COMPLETE OUTLINE
PRINCIPAL FUNCTIONS
Under the direct supervision of the Senior Inspectorate Business Analyst, the main function of the Inspectorate Data Analyst is to support the execution of programmatic activities of the Inspectorate Division (INS), ensuring a fully integrated management of INS operational resources.
General
- Demonstrate the core values of the OPCW in the execution of your duties.
- Maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
- Assist the Head of CMB in achieving the responsibilities and objectives of the Branch.
- Maintain and develop professional competence: complete required training and ensure that relevant knowledge and expertise is current.
- Support Knowledge Management activities.
- Undergo any special duties and tasks as directed by the Inspectorate Management Team.
Specific
Under direct supervision of the Senior Inspectorate Business Analyst, Programme Control and Monitoring Branch, the Inspectorate Data Analyst performs the following tasks and responsibilities:
A) Supports the execution of the programmatic activities of the Inspectorate Division (INS) through effective project planning and implementation in line with the work programme and priorities of the Branch:
- Supports the translation of strategic vision into concrete action plans, and collects, process and perform statistical analyses on large datasets to generate insights that inform strategic decisions and support the goals of the INS.
- Develops and implements databases, data collection systems, data analytics and other strategies that optimise statistical efficiency and quality.
- Identifies, analyses, and interprets trends or patterns, using basic machine learning techniques, statistical methods to identify relevant features and variables in structured and unstructured sources of information and data.
- Contributes to data analysis for the INS Programme and Budget preparation, sub-programmes work planning and data analysis using financial data.
B) Supports the provision of business analysis, risk identification and mitigation, and efficiency enhancement for all INS Missions and Trainings:
- In close coordination with the Senior Inspectorate Business Analyst, the Operations and Technology Support Branch (OTSB) and Verification Division, supports the implementation of the INS Annual Mission Plan (AMP) and Annual Training Plan (ATP), with the key focus on delivering both plans in full and on time while maintaining and enhancing technical and professional capabilities of the INS.
- Timely collects, analyses, and assesses the impact of inputs for the AMP and ATP from relevant stakeholders (Industry Verification Branch, Chemical Demilitarisation Branch in Verification Division, International Cooperation and Assistance Division, among others).
- Supports the preparation of resource-based analysis, identifies resources limitations, and reports on the impact of operational measures in the AMP, ATP on the INS Programme and Budget (P&B).
- In coordination with the Inspectorate Business Analyst, contributes to the review of the AMP and ATP throughout the entire cycle of planning throughout execution, with focus on the definition and monitor of relevant (planning) metrics in direct consultation with relevant stakeholders within INS (e.g. Head of Inspectors Team Personnel (ITP) and Head of OTSB); provides inputs to the INS quarterly reviews for missions and training.
- Build data models and produce data plans and information management tools to contribute to forecasting and risk management of the INS programme.
C) Supports the Inspectorate Management Team (IMT) and other INS branches/units:
- Provides a continuous integrated programme support to the work of the division, related to the overall management of resources, project management, information and knowledge management, quality assurance and quality control, and any other as assigned.
- Generates data visualisation products, including infographics, and maps, using Power BI and/or other tools, for use in meetings, presentations and as a knowledge product.
- Prepared Documents requirements, background information and methodology and establishes documentation practises and standards to other staff to follow.
- Functions as a key member to support several project research across the Division and works collaboratively with other INS branches/units to identify and resolve data flows and data quality issues.
- Prepares detailed reports of data analysis results for a variety of audiences.
D) Undertakes any special duties and tasks as assigned; international duty travel to be undertaken as per the requirement of the assignment.
Education (Qualifications):
Essential
- Advanced University degree (Master’s degree or equivalent) in public administration, business administration, economics, engineering, data/information management, information technology, or related field. A first-level degree (Bachelor’s or equivalent) in combination with qualifying experience (minimum 7 years) in the specified fields may be accepted in lieu of the advanced university degree.
- Proficiency in data analysis, data modelling and relevant experience in the use of Information Technology tools.
Desirable
- Professional certification in programme and/or project management is desirable.
- Development of business analysis, budgeting and forecasting, business strategizing, planning, and monitoring, variance analysis, reporting and defining business requirements for stakeholders.
Required Certification (if applicable)
- Courses and training in areas like statistics, financial modelling, computer programming, and data science.
Experience:
Essential
- At least five years of relevant experience in programme/project management, working with large data sets to produce implementation statistics, identify trends and report results. Ideally, the experience would have been gained in an international organisation, multi-stakeholder environment or multilateral institution:
- Experience in using Enterprise Resource Planning (ERP) systems.
- Experience and familiarity with relevant tools, software, and methodologies. Strong quantitative analytical skills and ability for strong visualisations and representation of data.
- Experience working with networks, database, and other technology.
Desirable
- Experience formulating budgeting and forecasting models, planning, and monitoring, variance analysis, and developing costing methodologies.
- Experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting.
- Experience developing and implementing Results-Based Management.
- Experience of bilateral technical assistance and capacity building programmes or capacity-building in the area of emergency response and preparedness.
- Experience in preparing written outputs including background papers, analytical notes, and official reports to official, high-level decision making.
Skills and Abilities (key competencies):
- Excellent and proven planning, organisational, coordination, negotiation, and problem-solving skills.
- Strong analytical and conceptual skills in analysing and interpreting operational issues, assessing assistance needs and determining priorities, formulating options, and proposing and implementing solutions.
- Demonstrated experience developing and managing capacity-building and other assistance programs, including training, and in mobilising resources from donor states for such capacity-building programs.
- Political awareness and developed strategic thinking skills are critical for this post.
- Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally.
- Solid information technology skills including proficiency in Microsoft desktop packages (including Power Bi).
- Excellent communication and writing skills.
- Ability to ensure an effective work structure to maximise productivity and achieve section goals.
- Ability to coordinate the work of others, forge collaboration with other work units, work to tight deadlines and handle multiple concurrent activities.
- Proven ability in establishing and maintaining effective working relationships with people of different national and cultural backgrounds.
Other Skills:
- Facilitation skills.
- Being detail-oriented and capable of delivering a high-level of accuracy.
- Knowledge of business structure.
- Processes modelling.
- Cost-benefit analysis.
Language Requirements:
Written and spoken proficiency in English; a good knowledge of a second OPCW official language (Arabic, Chinese, French, Russian, and Spanish) is desirable.
