PRINCIPAL FUNCTIONS
Under the supervision of the Head, Budget and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality,
the Programmme and Budget Officer performs the following duties;
Responsibilities:
Under the guidance and direction of the Head, Budget, the Programme and Budget Officer:
- Assists with the preparation of the OPCW Programme and Budget;
- Assists with oversight of Programme and Budget implementation, forecasting, and reporting;
- Working closely with the Accounts and Reporting Section of BFB, monitors the implementation and reporting of Programme and Budget expenditures and voluntary contributions;
- Meets with the responsible Programme Managers and staff to schedule and plan the implementation of the Programme and Budget and projects funded by extra-budgetary contributions;
- Works with Procurement and the Human Resources offices/Branches to align procurement and staffing with Budget planning and forecast;
- Manages and maintain oversight of voluntary contributions and provide holistic, cross-cutting advice to Programme Managers and programme staff on Programme and Budget matters, voluntary contribution issues, including funding options;
- Advises and assists Programme Managers in the formulation of project proposals, including budgets;
- Conducts funding negotiations and prepare (standard) agreements with donors, working closely with relevant external and internal stakeholders, including LAO;
- Assures the timely and sufficient release of budgetary allotments;
- Monitors the status of implementation of the Programme and Budget projects and issue voluntary contribution (Trust Fund) financial status reports to Programme Managers and senior management for the purposes of management decision-making;
- Reports on time any deviations from the implementation plan to relevant Programme Managers and donors;
- Maintains the archive for project and budget related documents covering voluntary contributions;
- Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management, in accordance with reporting deadlines;
- Perform any other duties, as requested by the Head, Budget in conjunction with the Head, Budget and Finance.
RECRUITING PROFILE
Education (Qualifications):
Essential:
Advanced university degree in Business Administration, Finance, Management, Economics, Public Administration or related area. A first university degree with qualifying experience (minimum 4 years) may be considered in lieu of an advanced university degree. Professional experience or specialized training (with a minimum of 8 years’ experience) may also be considered in lieu of a university degree.
Practical knowledge of the principles of programme and budget formulation, planning and management, and proven experience developing programme and extra-budgetary project plans and proposals;
Knowledge of Results-Based Management (RBM) and UN system financial procedures and accounting standards.
Desirable: Knowledge of internal control frameworks.
Experience:
Essential:
At least 2 years with an advanced university degree of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment.
4 years with a first university degree or 8 years with professional experience or specialized training may be considered in lieu of an advanced university degree.
Work in the formulation of annual and/or biennial budgets;
Work in budget forecasting and implementation tracking;
Work exposure to year-end closure for budget related matters;
Experience in programme and project planning, including extra-budgetary resource management;
Experience in developing and implementing RBM, including Results-Based Budgeting (RBB).
Desirable:
Experience in the use of computerised accounting and ERP systems would be an advantage;
Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.
Experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting;
Skills and Abilities (Key competencies)
Ability to draft project proposal and programme plans;
Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach;
Proven planning, organisational, coordination, negotiation and problem-solving skills;
Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
Ability to develop and implement financial policies and procedures;
Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel;
Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.
Language Requirements:
Fluency in English is essential. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
