About Us
The Administration Division manages the OPCW’s day-to-day human resources, finances, and logistical support, and coordinates knowledge management.
The Division also represents the Technical Secretariat during sessions of the Advisory Body on Administrative and Financial Matters (ABAF), and serves as the point of contact for the OPCW’s External Auditor.
General Information
Responsibilities
Job Summary
The Budget & Finance Branch is responsible to maintain and apply best practice in budgetary planning, financial management, reporting and internal control in accordance with the relevant policies, procedures, and standards of the Organization. In doing so, the Branch is responsible for the development and management of the OPCW Programme and Budget, coordinating effective resource allocation efforts across the Organisation, taking a unified budget and Results-based approach. The Branch works towards the development of a long-term strategic approach for the distribution of financial resources for the Organisation and to ensure the strategic and optimal use of different source of funds,this also encompasses implementing effective financial risk management strategies and crafting a comprehensive contingency plan. The Branch is also responsible for timely and accurate financial reporting across all areas of the Finance function and sources of Organizational funding for varied internal and external audiences.
Main Responsibilities
Under the guidance and direction of the Head, Budget, the Programme and Budget Officer:
- Assist with the preparation of the OPCW Programme and Budget.
- Assist with oversight of Programme and Budget implementation, forecasting, and reporting.
- Working closely with the Accounts and Reporting Section of BFB, monitors the implementation and reporting of Programme and Budget expenditure and voluntary contributions.
- Meets with the responsible Programme Managers and staff to schedule and plan the implementation of the Programme and Budget and projects funded by extra-budgetary contributions.
- Works with procurement and the Human Resource offices/Branches to align procurement and staffing with Budget planning and forecast.
- Manages and maintains oversight of voluntary contributions and provides holistic, cross-cutting advice to Programme Managers and programme staff on Programme and Budget matters, voluntary contributions issues, including funding options.
- Advises and assists Programme Managers in the formulation of project proposals, including budgets.
- Conducts funding negotiations and prepare (standard) agreements with donors, working closely with relevant external and internal stakeholders, including the Office of the Legal Advisor.
- Assures the timely and sufficient release of budgetary allotments.
- Monitors the status of implementation of the Programme and Budget projects and issues voluntary contributions (Trust Funds) financial status reports to Programme Managers and senior management for the purposes of management decision-making.
- Report on time any deviations from the implementation plan to relevant Programme Managers and donors.
- Maintains the archive for project and budget related documents covering voluntary contributions.
- Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management in accordance with reporting deadlines.
- Perform any other duties, as requested by the Head, Budget in conjunction with the Head, Budget and Finance.
Qualifications and Experience
Education
- Advance university degree in Business Administration, Finance, Management, Economics, Public Administration or related area. A first level university degree with qualifying experience (minimum 4 years) may be considered in lieu of an advanced university degree. Professional experience or specialised training (with a minimum of 8 years’ experience) may also be considered in lieu of a university degree.
- Practical knowledge of the principles of programme and budget formulation, planning and management, and proven experience developing programme and extra-budgetary project plans and proposals.
- Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards.
Knowledge and Experience
Essential:
- At least two (2) years with an advanced university degree of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment.
- Four (4) years with a first university degree or 8 years with professional experiences or specialized training may be considered in lieu of an advanced university degree.
- Experience in annual and/or biennial budget.
- Work in budget forecasting and implementation tracking.
- Experience in programme and project planning, including extra-budgetary resource management.
- Experience in developing and implementing RBM, including Results-Based Budgeting (RBB).
Desirable:
- Experience in the use of computerised accounting and ERP systems would be an advantage.
- Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.
- Experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting.
Skills and Competencies
- Ability to draft project proposal and programme plans.
- Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach.
- Proven planning, organisational, coordination, negotiation and problem-solving skills.
- Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally.
- Ability to develop and implement policies and procedures.
- Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel.
- Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities.
- Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.
Languages
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Additional Information
This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.
The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.
The mandatory age of separation at the OPCW is 65 years.
The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
Only fully completed applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.
According to article 8 paragraph 44 of the Chemical Weapons Convention the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
OPCW is committed to maintaining a diverse and inclusive environment of mutual respect. OPCW recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, ethnic, cultural and socio-economic backgrounds, or any other personal characteristics.
OPCW General Terms and Conditions
Important notice for applicants who are currently insured under the Dutch Social Security system
Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.
Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.
