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Talent Acquisition Assistant (GS-4)


PRINCIPAL FUNCTIONS

The Human Resources Branch provides service excellence to senior managers and staff in relation to Human Resources Management, policy and staff administration. The branch provides and sustains a quality human resource and workforce management framework to ensure the Secretariat can fulfil its strategic and operational objectives efficiently and effectively.

This is achieved through human resources support in workforce planning and recruitment of personnel, in integrated support to managers and staff members in relation to performance management, conflict and dispute resolution, and grievances and disciplinary cases and by administering the terms and conditions of appointments of the Secretariat’s workforce.

 

This post is responsible for the provision of a high quality administrative Talent Acquisition support services provided by the Talent Acquisition, under the Talent Management section within the Human Resources Branch.  

 

Under the supervision of the Head, Talent Acquisition (HTA) the following responsibilities will be undertaken by the post holder.

 

Recruitment and Selection (administrative)

Administratively support the recruitment processes in assigned areas of responsibility in accordance with and following the applicable legal framework of the OPCW and its associated Administrative Directives and current practices, to ensure a professional and smooth recruitment process from beginning to end for candidates, post owners and staff, this includes but is not limited to:

1. Maintain regular contact with post owners and confirm vacancies that need to be recruited to, as established by the HTA in the annual HRB recruitment plan set at the beginning of the year.

2. Provide current Job Descriptions (JD’s) or templates to the post owners to enable them to review these or to develop new JD’s for posts to be recruited to and ensure that all the criteria are met following established guidelines.

3. Facilitate the electronic approval of the publication, including drafting Vacancy Announcements in accordance with established practices and templates, based upon the applicable Job Description (JD), and in accordance with the provisions of the relevant AD on Recruitment & Selection propose a Selection Recommendation Panel to HTA and for approval by the DG or DDG as appropriate.

4. Conduct pre-screening of candidates against the minimum educational criteria and relevant work experience as stipulated in the JD to establish the long list for review by the Selection Recommendation Panel against the requirement of the post.

5. Administratively support the Panel through the process of the initial shortlisting of candidates, setting up and facilitating pre-recorded video interviews, administering the written tests, administering the shortlisting for interviews, and schedule the interviews.

6. Liaise with applicants and candidates throughout the recruitment and selection process and provide them with relevant information as appropriate

7. Completion of the interview process by preparing the necessary paperwork – including the interview assessments based upon the HR Representatives notes, and templated memorandum for the panel and the HTA to sign off for submission to the Appointing Official.

8. Following notification of the decision inform the candidates as appropriate.

9. Issue all correspondence using standard templates, including offer letters, emails.

10. Run standard template reports from the HRB reporting tools.

11. Maintain all necessary files either electronic or in paper format recording the recruitment processes undertaken within the OPCW.

12. As needed, in accordance with established practice and with the Administrative Directive on Recruitment and Selection, represent the Head, HRB as the HR Representative on a Selection Recommendation Panel for posts at the GS-4 Grade level or below.

13. Facilitate the initial steps of the coming on-board process of appointed candidates, by obtaining references, a medical clearance by the Health and Safety Branch, and a completed Background Check carried out by an external partner. 

 

Sourcing

Under the direct supervision of the Head, Talent Acquisition, sourcing responsibilities will include using various channels to look for potential candidates, contacting passive candidates and building talent pipelines for future hiring needs, this includes but is not limited to:

1. Partnering with recruiters and post owners to formulate effective sourcing strategies based upon the overall OPCW Sourcing guidelines and strategy.

2. Liaise with the Public Affairs Branch on the publication of social media content for our sourcing efforts.

3. Under the direction of the HTA, source top talent using recruiting tools and job boards.

4. Together with Public Affairs Branch, create inspiring content based upon agreed guidelines for our paid recruiting channels and manage them to ensure full effectiveness.

5. Research and propose to the HTA new channels and trends to attract top talent for consideration by the Head HRB.

6. Keep up to date on new industry trends in relation to sourcing, and – if needed - propose to the HTA for their consideration and further evaluation new solutions to the HTA to ensure relevance of the OPCW’s sourcing approach.

7. Monitor trends and developments in sourcing tools and technologies and utilise social media for sourcing and other marketing forums to drive traffic to our website.

 

RECRUITING PROFILE 

Education (Qualifications):

Essential:  High school diploma or equivalent diploma of higher secondary education.

 

Experience:  

Essential:  

  • At least three years of related experience, with one year in the area of talent acquisition/recruitment;
  • Demonstrated experience in an administrative role;
  • Experience with major job boards, and recruiting tools such as LinkedIn Recruiter. 
  • Hands-on experience with sourcing techniques (e.g. recruiting on social platforms and crafting Boolean search strings)
  • Demonstrated experience in a customer-servicing role.

 

Desirable: Previous work experience within an international organisation would be an asset.

 

Skills and Abilities (key competencies):

  • Basic problem solving skills;

  • Effective time-management abilities;

  • Flexibility and ability to work steadily with several ongoing tasks;

  • Very detail orientated;

  • Tact, accuracy and discretion;

  • Work independently following established rules and procedures;

  • Solid verbal and written communication skills;

  • Proven customer-service orientation, with a supportive communication style;

  • Focus on collaborative team work within a supportive environment;

  • Good interpersonal skills, and the proven ability to work harmoniously in a   multi-cultural environment;

  •  Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets, databases as well as a working knowledge of an ERP or related HR systems.

     

    Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable