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Procurement Officer (P-3) ChemTech Centre


COMPLETE OUTLINE

PRINCIPAL FUNCTIONS

Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Procurement Officer will execute the following responsibilities:

•     Plan and manage all contractual and procurement aspects of procurements for the ChemTech Centre Project.

•     Assist the Supervisor and the Project Management Group in coordinating the drafting of supporting documentations for requisitions for completeness and compliance with OPCW Rules and Regulations and adequacy of the works, services, goods and related procurement and contract specifications. Highlight to the Supervisor requests that do not meet requirements, need corrective actions or need taking forward to the Committee on Contracts (COC). Identify and provide recommendations to the Supervisor on ways of developing the optimum type of contract which best meets the requirements.

•     Prepare and propose procurement strategies and issue tenders and contracts for works, services and equipment related to the ChemTech Centre project under guidance of Head Procurement; 

•     Lead the technical evaluation team(s) and evaluate all commercial aspects of bids and ensure that different options and outcomes are considered. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process. Prepare commercial evaluations and recommend most suitable and cost viable suppliers.  And, if required, prepare submissions to the COC under the guidance of Head Procurement.

•     Draft, negotiate, and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers under the guidance of Head Procurement. Assist the Supervisor with consulting the Office of the Legal Advisor (LAO) or other relevant contractors of the ChemTech Centre project for legal advice on contracts.

•     Assist the Supervisor with keeping the schedule of contract renewals. Liaise with members of the Project Management Group and other relevant staff through written or oral advice on day-to-day procurement matters and procedures. 

•     Address budgetary and contractual discrepancies in collaboration with the Project Management Group members, and when judged necessary the Supervisor, LAO and/or other relevant staff or contractors of the ChemTech Centre Project. Provide support to the Supervisor as required and bring to the attention of the Supervisor ways of improving the workflow and efficiency of the Unit. 

•     Keep abreast of new developments in the field of Procurement. Actively seek to improve programs or services and take an interest in new ideas and new ways of doing things. 

•     Maintain digital procurement records in SharePoint of all procurements. Secure overall proper recording and filing for reference purpose and audits. 

•     Deputise for the Supervisor during his/her absence. 

•     Performs other duties as required.

RECRUITING PROFILE 

Education (Qualifications):

•     Essential: Advanced university degree preferably in Civil Engineering, Business Administration, Law, Supply Chain Management or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree.  The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 11 years of qualifying experience.

•     Desirable: University degree or qualification in Law.

Required Certification: Additional study or training or a recognised qualification in procurement is preferred.

Experience:  

Essential: At least 5 years of related experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers preferably within an International Organisation or Non-Governmental Organisation or national government. Experience in drafting commercial contracts. Experience in applying and managing FIDIC contracts for construction projects.

Skills and Abilities:

•     Strong negotiation and persuasion skills;

•     Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;

•     Good working knowledge of contract law and expertise in the complex contract issues and in the context of UN policies and standards;

•     Good knowledge of sources of supply, market trends and pricing;

•     Sound judgement in applying expertise to resolve issues;

•     Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;

•     Very good communication (spoken and written) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;

•     Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;

•     Computer literacy including proficiency in procurement computer systems, database management and Internet applications.

Language Requirements:

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.