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Senior Administrative and Budget Assistant (GS-5)


Principal Functions

Reporting to the Senior Programme and Budget Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Administrative and Budget Assistant performs the following duties:

  1. Provide support in the development, implementation and monitoring of the OPCW’s annual programme and
  2. budget;Review and analyse financial performance and budget proposals;
  3. Support the implementation of the OPCW’s budget by calculating and preparing estimates for specific spending obligations/proposals;
  4. Monitor specific spending obligations/proposals for availability of funds and correct use of relevant accounting codes, and ensure that budget obligations are correctly recorded;
  5. Provide guidance to Programme Managers in monitoring performance and budget commitments in accordance with contemporary practices and the financial management framework of the OPCW;
  6. Provide appropriate advice to Programme Managers on budgetary matters;
  7. Provide data to be used in the preparation of documents on budgetary matters for distribution to Member States;
  8. Support the Budget Section in preparations for the bi-annual meetings of the Advisory Body on Administrative and Financial Matters;
  9. Assist with the issuance of Budget section documents for issuance through the Policy Making Organs;
  10. Assist with maintaining and keeping up to date  the Budget section of the Budget and Finance Branch website. 

Knowledge and Experience

Education

Essential

High School Diploma or equivalent diploma of higher secondary education.


Desirable

Training and/or courses in budgeting and financial management is highly desirable.

Experience

Essential 

  1. At least 4 years of progressively responsible and related  experience in the field of financial accounting and reporting in a complex organisation.

Desirable

  1. Demonstrated experience in budget management, development, implementation and monitoring would be an asset;
  2. UN or previous work experience in an international organisation would be an asset.

Skills and Abilities (key competencies)

  1. Ability to analyse budget-related issues, initiate and propose solutions;
  2. Experience with ERP financial systems;
  3. Good inter-personal and communication skills with ability to present information clearly and logically both in writing and verbally; 
  4. Ability to work in a team and to establish and maintain effective working relationships with people of different national and cultural backgrounds;
  5. Ability to plan and organise;
  6. Problem-solving skills;
  7. Tact, accuracy and attention to details;
  8. Computer literacy;
  9. Knowledge and experience of sophisticated financial information systems is an asset.

Language Requirements

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.