysis

          •           Evaluate reports prepared by designated laboratories

          •           Provide advice and feedback to inspectors as required

           

          Perform other duties as required

           


          RECRUITING PROFILE

          Education (Qualifications):

          Essential:  An advanced degree in Chemistry or equivalent from a recognized institution. A first-level university degree in combination with extensive relevant laboratory experience (=> 9 years) may be accepted in lieu of the advanced university degree.

           

          Desirable: Ph.D. in Chemistry, Biochemistry or Toxicology preferably with a focus on Analytical or Bioanalytical Chemistry

           

          Experience: 

          Essential: 

          •           At least 7 years experience in the field of analytical chemistry and instrumental analysis with advanced degree or 9 years with first level degree;

          •           A minimum of 6 years recent and practical experience as operator of GC/MS and/or LC/MS and/or NMR instrumentation;

          •        (SAC 1-4): Several years of recent and practical experience in the analysis of chemical weapons related samples; including sample collection and sample preparation procedures for environmental samples;  

           

          Desirable: (SAC 1-4): Experience in the analysis of biomedical samples will be an asset.  (SAC 1-5): Skills in the small-scale synthesis of CWC related chemicals for analysis are highly desirable.  Experience developing & teaching training courses will be an asset.

           

          -           In addition, for the Deputy Head/Laboratory and Research Programme Manager: Desirable: prior experience in project management, including training such as PRINCE2 project management, will be an asset.

           

           

          Skills and Abilities (key competencies):

          •           Knowledge of the chemistry of Scheduled chemicals, their precursors and degradation products that are listed in the ‘Annex on Chemicals’ in the CWC;

          •           Knowledge of sampling and analysis procedures for the analysis of chemical weapons related chemicals and of related instrumental analytical methods and techniques (GC/MS, LC/MS, FTIR, NMR);

          •           Knowledge of quality assurance and quality control procedures and international standards;

          •           Strong computer software and electronic data management skills;

          •           (SAC 1-4): Practical knowledge of GC/MS processing software such as Agilent Chemstation and MS library managing software such as NIST MS Search/AMDIS;

          •           Basic understanding of general analytical methods including their limitations and of modern instrumentation needed to apply these methods in field as well as laboratory situations;

          •           A broad understanding of the various analytical techniques (and their limitations) used by laboratories in the analysis of Convention related chemicals;

          •           Ability to manage teams in working on technical projects, background in quality management systems;

          •           Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

           

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

           

          » Find out more

          Senior Evaluation Assistant GS-6

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Reporting to the Head, Declaration Validation and Evaluation and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Evaluation Assistant performs the following duties;

          RESPONSIBILITIES

          Working under the supervision of the Head, Declaration Validation and Evaluation the post holder will be responsible for the following:

          • Assign incoming documents to appropriate staff in accordance with guidelines agreed with Head of Section.
          • Input declarations into the Verification Information System (VIS) and validate inputs by other section members.
          • Coordinate the input and evaluation of all industry declaration amendments under the supervision of Head of Section.
          • Assist in the processing of old and abandoned chemical weapons and riot control agent declarations as required.
          • Provide unofficial translations of declarations and verification-related information (Chinese into English).
          • Coordinate the preparation of annual reconciliation reports and transfer discrepancy reports for approval by Head of Section.
          • Draft and update work instructions and guidance of the section.
          • Assist in the analysis of declaration trends and the preparation of associated reports both for OPCW internal use and for release to States Parties, including the Verification Implementation Report, Verification Performance Indicators (VPI) and other reports to policy making organs.
          • Track the status of all outgoing correspondence generated by the section as well as the responses. Process all correspondence in line with the necessary work steps and ensure that all responses are correctly matched and logged.
          • Assist in the preparation and distribution of publications prepared by the section including both electronic and hard copies of the Declarations Handbook (in 6 official languages), the Handbook of Chemicals and the brochure of Most Traded Scheduled Chemicals.
          • Assist in editing/formatting of documents and correspondence, in accordance with Editorial and Correspondence Manuals.
          • Assist members of the section in the preparation and distribution of presentations, training materials including logistical and travel arrangements.
          • Participate in data analytics related projects to improve validation, evaluation and assessment of information provided by States Parties.
          • Perform other duties, as required.

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential:

          High school diploma or high school equivalency certificates.

           

          Desirable:

          Additional training or courses in the field of information technology or chemistry would be an asset.

           

          Experience:

          Essential:

          Six years of related work experience in the use of electronic data analytic tools gained in international organizations, governmental agencies or the private sector with a strong focus on data analysis and evaluation.

          Desirable:

          Experience gained in international organizations.

           

          Skills and Abilities:

          • Computer literacy: Significant skill in using computers is essential with a especial emphasis on the knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) and Data Analytic Tools (e.g. Qlik).

          • Strong planning and organisational skills.

          • Good interpersonal and communication skills.

          • Flexibility and the ability to work independently using initiative to resolve problems.

          •Tact, accuracy, discretion and ability to work harmoniously in a multi-cultural environment and create a positive and productive team environment.

           

           

          Language Requirements:

          Fluency in English and operational Chinese (reading) is essential and a good working knowledge of one of the other OPCW official languages (Arabic, French, Russian, and Spanish) would be an asset.

           

           

           

          » Find out more

          Security Sergeant (GS-5)

          Principal Functions

            Under the direct supervision of the Assistant to the Head of Operations Security and under the overall guidance of the Head of Operations Security, the incumbent performs the following duties:

             

            1.   Supervise and manage the 24/7 Security Guard Force:

              1. Supervises security officers and security guards and carries out inspections to ensure that officers and guards on duty are discharging their functions appropriately and in accordance with established practices and procedures;
              2. Conducts daily briefings and assign officers and guards to various functions or posts as required;
              3. Examines routine reports prepared by subordinates, including routine entries to electronic logbooks and reporting systems, and certifies their content, quality, and accuracy. Ensures that necessary reporting regarding tasks is completed on time and as required;
              4. Assists in preparing security plans, including traveling in advance where so required, in relation to special events, missions or conferences;
              5. Makes recommendations to the supervising officer on operational matters;
              6. Briefs officers and guards under command of possible security threats and related operational plans and ensure readiness to respond;
              7. Assumes control of specific areas as assigned during periods of heightened security;
              8. Operates and monitors security posts and systems in OPCW premises as required;
              9. Ensure requests from staff, delegates and visitors received at security posts are responded to or escalated for response from other levels of OCS;
              10. Issue security defensive, restraint and communication equipment;
              11. Counsels, coaches and mentors officers under command;
              12. Carries out the performance evaluation of security personnel under command, takes action to remedy and address under performance;
              13. Prepares written reports of all unusual incidents;
              14. Makes recommendations on basic security operation.

             

            1. Guard the terrain, perimeter and secure zones of OPCW-premises:

              1. Checking the security management system for any alarms, security-violations and malfunctions, internally, on perimeter security and secure zones;
              2. Respond to and solve any alarm, violation and malfunction generated by the security management system;
              3. Conduct security-checks on perimeter for hazardous situations (fire, malicious acts. etc);
              4. Monitor the perimeter security and secure zones with CCTV system, and respond to any alarm or violation detected via the system or on receipt of information;
              5. Protect staff, delegates and VIP-visitors from any threat or hazar;
              6. Attend and successfully complete required training in control and restraint techniques.

             

            1. Promote a safe working environment and assist in the evacuation of personnel on the Technical Secretariat as required:

              1. Ensure that the place of work is well maintained, safe, orderly and operational;
              2. Supervise the first response to security and safety incidents on site to ensure personnel safety when required;

              Knowledge and Experience

              Education

              Essential

              High school diploma or equivalent. Additional security or military training is required.



              Desirable

              Education in team leadership roles from a police or military academy.



              Desired Certification(s)

              Security supervisor or security management certifications.


              Experience

              Essential

              Minimum of four years’ experience working as a team leader in an operational security context involving security officers armed with defensive or other weapons. Experience in areas of security operations within a physical security service , including physical security, personal protection, strategic and operational planning, fire prevention and suppression, emergency medical and hazardous material response, video imaging badge systems and methods of instruction, or related areas.


              Desirable

              Experience in security operations within a UN physical security context.


              Skills and Abilities (key competencies):

              1. Professionalism:Knowledge of security policies, procedures and practices , preferably including those of the UN security management system. Demonstrated sound judgment in applying security policies, procedures and practices and in applying technical expertise to resolve a range of protection issues/problems. Ability to lead and motivate officers under command as well as manage and evaluate performance of officers under command. Demonstrated decision-making capacity. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
              2. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
              3. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
              4. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
              5. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
              6. Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
              7. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
              8. Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
              9. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

              Managerial Competencies:

              1. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
              2. Judgement/Decision-Making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

              Language Requirements

              Language Requirements: For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

          » Find out more

          End User Services Lead (GS-6)

           

          END USER SERVICES LEAD (GS-6)

          COMPLETE JOB OUTLINE

          Principal Functions

          Under the supervision of the Head, IS Operations, Infrastructure and Support and in accordance with the OPCW’s Core Values of Integrity, Professionalism, Respect for Diversity and Equality, the incumbent performs the following duties;

          1. Provision of IT management support:

          • Supervises the daily operation of the ICT Service Desk, ensuring that efficient ICT support service is delivered throughout the organisation complying to procedures, rules and service level agreements (SLAs) and acts as focal point for all IT-related service and support requests, assessing incidents and level of priority, assigning them and service requests to individuals of the branch, coordinating with other branch sections, verifying that proper solutions have been implemented;
          • Provides technical guidance and direction regarding courses of action, priorities in daily work to the support unit staff, assigning tasks/calls to end-user support staff;
          • Monitors resources and calls, plans for systems upgrades and migration;
          • Oversees the Service Management tools including the Knowledge Base and ensures that service requests, incidents and problems are recorded and actioned to the agreed standards;
          • Plans and organizes the installation and deployment of ICT equipment, in particular workplace equipment (computers, smartphones) ensuring that equipment and software conform to internal standards and are ready for use;
          • Plans and organizes the installation and deployment of IT equipment and relevant support for events such as Conferences of States Party, Associate Programs, and Industry Cluster.
          • Coordinate with other business units with work that requires multi-disciplinary action, such as user physical moves, security incidents, etc.

           

          2. ICT Technical Documentation:

          • Drafts work instructions, operating procedures and SLAs, as required by the organization.

          3. Team Supervision:

          • Plans, organizes and supervises activities undertaken by the Service Desk Team;
          • Supervises, guides, develops and trains staff under his/her supervision, and performs performance appraisal;
          • Participates in the recruitment of new staff of the unit, as required.

          4. Performs other duties, as required.

           

          RECRUITING PROFILE:  

          Education (Qualifications):

          Essential:

          High school diploma or equivalent of higher secondary education. 

          ITIL Foundation or equivalent service management certification.

          Desirable: 

          IT related certification on Microsoft 365 and Azure Technologies: Microsoft 365 Certified; Modern Desktop Administrator Associate, Microsoft 365 Certified: Teams Administrator Associate, Microsoft 365 Certified: Enterprise Administrator Expert, Microsoft Certified: Azure Administrator Associate, Microsoft Certified: Identity and Access Administrator 

          Project management certification in Prince2 or PMI.

          Experience:  

          Essential:

          A minimum 6 years of experience in information technology and business functional support, of which a minimum of 3 years include user support in a medium-to-large Microsoft 365 based environment; at least 2 of the required years of experience should be in a supervisory role. 

          Desirable:  

          Experience with performance metrics (KPI), IT Helpdesk knowledge base and/or self-help applications is an advantage.

          Experience deploying and managing IT Service Management tools.

           

          Skills and Abilities (key competencies):

          • Proven knowledge of IT Service Management and ICT ServiceDesk Desk best practices;
          • Strong skills in Microsoft products and components including Windows, Office, Active Directory. networking, desktop and printing solutions;
          • Demonstrated ability to lead others, manage and develop staff, work collaboratively with staff of different levels;
          • Demonstrated project management skills;
          • Effective verbal and writing communication skills;
          • Strong interpersonal client-oriented relations skills, identifies client's needs and matches them to appropriate solutions.
          • Experience managing 3rd party contractors;
          • Ability to delegate tasks and meet deadlines; and
          • Ability to deal with conflict and negotiate resolution in an objective, business-oriented manner.

          Language Requirements:  

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Human Resources Policy Officer

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

          Reporting to the Head, Human Resources and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Human Resources Policy Officer performs the following duties;

          RESPONSIBILITIES

          Working under the supervision of the Head, Human Resources Branch the post holder will be responsible for the following:

          Policy development and implementation

          Review HR policies and formulate new/revised HR policies in close collaboration with the HRB teams and the Office of the Legal Advisor. Continually assess the adequacy of existing HR policies to meet the emerging workforce and programme needs as well as UN common system initiatives.

           

          Identifies the need for new and revised Staff Regulations and Rules, Administrative Directives, Information Circulars, etc. human resource policies and HR procedures tailored to the specific requirements of the OPCW. 

           

          Ensures research, and evaluation is conducted on the regulations, rules, policies and procedures available in comparable organisations, and develops procedures and guidelines in consultation with relevant stakeholders, ensuring consistency with the Organisation’s priorities, legislative framework, management objectives, in order to support programme delivery and promote efficiency and effectiveness in HR practices.

           

          Maintains liaison with other organisations/agencies (including the UN) to ensure that OPCW is at the forefront of efficiency and effectiveness in the provision of HR policy and strategy development in comparable systems.

           

          Acts as an advocate during consultations and negotiations with line managers, staff representatives and Management, preparing position papers, attending meetings, and delivering presentations to clarify issues. Suggests approaches and modifications to accommodate areas of concern identified by stakeholders in order to achieve acceptance, buy-in and approval of HR proposals.

           

          Oversees the successful roll-out of policies and procedures, promoting the use of new processes, developing appropriate communication strategies to promote awareness, understanding and support for HR policies across OPCW management and staff.  

           

          Promotes consistent application of HR policies throughout the organisation and act as a policy adviser within HRB and provide interpretation and guidance on HR policies, staff regulations and rules, as well as exceptions and precedents to managers and staff. Develops systematic feedback mechanisms/approaches to assess policy impact and effectiveness.

           

          Creates and maintains a repository of exceptions granted to the HR regulatory framework, reviews the context in which they have been granted and, if needed, proposes relevant amendments to the policy framework.  

           

          Staff appeal, disciplinary cases and staff relations

           

          Ensures advice is provided on the application of rules in respect to standards of conduct and disciplinary cases. Advises staff and management on their roles and responsibilities in respect to conduct and discipline, and ensures provision of coaching on the management and documentation requirements for complex individual cases, and on the potential for appeals.

           

          Formulates the Organisation's position on determining the appropriate interpretation and application of regulations and rules to the most problematic and contentious cases as well as on cases of staff complaints, and appeals.

           

          Provides advice to senior managers and staff members on the most viable option available which adheres to existing policies and procedures and/or by undertaking an analysis and evaluation of the merits of the justifications for complicated or unprecedented cases.

           

          Manages the internal disciplinary processes, ensuring compliance by the Organisation with the due process and procedural requirements of cases before the relevant  OPCW Boards and Committees, and preparation of the Organisation’s case submissions and responses based on research of international civil service employment law, for consultation and clearance by the Director-General through the legal office. 

           

          Liaises with staff representatives to resolve HR matters of mutual concern and researches and proposes improvements to staff/management consultative mechanisms.

           

          RECRUITING PROFILE

          Education (Qualifications):

          Essential: An Advanced University degree in human resources management, law, public or business administration, industrial relations, psychology or other social sciences; a first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree;

           

          Desirable knowledge: International Administrative Law and its application

           

          Experience:

          Essential: A minimum of 5 years of progressively responsible experience in human resources management, several of which must be in HR policy with advanced degree or 7 years with first level degree. Work experience in a multilateral/international organisation, preferably a UN common system organisation.

          Experience in handling staff relations and disciplinary cases preferably in an international organization.

          Skills and Abilities (key competencies):

          Displays knowledge of underlying theory of HR, including a broad range of HR disciplines as well as HR best practices in public and private sector applied to clear strategic plans and interventions, and advice to clients;

           

          Demonstrates the ability to analyse and research HR policy, effectively apply procedural guidelines and develop realistic implementation plans for new policies, standards, procedures and guidelines;

           

          Shows strong corporate commitment; works to achieve the goals of the OPCW as a whole, making significant contributions to organisational priorities and initiatives;

           

          Communicates clearly and convincingly; demonstrates strong oral and written communications skills. Is particularly able to draft and submit opinions and responses within the administrative guidelines and staff rules and regulations;

           

          Focuses on impact and results for the client; promotes and lives by an ethic of client service, seeking to produce significant and positive impact;

           

          Excellent organisational, planning and coordination skills and an ability to develop clear goals that are consistent with agreed strategies, foresee risks and adjust plans as necessary;

           

          Actively seek to improve programmes or services and take an interest in new ideas and new ways of working ; appetite to keep abreast of new developments in the field of human resources and International Administrative Law;

           

          Displays excellent interpersonal skills, which includes critical thinking skills, the ability to identify assumption, judging the persuasiveness of arguments, assessing risks and proposing logical well-reasoned arguments;

           

          Demonstrated team player approach to work in a multi-cultural environment, with a focus on promoting diversity and inclusivity;

           

          Strong attention to detail, analytical acumen, intellectual curiosity, creativity, a proven work ethic.

           

           

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

           

          » Find out more

          Database Administrator (P-3)

          Job Summary

          The incumbent of this post will effectively manage to provide reliable and secure ICT services in support of all OPCW programmes and activities. 
          Full lifecycle (Sourcing, Planning, design, development, test, implementation, administration, maintenance and support, decommissioning) of Information and Communication Technologies systems and services, including but not limited to: Local and Wide Area Networks, Unified Communications, Internet, Intranet, World Wide Web, Data Centre services, Business Systems, Infrastructure Systems, Mobility (remote access), and underpinning services, systems and contracts to deliver such services to the OPCW.

          Main Responsibilities

          Under the supervision of the Head, IS Operations, Infrastrucure and Support, the incumbent performs the following duties:

           • Full lifecycle (provisioning, design, installation, administration, maintenance, troubleshooting and performance optimisation) of all SQL servers across the organisation, including SQL servers dedicated to specialized applications. Development or acquisition and use of the tools necessary to perform and automate these operations.
           • Set up and maintain database environments for all stages of the software development lifecycle.
           • Architect and manage internal and external data connections for analytics platforms.
           • Support ICT projects and initiatives as domain expert in the area of databases, data conversion, database performance, and data integration with managed systems.
           • Support ICT solutions that make use of SQL databases, particularly ECM, administrative, and Business Intelligence systems. Contribute to the lifecycle of such systems as the domain expert in the area of databases, covering security, connectivity, auditing, platform, middleware, etc.
           • Develop procedures for maintenance, disaster recovery, security, backups, restores, rebuild and reorganize indexes. Coach and empower colleagues to share daily tasks, aiming an adequate level of support, which is not excessively dependent on one person.
           • Performance tuning and optimization of database schema, indexes, stored procedures etc. Proactively monitor capacity and performance of all SQL server databases and other databases, automating such monitoring when practical.
           • Manage ICT projects as required.
           • Act as technical lead of ICT projects where the key components are databases, data integration, data migration, middleware, and other affiliate technologies / solutions.
           • Manage the successful and smooth transition between pre-production and production phases of new solutions.
           • Act as technical lead in the containment and resolution of critical incidents as required.

          Education
          Essential:  Advanced university degree in Computer Sciences, Information Technology, Information Management, Engineering, Mathematics or a field related to Information Technology; a first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. An equivalent or specialised training in combination with qualifying experience (minimum 11 years) may be accepted in lieu of a university degree.

          Practical knowledge of developing, testing, deploying, tuning, securing, auditing, and maintaining relational databases based on SQL technologies, supporting solutions developed in-house, ERP, ECM, and specialist applications.
          Knowledge of protocols, security, capacity management concepts and performance tuning.
          Knowledge of Microsoft-Based environments, including Windows Networking and IIS 

          Desirable: Microsoft Certification(s) in the area of data management, windows server, Microsoft Azure, and Business Intelligence are highly desirable.


          Knowledge and Experience
          Essential:  
          At least five years of related experience in the IT field with an emphasis on database design, administration and optimization based on Microsoft SQL, middleware technologies and other platform software based on the Microsoft portfolio of technologies supporting specialist applications, web portals, ECM, ERP, business intelligence.
          Experience with data modelling, stored procedures, index tuning. 
          Experience creating and supporting scripts aiming at automation and performance optimization.
          Experience with Disaster Recovery Plans, in particular in the area of data recovery.
          Experience in leading IT Projects and/or coordinating the work of consultants.
          Experience in designing corporate database architecture for organisations with 500+ users.
          Experience in writing technical documentation, support manuals aimed at 1st and 2nd level of support.
          Experience with reporting, query tools and practices of this specific domain.
          Experience with transforming data via standardization, cleaning, data repair, matching, and data migration.
          Experience with managing data from multiple sources including internal, external, and data hosted with 3rd parties and data integration.

          Desirable:  
          Experience working with highly confidential information systems.
          Knowledge and experience of windows network administration and windows servers.
          Previous work experience in UN and/or other international organisations is desirable.
          Experience managing Windows Server 2008/2012/2016/2019/2022 environments.
          Experience managing Microsoft Group Policy.
          Experience with Web server administration using Microsoft IIS.
          Experience in system maintenance, networking, and security services, load monitoring, and backup.
          Experience in server hardware and software, virtualization, storage area networks.
          Experience in various application support, configuration and maintenance.
          Experience in troubleshooting network clients and servers.
          Experience in High Availability environments.
          Experience as a system analyst/programmer.
          Experience with the ERP cloud based solutions.
          Experience with Microsoft Azure architecture and administration.   

          Skills and Competencies
          To succeed in this role, you will need the following skills and competencies:

          Ability to quickly learn and deliver results on a broad array of products and technologies (new and legacy);
          Ability to hand over operational procedures and coach/empower junior personnel and peers.
          Ability to analyse problems and react quickly in problematic situations with minimum supervision.
          Excellent planning and organising skills.
          Excellent communication skills, both oral and written.

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Principal Legal Officer (P-5)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Under the supervision of the Legal Adviser, the Principal Legal Officer performs the following functions:

          1. Prepares and supervises the preparation of legal opinions on the interpretation and implementation of the Chemical Weapons Convention (CWC) for the policy-making organs of the OPCW, and provides oral or written advice to States Parties upon request and authorisation.

          2. Prepares and supervises the preparation of legal opinions for other organisational units of the Technical Secretariat, and advises on matters relating to:

                 - the interpretation and implementation of the CWC, including its Annexes, and the decisions of the policy-making organs;

                 - relations with the host country and the implementation of the Headquarters Agreement;

                 - administrative law, including on the preparation, interpretation and implementation of the Staff Regulations and Rules, Financial Regulations and Rules, administrative directives and other administrative issuances and internal legislation.

          3. Reviews and advises (as requested) on reports of the Technical Secretariat for meetings of the policy-making organs.

          4. Supervises the Office’s input and, if requested, participates, in the preparation and negotiation of international agreements including Facility Agreements, Privileges and Immunities Agreements, relationship agreements and other agreements or arrangements.

          5. Prepares and reviews the work of other legal officers on complaints against the Organisation filed by staff members before internal bodies and the ILO Administrative Tribunal. In particular, prepares or supervises the preparation of the Organisation’s written submissions to appellate bodies. Advises on any other litigation against the Organisation. Advises on the conduct of investigations.

          6. Supervises the performance of the Data Protection function situated in the Office.

          7. Represents the Office of the Legal Adviser on internal advisory bodies at the request of the Legal Adviser or the Director-General.

          8. Assists the Legal Adviser in general management and administration of the Office, including in the preparation of the Programme and Budget of the Office, compliance with the financial and other reporting requirements, performance appraisal, recruitment of staff. Organises and prioritizes the workload and provides general coordination and supervision of assignments of legal officers.

          9. In the absence of the Legal Adviser, serve as the Acting Legal Adviser.

          10. Performs other duties as required.

          Education (Qualifications):

          Essential: 

          Advanced university degree in Law.

          Experience: 

          Essential: 

          • At least 10 years of progressively responsible experience in international organisations and/or government service, in the areas of International Law, Disarmament or Administrative Law;
          • Knowledge of the legal aspects of the United Nations common system, including the case law of international administrative tribunals;
          • Knowledge of the Chemical Weapons Convention would be an asset;
          • Experience in the UN common system or in the OPCW would be an asset.

          Skills and Abilities (key competencies):

          • Professionalism: In-depth theoretical knowledge of international law and extensive experience in the practical application of International Law, including the Law of Treaties, the Law of International Organizations and International Administrative Law. Strong analytical skills and proficiency in legal research, and proven ability in applying legal expertise to broad range of highly complex and novel legal issues and problems and in developing innovative and creative solutions. Excellent skills in legal writing and expression and ability to independently prepare legal briefs, opinions, and a variety of legal instruments and related documents for direct submission to senior officials, where applicable.
          • Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
          • Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Has the ability to provide managerial leadership in overseeing work of more junior legal officers.
          • Leadership: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement rather than accept the status quo. Shows the courage to take unpopular stands.
          • Judgement/ Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them, takes decisions with an eye to the impact on others and on the Organization and makes tough decisions when necessary. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts.
          • Tact, discretion and the ability to work harmoniously in a multi-cultural environment.
          • Planning and organization: demonstrated planning and organizational skills, especially ability to organize own work to handle multiple concurrent issues and activities and manage complex matters. Strong planning and organisational skills, and ability to work under pressure of time and urgent deadlines.

          Other Skills:

          Language Requirements: 

          • Fluency in written and spoken English is essential. A good working knowledge of one other official language of the OPCW (Arabic, Chinese, French, Russian, and Spanish) is highly desirable.
          • Ability to conduct negotiations in English is essential. Ability to conduct negotiations in another official language of the OPCW would be an asset.

           

          » Find out more

          Principal Financial Operations Assistant (GS-7)

          COMPLETE JOB OUTLINE

          PRINCIPAL FUNCTIONS

          under the general supervision of the Section Head, the incumbent serves as a principal assistant providing leadership and expertise to develop and administer procedures and practices to ensure the accurate recording and disbursement of expenditure across the OPCW, including its payroll. 

          Participates in and supervises a variety of tasks, such as:

          • Reviews the calculations and payment of salaries, allowances, travel claims and other payments to staff members, experts and consultants, vendors and other claimants;
          • Maintains ledgers and accounting records for recording of financial transactions, and for the reconciliation of accounts and preparation of recurring or special reports;
          • Uses judgment in the preparation, approval, recording and disbursement of OPCW spending, including its monthly payroll;
          • Performs clearance of all advance accounts pertaining to the operations of the Section;
          • Provides timely written and verbal advice to other staff members of the Branch and Secretariat regarding financial processes and policies;
          • Identifies problems and inefficiencies in financial systems used by the OPCW, and proposes solutions and improvements regarding financial policies, procedures, the use of existing computerized financial systems, and the implementation of new computerised financial systems;
          • Develops and implements new initiatives in support of the continuous improvement of key disbursement and other financial operations policies and procedures;
          • Liaises with internal and external auditors in a productive and responsive manner;
          • Acts as an alternate approving officer and deputy to the Section Head; and 
          • Supervises, trains and evaluates the work of 8 or more general service staff members of the Disbursements Section while providing leadership and management to achieve a positive working environment and culture.

           

          RECRUITING PROFILE:  

          Education (Qualifications): 

          Essential:  

          • High school diploma or equivalent diploma of secondary education;
          • Formal training in accounting, finance or related field, or professional development with a national accounting body would be an advantage; 

           

          Desirable:

           

          Experience:  

          Essential:  

          • At least nine years of progressively responsible and related experience in the area of accounts payable and/or payroll management;
          • Work experience in an international organisation would be an asset.

           

          Skills and Abilities (key competencies):

          • Demonstrated experience in applying contemporary accounts payable and other accounting practices, including an attention to detail and accuracy;
          • Ability to handle a large volume of work in an efficient and timely manner;
          • Ability to plan and organise the work in a logical manner;
          • Ability to analyse issues and propose solutions; 
          • Good inter-personal and communication skills with ability to present information clearly and logically both in writing and verbally;
          • Ability to lead a small team and to establish and maintain effective working relationships with people of different national and cultural backgrounds;
          • Computer literacy, including knowledge and experience of sophisticated financial information systems. 

           

          Language Requirements:  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Inspector Rehire (P-4)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          A) Lead all relevant types of inspections under Articles IV, V, VI, IX and X of the CWC as well as other NRMs e.g. CI, IAU, TAV, etc.).

          • Direct Inspection Planning and Preparation.
          • Co-ordinate the pre-inspection phase of the inspection, managing a team of up to 16 inspectors (potentially significantly larger in the case of Article IX I and Article X IAU or other Non-Routine Missions (NRM) operations).
          • Organize and chair all technical and planning pre-inspection meetings with officers from relevant branches of the Verification Division.
          • Agree Inspection Team composition (with respect to required specialty and number) with Operations and Planning Branch officers.
          • Assign tasks/roles to inspection team members for preparation and execution of the inspection.
          • Select the inspection equipment required for the inspection in consultation with OPB (Logistics) from the Inspectorate Division and CDB/IVB officers from the Verification Division.
          • Prepare a written inspection plan.
          • Ensure all inspection preparation has been properly and fully completed on time.
          • Preserve the confidentiality regime of the organisation during mission preparation.
          • Conduct, direct and oversee all on-site verification activities.
          • Officiate as the ranking on-site representative of the OPCW Technical Secretariat.
          • Ensuring the safe arrival of both inspection team and equipment to the designated point of entry (POE) of an inspected State Party (ISP).
          • Supervise the POE procedures, including immigration formalities, inspection equipment checking, and mandate hand-over.
          • Agree timelines and terms of reference with the designated representative of the government of an ISP.
          • Ensure that Health and Safety Regulations and guidelines are adhered to in the transport from the POE to the inspection site.
          • Review the proposed inspection plan based on the pre-inspection briefing provided by an ISP and modify as required.
          • Manage the inspection team to ensure that the aims of the inspection mandate are fulfilled.
          • Negotiate with the ISP through the use of diplomatic and technical negotiation skills to resolve issues that may arise during the mission.
          • If required, negotiate a draft Facility Agreement with the ISP.
          • Provide situation reports on the inspections progress and ad hoc communication with the Inspectorate Division on operational matters and with the Verification Division on verification issues.
          • Act as the inspection teams point of contact for media, if required, as advised by the OPCW Technical Secretariat.
          • Ensure the adherence to laid down policies and procedures relating to the Health & Safety, confidentiality, and media contact.
          • Ensure the effective utilisation of all inspection equipment during the inspection.
          • Analyse and interpret the various types of information gathered on site and its relevance to the aims of the mission.
          • Manage inspection timelines to ensure the completion of the inspection within the relevant time frame.
          • Report the findings of the inspection on site, acting as editor in chief for the preparation of the Preliminary Findings (PF) or in the case of ongoing monitoring missions an Interim Report.
          • Provide the PF and debrief the representatives of an ISP on the conclusion of an inspection.
          • Ensure the safe arrival of the inspection team back at headquarters.
          • Ensure the safety of team members based on guidelines issued by OPCW Office of Confidentiality and Security (OCS) and UN Department of Safety and Security (UNDSS)
          • Direct all Post Inspection Activities
          • Debrief senior management and representatives of the Verification Division and Health and Safety Branch.
          • Discuss and clarify issues related to an inspection with representatives of Verification Division.
          • Complete the Final Inspection Report within the 10-day timeline set by the CWC.
          • Participate in review of ISP comments on the Final Inspection Report and in preparation of the closure letter to an ISP.

          B) Manage Assigned P-3 Inspectors

          • Mentor P-3 inspectors to ensure that they develop their skills and competences and gain the required knowledge to become experienced competent inspectors.
          • Identify leadership skills and develop them to enable P-3 to be promoted to P-4.
          • Follow up on individual contribution to Knowledge Management and quality related projects.
          • Identify knowledge and experience gaps among assigned inspectors and prepare a plan to fulfil those needs.
          • Maintain regular conversations with the assigned inspectors and maintain records of them in the Performance Management and Development System (PMDS).
          • Prepare their yearly PMDS evaluation.

          C) Contribute Actively to Knowledge Management Initiatives.

          • Participate in training of new inspectors and States Parties capacity building programs.
          • Through specific activities, support the Inspectorate Division’s knowledge retention and maintenance of relevant expertise.
          • Identify and share relevant personal professional experience, especially emphasizing efforts to utilise previous experience of working at the OPCW to the benefit of the Inspectorate Division.
          • Prepare detailed, accurate and complete mission assessments to collect lessons learned during inspections, discuss them with individual team members, and document for future reference.

          D) Provide Technical Advice and Support to the Inspectorate and Other Units of the Technical Secretariat.

          • Direct and conduct lectures and/or practical exercises in support of the Technical Secretariat functions.
          • Advise and participate, if necessary, the negotiating teams and working groups in discussions with the state parties on Facility Agreements, and technical and logistic issues related to verification.
          • Participate and advise bilateral visits to carry out engineering reviews, assist ISPs with the preparation of destruction plans, declarations, etc. (these may be under an inspection mandate).

          E) Undertake any Special Duties and Tasks as Directed by the DG.

          • Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
          • Assist the DG/DDG/DOI on technical issues during their visits to a State Party(s).

          Education (Qualifications):

          Essential: A relevant advanced university degree in a STEM subject; a relevant first-level university degree in a STEM subject in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree; certified relevant training together with extensive relevant technical background and a minimum of 13 years’ experience may also be considered.

          • Chemical Weapons-Munition Specialist (CW-MS): relevant degree would include chemical engineering, chemistry, engineering or closely related field; experience (CBRN, EOD) is deemed to be more relevant than educational qualifications; certified training would include e.g. military, police HAZMAT response together with an extensive technical background in the field of toxic chemicals, chemical weapons and/or munitions.
          • Chemical Production Technologist (CPT): relevant degree would include chemical engineering or chemistry or closely related field.
          • Analytical Chemist (AC): relevant degree would include chemistry.
          • Health and Safety (H): relevant degree would include health sciences or closely related field.

          Experience: 

          Essential:

          • With an advanced degree: at least 7 years relevant experience
          • With a university degree in a relevant field: at least 9 years relevant experience
          • With certified relevant training: at least 13 years relevant experience
          • A minimum of six years’ experience as former inspector in the Inspectorate Division (INS) or designated inspector in other TS divisions

          Desirable:

          • CW-MS: knowledge and experience with explosive safety, explosive ordnance disposal, explosive ordnance reconnaissance, chemical munitions design and improvised explosive device and HAZMAT response
          • AC: knowledge and experience of analysing chemical warfare agents
          • H&S: knowledge and experience with operating procedures in hazardous chemical and biological environments (in particular, chemical warfare agents)
          • Experience in Knowledge Management and designing distance learning curricula

          Skills and Abilities (key competencies):

          • Ability to plan and organise complex activities to achieve established goals
          • Ability to analyse data and develop conclusions for implementation
          • Team leadership skills
          • Align work and priorities with broader team/organisational goals
          • Ability to deal with complex inspection issues and interpret procedures and guidelines in order to adapt them to cover complex inspections
          • Ability to communicate both verbally and in writing with specific reference to the outcome of inspections and the required reporting
          • Ability to deliver training as necessary and to prepare documents of a technical nature
          • Ability to work in diverse inspection environments
          • Demonstrable ability to work in a multi-cultural inspection environment
          • Conflict management skills and well-developed negotiation experience

          Language Requirements: 

          Fluency in verbal and written English is essential, including ability to lecture at training courses and prepare documents requiring technical accuracy and high quality.

          Good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

          » Find out more

          HR Planning, Coordination and Analytics Officer (P-3)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Under the direct supervision of the Head, Human Resources Branch (H/HRB), the Planning and Co-ordination Officer will perform the following duties:

          1. Planning, co-ordinating and managing branch tasks, including the HRB strategies and related workplans, priorities and follow-up activities; Facilitating the implementation of HRB's overall work plan by liaising with other Divisions/Branches in the OPCW Technical Secretariat;

             

          2. Reviewing HRB Key Performance Indicators (KPI); making recommendations to the H/HRB on administrative and management issues; co-ordinating and preparing the Branch's contribution to the Programme and Budget documents based on performance-based programme budgeting; following up on HRB related issues raised in the different committees and panels; managing the HRB budget and overseeing expenditures/obligations against allotments advising HRB management on issues related to availability of resources;

             

          3. Undertaking research of international HR management best practices and issues of strategic importance, and drafting and co-ordinating statements, talking points, briefing documents, background papers, presentations, project documentation and other types of documents, as well as substantive analyses and summaries of reports requiring action by the H/HRB; Assessing approaches for monitoring HRB activities and the development/evolution of reporting mechanisms and identifying areas where reporting can be improved to highlight HRB achievements against work plans;

             

          4. Preparing co-ordination meetings on behalf of H/HRB, including ensuring participation and active follow up; participating in meetings and drafting minutes for internal circulation, as required; Accompanying the H/HBR and/or participating in internal and external meetings; writing minutes and following up on actions to be taken with regard to decisions adopted; Serving as contact point for the Branch’s own human resources, including internships, office space, as well as the co-ordination of training and briefings for the Department staff;

             

          5. Overseeing the procurement process including RFP/Q submissions with the aim to ensure compliance, transparency and consistency of the process;

             

          6. Draft documents for, and provide coordination and administrative support to Boards, Panels and Committees related to the administration of human resources within the Organisation, for example drafting presentations on relevant issues, responses to requests for information and preparing supporting files and ensuring that they are fully operational by initiating replacements for any member who separates or steps down from their role.

             

          7. Is the HRB focal-point for the intake of all staff requests for activity outside the organization. Conducts initial review and maintains a repository. Provides ad-hoc reporting to the H/HRB and other stakeholders upon request.

             

          8. Organizing information required from HRB to support audit and oversight activities e.g. Office of Internal Oversight/ External Auditors, including participating in and responding to oversight and audit reports (internal and external) and ensuring appropriate corrective actions are taken on audit findings;

             

          9. Support the HR management team to identify business challenges and use data analysis to help influence changes to the operations, processes or programmes and make a significant contribution to the integration of HR data into business planning processes;  Production of periodic staffing reports, staffing updates for the Executive Council, develop specific recommendations in response to internal and external audits and provide customized reports for various client segments;

             

          10. Maintain an HR business intelligence function at OPCW and collaborate with subject matter experts across the HR service areas (Talent management, Policy and Staff Administration); Provide up-to-date HR metrics, research and advocate internally for the constant improvement of HR metrics.

             

          11. Performs other duties as required.

           

          Education (Qualifications):

          Essential: 

          An advanced university degree in human resources management, public or business administration, law, industrial relations, psychology, statistics, Business or HR analytics or a related field such as social sciences. A first level university degree in a related field in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.  A relevant combination of technical qualifications and extensive professional experience (minimum 11 years) in human resource management and applicable analysis and/or reporting may be accepted in lieu of the advanced or first university degree.

             

          Experience: 

          Essential:  Minimum 5 years of relevant progressively responsible working experience in human resources, learning, organisational development, recruiting or statistics with advanced degree or 7 years with first level degree or 11 years with relevant other technical qualifications and professional experience.

           

          Desirable:  Experience in HR metrics, HR analytics and in HR systems and databases including ERP systems. Proven skills in facilitation and presentation; Experience in working for international organisations.

           

          Skills and Abilities (key competencies):

          • Proficiency in using MS software and ERP systems
          • Strong analytical skills including experience in using information and statistics to inform solid analyses
          • Excellent organisational and coordination skills
          • Demonstrable partnership and influencing skills
          • Excellent communication skills, both oral and written. Ability to listen to others and take the ideas of others into consideration
          • Ability to handle requests from multiple sources and to work effectively across teams
          • Knowledge and practical experience of effective coaching and mentoring
          • Strong attention to detail, analytical acumen, intellectual curiosity, creativity, a proven work ethic

           

          Language Requirements: 

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

          » Find out more

          ERP Functional Specialist (Unit4)

          Principal Functions

            1.  ERP solution – functional business processes support. 

              1. Perform functional /requirements analysis, feasibility studies and design for ERP solution based on Unit4 (e.g. human resources, payroll , Accounts Payable, Accounts Receivable , General Ledger , Planner , Travel expenses , Asset management , procurement , etc.); 
              2. Advise on business process improvements and solutions to address business needs in consultation with ERP process owners, consultants and third party vendors; 
              3. Review enhancements proposed to the ERP solution and advise impact on existing business processes;
              4. Facilitate the testing of the ERP systems whenever fixes or upgrades are applied, ensuring that the end to end business process testing is successfully completed. Liaising with the application Support team to ensure that any errors arising during the testing a resolved and re-tested; 
              5. Implement business process changes supported by the change Management;
              6. Maintain the testing and training material related to the ERP systems, ensuring that the documentation is kept updated whenever changes are made to the ERP systems;;
              7. Prototype solutions in the sandbox as part of continuous improvement.

             

            1. ERP solution, Technical support and system Administration.  

              1. Respond to support calls escalated from the service desk and operational areas related to OPCW ERP/Unit4 applications ;
              2. Investigate and document functional and technical problems logged by business users via OPCW’s incident management system;
              3. Interact with business users , Application Management services (AMS) team , Solution provider and Third Party vendors to troubleshoot , resolve the reported incidents and address system performance issues;
              4. Maintenance of up to date calls and problem records in the appropriate service management system and ensure a timely and efficient service;
              5. Monitor data consistency and integrity in the various interfaces with Unit4 and other applications.
              6. Provide measures to prevent/fix corruption of data supplied through these interfaces;
              7. Respond to change requests, this includes carrying out an initial impact assessment, making configuration changes and coordination of testing;
              8. Support the integration from other administrative applications to the new Unit4-ERP system, including the development of data transformation tools to facilitate the integration between these applications.  

             

            1. Reporting and Analytics.  

              1. Provide technical expertise and knowledge in reviewing specifications, building reports and defining processes around report solution within the Unit4 Business world and OPCW BI / Analytics platform. 

               

              Knowledge and Experience

              Education

              Essential

              Advanced university degree in Computer Sciences, Management Information Systems, Finance, and Business Administration or related. A first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree. Equivalent or specialised training in combination with minimum 11 years of qualifying experience may be accepted in lieu of a degree.


              Desirable

              Relative training in appropriate information technologies, database modelling, system design and application software.


              Certification

              Certification in Unit4 Business World system administration and configuration is desirable.



              Experience

              Essential

              At least five years of related experience in the implementation of ERP solutions based on Unit4 (e.g. human resources, payroll , Accounts Payable, Accounts Receivable, General Ledger, Planner, Travel expenses, Fixed Assets, Assets management, procurement , etc. )

              At least one full cycle implementation experience in Unit4 Business World ERP.

              Experience in managing application support service contracts.


              Skills and Abilities (key competencies):

              1. Professionalism.  

                1. Knowledge of Unit4 Business World ERP applications including system administration;
                2. Knowledge of Unit4 Business World ERP customisation , integration ,setups and reporting tools ( e.g. Analyser , Balance tables enquires , browser enquires , Workflow , Intellagent , Excelerator , Postback , Batch Input Format (BIF) , AG16 Query , Agresso Management Console ,etc.); 
                3. Knowledge of/experience in the administration of SaaS;
                4. Knowledge of leading Reporting / Business Intelligence is highly desirable; 
                5. Experience in data migration and application integration tools is highly desirable;
                6. High level MS SQL skills is desirable.

               

              1. Client orientation.  

                1. Ability to identify client’s needs and to propose appropriate solutions.

               

              1. Planning / Organising.  

                1. Ability to plan and organise;
                2. Problem-solving skills.

               

              1. Communication.  

                1. Good communications skills and ability to analyse problems and react quickly in stress situations with minimum supervision.

               

              1. Team work.  

                1. Good inter-personal skills and ability to establish and maintain effective working relationships with people of different professional, national and cultural backgrounds.

               

              1. Other Skills: (additional assets).  

                1. Certification in a Project Management Methodology like Prince2 or PMBOK;
                2. Knowledge of UN Regulations and Rules.

               

              1. Behavioral Attributes.  

                1. Looks at issues and/or opportunities from several points of view (customer, organization, supplier, producer, etc.).
                2. Out of the Box thinking, looks beyond common solutions and tried and tested methods, and welcomes new ideas.

             

            Language Requirements

            Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Evaluation Officer (P-3)

          Principal Functions

           

            1.   Evaluate the content of verification-related information provided by States Parties under Articles III, IV, V and VI and execute the follow-up with State Parties, if needed. 

              1. Evaluate declarations and other Article III, IV, V and VI related information and ensure accuracy, and consistency with the CWC’s requirements; 
              2. Identify the issues to be clarified with State Parties and follow-up; 
              3. Resolve ambiguities/inconsistencies arising from declaration-related submissions with respective States Parties;
              4. Report all inconsistencies in declarations/reports/plans submitted by States Parties; 
              5. Follow-up with States Parties on delayed/absent submissions;
              6. Participate in meetings with States Parties and draft appropriate correspondence to clarify ambiguities;
              7. Undertake duty travel when required.

             

            1. Provide accurate, complete and timely inputs to DEB reports on declarations to the Director General and Policy Making Organs of the OPCW (the Executive Council and the Conference of the States Parties).  

              1. Develop databases containing up-to-date Article III, IV, V and VI declaration-related data;
              2. Provide inputs to reports and documents on the status of verification activities for OPCW Management and for the Policy Making Organs of the OPCW;
              3. Maintain all relevant information for Challenge Inspections to be available within the given timelines.  

             

            1. Develop the Section’s business processes and procedures and ensure that they are reflected in the relevant Quality Management System Documents (QDOCs).  

              1. Perform work in compliance with the existing SOPs, WIs, QDOCs and Manual; 
              2. Make proposals regarding improvement of current business processes and procedures and assist in the development of new QDOCs and/or Manuals. 

             

            1.   Contribute to the work of other Verification Division units. 

              1. Provide assistance during technical briefings to the inspection teams on the declared facility to be inspected; 
              2. Assist in the preparation of reports on declaration-related issues; 
              3. Liaise with other units of the OPCW (such as ICA or INS) in the preparation and delivery of training; 
              4. Participate in projects or collaborations with OPCW’s partnering organisations or entities associated with improved implementation of the CWC’s provisions, such as the World Customs Organisation (WCO).

             

            1.   Develop DEB outreach materials. 

              1. Recommend support materials for State Parties; 
              2. Ensure existing materials are kept up-to-date in line with Executive Council (EC) decisions and OPCW policy decisions, etc; 
              3. Participate in the revision of DEB declaration tools such as the Declaration Handbook, Handbook on Chemicals, and other tools (e.g. EDIS); 
              4. Make appropriate presentations and report back on the proceedings of events such as States Parties’ meetings, conferences, trainings, etc.
              5. Keep abreast of the latest developments in the field of chemical demilitarisation, chemical industry processes related to scheduled chemicals and assess possible impact to the declaration/verification regime.

             

            1. Other duties related to paragraphs 3.1 – 3.5, as required.

            Knowledge and Experience

            Education

            Essential

            Advanced university degree in chemistry, or chemical engineering, or other closely-related subjects. A first level university degree in combination with qualifying experience (minimum seven years) may be accepted in lieu of an advanced university degree.



            Experience

            Essential

            At least five years of experience in chemical industry or in a governmental agency (such as a CWC National Authority, customs, or other relevant agencies covering chemistry related activities) or in an international organisation dealing with verification of States Parties reports.


            Desirable

            Familiarity with the declaration regime of the CWC or other similar international treaties. Information handling and analysis in a governmental organisation or in the chemical industry. Knowledge of statistical methods and electronic data analysis tools. CWC-related experience and/or a background in data analytics would be an asset.


            Skills and Abilities (key competencies):

            1. Good planning and organisational skills;
            2. Strong client focus; 
            3. Strong analytical and conceptual skills, and attention to detail;
            4. Knowledge of Windows-based databases and spreadsheet programmes; 
            5. Personal qualities should include tact, accuracy, discretion, and the ability to work harmoniously in a multi-cultural environment and to create a positive and productive team environment;
            6. Appreciation of the need to observe confidentiality in a highly-sensitive work area;
            7. Flexibility and the ability to work independently using initiative to resolve problems;
            8. Good interpersonal and proven communication (oral and written) skills, including ability to summarise and present complex information clearly and logically both in writing and verbally;
            9. Commitment to continuous learning is essential. 

            Language Requirements

            Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Safety Officer (P-3)

           

          COMPLETE OUTLINE

           

          RESPONSIBILITIES

          Note:  Responsibilities and activities are listed under the Branch objective which they support

           

                   (a)   Healthy staff, physically and mentally capable of performing their duties:

          • Provide consultation and advice for staff regarding health and safety issuesrelated to their work;
          • Provide advice and support to staff from other functional units who deal with administration of health and safety.

            (b)   A working environment in which risks are actively managed, and in which there is prompt and effective response to incidents, accidents, or illness:

          • Assist in conducting regular inspections of OPCW premises, health and safety equipment / procedures and report results to Head HSB through the Senior Safety Officer (SSO);
          • Assist with the implementation of the health and safety program guided by the results of health and safety inspections, aimed at control of identified hazards to acceptable levels of risk;
          • Assess and respond to concerns raised by staff concerning health and safety aspects of their workplaces;
          • Assist with implementation of accident prevention initiatives;
          • Contribute to the investigation of all accidents / incidents and make recommendations to prevent recurrence.

            (c)   Staff who have the knowledge, skills, and equipment needed to  effectively mitigate risks to themselves and their colleagues:

          • Contribute to induction and refresher training for all OPCW staff, ensuring the achievement of minimum health and safety proficiency standards relevant to their work;
          • Assist in developing and conducting specialised training and practical exercises (e.g. onprotection, detection, monitoring and decontamination) for staff with dedicated health and safety functions;
          • Provide safety support for Organisational training activities and training provided by external sources for OPCW staff;
          • Incorporate the principles of risk management into all applicable OPCW training activities.

            (d)   Efficient and effective operation of the health and safety branch:

          • Advise the SSO regarding requirements for skills maintenance, professional development, and continuing education of safety section staff members;
          • Contribute to the policy and procedural documentation to guide implementation of the OPCW’s health and safety program, ensuring ready availability of current documentation for all staff;
          • Advise on the acquisition and maintenance of suitable equipment and administrative resources to support the Safety section’s functions.

            (e)   Availability of a defined health, safety, and medical component in the OPCW’s International Co-operation and Assistance and other outreach programs:

          • Maintain a library and database of information relevant to the needs of OPCW Member States, regarding the health, safety, and medical aspects of chemical defence and disarmament;
          • Collate and provide health and safety information on request in response to external requests;
          • Contribute to the health and safety elements of training courses coordinated by the International Cooperation and Assistance Division.

            (f)   Inspection activities accomplished with minimal risk, in accordance with the OPCW’s health, safety and medical requirements

          • Contribute to the risk assessment, management and administration of OPCW inspections;
          • Support training activities of inspectors.

                    (g)   Perform other duties as required

          NOTE: This position is included on the list of Headquarters staff designated as Augmentee Inspectors.

          RECRUITING PROFILE: 

          Education (Qualifications):

          Essential: 

          An advanced level University degree or equivalent in a relevant scientific discipline (e.g. occupational health and safety, occupational hygiene).  A first level university degree in combination with relevant qualifying experience (minimum 7 years) may be accepted in lieu of an advanced university or certified relevant training together with extensive relevant technical background and a minimum of 11 years’ experience may also be considered.

          Desirable:

          • Extensive technical background in Occupational Health and Safety and Industrial Safety or NBC Defence ;
          • Professional qualification in Health and Safety is an advantage.

          Skills and Abilities (key competencies):

          Familiarity with the practical implementation of regulations, guidelines, standards, and norms concerning occupational health and safety.

          Other Skills:

          • Excellent interpersonal and communication skills – the ability the be factual and concise in the communication;
          • High standards of quality and accuracy;
          • Ability to plan and organise, and a strong focus to deliver results on time;
          • Problem solving skills;
          • Personal qualities should include tact, discretion, accuracy and the ability to work harmoniously in a multi-cultural environment;
          • Computer literacy.

           Required Certification (if applicable):  NA

          Experience: 

          Essential: 

          A minimum of 5 years of recent practical experience as an occupational health and safety officer, or 7 years with a first level degree or 11 years with certified relevant training. 

          • Experience in developing and conducting occupational health and safety training;
          • Experience in applying the methodology of risk assessment and risk management in occupational health and safety.

           Desirable: 

          • Strong knowledge of Occupational Health and Safety regulations and guidelines would be highly desirable;
          • Previous experience within an international organisation would be an asset;
          • Experience with CW verification regimes and inspection regimes would be an advantage.

          Language Requirements:  Professional fluency in English, including excellent written and oral communication skills is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

          » Find out more

          Senior Safety Officer (P-4)

          Principal Functions

            Under the general direction of the Head of Health and Safety Branch and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Safety Officer performs the following duties;

             

            1. Healthy staff, physically and mentally capable of performing their duties:

              1. Provide consultation and advice for staff regarding health and safety issues related to their work;
              2. Provide advice and support to staff from other functional units who deal with administration of health and safety.

             

            1. Staff who have the knowledge, skills, and equipment needed to work with minimised risk to themselves or their colleagues:

              1. Contribute to induction and refresher training for all OPCW staff, ensuring the achievement of health and safety proficiency standards relevant to their work;
              2. Conduct specialised training for staff with dedicated health and safety functions;
              3. Provide health and safety support for Organisational training activities;
              4. Review and monitor health and safety training provided by external sources for OPCW staff;
              5. Provide advice and assistance to Inspectorate, Equipment Store and PSSB regarding health and safety aspects of equipment;
              6. Incorporate the principles of risk management into all applicable OPCW activities.

             

            1. A working environment in which risks are actively managed, and in which there is prompt and effective response to incidents, accidents, or illness:

              1. Maintain a programme of inspections of OPCW working premises, health and safety equipment and procedures. Results to be reported Management through the Health and Safety Committee, and to recommend mitigation to risks identified.
              2. Implement a radiation safety programme for the organisation in line with Dutch government requirements;
              3. Assess and respond to concerns raised by staff concerning health and safety aspects of their workplaces;
              4. Investigate all accidents and incidents and implement recommendations to prevent recurrence;
              5. Advise line management on risks associated with changes in the work environment or operations;
              6. Contribute to the health and safety elements of training courses for Member States arranged and coordinated by the ICA and ER Divisions;
              7. Benchmark the OPCW safety programme with other International Organisation and to provide strategic and operational guidance on best practice.

             

            1. Inspection activities accomplished with minimal risk, in accordance with the OPCW’s health, safety and medical requirements:

              1. In cooperation with the Inspectorate Medical staff, implement a risk assessment and management program for OPCW inspections, incorporating pre-deployment written health and safety planning and briefings/debriefings, availability for consultation during inspections, and post-inspection debriefings;
              2. Provide direct support to inspection teams in special circumstances (e.g. engineering reviews, technical visits, investigations of alleged use, or unusually hazardous inspections);
              3. Attend operational briefings / planning sessions to ensure that health and safety aspects of inspection activities are addressed;
              4. Serve as advisor to the Equipment Issues Working Group (EIWG) to ensure that H&S related equipment concerns are addressed, monthly meetings are scheduled and that minutes are published;
              5. Liaise with UN entities and deployed teams on mission to provide emergency support when necessary.

             

            1. Availability of a defined health, safety, and medical component in the OPCW’s International Co-operation and Assistance and other outreach programs; and:

              1. Maintain a library and database of information relevant to the needs of OPCW Member States, regarding the health, safety, and medical aspects of chemical defence and disarmament;
              2. Collate and provide health and safety information on request in response to external requests;
              3. In cooperation with the Inspectorate, support the ICA Division regarding health and safety aspects of requests for assistance by Member States, and delivery thereof;
              4. Support the External Relations Division, Office of Special Projects, or other functional units in health and safety aspects of their outreach activities.

             

            1. Efficient and effective operation of the Health and Safety Branch:

              1. Recruit professionally competent staff members and maintain professional development and continuing education of Safety section staff members;
              2. Develop and maintain policy and procedural documentation to guide implementation of the OPCW’s health and safety program;
              3. Acquire and maintain suitable equipment and administrative resources to support the Safety section’s functions;
              4. Supervise and manage Safety section staff and activities according to the Branch strategic plan, via regular progress review, and with a focus on assessment of performance via results.

                1. Knowledge and Experience

                  Education

                  Essential

                  A University level degree or equivalent in a relevant scientific discipline (e.g. chemistry, occupational hygiene, health and safety, NBC Defence, etc).


                  Desirable

                  Extensive technical background in chemical weapons / industrial safety.


                  Experience

                  Essential

                  A minimum of 7 years of recent practical experience as a safety officer, including practical experience of health and safety considerations in chemical weapons (CW) environments and industrial chemical environments (detection, protection, decontamination).

                  Experience in applying the methodology of risk assessment and risk management.


                  Desirable

                  Previous experience within an international organisation would be an asset;

                  Experience with CW toxicology would be an advantage.

                  Experience with radiation control would be an advantage.


                  Skills and Abilities (key competencies):

                  1. Familiarity with regulations, guidelines, standards, and norms concerning occupational health and safety;
                  2. Excellent interpersonal and communication skills;
                  3. Ability to plan and organise; problem solving skills;
                  4. Personal qualities should include tact, discretion, accuracy and the ability to work harmoniously in a multi-cultural environment;
                  5. Computer literacy.

                  Language Requirements

                  Fluency in English is essential.Working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Occupational Health Nurse (GS-5)

           

          Principal Functions

          Under the supervision of the Senior Medical Officer, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the post holder will be responsible for the following duties:

          General Medical: 

          • Perform the preliminary phase of pre-employment and periodic examinations of staff members attending such aspects as fitness testing, spirometry, venepuncture and vaccinations.
          • Review laboratory and other tests results and identify those that differ from the norm.
          • Provide first line consultation with Headquarters, and if required Inspectorate staff members experiencing health problems (both physical and psychological), or who are in need of medical advice.
          • Perform medical intervention such as blood pressure monitoring, ECGs, lung function tests, urinalysis, vaccinations, drug clarification, and fitness reviews.
          • Liaise with external medical services as required, including arranging staff appointments as directed.
          • Administer vaccinations to staff members and their families as appropriate. 
          • Administer first aid. Assist with the functions of the Senior Occupational Health Nurse as necessary and during periods of leave or absence of that staff member.
          • Follow agreed clinical protocols and guidelines
          • Maintain the knowledge and skills for professional registration.
          • Carry out other ad hoc medical tasks which may arise as directed by the Head HSB

           

          Medical Administration: 

          • Maintain and update data in the Medical Administration System database following consultations, and medical tests performed or received.
          • Collect or retrieve information for preparation of medical guidelines and procedures.
          • Be conversant with medical software systems and extraction of data to identify health trends.
          • Provide a contact point for prospective staff on the medical requirements for recruitment, including providing information on tests required, UN Physicians, travel and reimbursements.
          • Assist in the production of working instructions and other guidance documentation for the medical section.
          • Prepare information on doctors, dentists, medical facilities, and other health services in The Hague, and actively assist staff members with integration into the local medical system.

           

          Preventive Medicine: 

          • Increase employee health awareness through health education and promotion, and conduct or assist as required with HSB health education and promotion programs.
          • Assist with medical elements of Induction training regarding health related services offered by the Health and Safety Branch 
          • Provide travel medicine advice to both duty and non-duty travelers
          • Provide advice to individual staff members during consultations on aspects of preventative health such as hypertension, weight loss and smoking cessation.

           

          First Aid Training Program: 

          • Arrange and coordinate initial and refresher First Aid training programs 
          • Maintain and administer lists of accredited first aid trained staff and ensure that refresher training occurs at intervals as appropriate.

           

          Fitness Promotion Program: 

          • Perform examinations of staff members for the promotion of fitness particularly for pre-commencement of fitness training programs, including fitness screening and testing for the in-house ‘Fitness Promotion Program’.

           

          Equipment and Supplies: 

          • Assist the SOHN in maintaining building first aid kits, ensuring kits are complete and pharmaceutical items are in date.
          • Assist the SOHN, when required, in maintaining medical (clinical) supplies in treatment rooms, and inform the Senior Occupational Health Nurse of any deficiencies / supply requirements.

           

          Health and Safety:

          • Awareness of the principles and relevant standards of infection control and Public Health;
          • Management and maintenance of personal protective equipment for the section;
          • Ownership of infection control measures within the section and OPCW HQ;
          • Identifying risks involved in work place activities and undertaking those activities in such a way that manages those risks across clinical and patient processes;
          • Safe management of sharps procedures including training, use, storage and disposal;
          • Actively identify, report and correct health and safety hazards and infection hazards when recognized;
          • Waste management, including collection, handling, segregation, container management, storage and collection within HSB;
          • Undertake periodic infection control training

           

          Audit/Quality Improvement:

          • Be pro-active in audit/quality improvement activities within the section

           

          Confidentiality:

          • Maintain confidentiality of patient information at all times, across all forms of media

           

          Continuing Professional Development:

          • To maintain personal development plans and supporting evidence of continuing professional development

           

          RECRUITING PROFILE

           

          Education (Qualifications):

           

          Essential:  Accredited nursing qualification

           

          Desirable: University level occupational nursing qualification

           

          Required Certification:  

           

          Essential:  Registration as a nurse in country of origin

           

          Experience:  

          Essential:  Minimum of 4 years of active nursing experience. 

           

          Desirable:  Recent experience of work in an occupational health care setting would be highly desirable.

                              Knowledge of/experience with the Dutch healthcare system will be an advantage.

           

          Skills and Abilities (key competencies): 

           

          • Ability to plan and organise with strong problem solving skills;
          • Initiative and self-directed learning;
          • Demonstrate a commitment to keeping abreast of new medical developments; 
          • Solid computer skills with a good knowledge of relevant medical databases;
          • Personal qualities should include tact, discretion, accuracy and the ability to work harmoniously in a multi-cultural environment.

           

          Excellent interpersonal and communication skills;

           

          • Communicate effectively with other team members across a range of media and methods;
          • Communicate effectively with clients and line managers across a range of media and methods;
          • Recognise the need for alternative methods of communication with clients and respond accordingly. 

           

          Desirable:

          • Knowledge of Dutch language will be an added advantage.

           

          Language Requirements:  Fluency in English is essential. Ability to communicate in Dutch would be an advantage. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

          » Find out more

          Senior Legal Officer (P-4)

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

           

          1. PROVISION OF LEGAL ADVICE AND ASSISTANCE ON ADMINISTRATIVE LAW ISSUES AND OPERATIONAL ACTIVITIES OF THE TECHNICAL SECRETARIAT:  

          • Research and draft legal opinions on administrative law issues (e.g., in respect of claims, allegations, and complaints; investigations; disciplinary matters, etc.), some of which are complex and/or sensitive in nature;
          • Review or prepare legal opinions and studies as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat on the interpretation of internal rules and procedures, such as the Financial Regulations and Rules, the Staff Regulations and Rules, relevant decisions of the Policy-Making Organs, and other internal legislation;
          • Draft the OPCW submissions to, and appear before, the OPCW Appeals Council and/or the ILO Administrative Tribunal and research, as required, other issues in respect of recourse matters;
          • Review or draft administrative directives and other internal legislation;
          • Draft or review drafts of memoranda of understanding and other forms of agreement to be entered into by the Technical Secretariat relating to (1) arrangements for activities to be conducted by the Technical Secretariat (such as voluntary contributions agreements), (2) cooperation/coordination with other international organisations, and (3) the supply of goods and services;
          • Review or prepare legal opinions and advice on matters pertaining to the protection of personal data and the roll-out of the OPCW’s personal data protection legal framework; support the performance of the Data Protection function situated in the Office of the Legal Adviser;
          • As instructed by the Director-General, conduct investigations, or provide support and advice to investigations, into alleged misconduct or other alleged violations of the OPCW’s regulations and rules and administrative instructions;
          • Upon appointment by the Director-General, or as delegated by the Legal Adviser, serve on internal advisory bodies and committees.

           

          2. PROVISION OF LEGAL ADVICE ON THE IMPLEMENTATION OF THE CONVENTION:

          • Draft legal opinions on issues related to the implementation of the Convention as requested by the Office of the Director-General, the Policy-Making Organs, or their subsidiary bodies;
          • Analyse and provide legal advice on the implementation and application of the Convention’s verification regime, as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat;
          • Review and assist in the negotiation of agreements with Member States relating to the implementation of the CWC verification regime and on the privileges and immunities of the OPCW;
          • Represent the Office of the Legal Adviser in OPCW training courses and deliver lectures to the representatives of the Member States and the public on legal aspects of the CWC;
          • Render legal advice during, and prepare documents for, consultations between Member States; ;
          • Review and assist in preparation and management of documents for, and meetings of, policymaking organs.

                      

          3. PROVISION OF LEGAL SUPPORT FOR GENERAL ADMINISTRATIVE AND OPERATIONAL ACTIVITIES OF THE OFFICE OF THE LEGAL ADVISER:   

          • Draft or review drafts of miscellaneous reports and correspondence of a legal nature, as required;
          • Serve as panel member in the recruitment of staff for the Office of the Legal Adviser;
          • Direct, provide training, supervise, and review the work of staff at lower levels and, as required, serve as First Reporting Officer for the purposes of performance appraisal.

           

          4. PERFORM OTHER DUTIES AS REQUIRED.

           

          RECRUITING PROFILE 

          Education (Qualifications):

          Essential:

           Advanced university degree in law. A first level university degree in law with at least nine years relevant experience may be accepted in lieu of the advanced university degree.

           

          Experience:        

          Essential: 

           At least seven years of progressively responsible experience in international organisations, government service, or private legal practice (or 9 year with a first degree).

           

          Desirable:

           Knowledge and/or experience in the following would be an asset: international law, disarmament law, personal data and privacy law, international administrative law, and/or the legal aspects of the United Nations common system or the OPCW.

           

          Skills and Abilities:

          • Excellent communication skills – both written and oral; and good negotiation skills;
          • Excellent legal drafting skills;
          • Strong analytical skills and proficiency in legal research;
          • Leadership skills, maturity, and good judgement; 
          • Strong planning and organisational skills, and ability to work under pressure of time and urgent deadlines; 
          • Flexibility and problem solving skills;
          • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.

           

          Language Requirements:

          • Fluency in English and the ability to conduct negotiations in English are essential;
          • A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.
          » Find out more

          Head, Programme Control and Monitoring Branch (P-5)

          COMPLETE OUTLINE

           

          PRINCIPAL FUNCTIONS

           

          RESPONSIBILITIES

          Working under the supervision of the Director, Inspectorate Division (DOI), and in coordination with other INS Branch/Unit Heads, the post holder will be responsible for the following:

           

          1. Plans, manages, monitors and controls the work programme and priorities of the Division

          a. Plans and co-ordinates the execution of programmatic activities of the Inspectorate Division (INS), ensuring a fully integrated management of INS operational resources in liaison with other Divisions (VER, ICA, OSP, OIO, ADM, ERD); provides technical programme management advice and support to other Branches of the INS;

          b. Conducts performance management of staff members to ensure the quality of delivery of programmes, projects, and individual objectives; defines learning objectives and ensures continuous professional development of staff;

          c. Incorporates strategic vision into concrete action plans, identifies key performance indicators, developing monitoring and evaluation plan, and collecting relevant data; organizes regular meetings to review progress; prepares necessary reports for the DOI and the OPCW Senior Management;

          d. Consults with other Inspectorate units, providing subject matter expertise for the programme, regarding the design, work plan, implementation, and monitoring and evaluation of the INS programmatic activities;

          e. Ensures the implementation of Quality Assurance and Quality Control (QA/QC) within the Inspectorate through the preparation, and coordination with other Divisions as required, of the Inspectorate's Quality System (QS) Documentation related to the harmonised conduct of inspections, training, and other INS activities, in accordance with the CWC and other official guidance.

          f. Plans and executes continuous improvements in INS processes and workflows.

           

          2. Coordinates the INS Programme and Budget (P&B), performs the role of Certifying Officer (CO)

          a. In close coordination with the DOI, the Budget and Finance Branch (BFB) and Verification Division (VER), coordinates the INS Programme and Budget (P&B) cycle and proposes actions plans, deliverables and activities;

          b. Plans medium and long-term resource requirements; co-ordinates closely with the DOI and the Heads of other INS Branches in establishing a timeframe and calendar for the implementation of activities; co-ordinates input for TS reports and documents for the INS Division.

          c. Performs the role of the INS Certifying Officer (CO) for inspection operational and non-operational costs, inspection and training travel related costs, training fees, SSAs, etc., overseeing and ensuring the effective implementation and timely delivery of all the components.

          d. Direct analysis of medium and long-term staff and non-staff resources requirements for all Division activities; responsible for the preparation of INS financial and KPI performance reports;

          e. Participate actively in the preparation and budgetary implementation of the INS training programme; assign inspectors to cross-divisional initiatives (operational support, training, outreach);

          f. Authorises the reimbursement to the Member States for costs incurred by them during inspections and, when so required, requests further clarifications/supporting documentation prior to payment;

          g. Provides substantive input to and approvers the requests for invoices to be sent by Budget and Finance Branch to Member States for inspection activities under Articles IV and V.

           

          3. Under the delegated authority of the DOI, coordinates the INS Administration and Audit planning components

          a. Coordinates with the Human Resource Branch (HRB), on items such as succession planning, including for INS specific activities such as Inspector Promotions and Inspector Rehiring Process, ensuring the INS annual and periodical learning and development plan.

          b. Represents INS Division in matters related to the recruitment and promotion of inspectors; manages the financial aspects of inspectors under the Special Service Agreement (SSA) contract.

          c. Coordinates with the OPCW Office of Internal Oversight on any planed internal and external audit processes, performs the duty of the focal point and follows-up on any audit recommendations.

           

          4. Assists the DOI as a member of the INS management team.

          a. Leads the work of the Branch in such a way that it contributes to promoting and ensuring coordinated and work planning and delivery across the division nurturing a joined up working culture and practices.

          5. Undertakes any special duties and tasks as assigned.

          a. Activities include assisting the DG/DDG/DOI on technical issues during their visits to a State Party(s).

           

          RECRUITING PROFILE: 

          Education (Qualifications):

          Essential:  Advanced university degree (Master’s degree or equivalent) in public administration, business administration, engineering,  programme/project management or related field. A first-level degree (Bachelor’s or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

          Desirable: Professional certification in programme and/or project management is desirable.

           

          EXPERIENCE

          Essential

          At least 10 years’ experience in programme administration, operations management, programme management, where at least 3 years are spent with management and leadership of a programme coordination management function. Ideally, the experience would have been gained in an international organisation, multi-stakeholder environment or multilateral institution involving:

          a) Preparing strategies, formulating policies and negotiating agreements;

          b) Managing the programmes in line with results-based principles;

          c) Previous working experience within an international organisation would be an asset.

           

          Desirable:  Experience of bilateral technical assistance and capacity building programmes or capacity-building in the area of emergency response and preparedness.

           

           

          SKILLS AND ABILITIES (KEY COMPETENCIES)

          • Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills;
          • Strong analytical and conceptual skills in analysing and interpreting operational issues, assessing assistance needs and determining priorities, formulating options, and proposing and implementing solutions;
          • Demonstrated experience developing and managing capacity-building and other assistance programs, including training, and in mobilising resources from donor states for such capacity-building programs;
          • Political awareness and developed strategic thinking skills are critical for this post;
          • Demonstrated leadership and management skills, achieve results, and learn lessons and manage knowledge; a capacity for people management, team building and staff development would be an asset;
          • Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
          • Solid information technology skills including proficiency in Microsoft desktop packages;
          • Knowledge of Results-Based Budgeting (RBB) or similar budgeting processes;
          • Ability to ensure an effective work structure to maximise productivity and achieve section goals; ability to coordinate the work of others, forge collaboration with other work units, work to tight deadlines and handle multiple concurrent activities;
          • Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds.

           

          Language Requirements: Written and spoken proficiency in English; a good knowledge of a second OPCW official language (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

           

           

          » Find out more

          Senior ICT Systems Operations Assistant (GS-6)

          Principal Functions

            Under the direct supervision of the Head IS Operation and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior ICT Systems Operations Assistant will have the following primary responsibilities;

             

            1. Maintains and support of the OPCW Security Critical Network.

              1. Maintain, extend, and administer highly secure domain with virtualized servers and virtual desktop infrastructure based on VMWare technology (vSphere, Horizon) .Ensure the smooth and effective operation of the servers, client workstations, scanners and printers;
              2. Installing and upgrading software on Windows servers, maintaining VMWare vSphere environment;
              3. Managing and configuring Virtual Desktop infrastructure components as well as Virtual Desktop software images, including VMWare App Volumes;
              4. Installing, configuring and maintaining hardware on workstations and servers within the SCN, such as physical server hosts, Storage Area Network (SAN) devices, thin clients etc;
              5. Troubleshooting hardware and operating system software related problems on servers and workstations;
              6. Providing day to day network server administration, including users accounts management, monitoring daily backups, and installing and configuring hardware and software for end users, optimizing performance and monitoring system environments; ;
              7. Maintaining a comprehensive inventory of OPCW hardware and software in Security Critical Network environment.

             

            1. Maintain of Inspection Mission Laptops.

              1. Maintain Mission Laptop Golden Image by install and upgrade software (Windows 10/11 Operating system, MS Office and other required software/apps.);
              2. Troubleshoot hardware and operating system software related problems;
              3. Providing -line support for users of the MLT's.

             

            1. Maintain and support Security Non-Critical Network.

              1. Installing and upgrading software on Windows servers, maintaining VMWare vSphere environment;
              2. Installing, configuring, and maintaining hardware on workstations and servers within the SNCN, such as physical server hosts, Storage Area Network (SAN) devices, etc;
              3. Troubleshooting hardware and operating system software related problems on servers and workstations;
              4. Providing day to day network server administration, including users accounts management, monitoring daily backups, and installing and configuring hardware and software for end users, optimizing performance and monitoring system environments.
              5. Providing second-line support on the help desk requests.

             

            1. Administer Microsoft 365 Services, Microsoft Azure Cloud Service.

              1. Assist with managing Microsoft 365 tenant along with all services used by the organisation, including but not limited to Exchange Online, Microsoft Defender, Teams, Security & Compliance center;
              2. Administer and manage endpoints using Microsoft Endpoint Manager (Intune).;
              3. Assist other teams within the branch in moving services to Microsoft 365 cloud services;
              4. Assist in formulating plans to leverage Microsoft 365 capabilities for upgrading on-prem services, based on effective security measures and benefit-cost ratio;
              5. Suggest improvements on current services hosted on Microsoft 365

             

            1. Provide other technical support, such as;.

              1. Assist with managing and supporting in relevant ICT technical matters;
              2. Collect information from technical personnel and vendors for acquiring new releases of software, new technical solutions and for obtaining patches and upgrades for existing software;
              3. Implementation, administration and maintenance of IT resource management system (inventory) within SNCN network;
              4. Produce relevant management information reports;
              5. Assists the IS Helpdesk to trace the workstation and server related incidents;
              6. Assist external consultants/technical focal points in implementing projects by providing required support/accesses.

              Knowledge and Experience

              Education

              Essential:

              High School diploma or equivalent diploma of higher secondary education


              Desirable:

              Relevant Microsoft Administrator certifications, VMWare Certifications, Certifications in Prince2, Certifications in ITIL.


              Experience

              Essential:

              At least six years of related experience in the ICT field with an emphasis on ICT Infrastructure; Experience in administering Microsoft365 services.


              Desirable:

              Experience in administering VMWare VSphere and Horizon virtualization platforms; Experience working with highly confidential information systems.


              Skills and Abilities (key competencies):

              1. Ability to quickly learn technologies in order to deliver results;
              2. Ability to analyse problems and react quickly in problematic situations with minimum supervision;
              3. Excellent planning skills;

              Language Requirements

              Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable

          » Find out more

          Head of Inspection Team Personnel, Industry and Technology Advancement Unit (HITP/ITA)

           

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

          Under the direct supervision of the Director of Inspectorate (DOI), the Head of Inspector Team Personnel (ITP) - Industry and Technology Advancement Unit (HITP/ITA) is responsible for the INS’ technical activities related to the conduct of industry inspections under Article VI of the CWC and maintenance of technical qualifications of the pool of inspectors to be deployed to all types of missions, as well as other operations and international cooperation activities. The HITP/ITA shall support additional projects and programmes at Headquarters (HQ), as assigned by the DOI, and in accordance with the needs of the Technical Secretariat (TS).

           

          Ensure the successful coordination and implementation of INS Programme Objective 2 (Industry Inspections - Article VI), and actively support the implementation of INS Programme Objectives 1 and 3:

          • Monitor and evaluate efforts to track progress of INS programme implementation and keep management updated through reports and other relevant tools.
          • Provide support, advice and implement actions for improvement of inspection’s procedures and practices.
          • Provide inputs to key INS and TS documents.
          • Discuss and promptly address issues related to and/or raised during missions.
          • Lead, when required, inspections under Articles VI of the CWC.

           

          Manage and supervise Inspection Team Leaders (ITLs) and Inspectors:

          • Mentor, coach, and support development of technical and soft skills of staff, including the technical aspects of missions, projects, and training.
          • Accountable for the duty of care of staff and keep track of progress and development.
          • Plan and schedule the professional development of ITLs and inspectors.
          • Conduct performance management and appraisal of the ITLs and inspectors, acting as first appraising officer for ITLs, and second appraising officer for inspectors.
          • Establish continuous meetings and communication to inform ITLs and inspectors of relevant issues affecting their work and act as the focal point to address their concerns and facilitate information flow between the management and the ITLs and inspectors.
          • Continuous control and monitoring of ITLs and inspectors related KPI’s; provide constant feedback to management and propose solutions.

          Lead, coordinate, and coach inspectors in intra-divisional activities and projects aligned with divisional focus areas:

          • Foster teamwork, synergies, and collaborative work within ITP Units and across INS and other Divisions.
          • Ensure that projects and activities are clearly defined and executed on-time.
          • Ensure a balanced distribution of activities to all ITLs and inspectors, additionally to the work related to routine and non-routine deployments.

          Develop and maintain relevant technical capabilities, ensure continuous training of ITLs and inspectors, and keep abreast of technology advances and innovation:

          • Contribute to overall technical expertise development of INS.
          • Identify and promote best practices on industry inspection’s processes and technologies to improve Article VI inspector’s training and the conduct of inspections.
          • Identify and promote advances in science/technology in the industry segment(s) that are relevant to the Article VI verification regime.
          • Propose, plan and conduct technical projects to address areas related to developments in science and technology, and actively support the Secretariat’s anticipated activities at the CCT (e.g. equipment validation project).
          • Maintain updated relevant Quality System Documents related to ITP core activities.

          Ensure building capacities, and develop, support and foster Knowledge Management (KM) in INS that are relevant to current and future operations:

          • Support the process to identify training needs for ITP staff, including initiatives to support the Advanced Training of Inspectors.
          • Contribute to INS efforts to support and enhance other Divisions’ capacity building activities with States Parties (SPs).
          • Facilitate INS’ assistance in response to requests necessitating inspector expertise to support programmes of other areas at the TS, as applicable.
          • Ensure the development and preservation of core knowledge relevant to efficient planning and execution of Article VI inspections.
          • Develop and strengthen a system for capturing lessons learned from Article VI inspections and ensure that these lessons are reflected in INS practises.
          • Prepare reports and manage staff resources needed for projects on knowledge retention and enhancement.

          INS ITP Training and distance learning programme:

          • In coordination with Head ITP/CCD, contribute to the development of the technical aspects of INS Training Plan (INSTP) for ITP staff, and in coordination with the Head of Control and Monitoring Branch (H/CMB), carry out the planning, preparation, and execution of the INSTP.
          • Support implementation of a comprehensive process to identify training requirements, design learning and KPIs ensuring the most effective and efficient means to implement the INSTP.
          • Ensure regular reviews and evaluations of the INSTP so that it consistently meets the strategic objectives of the INS, while supporting (on-site) control and monitoring of INSTP budget and propose initiatives with a view to enhance cost-saving measures.
          • Support the INS distance learning programme.

          Under the guidance of the DOI, provide technical advice and support to other units of the TS:

          • Brief the Scientific Advisory Board (SAB) on inspection related procedures and equipment.
          • Direct and conduct lectures and/or practical exercises in support of the Technical Secretariat functions.
          • Participate and advise teams/working groups in discussions with the SPs on Facility Agreements, and technical and logistic issues related to verification.
          • Represent INS as focal point for other TS Divisions, units, and advisory boards.

          Under the supervision of the DOI, participate in HR-related processes within INS:

          • Support HR-related processes, including inspectors’ rehiring, promotion scheme, onboarding of new inspectors and inspectors under SSA contracts.

           

          Undertake any special duties and tasks as directed, via the DOI, by the DG:

          • Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
          • Assist the DG/DDG/DOI on technical issues during their visits to SPs.

          Education (Qualifications):

          Essential:

          • An advanced university degree in a STEM subject (science, technology, engineering, and mathematics), in international relations, in public administration or in any other close related area from a recognised institution in addition to proven relevant working experience (minimum 10 years). A first-level university degree in combination with relevant qualifying working experience (minimum 12 years) may be accepted in lieu of an advanced university degree.

           

          Desirable:

          • Training in sustainable chemistry, responsible care, chemical safety and/or security, relevant related technologies and Artificial Intelligence, and/or other close related fields relevant to the CWC.
          • Training in leadership, staff management, project management, quality management and assurance, business processes, results-based monitoring and evaluation system.

             

           

          Experience: 

           

          Essential:

          • A proven track record of successfully leading, managing, and mentoring multi-disciplinary teams.
          • Leadership experience gained in a managerial, government, scientific or technical area.
          • Ability to communicate effectively to a diverse professional audience (both verbal and written).
          • A proven experience in project management, resource management.

          Desirable:

          • International and diverse experience, especially in the context of chemical industry or military chemical facilities, or experience with disarmament issues in the field of chemistry.
          • Demonstrable experience of high-level negotiation in technical, public administration, military, or diplomatic environments.
          • Experience in the implementation of KM projects and awareness and contribution to KM activities.
          • Experience in knowledge transfer and mentoring of staff.
          • Experience in development of national or international policy related to the chemical industry or chemical security.
          • Health and Safety: strong background, culture, and commitment.
          • Experience in fields related to the verification regime under Article VI of the CWC.
          • Technology: experience with technical projects in areas related to developments in science and technology.

          Skills and Abilities (key competencies):

          • Vision and leadership: serve as a role model, empower others to translate vision into results, proactive in developing strategies to accomplish objectives, establish and maintain relationships with a broad range of people to understand needs and gain support, guide and motivate a team to deliver the expected objectives and goals, enhance the effectiveness of a team.
          • Empowerment and trust building: inspire others toward a common vision and foster trust and ethical behaviour, manages in a deliberate and predictable way, place confidence in colleagues by delegating task and responsibilities to staff members and encourage participation and leadership, encourages others to set challenging goals, follow through on agreed upon actions, build a trustful environment within one’s team and operate through transparent processes while at the same time ensuring information security.
          • Effective communication: communicate with impact (clear and direct where appropriate), speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, demonstrate ability to interact effectively at all levels within and outside the Organisation.
          • Proactive and goal-oriented: manage projects, develop clear and realistic goals that are consistent with agreed strategies and the vision of the Organization, stay focused on results, monitor and adjust plans and actions as necessary and take quick decisions despite of rapidly changing environmental conditions. Plan and organise complex activities to achieve established goals. Familiar with Results Based Management methodology.
          • Adaptability and good situational awareness: manage diverse and multi-cultural teams encouraging an inclusive work environment; travel frequently; able to learn quickly and thoroughly while continually recognizing and adapting to changing conditions; capture and interpret information from the environment and integrate it with previous knowledge to assess, adapt and cope with a situation as required.
          • Judgement and decision making: identify key issues quickly, able to adapt / interpret and follow established procedures and guidelines to deal with complex issues or situations; understand and adhere strictly to procedures for dealing with sensitive and confidential / classified information, make changes with comprehensive understanding of consequences/impacts on various stakeholders, find innovative and creative approach to solve problems, propose a course of action or make a recommendation based on all available information, checks assumptions against facts, determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
          • Conflict management: handle conflicts sensitively and effectively. Anticipate conflicts, facilitate their resolution by pursuing mutually agreeable solutions.
          • Negotiation: able to reach win-win situations, finding and accepting mutual concessions when appropriate, prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience, think creatively, remain open minded.
          • Computer skills: solid experience and knowledge.

           

          Language Requirements: 

          Proficiency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

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          Head of Inspection Team Personnel (ITP) – Contingency and Chemical Demilitarisation Unit (HITP/CCD)

          COMPLETE OUTLINE

          PRINCIPAL FUNCTIONS

           

          Under the direct supervision of the Director of Inspectorate (DOI), the Head of Inspection Team Personnel (ITP) – Contingency and Chemical Demilitarisation Unit (HITP/CCD) is responsible for the INS’ technical activities related to the conduct of inspections under Articles IV and V of the CWC and maintenance of preparedness to conduct CI, IAU, TAV and non-routine missions. The HITP/CCD shall support additional projects and programmes at Headquarters (HQ), as assigned by the DOI and in accordance with the needs of the Technical Secretariat (TS).

           

          Ensure the successful coordination and implementation of INS Programme Objective 1 (Articles IV and V), and actively support the implementation of INS Programme Objective 2:

          • Monitor and evaluate efforts to track progress of INS programme implementation and keep management updated through reports and other relevant tools.
          • Provide support, advice and implement actions for improvement of inspection’s procedures and practices.
          • Provide inputs to key INS and TS documents.
          • Discuss and promptly address issues related to and/or raised during missions.
          • Lead, when required, inspections under Articles VI of the CWC.

           

          Ensure the successful coordination and implementation of INS Programme Objective 3, maintain preparedness to conduct CI, IAU, TAV and non-routine missions (NRM), and ability to provide assistance and protection support in accordance with Articles VIII, IX and X of the CWC:

          • Maintain the INS operational and technical capacity of conducting an IAU in accordance with Articles IX and X of the CWC, as well as other contingency operations, as set by operational requirements and the training policy and programmes.
          • Ensure that required certifications of inspectors are valid and in accordance with Quality System Documents.
          • Facilitate INS assistance in response to requests necessitating ITP expertise to support other TS areas, as applicable.
          • Support the technical preparation and overall planning and deployment of NRMs.
          • Represent the Division in the HQ’s Mission Support Group (MSG) for NRMs.

           

          Manage and supervise Inspection Team Leaders (ITLs) and Inspectors:

          • Mentor, coach, and support development of technical and soft skills of staff, including the technical aspects of missions, projects, and training.
          • Accountable for the duty of care of staff and keep track of progress and development.
          • Plan and schedule the professional development of ITLs and inspectors.
          • Conduct performance management and appraisal of the ITLs and inspectors, acting as first appraising officer for ITLs, and second appraising officer for inspectors.
          • Establish continuous meetings and communication to inform ITLs and inspectors of relevant issues affecting their work, act as the focal point to address their concerns and facilitate information flow between the management and the ITLs and inspectors.
          • Continuous control and monitoring of ITLs and inspectors related KPI’s; provide constant feedback to management and propose solutions.

          Lead, coordinate, and coach inspectors in intra-divisional activities and projects aligned with divisional focus areas:

          • Foster teamwork, synergies, and collaborative work within ITP Units and across INS and other Divisions.
          • Ensure that projects and activities are clearly defined and executed on-time.
          • Ensure a balanced distribution of activities to all ITLs and inspectors, additionally to the work related to routine and non-routine deployments.

          Develop and maintain relevant technical capabilities, ensure continuous training of ITLs and inspectors, and keep abreast of technology advances and innovation:

          • Contribute to overall technical expertise development of INS.
          • Identify and promote best practices on inspection’s processes and technologies to improve Articles IV and V inspector’s training and the conduct of inspections.
          • Propose, plan and conduct technical projects to address areas related to developments in science and technology, and actively support the Secretariat’s anticipated activities at the CCT (e.g. equipment validation project).
          • Maintain updated relevant Quality System Documents related to ITP core activities.

          Ensure building capacities, and develop, support and foster Knowledge Management (KM) in INS that are relevant to current and future operations:

          • In coordination with the HITP/ITA, lead the preparation process to identify training needs for ITP staff, including initiatives to support the Advanced Training of Inspectors.
          • Ensure the required certifications of ITP staff are valid and according to Quality System Documents.
          • Lead INS efforts to support and enhance other Divisions’ capacity building activities with States Parties.
          • Facilitate INS’ assistance in response to requests necessitating inspector expertise to support programmes of other areas at the TS, as applicable.
          • Ensure the development and preservation of core knowledge relevant to efficient planning and execution of Articles IV and V inspections and preparedness to conduct CI, IAU, TAV and non-routine missions (NRM).
          • Develop and strengthen a system for capturing lessons learned from Articles IV and V inspections and preparedness to conduct CI, IAU, TAV and non-routine missions (NRM), also ensuring that these lessons are reflected in INS practises.
          • Prepare reports and manage staff resources needed for projects on knowledge retention and enhancement.

           

          INS ITP Training and distance learning programme:

          • Be accountable for the technical aspects of INS Training Plan (INSTP) for ITP Staff, and in coordination with Head ITP/ITA and the Head of Control and Monitoring Branch (H/CMB), carry out the planning, preparation and execution of the INSTP.
          • Develop and foster a comprehensive process to identify training requirements, design learning and KPIs ensuring the most effective and efficient means to implement the INSTP.
          • Conduct regular reviews and evaluations of the INSTP so that it consistently meets the strategic objectives of the INS and the TS, while supporting (on-site) the control and monitoring of INSTP budget and propose initiatives with a view to enhance cost-saving measures.
          • Identify external best practices across CBRN and related fields with a view to implement them into the INSTP.
          • Coordinate the INS distance learning programme.

           

          Under the guidance of the DOI, provide technical advice and support to other units of the TS:

          • Brief the Scientific Advisory Board (SAB) on inspection related procedures and equipment.
          • Direct and conduct lectures and/or practical exercises in support of the Technical Secretariat functions.
          • Participate and advise the negotiating teams and working groups in discussions with the States Parties (SP) on Facility/Technical Agreements, and other technical and logistic issues.
          • Represent INS as focal point for other TS Divisions, units, and advisory boards.
          • Lead bilateral visits to carry out engineering reviews, assist Inspected State Parties with the preparation of destruction plans, declarations, etc. (these may be under an inspection mandate).
          • Lead sourcing external capabilities required to conduct NRMs and contingency operations by developing relationships and partnerships with other UN agencies.

          Under the supervision of the DOI, participate in HR-related processes within INS:

          • Support HR-related processes, including inspectors’ rehiring, promotion scheme, onboarding of new inspectors and inspectors under SSA contracts.

           

          Undertake any special duties and tasks as directed, via the DOI, by the DG:

          • Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
          • Assist the DG/DDG/DOI on technical issues during their visits to SPs.

           

          Education (Qualifications):

          Essential: 

          An advanced university degree in a STEM subject (science, technology, engineering, and mathematics), in international relations, in public administration, including a solid background in the field of Chemical Weapons (CW) and/or munitions or in any other close related area from a recognised institution or in addition to proven relevant working experience (minimum 10 years). A first-level university degree in combination with relevant qualifying working experience (minimum 12 years) may be accepted in lieu of an advanced university degree.

           

          A minimum of 10 years relevant experience in the field of chemical weapons and/or munitions with an advanced degree, 12 years relevant experience with first-level degree.

           

          Experience in international work on chemical defence/disarmament issues in the field of chemistry is required.

           

          Demonstrable experience in negotiating in a technical/diplomatic environment.

           

          Experience working in a wide variety of industrial and military installations.

             

           

          Desirable:

          • Training in sustainable chemistry, responsible care, chemical safety and/or security, relevant related technologies and Artificial Intelligence, and/or other close related fields relevant to the CWC.
          • Training in leadership, staff management, project management, quality management and assurance, business processes, results-based monitoring and evaluation system.

           

          Experience: 

          Essential: 

          • A proven track record of successfully leading, managing, and mentoring multi-disciplinary teams.
          • Leadership experience gained in a managerial, government, scientific or technical area.
          • Ability to communicate effectively to a diverse professional audience (both verbal and written).
          • A proven experience in preparedness, contingency planning and resource management.

           

          Desirable:

           

          • International and diverse experience, especially in the context of chemical industry or military chemical facilities, or experience with disarmament issues in the field of chemistry.
          • Demonstrable experience of high-level negotiation in technical, public administration, military, or diplomatic environments.
          • Implementation of KM projects and awareness and contribution to KM activities. Experience with knowledge transfer and mentoring of staff.
          • Experience in development of national or international policy related to the chemical industry or chemical security.
          • Health and Safety: strong background, culture, and commitment.
          • Experience in fields related to the CW regime under Articles IV and V of the CWC.

          Skills and Abilities (key competencies):

          • Vision and leadership: serve as a role model, empower others to translate vision into results, proactive in developing strategies to accomplish objectives, establish and maintain relationships with a broad range of people to understand needs and gain support, guide and motivate a team to deliver the expected objectives and goals, enhance the effectiveness of a team.
          • Empowerment and trust building: inspire others toward a common vision and foster trust and ethical behaviour, manages in a deliberate and predictable way, place confidence in colleagues by delegating task and responsibilities to staff members and encourage participation and leadership, encourages others to set challenging goals, follow through on agreed upon actions, build a trustful environment within one’s team and operate through transparent processes while at the same time ensuring information security.
          • Effective communication: communicate with impact (clear and direct where appropriate), speak and write clearly and effectively, listen to others, demonstrate openness in sharing information and in keeping people informed in respect of the sensitivity/confidentiality of the work, demonstrate ability to interact effectively at all levels within and outside the Organisation.
          • Proactive and goal-oriented: manage projects, develop clear and realistic goals that are consistent with agreed strategies and the vision of the Organization, stay focused on results, monitor and adjust plans and actions as necessary and take quick decisions despite of rapidly changing environmental conditions. Plan and organise complex activities to achieve established goals. Familiar with Results Based Management methodology.
          • Adaptability and good situational awareness: manage diverse and multi-cultural teams encouraging an inclusive work environment; travel frequently; able to learn quickly and thoroughly while continually recognizing and adapting to changing conditions; capture and interpret information from the environment and integrate it with previous knowledge to assess, adapt and cope with a situation as required.
          • Judgement and decision making: identify key issues quickly, able to adapt / interpret and follow established procedures and guidelines to deal with complex issues or situations; understand and adhere strictly to procedures for dealing with sensitive and confidential / classified information, make changes with comprehensive understanding of consequences/impacts on various stakeholders, find innovative and creative approach to solve problems, propose a course of action or make a recommendation based on all available information, checks assumptions against facts, determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
          • Conflict management: handle conflicts sensitively and effectively. Anticipate conflicts, facilitate their resolution by pursuing mutually agreeable solutions.
          • Negotiation: able to reach win-win situations, finding and accepting mutual concessions when appropriate, prepare thoroughly, question, listen and trade concessions effectively, show flexibility and patience, think creatively, remain open minded.
          • Computer skills: solid experience and knowledge

           

          Language Requirements: 

          Proficiency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

           

           

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          Security Sergeant (GS-5)

          Principal Functions

            Under the direct supervision of the Head of Operations Security, the incumbent performs the following duties:

             

            1.   Supervise and manage the 24/7 Security Guard Force:

              1. Supervises security officers and security guards and carries out inspections to ensure that officers and guards on duty are discharging their functions appropriately and in accordance with established practices and procedures;
              2. Conducts daily briefings and assign officers and guards to various functions or posts as required;
              3. Examines routine reports prepared by subordinates, including routine entries to electronic logbooks and reporting systems, and certifies their content, quality, and accuracy. Ensures that necessary reporting regarding tasks is completed on time and as required;
              4. Assists in preparing security plans, including traveling in advance where so required, in relation to special events, missions or conferences;
              5. Supports the Operational Commander assigned to lead the team for conferences and events;
              6. Makes recommendations to the supervising officer on operational matters;
              7. Briefs officers and guards under command of possible security threats and related operational plans and ensure readiness to respond;
              8. Assumes control of specific areas as assigned during periods of heightened security;
              9. Operates and monitors security posts and systems in OPCW premises as required;
              10. Ensure requests from staff, delegates and visitors received at security posts are responded to or escalated for response from other levels of OCS;
              11. Issue security defensive, restraint and communication equipment;
              12. Counsels, coaches and mentors officers under command;
              13. Carries out the performance evaluation of security personnel under command, takes action to remedy and address under performance;
              14. Supports the implementation of training, exercising and quality assurance programmes as required;
              15. Prepares written reports of all unusual incidents;
              16. Makes recommendations on basic security operation.

             

            1. Guard the terrain, perimeter and secure zones of OPCW-premises:

              1. Checking the security management system for any alarms, security-violations and malfunctions, internally, on perimeter security and secure zones;
              2. Respond to and solve any alarm, violation and malfunction generated by the security management system;
              3. Conduct security-checks on perimeter for hazardous situations (fire, malicious acts. etc);
              4. Monitor the perimeter security and secure zones with CCTV system, and respond to any alarm or violation detected via the system or on receipt of information;
              5. Protect staff, delegates and VIP-visitors from any threat or hazar;
              6. Attend and successfully complete required training in control and restraint techniques.

             

            1. Promote a safe working environment and assist in the evacuation of personnel on the Technical Secretariat as required:

              1. Ensure that the place of work is well maintained, safe, orderly and operational;
              2. Supervise the first response to security and safety incidents on site to ensure personnel safety when required;

              Knowledge and Experience

              Education

              Essential

              High school diploma or equivalent. Additional security or military training is required.



              Desirable

              Education in team leadership roles from a police or military academy.



              Desired Certification(s)

              Security supervisor or security management certifications.


              Experience

              Essential

              Minimum of four years’ experience working as a team leader in an operational security context involving security officers armed with defensive or other weapons. Experience in areas of security operations within a physical security service , including physical security, personal protection, strategic and operational planning, fire prevention and suppression, emergency medical and hazardous material response, video imaging badge systems and methods of instruction, or related areas.


              Desirable

              Experience in security operations within a UN physical security context.


              Skills and Abilities (key competencies):

              1. Professionalism: Knowledge of security policies, procedures and practices , preferably including those of the UN security management system. Demonstrated sound judgment in applying security policies, procedures and practices and in applying technical expertise to resolve a range of protection issues/problems. Ability to lead and motivate officers under command as well as manage and evaluate performance of officers under command. Demonstrated decision-making capacity. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
              2. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
              3. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
              4. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
              5. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
              6. Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
              7. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
              8. Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
              9. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

              Managerial Competencies:

              1. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
              2. Judgement/Decision-Making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

              Language Requirements

              Language Requirements: For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

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          Senior Security Associate (Technical Security Systems) (GS-7)

          Principal Functions

          Under the direct supervision of the Security Coordination Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Security Associate (Technical Security Systems) performs the following duties:


          1. Assists in the day to day operational and administrative functions of the Operations Security Section (OSS), ensuring the safe and secure environment for staff members, delegates, visitors and assets;
          2. Manages the OSS implementation of electronic security and other physical security systems and infrastructure supporting the physical security program at all OPCW premises (Headquarters and CCT), ensuring that established objectives are met;
          3. Establishes the operational requirements for OSS electronic and other physical security systems and infrastructure, documenting the scope of work for new systems under development or upgrade, ensuring that systems deliver upon expected security objectives;
          4. Manages the implementation of new physical security systems and infrastructure, coordinating procurement activities, and project managing implementation and installation of new systems and infrastructure;
          5. Prepares, implements and delivers a preventive maintenance program for all OSS electronic and other physical security systems and infrastructure as approved by the Head of Operations Security. Manages relationships and contracts with OSS contractors to ensure maintenance plans and corrective actions are scheduled and followed;
          6. Prepares standard procedures for corrective maintenance of OSS electronic and other physical security systems and infrastructure in consultation with the Security Coordination Officer and Head of Operations Security;
          7. Ensures physical access rules and integration of security management system components are implemented in accordance with the policies and procedures approved the Head of Operations Security and Head of OCS and monitors policy compliance via electronic security systems;
          8. Manages the development and implementation of information management resources supporting OSS operations and procedures, via SharePoint or other systems.
          9. Designs, builds and supports SharePoint applications for OSS operations, providing real-time information to OCS management regarding security processes and procedures.;
          10. Ensures the ongoing information management needs of OSS and OCS are supported;
          11. Monitors and reports on the levels of compliance with physical security policies;
          12. Ensures that the established goals and objectives are accomplished in accordance with prescribed priorities, time limitations and financial conditions.;
          13. Advises and makes recommendations in the formulation of goals and objectives of the OSS physical security programme, particularly with regards to electronic security and information management systems. Identifies shortcomings and supports delivery of approved goals and objectives. In consultation with the Head of Operations Security, assigns corrective actions within information processing activities across OSS;
          14. Identifies gaps and makes recommendations for improvement to ensure the delivery of services has a consistent quality level;
          15. Contributes to physical security vulnerability assessments for OPCW premises in accordance with UN standards and best practices. Reports findings and follows up on approved mitigating measures in consultation with the Security Coordination Officer;
          16. Supports security coordination processes and procedures as required;
          17. Manages all responsibilities in assigned area;
          18. Provides security training and presentations to security staff under the guidance of the Security Coordination Officer;
          19. Recommends and advises on matters concerning the organization and management of the activities of his/her assigned responsibilities;
          20. Performs any other related duties as required.

          Knowledge and Experience

          Education

          Essential

          High School Diploma or equivalent.

          Desirable:

          Certified ASIS Physical Security Professional or similar certification.


          Experience

          Essential

          At least 9 years of progressively responsible relevant experience.

          Desirable

          Experience working within the UN Security Management System is desirable.

          Demonstrated experience in designing, implementing and maintaining physical security systems.


          Skills and Competencies

          Communication: Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

          Team Work: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


          Language Requirements

          Fluency in English is essential. Desirable to have Dutch language skills at the B2 level in the Common European Framework of Reference for Languages.
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          Senior Administrative Assistant (GS-6)

          Principal Functions:

           Under the supervision of the Head of General Support Services, the incumbent shall perform the following functions:

           Budgetary Management Assistance:

          1. Execute invoice processing, budget implementation, and proactive forecasting on the available financial possibilities and budget.
          2. Monitor the financial status of the GSS and FMS sections and update the head proactively with financial overviews, including forecasts and possible deviations.
          3. Review, analyse, and contribute to the finalisation of cost estimates and budget proposals, including programmatic facets; ensure alignment with the Medium-Term Plan and other legislative mandates.
          4. Assist GSS and FMS managers in outlining resource prerequisites for budget submissions.
          5. Oversee budget implementation/expenditures, recommending reallocation of funds as exigencies arise.
          6. Scrutinise requisitions for goods and services, ensuring precision in charging expenditure objects and fund availability.
          7. Contribute to the preparation of budget performance submissions and tailored financial reports.
          8. Analyse deviations between approved budgets and actual expenditures.
          9. Assist the section concerning Budgetary and Financial Reporting, and support in addressing internal and external auditor inquiries.
          10. To assist in the IPSAS-compliant financial reporting aligned with the OPCW ERP system.
          11. Perform any other duties, as requested by the head of the applicable sections and Budget and Finance Branch (BFB).

          Procurement and Contract Administration

           Assists the Contract Management Officer with:

          1. Data and reports for monitoring of contract performance.
          2. Maintaining contract compliance checklists and implementation plans.
          3. Contributing input to the statement of works/requirements, performance standards, and Key Performance Indicators.

           

          Supplies, Inventory and Asset Management

          1. Responsible for stationery and office supplies management in support of the whole Organisation, inclusive of procurement tasks, in close cooperation with the Communication Management Assistant.
          2. Contribute to the Organisation's annual physical inventory and scrutinise its alignment with financial reporting.

           

          General Administration

          1. Assist in collating and analysing data for the preparation of presentations and reports.
          2. Create comprehensive spreadsheets and presentations, for example on energy savings and utility costs.
          3. Provide input to inter-agency cooperation platforms.
          4. Participate in the refinement, implementation, and enhancement of office policies and procedures.
          5. Ensure precise digital record-keeping to ensure accountability.
          6. Oversee parking administration.
          7. Provide guidance and training to fellow general service staff within the designated responsibility.
          8. Foster seamless coordination with service units and establish recurrent liaisons with internal team members, both situated at Headquarters and the ChemTech Centre.
          9. Fulfil any other duties and tasks as required in line with the position's responsibilities.

           

          RECRUITING PROFILE: 

           Education (Qualification):

           Essential: High School Diploma or equivalent diploma of higher secondary education.

           Desirable: Possession of a bachelor’s degree or equivalent higher education. Supplementary training in administration, project/programme administration, or related fields is expected. Additional training in Finance.

          Experience:

           Essential:

          • A minimum of six years of progressively responsible and related experience in administration support services within international organisations, including financial administration and contract management.
          • Demonstrated proficiency in MS Office.
          • Proficiency in the application of Enterprise Resource Planning (ERP) systems.

           

          Skills and Abilities (key competencies):

          1. Professionalism

            Ability to perform a broad range of administrative functions, apply knowledge of various OPCW administrative, financial and human resources rules and regulations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; observes deadlines; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

          2. Technological Awareness

            Solid computer skills, including working with databases and producing statistical reports.

          3. Planning and organising

            Strong organisational and time-management skills. Develops clear goals that are consistent with agreed strategies; can prioritise activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; Can work semi-independent and is able to multitask.

          4. Client Orientation

            Ability to identify client’s needs and find appropriate solutions.

          5. Communication

            Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

          6. Teamwork

            Proven interpersonal skills; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

          7. Accountability 
            Aligning actions with the organisation's mission, adhering to ethical principles, utilising resources responsibly, contributing to achieving   the OPCW's global objectives.

           

          Language Requirements:

          Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

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