COMPLETE OUTLINE
PRINCIPAL FUNCTIONS
Responsible to the Head of Operations and Technology Support Branch and in coordination with other INS branches/units, the Senior Operations Coordinator oversees the delivery of efficient, effective, and timely operational services to the Inspectorate Division by:
Conduct mid and Short-Term Chemical Weapons and Industry Inspection Planning:
Review the annual verification plan. Prepare a detailed resource-based analysis. Identify resource limitations and develop an implementable Inspectorate Mission Plan (IMP).
Facilitates the selection Inspection Team Leaders (ITLs) and proposes the composition of the Inspections Teams, in accordance with agreed KPIs with Inspection Team Personnel (ITP) Units and the Programme Control and Monitoring Branch (CMB) and based upon an evaluation of the specific mission requirements, detailed facility information and past inspection experience. Consult with other INS branches/units in the event of conflicts, contributing to decision-making based on identified priorities.
Plan for the implementation of the world-wide OPCW verification regime for Chemical Weapons:
Monitor States Parties' Annual Destruction Plans and develop long-term options for the on-site verification of compliance with the CWC. Compare these options in line with the Programme Control and Monitoring Branch (CMB)-defined budget in order to identify resource constraints. Develop planning options to ensure an effective verification regime.
Review the budget-based OPCW Annual Inspection Plan and conduct a resource-based analysis. Identify conflicts and make planning proposals.
Plan for the effective use of all inspection resources in the implementation of the OPCW verification regime, in accordance with the Mission Planning Workflow.
Oversee the implementation of the Short Term Chemical Weapons and Chemical Industry Inspection Plans:
Co-ordinate chemical weapons and industry inspections annually, as well as non-routine mission planning to include contingency planning.
Facilitate the mission preparation activities of the Inspection Team. Instruct the Inspection Team on country specific issues and past inspection experience. Co-ordinate mission preparations with other divisions/branches and other OTSB staff sections. Assess the Inspection Team’s preparedness for its mission.
Review the progress of each inspection, anticipate problems and refer issues to the applicable agency within the Secretariat. Direct action by the Inspection Team.
Collect and collate operational lessons learned. Develop remedial measures to avoid re-occurrence of problems. Write Working Procedures for mission planning related processes, in coordination with ITP and CMB.
Short-term planning and organisation of inspectors’ assignments and activities:
Support management of mission assignments, training and leave in consultation with OTP and CMB.
Provide information and coordinate Operations Planning-specific IT requirements:
Provide statistical data to Senior Management and to States Parties regarding Inspection Activities and Operational Information.
Coordinate and support projects involving the Inspector Rostering Solution (Quintiq), the Electronic Mission Warning Order (EMWO), and any other relevant software used for control and monitoring of INS resources.
Serve as the OTSB point of contact with National Authorities:
Maintain a regular contact with the States Parties' local delegations and National Authorities. Participate in bilateral discussions, acting as the authority for operational issues.
Education (Qualifications):
Essential:
- An advanced university degree (Master’s degree or equivalent) from a recognised institution in business administration, engineering or related field. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of an advanced university degree.
Desirable:
- Experience in data analytics or related area is desirable.
- Experience and knowledge of enterprise resource planning systems.
- Management of IT projects.
Experience:
Essential:
- At least 7 years of relevant experience in activities that relate to the planning and movement, by a variety of transportation alternatives, of sizeable numbers of personnel and sensitive equipment is required.
- Experience working in an environment that handles classified information.
Desirable:
- Experience in logistics and administrative management;
- Experience in crisis management or dealing with emergency situations is highly desirable;
- Experience in transport and handling of dangerous goods is desirable.
- Experience in using resource scheduling applications, or project management software.
Skills and Abilities (key competencies):
- A thorough understanding of the overall planning and operational/logistical support requirements associated with the movement of personnel and equipment by air, rail and road;
- IT knowledge, in general, and of relational databases, in particular, is highly desirable.
Other Skills:
- A well-developed sense of judgment, an ability to work well with others under time-sensitive conditions where innovative and imaginative planning/problem solving skills are necessary;
- Excellent communication skills, both written and verbal;
- Flexibility and ability to work under pressure;
- Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.
Language Requirements:
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
